ATTACHMENT 1 - SCOPE OF WORKS.pdf

SENSITIVE BUT UNCLASSIFIED

ATTACHMENT 1 - SCOPE OF WORK

RFQ#19FR6325Q0013

Replacement of suspended ceiling tiles in the Consular Services office spaces

Scope of Works March 10, 2025

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I. General Notes

The US Embassy, Paris-France requires the renovation of the existing false ceiling in the two separate zones of the Consular Section, B-Building, at the Embassy of the United States, 2 avenue Gabriel, 75008 Paris. The works shall be done as per drawings, scope of work, specifications and general contract conditions. This project requires an experienced contractor to execute the works.

The Contractor shall provide all labor, material, tools, equipment, daily supervision and other related items required to complete the works as per scope of work, specifications and attached drawings.

Contractors are advised to visit the site and verify the existing site conditions to develop their proposal.

Prior to any work, the Contractor shall submit for approval all detailed drawings and products data requested by the Contracting Officer Representative (COR).

The Property shall be occupied during the works and the contractor shall take all necessary measures to avoid disturbances and nuisances to occupants.

The working hours shall be from 9:00 to 17:00 Saturdays and Sundays.

During American and French holidays, the Property shall be closed.

All work shall be performed in accordance with:

1. The safety requirements of the EM-385-1-1 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-

1.pdf;

2. The safety requirements within the Occupational Safety and Health Standards https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part

_number=1910;

3. Local French occupational safety and health requirement laws and regulations;

4. When there is a difference with the minimum requirements, the more stringent requirement shall be followed.

For all kind of work, shall be provided a “Safety and health protection plan” or PP SPS – Plan particulier de sécurité et de protection de la santé - All work shall comply with all applicable French and European building regulations. (See section 5 of this document)

Important note: prior to any work, the Contractor shall submit, for approval, all detailed drawings and products data requested by Post.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910

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II. Specifics of work to be performed

The work shall include, but not be limited to:

• Removal of existing tiles: Careful removal of existing false ceiling tiles, ensuring no damage to adjacent elements such as the partitions, walls, network and electric cables, and the office equipment and furniture located below.

• Temporary removal of all electrical appliances that are suspended and integrated in the existing ceiling for the duration of the cleaning of existing rails and installation of new panels.

• Surface preparation: Cleaning and treatment of the ceiling surface rails prior to the installation of new tiles.

• Installation of new tiles: Installation of new false ceiling tiles supplier Armstrong, type “Dune” white finish, or equivalent and approved, in accordance with plans and technical specifications.

All ceiling tiles to be properly cut to the correct dimensions so as not to allow any junctions/spaces between existing rails and new ceiling panels. This applies especially on the periphery of each space, where ceiling tiles are cut in smaller dimensions.

• Finishing: Completion of necessary finishing work (joints, connections, painting) to ensure an aesthetically, clean and durable result.

1) Specifics of the Work Area

The area concerned by the work is an active work area where employees continue their activities under normal working hours, avoiding working weekdays and holidays (both American and French) to allow access from between 9am and 5pm local tine. It is therefore imperative to:

• Minimize disruptions: Minimize noise, dust, and vibrations generated by the work.

• Protect furniture and equipment: Implement suitable protections (plastic films, covers) to protect furniture, computer equipment, office equipment, and employees' personal belongings.

• Organize the site: Clearly define work and storage areas to avoid disrupting employee activities.

• Flexibility: Adapt to scheduling constraints and any changes to the schedule imposed by site activity, with accompanying escort to be always considered.

• Access: Access to the site will be strictly controlled and reserved only for authorized professionals with the required access badges. Workers will be systematically accompanied by site personnel throughout the work by embassy escorts.

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2) Work Schedule and Hours

Work will be carried out exclusively outside of the Embassy’s opening hours:

Saturdays, Sundays, from 9am – 5pm and not during public holidays, to minimize disruption to activities under normal working hours. A detailed work schedule will be established in consultation with the Services concerned.

We estimate that the completion, pre and final inspection can be carried out within a period of approximately 8 calendar days. The proposed time schedule shall allow for 4 weekends (outside of

French and American Holidays)

3) Site Organization and Logistics:

To ensure the smooth running of the work and minimize disruptions, the contractor must implement a rigorous site organization, including:

a) Delivery:

Delivery of materials to be carried out each Friday after 6pm and 8pm prior to working weekends.

Material deliveries will be scheduled to avoid congestion and noise. Materials will be stored in designated areas, away from passageways and work areas, and in a way that does not obstruct emergency exits.

Deliver acoustical ceiling units to project site in original, unopened packages and store them in a fully enclosed space where they will be protected against damage from moisture, direct sunlight, surface contamination, and other causes.

b) Protection:

Materials sensitive to weather or dust will be adequately protected during delivery and while in storage. Any damaged materials shall be replaced by the contractor.

c) Storage and conditioning

All materials and equipment must be removed and each zone where work has been carried out and stored in the allocated storage area.

Storage areas must:

i) Have clear demarcation: Storage areas will be clearly demarcated.

ii) be accessible: Storage areas will be easily accessible to workers while remaining secure, these areas will be defined in advance and agreed with RSO.

iii) be clean: Storage areas will be cleaned regularly to prevent the accumulation of waste.

Before installing acoustical ceiling units, permit them to reach room temperature and a stabilized moisture content.

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4) Methods and Resources

a) Bidders must integrate into their proposals a detailed methodology and supply of materials, including the supply of new acoustic ceiling tiles with the following criteria:

✓ Dimensions: 600mm x 600mm, square lay-in

✓ Thickness 19mm

✓ Color: White

✓ Acoustic absorption: 0,65

✓ Joint type: board

✓ Style: Dune manufacturer Armstrong or equivalent and approved

a) Protection of property: Implementation of suitable protections (plastic films, covers, fabric protection) to protect furniture, equipment, and employees' personal belongings. Zoning of specific areas to reduce dust and dirt propagation to adjacent areas.

b) Use of a mobile scaffolding is authorized to allow ease of installation, work safety requirements and minimize damage potential to the existing rails and electrical installations, furniture and desktop equipment.

c) The temporary removal of electrical installations should be carried out in accordance with the

Facilities Services requests: smoke detectors, emergency lighting and fire exit signage to be removed and stored in safe protected areas, cleaned with adequate cleaning materials and prepared to be reconnected to the new ceiling tiles in their original location.

d) All existing light-fittings to be disconnected from their existing electrical connectors and cleaned with adequate cleaning materials and prepared to be reconnected and inserted in their original position according to their original location. These light fittings must not have any staining/marks on the lantern/optics upon final inspection.

e) All existing air input and extraction grills to be removed and cleaned with adequate cleaning materials to remove any ingrained dirt and dust which has accumulated between the metal inlet vents.

f) All security camera and surveillance equipment are not to be dismantled, as the RSO security requirements are to be respected without fault.

g) Regular cleaning: Regular cleaning of work areas to limit the spread of dust. The products to be used for cleaning the existing ceiling rails should be of adequate quality to remove ingrained dirt and dust. The initial color of the rails shall be obtained or as closely matched as possible.

h) Precision: All ceiling tiles to be properly cut to the correct dimensions so as not to allow any junctions/spaces between existing rails and new ceiling panels. This applies especially on the periphery of each space, where ceiling tiles are cut in smaller dimensions.

i) Waste removal: Regular removal of construction waste in compliance with environmental standards, and embassy health and safety requirements.

j) Safety: Implementation of all necessary safety measures to prevent accidents

k) Intermediate works finishing – all areas must be protection, material, tools, dust and debris free before end of weekend working period, to allow embassy staff to continue work without nuisance the following day.

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5) Waste management:

a. Selective sorting: Waste will be sorted and removed regularly in accordance with the security services requirements and timetable.

b. Skip bins: Suitable skip bins will be provided on site to collect different types of waste.

6) Safety Plan

The contractor must develop a detailed safety plan, considering the specific characteristics of the site and the risks associated with the work, which align with the following codes of safe work practices:

a) The safety requirements within the Occupational Safety and Health Standards https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1

&p_part_number=1910;

b) Local French occupational safety and health requirement laws and regulations;

c) When there is a difference with the minimum requirements the more stringent requirement shall be followed.

This plan shall specify in particular:

• Collective safety measures: Signage, lighting, protection of openings, etc.

• Personal protective equipment (PPE): Helmet, gloves, safety shoes, etc.

• Emergency procedures: In case of accident, fire, etc.

• Personnel training: All workers must be trained in the risks associated with their work and in first aid.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.osha.gov%2Fpls%2Foshaweb%2Fowastand.display_standard_group%3Fp_toc_level%3D1%26p_part_number%3D1910&data=05%7C02%7CBrookesMN%40state.gov%7C887c532af4f0418f6f2508dd3fb133ff%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638736752509782271%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=8ctnZ96WliW1DRtrX9qTVn%2B175Ibu4XdKOtVqkcMaww%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.osha.gov%2Fpls%2Foshaweb%2Fowastand.display_standard_group%3Fp_toc_level%3D1%26p_part_number%3D1910&data=05%7C02%7CBrookesMN%40state.gov%7C887c532af4f0418f6f2508dd3fb133ff%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638736752509782271%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=8ctnZ96WliW1DRtrX9qTVn%2B175Ibu4XdKOtVqkcMaww%3D&reserved=0

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III. Existing installation & intervention zoning plans:

All ceiling tiles to be properly cut to the perfect fitting dimensions so as not to allow any junctions/spaces between existing rails and new ceiling panels. This applies all areas and the periphery of each space, where ceiling tiles are cut in smaller dimensions. Each bidder will carry out their own measurements and specify the correct quantities necessary for the works.

Specifics of zone B9

The area of the zone is estimated to be 241 sqm (Indicated as blue hatch) Area to be verified during site visit.

The ceiling heights are varied in the zone B9, the existing heights shall remain unchanged when renovation has been completed.

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Specifics of zone B15

The area of the zone is estimated to be 351 sqm (Indicated as blue hatch). Area to be verified during site visit.

The existing ceiling height to be retained is 300cm, except the zone B15a, where a height of 270cm.

The existing heights shall remain unchanged when renovation has been completed.