Attachment 1 - Scope of Work.xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- 122-2707 Wiring & Fiber Placement Services
- Solicitation number
- SRC000492
- Issued by
- North Dakota
About this file
This Scope of Work document outlines statewide voice and data wiring and fiber placement services procured by the State of North Dakota through its Information Technology Department and Office of Management and Budget. The solicitation seeks proposals for comprehensive wiring and fiber infrastructure services to support the state's telecommunications needs across multiple locations and facilities. The document establishes the technical and operational requirements for service delivery, including specifications for installation, placement standards, and performance expectations for both voice and data systems infrastructure.
The scope of work delineates specific deliverables, performance metrics, and service standards that bidders must meet throughout the contract term. Pricing, set-asides, contract duration, renewal options, and funding mechanisms should be detailed within the supporting contract opportunity documentation. Bidders should review the complete scope of work to understand all technical requirements, quality standards, and compliance obligations necessary to submit a responsive proposal.
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Other files
| File | Type | Posted |
|---|---|---|
| solicitation-amendment-1.docx | DOCX document | |
| Attachment 2-Cost Proposal.xlsx | XLSX spreadsheet | |
| Attachment 3-Contract.docx | DOCX document | |
| Wiring-Fiber Placement Svcs FINAL.docx | DOCX document |
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3.1 SOLUTION
| 3.1 SOLUTION | ||
| Offerors must provide a full response to each item number without cross referencing other sections of the proposal. | ||
| Offerors must use the table format and maintain numbering provided by the STATE to respond to each item number. | ||
| Attachments, documents, or samples must be clearly referenced where in the response they can be found in the applicable item number. | ||
| Number | Specification | Offeror Response |
| Section A | ||
| 1 | The Offeror must acknowledge they will conform to all Telecommunications ANSI/TIA/EIA-568-B and most recent applicable Telecommunications Systems Bulletin (TSB) cabling standards and any revisions or addenda thereto. | |
| 2 | The Offeror must acknowledge that all cabling shall be delivered and installed as a turnkey system. This may include, but not limited to, services such as cross-connecting new cabling to existing station cabling for voice and data, cross-connecting new station cabling to existing cabling, removing abandoned cable, etc. | |
| 3 | The Offeror must acknowledge that all installed cabling shall be terminated by the Offeror as identified herein. | |
| 4 | The Offeror must acknowledge that the STATE reserves the right to provide materials to the vendor. | |
| 5 | The Offeror must acknowledge that the Offeror will furnish technical staff with all the necessary tools and test equipment to perform job assignments as described by the STATE. | |
| 6 | The Offeror must acknowledge that they will keep accurate records of all cable pair and jack location usage along with an updated material items inventory. | |
| 7 | The Offeror must acknowledge that work shall be performed by technicians who are qualified and employees of the Offeror and familiar with the specific equipment to be installed. | |
| 8 | The Offeror must acknowledge that they will be responsible for initiating, maintaining, and supervising all safety precautions and programs in connections with the work. | |
| 9 | The Offeror must acknowledge that the STATE reserves the right to award the contract to multiple vendors in order to ensure delivery of service. | |
| 10 | The Offeror must acknowledge that the STATE also reserves the right to receive bids from the awarded vendors for large projects (i.e. building remodels, new buildings, large agency moves). | |
| 11.1 | The Offeror must acknowledge that all work performed under this contract shall be performed in accordance with the standards and materials referenced below, as amended: | |
| 11.1.1 | a. STATE Wiring Standards - https://www.nd.gov/itd/sites/itd/files/legacy/services/network/itd-wiring-standards.pdf | |
| 11.1.2 | b. National Electric Code (NEC): ANSI/NFPA-70 | |
| 11.1.3 | c. Uniform Commercial Building Code | |
| 11.1.4 | d. ANSI/TIA/EIA-569, Commercial Building Standard for Telecommunications Pathway and Spaces | |
| 11.1.5 | e. ANSI/TIA/EIA-606, Administration Standard for the Telecommunications Infrastructure of Commercial Buildings for Telecommunications | |
| 11.1.6 | f. ANSI/TIA/EIA-568-B.1, Commercial Building Telecommunications Cabling Standard, Part 1: General Requirements | |
| 11.1.7 | g. ANSI/TIA/EIA-568-B.2, Commercial Building Telecommunications Cabling Standard, Part 2: Balanced Twisted-Pair Cabling Components | |
| 11.1.8 | h. ANSI/TIA/EIA-568-B.3, Optical Fiber Cabling Components Standard | |
| 12.1 | The Offeror must acknowledge that in their Cost Proposal they have included hourly rates for: | |
| 12.1.1 | a. Installation, termination and testing of Category 5e and Category 6 copper cabling | |
| 12.1.2 | b. Installation, termination and testing of both single mode and multi-mode fiber optic cabling | |
| 12.1.3 | c. Other cabling services to include, but not limited to the installation, termination and testing of copper backbone cabling, miscellaneous cabling services and removal of abandoned cabling. | |
| 12.1.4 | d. Any other applicable rates. | |
| 13 | The Offeror must acknowledge that they will be responsible for testing the performance and quality of the work. Any work not passing the performance and quality testing shall be corrected by the Offeror within 5 days of notification at the Offeror’s expense. | |
| 14 | The Offeror must acknowledge that the STATE may inspect the work being done to ensure that it meets STATE’S standards. If the STATE determines corrections to the work are necessary the Offeror shall make the corrections at no additional expense to the STATE within 5 days of notification at the Offeror’s expense. | |
| 15.1 | The Offeror must acknowledge that the following tests shall be done on all Category 5e or less: | |
| 15.1.1 | a. Continuity. (all pairs) | |
| 15.1.2 | b. Wire Map. (test must include open pairs, shorts, and crossed pairs.) | |
| 15.1.3 | The Offeror must acknowledge that the tests shall be run from end to end between all termination points. Station jack to intermediate termination, riser to main (or designated) equipment room etc. | |
| 16 | The Offeror must acknowledge that all Category 6 or better data runs will be certified as ANSI/TIA/EIA-568B. | |
| 17 | The Offeror must acknowledge that the test results must be sent to the STATE within 5 days after the completion of the tests. | |
| 18 | The Offeror must acknowledge that they will coordinate with the STATE on any interruption of service. Any installation activity that is potentially disruptive to the STATE the Offeror shall notify the STATE of the potential disruption prior to the work beginning. | |
| 19 | The Offeror must acknowledge that any new or replacement wiring shall be clearly labeled to the STATE’S standards. | |
| 20 | The Offeror must acknowledge that miscellaneous cabling services shall include the field testing, documentation, labeling, cross-connecting and troubleshooting of previously installed cabling systems. | |
| 21 | The Offeror must acknowledge that the Offeror shall, at the request of the STATE, remove “abandoned” cable from building pathways and spaces. The cost for this service is to be noted on particular proposal. |
Abandoned cable is defined as installed cable that is neither terminated at both ends at a connector or other equipment, nor identified for future use with a tag. Abandoned cable may only be removed at the direction of the STATE or to avoid a building, fire, or other code violation. The Offeror must notify the STATE of the presence of any abandoned cable that is in violation of the National Electric Code.
| 22 | The Offeror must acknowledge that they will maintain in good order for the duration of work at each site one complete set of as-built plans. These plans are to be used for reporting any changes made and to denote exact locations of equipment, cable routing, terminations and outlets. The plans shall be kept up-to-date as the work progresses and as changes occur. At the completion of the work, this set of plans shall be turned over to the STATE as a permanent record. |
| 23 | The Offeror must acknowledge that they have and keep current any professional licenses and permits required by federal, state, and local laws for performance of this contract. |
Offerors who do not possess required licenses at the time proposals are due will be determined non-responsive.
| 24.1 | Offeror must acknowledge that: |
| 24.1.1 | a. The STATE will issue a Service Request or SOW to the single point of contact. |
| 24.1.2 | b. They will reply to Service Request or SOW within 2 business days after receiving the Service Request or SOW with an approximate time that a technician will be onsite. If the timeline changes – the STATE will be notified immediately. |
| 24.1.3 | c. Offeror will reply to Service Request email with the Service Request completion details within 2 businesses days after completion of the Service Request. |
| 25 | If the Offeror is unable to provide the personnel requested, it must state the reason. |
| 26.1 | Offeror must acknowledge that: |
| 26.1.1 | a. The STATE will provide the Offeror with a work order request that includes a SOW describing the required services. |
| 26.1.2 | b. The work order request may specify either a specified number of hours (Time and Materials) or may stipulate a project to be completed at a fixed cost (Fixed Bid). |
| 26.1.3 | c. The work order request will describe the work to be done, and project begin and end dates (including deliverable due dates where applicable). |
| 27 | Offeror must acknowledge that no changes, extra charges, alterations, modifications, deviations or extra orders shall be made by the Offeror unless a change order has been executed. |
| 28 | Offeror must acknowledge that they will obtain and pay for all necessary permits, certificates and licenses required and necessary for performance of the work; and shall post all notices required by law and comply with the laws applicable. |
| 29 | Offeror must acknowledge that they will plan and coordinate the performance of all work with the STATE’S representative to minimize the impact of the work on the office environment and ongoing work activities, prevent the disruption of finished surfaces, and complete work in an orderly and expeditious manner. |
| 30 | Offeror must describe where their offices are located. Also, Offeror must describe in detail how travel time will be billed. |
| 31 | The STATE may occasionally need to supplement its workforce for the installation or repair of equipment throughout the State. Offerors must describe in detail their ability to provide on-site services to the STATE. |
Offeror must acknowledge that costs associated with the additional services are included in their cost proposal.
| 32 | Offeror must acknowledge that ALL fees, commissions and costs are included in the cost proposal and be clearly defined in the Attachment 2 Cost Proposal. This includes any items that are optional. If the cost is not clearly defined in the Cost Proposal then that feature, item, etc. is included as a part of the solution at no cost. |
| 33 | Offeror is invited to outline in detail their capability to provide the STATE with additional services, as needed. If there are costs associated with additional services must be outlined in the cost proposal. |
| 34 | Due to changing technologies the vendor may be requested to add additional products and/or services to the contract. |
| 35 | Offeror must acknowledge that ALL required and optional costs must be clearly defined in Attachment 2 Cost Proposal. Any feature, deliverable, service, material, license, travel expense, or other item not separately priced will be considered included in the proposed solution at no additional cost. |
| 36 | The Awardee shall be required to sign a contract substantially similar to the contract attached to this RFP (Attachment 3 Contract). Offeror must acknowledge that the STATE and the awarded Offeror will execute one contract for the services necessary to deliver the proposed solution. |
| 37 | Offeror also must acknowledge that the proposal includes a copy of the Attachement 3 Contract completed according to the instructions in the attachment. Per the instructions in Section Four – Proposal, Subsection 3 Contract Provisions of the RFP. |
| 38 | Offeror must acknowledge below that they have reviewed Attachment 1 Technology Contract, Exhibit A - Sample Statement of Work (SOW). In the event of award, Offeror must acknowledge that they shall use the Sample SOW when a SOW is required. |
| End of table |
3.2 OFFEROR BACKGROUND
| 3.2 OFFEROR BACKGROUND | ||
| Offerors must provide a full response to each item number without cross referencing other sections of the proposal. | ||
| Offerors must use the table format and maintain numbering provided by the STATE to respond to each item number. | ||
| Attachments, documents, or samples must be clearly referenced where in the response they can be found in the applicable item number. | ||
| Number | Specification | Offeror Response |
| 1.1 | Offeror must describe in detail the following: | |
| 1.1.1 | a. Account representation, | |
| 1.1.2 | b. Process for handling customer inquiries and response time, | |
| 1.1.3 | c. Billing procedures, and | |
| 1.1.4 | d. Reporting capabilities. | |
| 2.1 | Offeror must provide information on the point of contact for questions relating to the proposal: | |
| 2.1.1 | a. Name | |
| 2.1.2 | b. Title | |
| 2.1.3 | c. Phone number | |
| 2.1.4 | d. E-mail address | |
| 3.1 | Offeror must provide a narrative of the dedicated contract representative and include: | |
| 3.1.1 | a. Name | |
| 3.1.2 | b. Title | |
| 3.1.3 | c. Phone number | |
| 3.1.4 | d. E-mail address | |
| 4.1 | The Offeror must provide the following general background information: | |
| 4.1.1 | a. Name, address, telephone number, fax number and e-mail address of the Offeror including all d/b/a’s or assumed names or other operating names of the Offeror and any local addresses and phone numbers. | |
| 4.1.2 | b. Number of years in business. | |
| 4.1.3 | c. The location(s) including address and telephone numbers of the offices and other facilities that relate to the Offeror’s performance under the terms of this RFP. | |
| 5.1 | Offeror must provide three (3) non-STATE references for similar projects. The Offeror must include the following contact information for each reference: | |
| 5.1.1 | a. Person's name | |
| 5.1.2 | b. Telephone number | |
| 5.1.3 | c. E-mail address | |
| 5.1.4 | d. A narrative of the project | |
| 5.1.5 | e. Project size | |
| 5.2 | The Offeror must verify the accuracy of all contact information. | |
| 5.3 | The STATE reserves the right to contact other state and local government agencies and entities regarding engagements they may have had with the Offeror’s company in the past, in addition to the references provided in the proposal. | |
| 5.4 | Reference checks shall be completed on Offeror who are determined to be reasonably susceptible for award. The STATE will factor information received during the reference checks into the evaluation scoring. | |
| 6 | Offeror must indicate if they intend to use subcontractors, the offeror must identify in the proposal the names of the subcontractors and the portions of the work the subcontractors will perform. | |
| 7 | Offeror must provide a statement that the offeror will ensure that the subcontractor has or will obtain any required licenses and registrations, including registration with the North Dakota Secretary of State. | |
| 8.1 | Offeror must provide one (1) non-STATE reference for a similar project for every proposed subcontractor. The subcontractor must include the following contact information for each reference: | |
| 8.1.1 | a. Person's name, | |
| 8.1.2 | b. Telephone number, and | |
| 8.1.3 | c. E-mail address. | |
| 8.1.4 | d. A narrative of the project | |
| 9.1 | The Offeror must verify the accuracy of all contact information. | |
| 9.2 | The STATE reserves the right to contact other state and local government agencies and entities regarding engagements they may have had with the Offeror’s company in the past, in addition to the references provided in the proposal. | |
| 9.3 | Reference checks shall be completed on Offerors who are determined to be reasonably susceptible for award. The STATE will factor information received during the reference checks into the evaluation scoring. | |
| 10.1 | The Offeror must provide resumes for all key personnel of the Offeror who will be involved in providing the goods and/or services contemplated by this RFP. The personnel listed must be the people that will perform/provide goods and services for the STATE. The following information must be included in the resumes: | |
| 10.1.1 | a. Full name, | |
| 10.1.2 | b. Role, | |
| 10.1.3 | c. Education including degrees, relevant certifications, and the institution from which they were obtained, | |
| 10.1.4 | d. Years of experience and employment history particularly as it relates to the requirements of the RFP, | |
| 10.1.5 | e. Description of the type of work the individual shall perform, | |
| 10.1.6 | f. A detailed description of relative experience in the items listed in this RFP. | |
| 11.1 | If the Offeror is proposing any subcontractors, Offeror must provide resumes for all subcontractors who will be involved in providing the goods and/or services contemplated by this RFP. The personnel listed must be the people that will perform/provide goods and services for the STATE. The following information must be included in the resumes: | |
| 11.1.1 | a. Company Name, | |
| 11.1.2 | b. Full name, | |
| 11.1.3 | c. Role, | |
| 11.1.4 | d. Education including degrees, relevant certifications, and the institution from which they were obtained, | |
| 11.1.5 | e. Years of experience and employment history particularly as it relates to the requirements of the RFP, | |
| 11.1.6 | f. Description of the type of work the individual shall perform, | |
| 11.1.7 | g. A detailed description of relative experience in the items listed in this RFP. | |
| 12 | The Offeror must acknowledge that the STATE may require Offeror’s staff and subcontractors assigned by Offeror to perform work to submit to a criminal history record check in accordance with N.D.C.C. 54-59-20 and 12-60-24. STATE shall have the right to reject any individual assigned to perform work if, in its sole discretion, it determines that the results of the criminal history record check make the individual unacceptable. | |
| 13 | Offeror must indicate if they are submitting a proposal as a joint venture, offeror must submit a copy of the joint venture agreement that identifies the parties involved and its rights and responsibilities regarding performance and payment. | |
| 14 | Offeror must acknowledge that assigned contract representative may be required to meet with the STATE on a regular basis, or when deemed necessary. The STATE may also require other support staff or team members identified on the Offeror’s escalation lists to be available for these meetings. Offeror must confirm its commitment to making these staff members available to meet with the STATE, given adequate notice. | |
| End of table |
PROPOSED EVAL WORKSHEET
| PROPOSAL EVALUATION WORKSHEET |
| The proposal evaluation worksheet will to be used by evaluators in scoring responsive technical proposals. |
| STATE has assigned each evaluation criterion and the relative weight. |
| A worksheet used in the evaluation process is included in the procurement file. |
| INSTRUCTIONS FOR EVALUATORS: |
| STATE has assigned each evaluation criterion a specific number of points. |
| The questions under each evaluated area help you measure the quality of the offeror’s response. |
| Do not assign points to individual questions: instead, award a total score for each evaluation criterion. |
| Make a brief comment and give the initial score of the proposal evaluation worksheet. |
| CONFLICT OF INTEREST: |
| Each evaluator must review the list of offerors submitting proposals and determine if they or any immediate family members have a conflict of interest with regard to an offeror, in accordance with N.D.A.C. § 4-12-04-04. |
| By signature on a proposal evaluation worksheet, evaluator is confirming no conflict of Interest exists with the offeror being evaluated. N.D.A.C. § 4-12-04-04 Link - http://www.legis.nd.gov/information/acdata/pdf/4-12-04.pdf |
| RATING SCALE FOR ASSESSING OFFEROR RESPONSES: |
| STATE intends this rating scale to establish guidelines within that range to ensure members of the RFP evaluation committee perform their evaluation with consistency. |
| You may assign any value for a given criteria from 0 to the maximum number of points. |
| A zero value typically constitutes no response or an inability of the offeror to meet the criterion. In contrast, the maximum value should constitute a high standard of meeting the criterion. |
| EVALUATION WORKSHEET INSTRUCTIONS FOR EVALUATORS: |
| RATING SCALE: STATE intends this rating scale to establish guidelines within that range to ensure members of the RFP evaluation committee perform their evaluation with consistency. |
| You may assign any value for a given criteria from 0 to the maximum number of points. A zero value typically constitutes no response or an inability of the offeror to meet the criterion. |
| In contrast, the maximum value should constitute a high standard of meeting the criterion |
| COST PROPOSAL: |
| Offerors are required to submit cost proposals as directed in the RFP. |
| The pricing will not be disclosed to the evaluation committee until after the initial evaluation of proposals is completed. |
| PROPOSAL EVALUATION WORKSHEET |
| TECHNICAL PROPOSAL EVALUATION CRITERIA AND SCORING |
| RFP Number and Title |
| Name of Offeror |
| Name of Evaluator |
| Date |
| SECTION A: SOLUTION |
| TWENTY-FIVE (25) of the total possible evaluation points will be assigned to this criterion. |
| RATING SCALE | |
| POINT VALUE | EXPLANATION |
| 0 | None - Not addressed or response of no value |
| 1-6 | Fair - Limited applicability |
| 7-12 | Good - Some applicability |
| 13-19 | Very Good - Substantial applicability |
| 20-25 | Excellent - Total applicability |
| IMPORTANT. Proposals will be evaluated against the Offeror's overall response in Sections 3.1 Solution. |
| Do not assign points to individual questions, instead, award a total score for each evaluation criterion. |
| Evaluators must provide comments to support scoring. |
| SECTION B: OFFEROR BACKGROUND |
| THIRTY (30) of the total possible evaluation points will be assigned to this criterion. |
| RATING SCALE | |
| POINT VALUE | EXPLANATION |
| 0 | None - Not addressed or response of no value |
| 1-7 | Fair - Limited applicability |
| 8-15 | Good - Some applicability |
| 16-23 | Very Good - Substantial applicability |
| 24-30 | Excellent - Total applicability |
| IMPORTANT. Proposals will be evaluated against the Offeror's overall response in Section 3.2 Offeror Background. |
| Do not assign points to individual questions, instead, award a total score for each evaluation criterion. Evaluators must provide comments to support scoring. |
| CRITERION | MAX POINTS | SCORE |
| A. Solution and Experience | 25 | 0 |
| B. Offeror Background | 30 | 0 |
| TOTAL TECHNICAL PROPOSAL EVALUATION SCORE | 0 | |
| END SECTION |
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