Attachment_1_Scope_of_Work.pdf

Scope / Statement of Work (SOW)

GRTE Furnace Inspections-Housing

STATEMENT OF WORK (SOW)

STATEMENT OF WORK (SOW)

Inspection, Efficiency Testing, and Filter Service for Propane Backup Heat Stoves and Propane Furnace Heaters

1.0 Project Description/Summary

The Government requires inspection, operational assessment, efficiency testing, and limited preventive maintenance services for propane-fueled heating equipment to ensure safe, reliable, and code-compliant operation in support of mission continuity and facility readiness. The equipment covered under this SOW includes propane backup heat stoves and propane furnace heaters installed at Government-owned housing facilities.

This requirement is primarily for inspection, testing, condition assessment, efficiency evaluation, and filter service. No other repair or replacement work is authorized under this SOW unless specifically identified herein.

2.0 Scope

The Contractor shall provide all labor, supervision, tools, testing instruments, combustion analysis equipment, replacement filters, transportation, materials, and incidentals necessary to inspect, test, evaluate efficiency, and service filters for propane-fueled heating equipment as defined herein.

2.1 Equipment Inventory

• 121 Propane Backup Heat Stoves

• 58 Propane Furnace Heaters

• Total Units: 179

Equipment locations will be identified by the Government at time of award or task order issuance.

3.0 General Requirements

• All services shall be performed by licensed, qualified propane/HVAC technicians.

• Work shall be conducted in a manner that ensures life safety, property protection, and minimal disruption to Government operations.

• The Contractor shall comply with all applicable federal, state, and local laws, regulations, and codes.

• The Contractor shall verify equipment operability and safety at the time of inspection.

• The Contractor shall not perform repairs, component replacements (other than filters), or system modifications under this contract.

• If an unsafe condition is identified, the Contractor shall immediately notify the Government representative and document the condition in writing prior to departing the site.

4.0 Inspection and Testing Requirements

The Contractor shall perform a comprehensive inspection, operational assessment, and efficiency evaluation of each unit, including, but not limited to, the following:

4.1 General Inspection

• Visual inspection of appliance condition and installation

• Verification of propane supply connections, shutoff valves, and regulators (visual and functional check only)

• Inspection and functional testing of burners, ignition systems, and pilot assemblies

• Inspection of heat exchangers for visible cracks, corrosion, or deterioration

• Leak detection testing of all accessible gas connections

• Inspection of venting systems, flues, and draft operation

• Testing of thermostats, controls, and safety devices

• Verification of proper startup, operation, and shutdown

• Identification and documentation of safety deficiencies, improper installation conditions, or apparent code violations

• Assessment of overall serviceability and estimated remaining service life (professional opinion)

The Contractor shall not disassemble major components beyond what is necessary to complete a standard industry inspection.

4.2 Combustion and Efficiency Testing

For each operational unit, the Contractor shall:

• Perform combustion analysis using calibrated combustion testing equipment

• Measure and record:

o Flue gas temperature o Oxygen (O₂) and carbon monoxide (CO) levels o Stack draft (if applicable) o Combustion efficiency percentage

• Calculate or record steady-state thermal efficiency rating (as field-measured)

• Compare measured efficiency against manufacturer specifications (if available)

• Identify units operating significantly below expected efficiency levels

Efficiency testing shall be performed in accordance with standard HVAC industry practices and manufacturer guidelines.

4.3 Filter Inspection and Replacement

For all units equipped with serviceable air filters (primarily propane furnace heaters):

• Inspect condition of existing air filters

• Document filter size, type, and MERV rating (if labeled)

• Replace disposable filters with new filters of equivalent size and minimum MERV rating specified by the manufacturer (or MERV 8 minimum unless otherwise directed)

• Verify proper installation and airflow direction

• Document date of filter replacement

Washable or reusable filters, if present, shall be inspected and cleaned in accordance with manufacturer guidance.

No additional component replacement or internal cleaning beyond filter service is authorized.

5.0 Exclusions

The following are expressly excluded from this SOW:

• Repairs beyond filter replacement

• Replacement of mechanical, gas, ignition, or control components

• System adjustments, recalibration, or tuning beyond standard testing setup

• Gas piping replacement or modification

• Structural, architectural, or venting modifications

• Hazardous material or asbestos abatement

• Full unit replacement

Entry to occupied housing units will be coordinated by and accompanied by a member of the Grand Teton National Park Housing Office or other onsite park representative.

6.0 Deliverables

All deliverables shall be submitted in electronic format (PDF or Excel) unless otherwise specified.

6.1 Unit Inspection and Efficiency Report

For each unit inspected, the Contractor shall provide:

• Equipment identification and location

• Inspection date

• Technician name and license number

• Detailed inspection findings and noted deficiencies

• Combustion test readings

• Measured efficiency percentage

• Manufacturer-rated efficiency (if available)

• Operational status categorized as:

o Operational o Operational with Deficiencies o Operating at Reduced Efficiency o Unsafe – Immediate Attention Required o Non-Operational

• Filter condition and confirmation of replacement (if applicable)

• Recommended corrective actions (outside this contract scope)

• Professional opinion regarding continued serviceability

6.2 Immediate Hazard Notification

Any condition posing imminent risk to life safety or property shall be verbally reported to the Government representative immediately and documented in writing within 24 hours.

6.3 Final Summary Report

Upon completion of all inspections, the Contractor shall provide a consolidated summary including:

• Total units inspected

• Average measured efficiency across all operational units

• Units operating below manufacturer-rated efficiency

• Number of filters replaced

• Number of units fully operational

• Number of units with deficiencies

• Number of units deemed unsafe or non-operational

• Units recommended for replacement

• Recurring deficiency or performance trends

• Prioritized list of recommended corrective actions

7.0 Performance Standards and Compliance

The Contractor shall perform all work in accordance with:

• Manufacturer specifications

• NFPA 54 – National Fuel Gas Code

• Applicable local and state codes

• OSHA safety standards

• FAR and agency-specific safety requirements

8.0 Period of Performance

• Period of Performance: 8/15/26 – 9/30/26

• The Contractor shall coordinate work schedules with the Government to minimize operational disruption and ensure access to all units within the performance period.

9.0 Government-Furnished Property and Information

Unless otherwise specified, no Government-Furnished Property (GFP) will be provided. The Government will provide access to facilities and equipment as required.

10.0 Contractor Personnel

• All personnel shall be properly trained, licensed, and experienced in propane-fueled heating systems and combustion analysis.

• The Contractor shall be responsible for supervision, conduct, and performance of its personnel.

• Personnel shall comply with facility access, safety, and security requirements.

11.0 Quality Control

The Contractor shall establish and maintain a quality control system to ensure inspection, efficiency testing, and filter services meet the requirements of this SOW.

Any documentation deficiencies identified by the Government shall be corrected at no additional cost.

12.0 Acceptance

The Government will accept services upon verification that:

• All required inspections, efficiency tests, and filter services have been completed

• Required documentation has been submitted and approved

• Reported findings are complete and technically adequate

• Immediate hazards, if identified, were properly reported

Acceptance does not constitute approval of recommended corrective actions.

13.0 Changes

Changes to the scope of work shall be made only by written modification issued by the Contracting Officer in accordance with the FAR.

14.0 Place of Performance

Services shall be performed at Government-designated facilities within Grand Teton National Park.

Housing Unit No. Central Heating (Forced Air)

Free- Standing Stove

00000006 1 58 propane furnaces

00000007 1 1 121 backup propane stoves

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