Attachment_1_Scope_of_Work_.pdf

RFQ 140P8324Q0028 Fire/Security ITM & Monitoring

Attachment 1 Scope of Work Olympic National Park

SCOPE OF WORK (SOW)

PART 1 – GENERAL

1.1 Description of Work

In accordance with this scope of work and the requirements specified herein, and with National Park

Service (NPS) Reference Manual 58 (Structural Fire Management), National Fire Protection Association (NFPA) standards and codes referenced in this scope and all other applicable NFPA codes, and Federal, State and local codes and regulations, Contractor shall provide all labor, supervision, equipment, tools, travel, parts and materials necessary to properly inspect, test and maintain (ITM) fire detection and notification systems and their components and security systems at Olympic National Park, hereinafter known as “Park”, as specified herein, and any additions thereto. Periodicity of inspection and testing shall be in accordance with applicable sections of this scope and applicable NFPA codes and standards.

1.2 Definition of Bid Items

Contract Line Item (CLIN) 00010: FY24 Base Year ITM & Monitoring

CLIN 00020: FY24 Base Year Unscheduled Repairs

CLIN 00030: FY25 Option Year One (1) Base Year ITM & Monitoring

CLIN 00040: FY25 Option Year One (1) Unscheduled Repairs

CLIN 00050: FY26 Option Year Two (2) ITM & Monitoring

CLIN 00060: FY26 Option Year Two (2) Unscheduled Repairs

CLIN 00070: FY27 Option Year Three (3) ITM & Monitoring

CLIN 00080: FY27 Option Year Three (3) Unscheduled Repairs

CLIN 00090: FY28 Option Year Four (4) ITM & Monitoring

CLIN 00100: FY28 Option Year Four (4) Unscheduled Repairs

1.3 Locations

Port Angeles Headquarters – This area includes 20337 – Port Angeles Visitor Center & 20338 North West Interpretative Association

20340 - ICE/ Dispatch

20329 - Macy House 20347 - Cultural/ Fees Office

20341- Carpenter Shop

82175- Bldg. 1551 Natural Resources Building 20336 - Auto Shop

Kalaloch Area – This area includes

20453- Bldg. 1540 Kalaloch Maintenance Bldg.

20493- House 1542 Kalaloch Dormitory

Lake Ozette Area – This area includes

89540- House 1561 Lake Ozette 8 Bedroom Dorm

89537- House 1560 Lake Ozette Ranger Residence

Hoh Area – This area includes

20376- Bldg. 112 Hoh Visitor Center

1.4 Qualifications

Contractor shall be a company specializing in inspection, testing, maintenance (ITM), and repair of fire alarm systems, their components and appurtenances. Only qualified and experienced service personnel are permitted to perform inspection, testing, and maintenance. These technicians must meet one or more of the criteria per NFPA 72, 10.5.3.4: NFPA 72 Code Development

1.5 Experience

Contractor shall have continuously performed (ITM) and repair of fire alarm systems, their components and appurtenances for the past five years.

1.6 Definitions

Authority Having Jurisdiction (AHJ): The organization, office, or individual responsible for approving equipment, materials, an installation, or a procedure. The AHJ is the Pacific West Region Structural Fire

Management Officer.

CO: Contracting Officer

COR: Contracting Officer’s Representative

Emergency Impairment: A condition where a fire detection and notification system or portion thereof is out of order due to an unexpected occurrence.

Impairment: A shutdown of a system or portion thereof.

Inspection, Testing, and Maintenance Service: A service program provided by a qualified contractor or qualified owner’s representative in which all components unique to the property’s systems are inspected and tested at the required times and necessary maintenance is provided. This program includes logging and retention of relevant records.

Inspection: A visual examination of a system of portion thereof to verify that it appears to be in operating condition and is free of physical damage.

Maintenance: Work performed to keep equipment operable.

Preplanned Impairment: A condition where a fire detection and notification system, or portion thereof, is out of service due to work that has been planned in advance.

Qualified: Having knowledge of the installation, construction, or operation of fire detection and notification systems, their components and appurtenances, and the hazards involved.

https://www.nfpa.org/codes-and-standards/nfpa-72-standard-development/72

Testing: A procedure used to determine the status of a system as intended by conducting periodic physical checks of fire detection and notification system components at intervals specified in the appropriate chapter(s) of NFPA 25, 72 and 101.

1.7 References (Work shall comply with the most recent release of the NFPA code or standard listed below):

• NFPA 25 Inspection, Testing and Maintenance of Water-Based Fire Protection Systems

• NFPA 70 National Electrical Code

• NFPA 72 National Fire Detection Code

• NFPA 101 Life Safety Code

Part 2 – CONTRACT HOURS

2.1 General

All inspection and testing services shall be scheduled to be performed during regular working hours, as described herein. All services shall be performed in a safe, timely, and professional manner in order to provide the best possible protection of the building occupants and property of the Park.

2.2 Working Hours

On-site work shall not begin earlier than 8:00 a.m. without approval from the COR. No on-site work shall be performed on federal holidays, nights, or weekends unless requested by the contractor and approved by the CO.

2.3 Schedule of Work – SUBMITTAL

Schedule of work shall be prepared and submitted to the Park for approval 5-14 days in advance. Park will prepare reply to submitted schedule within 2-3 business days.

PART 3 – REPORTS

3.1 Written Reports

Contractor shall prepare written reports of the testing and maintenance results using NPS forms for each location/asset. These completed reports shall be presented to the Park after all work is completed.

Contractor shall be responsible for obtaining the appropriate forms from the Park.

3.2 Contractor Version of Inspection Forms

Where the contractor is required, by their own company policy, or local or State requirement, to complete their company form, the contractor shall submit to the Park signed copies of both NPS form and their company form (only NPS form is required to be in .pdf format).

3.3 Report Submission

Contractor shall submit electronic file (.pdf) version of all inspection reports. The files may be submitted individually or scanned into a bundle. All inspection reports will be required within 14 business days of completed work of any repairs and ITM.

Part 4 – INSPECTION AND TESTING; MAINTENANCE AND REPAIRS

4.1 Monitoring and Inspection, Testing and Maintenance (ITM)

Quality Assurance. All monitoring, and ITM performed shall be in accordance with NFPA 72, National Fire Alarm and Signaling Code, SEE LATEST EDITION (Note, the NFPA 72 2016 Edition was included in this RFQ however, you must use the latest edition which is not included in this RFQ as an attachment).

• References. NFPA 25 (Inspection, Testing and Maintenance of Water-Based Fire Protection Systems – SEE LATEST EDITION)

• NFPA 70 (National Electrical Code – SEE LATEST EDITION)

• NFPA 72 (National Fire Detection Code – SEE LATEST EDITION)

• NFPA 101 (Life Safety Code – SEE LATEST EDITION)

Inspection, Testing and Maintenance (ITM) Monitored

20328 - Administration Building Yes

20337 - Port Angeles Visitor Center & 20338 North West

Interpretative Association

Yes

20340 - ICE/ Dispatch Yes

20329 - Macy House Yes

20347 - Cultural/ Fees Office Yes

20341- Carpenter Shop No

82175- Bldg. 1551 Natural Resources Building No

20336 - Auto Shop No

20453- Bldg. 1540 Kalaloch Maintenance Bldg. No

20493- House 1542 Kalaloch Dormitory No

89540- House 1561 Lake Ozette 8 Bedroom Dorm No

89537- House 1560 Lake Ozette Ranger Residence No

20376- Bldg. 112 Hoh Visitor Center No

Attachment 4 contains an approximate device inventory for each location.

4.2 FIRE ALARM AND SECURITY SYSTEM MONITORING

The selected Contractor shall provide 24 hour/7-day-a-week Fire Alarm and Security system monitoring meeting the minimum requirements of Central Station, as defined in NFPA 72, of all systems identified in

Attachment 6. Monitoring must be performed at a location within the continental United States. The estimated annual monitoring cost for each building shall be identified in the bid proposal. Regardless of the number of master panels, monitoring shall be managed as a single account. The initial contract award will include the first year of monitoring with potential for four subsequent option years of monitoring.

4.3 FIRE ALARM AND SECURITY SYSTEM INSPECTION, TESTING AND MAINTENANCE

(ITM)

The selected contractor shall provide ITM for the fire alarm and security systems identified in Attachment 3, titled Device Inventory. All Fire Alarm system ITM shall be performed in accordance with

NFPA 72. Visual inspections required on less than a quarterly basis will be performed by park personnel.

Maintenance shall include battery replacement as necessary per manufacturer’s recommendation. All one-year batteries shall be replaced annually. All 2-year batteries shall be replaced at least twice during the five-year contract period. All 3-5 year batteries shall be replaced at least once during the contract period. In the event of device damage or failure noted during ITM performance, the contractor shall notify the COR within 24-hours, and provide a quotation to the CO.

4.4 Repairs

Deficiencies discovered or required repairs beyond the work authorized under this scope of work, shall be documented, and provided to the park as an itemized proposal of services. No repair, beyond what is allowed by this scope of work, shall be performed without being first reviewed by the COR and/or

AHJ and approved by the CO.

• Document deficiencies discovered.

• Provide the COR with an itemized cost proposal for necessary repairs beyond this contract.

• Notify COR and CO prior to commencing with repair work or purchasing any replacement parts for work required in this contract.

• Prior to the purchase of any part, or the performance of any repairs, the park will determine the method of payment.

- Minor repairs will be approved by the COR and paid for via government purchase card.

- Major repairs, or an extensive amount of minor repairs may be completed through this contract, but will require a modification to the contract and will be authorized by the CO.

• Repair components and/or replace parts after CO approval.

• Test or verify proper operation of corrected component.

• Document deficiencies corrected.

• Parts and equipment removed from service shall be legally disposed of by the contractor. In no event shall parts or equipment removed from service be abandoned at the work site.

4.5 Parts and Materials

Parts and materials furnished by the Contractor shall be new, unused, and un-refurbished, unless otherwise permitted by the Contract. Replacement parts shall be of the same type and characteristics by the same manufacturer as the parts being replaced or shall be fully compatible and functional with the existing equipment.

4.6 Impairments/Emergency Impairments/Pre-Planned Impairments

The Contractor shall perform all impairment procedures in accordance with NFPA 13 and 25, to ensure that risks are minimized, and the duration of the impairment is limited.

Part 5 - DELIVERABLES

5.1 Period of Performance –

Base Year: 8/15/2024 – 8/14/2025 Option Year 1: 8/15/2025 – 8/14/2026

Option Year 2: 8/15/2026 – 8/14/2027

Option Year 3: 8/15/2027 – 8/14/2028

Option Year 4: 8/15/2028 – 8/14/2029

5.2 Protection of Persons and Property

The Contractor shall take all necessary precautions for the protection of persons and property, including the

Park’s employees, park partners, concessionaires, park visitors, and the general public. Any damages to

Park property resulting from the Contractor’s performance of the contract shall be repaired to the Park’s satisfaction at the Contractor’s expense. All repairs must be approved by the COR prior to being initiated.

See section 4.4 for further information regarding repairs.

5.3 Inspection Schedule

After contract award, the Contractor shall coordinate a fire protection system inspection and testing schedule with the Park.

5.4 Ownership of Information

All professional and technical information developed under this contract, and all work sheets, reports, and related data shall become the property of the Park, and the contractor agrees to deliver reproducible signed copies of such documents to the Park on completion of the services hereunder, or at the Park’s request.

5.5 Acceptance of Work

Completion of all work performed under the contract shall be subject to final acceptance by the Park. The

Contractor shall promptly correct all work rejected by the Park as faulty, defective, or failing to conform to the Contract, whether observed before or after substantial completion of the work, and whether or not inspected, tested, repaired, fabricated, installed, or completed. The Contractor shall bear all costs of correcting such rejected work.

5.6 Right to Add or Delete Sites

The Park reserves the right to add or delete systems or related components from the list provided.

Contractor agrees to extend bid pricing to any additional system or related component added to the contract by the Park.

5.7 Invoices

Invoices shall include:

• Purchase order number

• Date service(s) performed

• Location or building

• Detailed description of service(s) performed

• Hours worked

• Hourly rate(s) charged

• Any parts and materials as approved by the COR and AHJ

• Pricing and markup

5.8 Warranties

Throughout the course of the contract, Contractor shall repair or replace, without additional cost to the

Park, all defective work and replace all defective materials furnished or installed by the Contractor.

Contractor shall provide parts and equipment warranties from the manufacturers that are the standard, published warranties on the manufacturers’ letterhead. All warranty items shall be full term, not prorated for the partial year of installation.

5.9 Special Provisions

A. Weapons, guns, and knives unrelated to the work activities shall not be allowed on the work site or in vehicles parked on Park property. The Contractor shall be responsible for notifying all workers of this requirement.

B. Alcoholic beverages shall not be allowed on the work site or in vehicles parked on Park property.

The Contractor shall be responsible for notifying all workers of this requirement.

C. All Contractor’s workers shall comply with the Park’s regulations regarding tobacco use. The Contractor shall be responsible for notifying all workers of this requirement.

D. Park personnel will not accept materials or equipment deliveries for the Contractor.

E. The Contractor shall be responsible for any liability imposed by law and for death, injury, or damage to property of any person including, but not limited to, workmen, subcontractors, and the public, resulting from any cause whatsoever during the progress of the work or at any time before its completion and final acceptance.

F. If any judgment is rendered against the Park or Park employee for any injury, death, or damage caused by Contractor as a result of work performed or completed, pursuant to this agreement, Contractor shall, at its own expense, satisfy and discharge any judgment.

G. As used above, the term Park means Park employees, concessionaires, and volunteers.