Attachment 1_Scope of Work.docx

STATEMENT OF WORK

Preservation Treatment for Civil War Snare Drum and Drum Sticks For Fort Scott National Historic Site

Confidentiality The information developed under this Contract is the property of the U.S. government and shall be kept in strict confidence.

Purpose of Work This job consists of onsite visits to include shipment/delivery to/from a vendor's lab space for an off-site performance by a professional metals, wood, and leather conservator(s) for the purpose of completing preservation treatment of a Civil War era snare drum, four drum sticks; and design and fabrication of display mounts for the purpose of exhibiting the drum and four drum sticks.

Description of Drum Fort Scott National Historic Site (FOSC) in Fort Scott, Kansas, is planning to vertically exhibit in the reconstructed Infantry Barracks (Historic Structure #7) the Civil War snare drum and sticks. The drum will be displayed in a newly acquired exhibit case.

The snare drum has a wooden frame, metal banding, and leather skins. Two of the drum sticks are all wood and two are wood with metal handles. The drum is approximately six inches deep and 16.5 inches in diameter. It has a leather neck strap and metal support for against the wearer’s body.

The drum was issued to Maxon Gillett who served in the 10th Kansas Infantry, which soon after being organized in Paola, Kansas, in April 1862, spent the next couple of months at Fort Scott. It has been passed down through the generations in Maxon Gillett’s family until his decedents, Steve Perry and Debbie Larios, donated it to FOSC.

The drum and drum sticks are currently stored at FOSC.

Scope of Work Independently and not as an agent of the Government, the Contractor shall provide all labor, materials, facilities, transportation, and travel necessary to execute conservation treatments on the objects described above.

Provide professional transportation services of the objects from FOSC to the contractor’s professional laboratory. Provide professional transportation of the objects back to FOSC once the conservation treatment is completed. The park does not have appropriate workspace for this work.

Document and take digital images of the objects in detail before, during and after treatment, and a full-view obverse and full-view reverse image of each object.

Document condition of drum and drum sticks prior to treatment. Produce individual Treatment Reports for each item. Provide both printed and electronic copies of the Treatment Reports, and images for the objects. Treatment Report must include Contractor’s recommendations for improvements to object exhibit conditions as well as general suggestions for ongoing preventive care (i.e., recommendation for optimum temperature and relative humidity to be maintained in the interior of drum exhibit case, including recommendation for quantity of desiccant to be used). Each treatment report will be reviewed and approved by the Contracting Officer’s Representative (COR) prior to any treatment being conducted.

Perform treatment for stabilization, including such factors as routine care and exhibiting. The objects are to receive treatment to stabilize and slow or prevent further deterioration while maintaining the integrity of the objects and to minimize deterioration for the purpose of exhibit. Each object will receive individual treatment that will differ depending on the conditions of each item.

Provide recommendations for ongoing preventive care and on-the-job training for park curatorial staff in carrying out the recommended periodic maintenance treatment and preventive care recommendations for the care of each item.

Upon completion of the treatment, the Contractor will meet with the Park superintendent and designated curatorial staff to review the results of the treatment. The close-out meeting should cover not only the treatment results, but the Contractor’s recommendations for the future exhibition of the treated objects. The close-out meeting will be in person, video conferencing, or over the phone.

Design and fabric display mounts for the purpose of exhibiting the objects in the existing exhibit case. Provide instructions for mounting all of the objects in the new mounts in writing and at the close-out meeting.

Standards In performing this work the Contractor agrees to fully comply with the principles and practices specified in the Code of Ethics and Guidelines for Practice of the AIC (American Institute for Conservation of Historic and Artistic Works, 1994). A copy of this code of ethics may be found in the NPS Museum Handbook, Part I, Appendix D, pp 13-14, available at http://www.nps.gov/museum/publications/MHI/mushbkI.html.

Prior to entering into a contract, the Contractor shall:

Provide a vitae containing the relevant qualifications and experience of the Contractor and any other individuals who will be involved in the examination and treatment process, including an estimate of the nature and extent of their anticipated involvement. This will include references to similar work that clearly demonstrates an expertise in the conservation of museum objects and a history of completing work of this scope and character. Include a comprehensive work history that shows specialized training and/or education in the field of conservation.

Provide a prior example of a Treatment Report for work completed (with appropriate redactions to protect privacy as needed).

Provide proof of insurance. See Sample Insurance and Copyright Requirements for Inclusion in a Contract.

As examination and treatment of the objects is to be performed off-site, Contractor shall provide a description of the facility where activities are to be performed, including the applicable portions of a standard AAM facilities report addressing climate control, security and fire detection systems. Off-site work will require transport; the Contractor shall use appropriate museum and fine art shipping practices for packing and transport to and from FOSC. A Description of the planned transport procedures and insurance coverage must be included.

FOSC will provide at the time of transportation to the lab:

Limited access to museum objects accountability (catalog) records.

Answers to questions about existing environmental monitoring and control, preventive care of objects, uses of objects, plans for future exhibition of objects, and FOSC’s pest management program.

Deliverables Prior to conclusion of the off-site performance, a briefing shall be presented to management and designated curatorial staff at the site, over the phone or through video conferencing to discuss findings and corrective recommendations. The Contractor has an ethical obligation to verbally point out serious preservation weaknesses as they are encountered, if such weaknesses could, in his/her judgement, result in imminent loss of park resources.

Submit draft Treatment Reports to the COR according to schedule below. Reports will be reviewed within 15 days and returned with comments, if appropriate, and signature if treatment recommendations are approved. Contractor will be expected to incorporate each comment into the report or be prepared to explain why doing so is not appropriate.

Contractor shall prepare and submit Treatment Reports for the drum and drum sticks. The reports shall present findings and treatments as appropriate and shall be organized in a logical, easily comprehended manner. Reports will include written treatments conducted.

Submit final Treatment Reports with 3 copies for each object, drum and drum sticks, supporting documentation, digital image evidence and any accompanying information to the COR. One of the three copies of the final report be print on archival paper.

Submit electronic copies of each Treatment Report, images (lossless .TIFF files with Dublin Core® metadate, and all treatments on a jump/thumb drive. Only the final reports are required to be submitted electronically, not draft reports.

Submit new mounts and written directions for installation with objects in exhibit case.

The contractor is responsible for contacting the COR to coordinate transportation dates with FOSC staff.

Payment Schedule Partial payments will be made upon successful completion of each successive phase of work as outlined below.