Attachment 1- Scope of services-.pdf

ATTACHMENT #1- SCOPE OF SERVICES

Underground fuel storage tanks refurbishment project

Paris, France

I. INTRODUCTION

The Contractor shall provide the necessary services as defined in this SOW to reline three underground fuel storage tanks (USTs) located at the U.S Embassy in Paris, France. The relining of the tanks shall provide a double walled/skin inside the tanks. The Contractor shall also install an inventory control and leak detection system for the three relined tanks. The contractor shall follow the US ACE EM-385 requirements for confined space entry as defined in paragraph III (Chapter 34).

A site visit to document the site conditions will be conducted.

II. SCOPE OF WORK

There are three existing single walled/skinned steel underground fuel storage tanks. A resin liner (no additional information available) was applied inside these tanks around 1977.

Tank 1 – 20,000 liters capacity (approximately 16,000 diesel inside tank) Tank 2 – 20,000 liters capacity (approximately 19,000 diesel inside tank) Tank 3 – 20,000 liters capacity (approximately 14,700 diesel inside tank)

2.1. UST refurbishment/relining work

The refurbishment of the three (3) UST’s shall include, but shall not be limited to, the following:

2.1.1 Site and tank preparation – CLIN0001-CLIN0002- CLIN0003

The Contractor shall:

a. Fence off the working area to prevent any unauthorized personnel from entering the working areas.

b. Shut off all electrical current going into the tanks or in proximity to the working area.

c. Place personal safety equipment (including fire protection equipment) readily available around the working area.

d. Empty out the USTs. Diesel fuel shall be transferred from one diesel UST to another. Any excess fuel shall be stored offsite.

e. Carry out a fuel analysis on each tank before existing fuel is added back into the tanks.

Note: The fuel analysis report shall be communicated to the COR before any other action is taken as any other action must be approved by the COR.

If the fuel no longer has the right characteristics, it shall be recycled and destroyed appropriately according to French regulations. A proper fuel disposal certificate shall be provided to the COR.

f. Clean all the sludge inside the tanks.

g. After analysis, if approved, all fuel shall be transferred from other tanks and the fuel stored off site shall be filtered/polished before being put back into the refurbished UST.

The tanks shall be refilled with new fuel oil after the work has been completed, should it be required in quantities equivalent to those withdrawn.

2.1.2. Opening of the tank manholes- CLIN0001

a. Upon opening of the manholes and prior to any work being performed, the surrounding air quality shall be tested for two parameters:

✓ percentage % of lower explosive limit (LEL)

✓ and oxygen content.

Before any authorized personnel is cleared to commence work, the LEL must be less than 20% and the oxygen content inside the tank must not be +/- 0.5 % of that of the ambient air.

b. An industrial ventilator shall be connected to ensure that the working area is receiving fresh air continually and during the duration of all field activities.

2.1.3. Degassing and cleaning of the tanks- CLIN0001

a. An industrial ventilator shall be connected and dropped into the tanks. The Contractor shall ensure that the % LEL inside the tanks is also less than 20%.

b. Once most of the fuel and sludge has been removed and the LEL is still under 20%, authorized personnel (confined spaced trained only) shall be allowed to enter the tanks cavity to continue cleaning.

c. All personnel that enter the tanks cavity must wear Level B Personal Protective Equipment (PPE) and be supplied with air via a respirator at all times.

2.1.4. Examination and preparation of the tank surface for coating/lining- CLIN0004

a. The contractor shall visually inspect the inside of the tanks to determine the areas with the most wear and locate any possible leaks.

b. Areas that showed significant wall thickness reduction and corners/wedges shall be repaired.

c. The contractor shall prepare the inside of the tanks in accordance with the tank lining materials specifications shown in quality requirements in 2.7 page 6 and 7.

2.1.5. Relining the inside of the tanks- CLIN0005

The Contractor shall:

a. Coat the entire inside of tanks with primer as per quality requirements in 2.7 page 6 and 7.

b. Apply 2 layers of fiberglass reinforced plastic (FRP) mat/sheet with polyester based resin.

c. Coat the entire tank with another polyester based resin. This will provide the double walled interior lining of the tank.

d. Once all the layers have cured/dried, inspect and test the tanks for uniform thickness and leaks.

e. Document all before, during and after conditions of each tank during the process (including photos), and submit a report for the record.

2.2. Temporary fuel storage – CLIN00006

Temporary fuel storage on the Embassy Compound is required. A 2000-litre mobile tank shall be provided by the contractor and connected to the generator C15 A.com in the second basement. Day tanks shall be provided by the US Embassy and placed next to the generators.

The contractor shall ensure that all day tanks connected to each UST are completely full before emptying the USTs. The contractor shall also have a plan in place to refill the day tanks at any given time (throughout the duration of the project) in case of an emergency.

2.3. Fuel Lines test – CLIN0007

All fuel supply/return lines shall be pressure tested by the contractor to ensure that they are not leaking. A report shall be made on the results of these tests. If any leaks are observed, they shall be reported to the COR, and a separate quote for repair shall be provided. A separate purchase order shall be issued for this repair.

2.4. Manhole Covers- CLIN0008

The contractor shall provide all new watertight fiberglass reinforced plastic manhole covers for the tanks (OPW or equivalent). The tank cover shall be H-20 rated.

2.5. Inventory control and leak detection monitoring system- CLIN0009

The contractor shall install one electronic tank inventory control and leak detection monitoring system for the USTs as per quality requirements in 2.7 page 6 and 7.

The inventory control system shall show the fuel level in the tanks, including high fuel level and low fuel alarms. The leak detection monitoring system shall activate an audible and visual alarm in the event there is tank leak test failure in the interstitial space.

The inventory control and leak detection systems shall be mounted in a waterproof enclosure on the exterior wall per the direction of the COR. The contractor shall submit the plans and all manufacturer specifications regarding the proposed electronic inventory control and the leak detection monitoring for approval prior to the start of the project.

2.6. Detailed work phases:

2.6.1 The work shall be carried out in two phases.

a- The first phase of work shall be carried out on the generator A.Com tank and the Chancery tank on the neighboring dividing wall.

The work area shall be secured by "Ville de Paris" type barriers or equivalent, to ensure permanent access to the yellow door of the mailroom. (See picture 1 or equal).

Site safety barriers will be installed between the metal chancery tank filling box and the A.com tank piping. (See Diagram 1) b- The second phase of work shall be carried out on the second tank of the chancery on the mail room side.

The work area will be secured by "Ville de Paris" type barriers or equivalent, to ensure permanent access to the yellow door of the mailroom. (See picture 1 or equal).

Security barriers will be installed between the badge reader on the yellow door and the entrance to the storage area. (See diagram 2).

2.6.2 Installation of fuel gauges and leak detection systems- CLIN0009 a- The fuel gauges type (See picture 2 or equal) and leak detectors shall be installed on the wall in the airlock before going down into the boiler room. (See diagram 3).

Note: The technical documentation for the gauges and leak detection system shall be given to the project's COR for validation prior installation.

b- A protected power supply is required for each fuel gauge and leak detection system, using U1000RO2V 3G1.5 mm2 cable (including all fixings and routing).

The contractor shall supply and install one circuit breaker per 10-ampere power line.

It shall run from the electrical box in the boiler room to the wall where the equipment will be installed. (See diagram 3).

2.6.3- Masonry work- CLIN0010

Some masonry work on the floor shall be required to accommodate the tubes associated with each leak detection system.

Note: The contractor shall be very careful with this work, as there is rainwater run-off with floor drains.

A 40mm diameter PVC sheath shall be laid between each tank manhole and the boiler room airlock (including any holes drilled between the outside and inside, with the watertightness restored). (See diagram 3).

Notes:

Between phase one and phase two, metal plates shall be laid on the ground to allow safe passage of pedestrians.

A gutter shall be installed next to the mail room to facilitate passage between the tanks and the boiler room.

All drilling and ground preparation shall be carried out on a Saturday to minimize noise pollution and any other type of disturbance.

A plan of the ground crossings shall be submitted to the project's COR prior to execution.

The ground trenches shall be rebuilt using concrete and welded mesh.

At the end of the work, all affected areas must be completely restored (masonry, painting, finish, etc.) in order to regain their initial condition.

2.7 Quality assurance and safety- CLIN0011

Prior to ordering any equipment or material, the Contractor shall provide the following for submittals for review and approval:

1. Tank linking material product information and application guidelines

2. Tank Primer material product information and application guidelines

3. Electronic tank fuel inventory and leak control system, model Veeder Root TLS4B OR EQUAL item. Contractor shall provide product information, model information, and site specific wiring diagrams/shop drawings. The contractor shall provide Operations and Maintenance information as a close out submittal.

Note: Vedeer Root Model TLS4B is a fuel monitoring management system allowing for leak detection and fuel level monitoring. It is composed of automatic tank gauge, sensors, an inventory control console and a web-enabled management software interface permitting static in-tank Leak detection (SLD). The system shall deliver accurate information with streamlined inventory and compliance reporting.

4. Confined space entry plan compliant with contract documents and SHEM requirements.

Other Quality Control required submissions:

5. Fuel line pressure test results (prior to tank work commencing)

6. Fuel analysis results (prior to tank work commencing)

7. Report for each tank for before, during, after conditions. (after completion of work)

8. Final test and commissioning results for the UST and fuel management /leak-detection system, indicating compliance with the manufacturers and industry standards.

9. As-builts for wiring and piping changes.

The Contractor shall provide, as a deliverable, an appropriate Quality Assurance Plan (QAP). The plan shall include checklists of duties to be carried out and a plan to carry out inspections to determine whether the various services are being performed according to the contract. The Contractor shall provide copies of the inspection reports.

The Contractor shall implement an effective program of safety, inspections, testing, administration, management, reporting, recordkeeping, and other tasks necessary to verify compliance with the requirements of the contract plans and specifications. The Contractor's site superintendent shall be responsible for managing the quality control program at the site.

The contractor shall submit a confined space entry and safety plan for approval prior to the start of work. No confined space entry shall be permitted without the approval of the entry and safety plan. The Contractor shall provide a project specific Accident Prevention Plan (APP) describing how safety for all project personnel will be executed throughout the project. The APP must focus on confined spaces and gaseous environments.

The Contractor shall collect and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall immediately bring any conditions beyond the responsibility of the Contractor that affect or delay field activities to the immediate attention of the COR.

2.8 Inspection

The USG shall perform regular inspections on the services being performed and the supplies furnished to determine whether work is being performed in a safe and satisfactory manner, and that all supplies are of acceptable quality and standards. The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract.

2.9 Final systems tests- CLIN0012

Final tests shall be conducted on all newly refurbished USTs, the inventory control and leak detection system at the completion of the work to ensure that the new system meets all manufacturer requirements and specifications. The day tanks and the generators shall be started to ensure that piping and the refurbished USTs are in proper working order.

2.10 Training- CLIN0013

The Contractor shall provide training to a maximum of ten (10) U.S. Embassy personnel to familiarize them with all the components of the new UST system, especially the inventory control and leak detection system.

2.11 Project closeout

When all site work is complete, the contractor's site superintendent shall review all activities and walk the project area with the COR to ensure that the Embassy is satisfied, and all work items are acceptable. If any items are not completed, they shall be addressed and completed immediately.

The contractor shall ensure that, upon demobilization, the site is left in a clean and orderly appearance equal to or better than prior to start of work. All site restoration conditions shall be restored to match existing conditions.

The contractor shall compile record documents as the work progresses and maintain a copy of these documents as part of the quality control program. At the conclusion of the work, the contractor shall submit closure documentation and provide warranties, product data, and operation and maintenance manuals for all installed equipment.

2.12- Project delivery schedule

The contractor shall complete the work within 60 working days of on-site commencement.

2.13- Contractor Requirements

To perform this contract, the Contractor shall benefit a minimum of five (5) years’ experience in relining steel underground fuel tanks.

The Contractor shall have the 2 following certifications or equivalent:

- LNE (“Laboratoire National de métrologie et d’Essais’’) certificate for tanks transformation

- COFRAC (‘’Comité Français d’Accreditation’’) certificate for sealed inspection and leak detection

Contractor employees working on site for this contract shall have the CATEC (‘’certificat d’aptitude au travail en espaces confines”) certificate or equivalent, to be authorized to work in confined spaces.

III. CONTRACT SPECIFIC CLAUSES AND REFERENCES

15 FAM 955 CONSTRUCTION STANDARDS (CT: OBO-43; 02-28-2014)

For new construction or major renovations and alterations of existing structures at posts abroad, the Department of State will adhere to the latest edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) and with host-country standards as necessary.

US ACE EM-385 requirements for confined space entry. (Chapter 34).

34.A.01 Confined Spaces – Non-Marine Facilities. Confined space (CS) work performed in permanent, fixed facilities and/or performed on construction sites shall be performed in accordance with this Section, 29 CFR 1910.146 and ANSI Z117.1. This section does not regulate underground construction work (tunneling) as a confined space. > See Section 26.

34.A.02 USACE-conducted CS work activities on or in a watercraft or vessel of any kind and/or associated with vessel repair and maintenance operations are covered in Section 34.B.

34.A.03 The definitions for CS that are applicable to all CSs, during operations, maintenance and construction are listed in Appendix Q, Definitions.

34.A.04 Confined Space Identification. Facilities and job sites shall assign a Safety Supervisor or Confined Space Competent Person (CSCP) to identify all CSs and determine entry rules and requirements. > See Figure 34-1.

a. On USACE facilities, all fixed permit-required CS (PRCS) shall be labeled as a PRCS. With the approval of the local Safety Office (SOHO), the CSCP may exclude from labeling those confined spaces that pose little or no hazard, (i.e., a navigation lock), but meet the strict definition of a permit-required confined space (PRCS).

b. On construction sites and/or during O&M activities, all fixed PRCS shall be labeled as a danger. PRCS that are created as part of construction work shall be labeled and have a barrier to restrict entry. All Non Permit-Required Confined Spaces (NPRCS) created as part of construction and/or O&M activities are not required to be labeled.

c. If activities in a NPRCS (i.e., welding), create or have a potential to create a hazardous atmosphere, that space shall be declared a PRCS.

https://fam.a.state.sbu/FAM/ExternalLink/famLinkPopUp.aspx?type=9&volume=All&url=https://www.usace.army.mil/ https://fam.a.state.sbu/FAM/ExternalLink/famLinkPopUp.aspx?type=9&volume=All&url=https://www.usace.army.mil/

d. All previously identified CSs shall be identified in writing to any contract personnel prior to the beginning of work if they are required to enter and/or work in this area.

(1) The contract documents shall list any known hazards and controls in the CS.

(2) If it is known that work to be conducted inside a CS would create a possible hazardous atmosphere, the contractor shall be notified prior to beginning work and shall be required to follow the requirements for PRCS.

(3) All entry into an identified or contractor-created PRCS shall be coordinated with the GDA and site security or emergency personnel before each entry.

e. For work conducted on military installations, the CSCP or designer shall coordinate with the installation CS program manager/team to identify all CSs and determine any specific installation requirements for entry.

34.A.05 Confined Space Entry (CSE) Procedures.

a. PRCS Entry Procedures. Entry into PRCSs shall comply with the requirements of 29 CFR 1910.146.

b. NPRCS Entry Procedures:

(1) There are no entry requirements if the space does not contain or have the ability to contain an atmospheric hazard capable of causing death or physical harm.

(2) If a NPRCS has an environment being controlled by permanent ventilation system and/or has an isolation barrier, then entry requires: continual air monitoring; the use of audible/visual alarms for failure of the ventilation system or isolation barrier; and training for the employees in visual contact with the CS and those working in the CS on the proper rescue procedures to be used shall be required. The alarm shall be capable of notifying both the entrants and rescue personnel. This shall be documented and written in the CSE Plan.

c. PRCS Permit. The CSCP shall complete or review and sign the completed PRCS permit (see Form 34-1 for non-mandatory example) and shall be responsible for enforcing the use of PRCS permits for entry into all PRCSs at the facility/site.

d. At the end of the work task where a PRCS was entered, there shall be an after action review by all parties on procedures used and if improvement can be gained. For USACE operations, this review should include safety personnel for the site, and any security or emergency responders.

For contract operations, this review should include GDA and any security or emergency responders on site.

34.A.06 CSCP/Safety Supervisor Responsibilities.

a. Identification and Labeling. The CSCP shall identify and label all PRCSs as noted in Section 34.A.04.b.

b. The CSCP shall develop and implement an activity/site-specific Confined Space program. The program shall contain and adequately address the CS program elements of 29 CFR 1910.146 and those defined in this section.

c. It is the responsibility of the site supervisor or project manager to ensure all entries into a CS are completed in a safe and protective manner. The procedures shall be documented in a CS program which is part of the APP or Project Safety and Health Plan.

d. Coordination with local emergency responders. The CSCP shall coordinate with local emergency responders to determine if they are capable of a timely (5 minutes) rescue from the specific CS. If the local emergency responders do not have the appropriate rescue capability, the rescue capability should be developed on-site.

e. Review CS program and all past entries annually.

34.A.07 CS Program Elements. The CS program shall address each of the following elements with facility-/site-specific detail:

a. Identification and Labeling. Describe the process for identifying a work area as a CS and rationale used for classifying the type of CSs. Describe labeling and enforcement procedures that will assure personnel do not enter CSs in an unauthorized fashion;

b. CS hazard identification. Describe the hazards in the CS and all potential hazards that may be created by potential work in the CS, any permanent air monitoring, physical isolation identification, or permanent ventilation;

c. Safe CSE conditions. Describe the practices and procedures that will be followed to assure that CSs will be entered safely. Procedures and practices shall include but are not limited to the following:

(1) NPRCSs. Describe any monitoring and employee training that will assure non-permit conditions are maintained and that employees entering the NPRCS understand how to maintain a safe working environment while working in it. Describe the potential atmospheric and/or physical hazards that are present in the CS and the necessary controls for these hazards, necessary training requirements of entrants and workers within visual contact.

(2) PRCSs. At a minimum, describe how each of the elements below will be enforced at each PRCS:

(a) Entry permit (See Form 34-1 34-2 for example) completion, review, processes, signature authority, and maintenance procedures for all PRCS. The entry supervisor or manager shall be required to sign all permits daily before entry;

(b) Acceptable entry conditions;

(c) Observation by the authorized entrant of monitoring or testing in PRCSs;

(d) Isolation and/or any alarms for physical hazards or atmospheric hazards of the PRCSs;

(e) Purging, inerting, flushing or ventilating the PRCS as necessary to eliminate or control atmospheric hazards;

(f) Installation of barriers to protect entrants from external hazards;

(g) Monitoring requirements and procedures used to verify that acceptable entry conditions are maintained for the duration of the authorized entry;

d. Equipment (and equipment maintenance procedures) to be used for CSE at the facility/site. All equipment shall be calibrated and functionally tested before each entry in accordance with the manufacturer’s instructions. Equipment shall include the following at a minimum:

(1) Appropriate atmospheric testing and monitoring equipment necessary to assure safe entry and that safe entry conditions are maintained;

(2) Ventilation equipment to assure maintenance of safe entry conditions;

(3) Communication equipment for constant contact between the attendant and the entrants and means of communication to the emergency personnel;

(4) Personal Protective Equipment (PPE) necessary in the event that engineering controls and work practices do not adequately protect entrants;

(5) Lighting equipment for entry;

(6) Barriers and shields to keep unauthorized entrants out of the CS during entry;

(7) Ladders or other equipment necessary for entrant access and egress;

(8) Rescue and emergency equipment needed to remove entrants in the event of an emergency. Particular emphasis shall be placed on the use and implementation of appropriate self-rescue procedures and equipment;

(9) Any other equipment necessary for safe entry into or rescue from CSs;

e. Procedures for evaluating PRCS conditions when entry is conducted. Address each of the following in facility/site-specific detail:

(1) Atmosphere conditions required to be maintained during entry to ensure safe entry;

(2) At a minimum, test the PRCS atmosphere for the following in the order specified:

(a) Oxygen (before and continual while entrant is in the PRCS);

(b) Combustible gases and vapors; and

(c) Toxic gases and vapors.

f. Policies and procedures to assure that at least one attendant is immediately available outside the PRCS during entry operations to monitor the conditions of the space, to communicate with entrants, and to respond to emergencies;

g. Designate by name, personnel at the facility/site with active roles in CSE and their responsibilities for PRCS entry. All permits shall be signed by each employee entering the CS, the CSCP, attendant and a responsible entry supervisor;

h. Document procedures and agreements with local emergency responders for notifying emergency services of a pending entry and summoning rescue and emergency services for rescuing PRCS entrants;

i. Document a facility/site procedure for preparing, issuing, using and canceling PRCS entry permits;

j. Document procedures for coordinating with employees from outside organizations who will be participating in PRCS entry. The coordination shall include the type of CS, the known hazards, safety procedures, PPE and debrief following the entry;

k. Document procedures for concluding an entry after entry operations have been completed;

l. Develop procedures for reviewing PRCS entries and documenting lessons learned from them;

and

m. Establish a policy to review cancelled, expired or revoked permits to modify the PRCS entry procedures annually.

n. Establish a policy to review the CS program annually.

34.A.08 Employee Training. All employees entering PRCS or NPRCS, authorized attendants, supervisors and managers, and workers within visual contact of the CS shall be trained to understand the requirements of the facility/site-specific CSE Program and procedures and emergency retrieval procedures.

a. Initial CS training. All entrants, authorized attendants, and supervisor or managers shall receive an initial CS training course that includes hands-on practical exercise with all the equipment; rescue exercise; and completing the CS permit. The training shall include, as a minimum: the roles and responsibilities in conducting an entry; specialized training on the use, calibration, and maintenance of monitoring, communications, and retrieval equipment; the hazards of the entry and the control of the hazards of the entry.

b. Before each activity requiring entry into a CS, the entrant, authorized attendants, supervisor/managers, and workers in close proximity, shall review the entry procedures, the use of the air monitoring, PPE, and retrieval equipment. Emergency responders shall be invited to the training review. If it has been over a year since the initial training, a rescue exercise shall be part of the training review.

c. Training shall be documented and include a roster of those attending and topics discussed.

34.A.09 Rescue and Emergency Services. The CSCP shall develop or establish rescue and emergency services for PRCS entry. Emergency responders shall be notified of the training and at least annually, or immediately prior to each entry, shall have participated in an emergency response drill for retrieval of an employee or dummy from the CSs.

FIGURE 34-1

Confined Space Identification Flow Chart

General Diagram

Diagram 1

Diagram 2

Diagram 3

Picture 1

This picture is for illustration only.

Picture 2

This picture is for illustration only.