Attachment_1_Sample_Agreements_.docx

EXHIBIT A

SCOPE OF WORK

1. Description of Service: Contractor shall provide the California State Summer School for the Arts (CSSSA) all printers, computers, accessories, equipment, supplies, materials, and labor needed to set up computer labs for CSSSA’s annual summer school sessions.

2. Background: The California State Summer School for the Arts (CSSSA) was established to provide future artists with a training ground to study and practice the arts. The CSSSA fulfills this mission by offering pre-professional training to approximately 500 gifted high school students every summer. However, computers, printers, accessories, and supplies are needed for various Visual Arts, Animation, Film, and Writing summer school classrooms. Without equipment, accessories, and supplies faculty would not be able to teach and students would be unable to complete assignments.

3. Agreement Term: This agreement shall be for a term of one (1) year, and it shall start on June 1, 2025, and end on May 31, 2026. However, CSSSA reserves the right to utilize two (2) one (1) year options to renew agreement.

4. Period of Performance:

a. Rental equipment is needed for up to 51 days between June 12, 2025, to August 01, 2025. For optional years, exact dates shall be determined at a later date.

b. Setup must commence no later than two (2) days prior to commencement of program (on June 14 for Year 1). Teardown must commence no earlier than 1 PM on the last day of rental (e.g., 1 P.M. on August 01,2025 for Year 1). Exact setup and teardown dates and times shall be coordinated with CSSSA Contract Manager or designee. CSSSA reserves the right to shorten the rental period without being charged for days the equipment is not rented.

5. Location: Services will take place at the California Institute of the Arts, 24700 McBean Parkway Valencia, California 91355 or another location determined by CSC Contract Manager or Designee.

6. Equipment and Specifications Table:

• Display Size: 21" or greater

• Display Resolution: 1920 x 1080 or greater

• Processor: Intel 6th Gen., AMD Ryzen 1000 Series, Apple silicon M1, or newer versions of processors listed here.

• Random Access Memory (RAM): 16GB or more

• State Solid Drive (SSD): 500 GB or more

• Operating System: MacOS Monterey (Version 12) or newer

• Software: Adobe Creative Suite Software (Licenses NOT required. CSSSA has student licenses. Contractor just needs to install software.)

• Display Size: 21" or greater

• Display:1920 x 1080 or greater

• Processor: Intel 6th Gen., AMD Ryzen 1000 Series, Apple silicon M1 or newer versions of processors listed here.

• Random Access Memory (RAM): 8GB or more

• State Solid Drive (SSD): 250GB or more

• Operating System: MacOS Monterey (Version 12) or newer

• Software: Microsoft Office 2019 or equivalent/newer (Licenses required. CSSSA does NOT have Microsoft Licenses to access software.)

and Adobe Creative Suite Software (Licenses NOT required. CSSSA has student licenses. Contractor just needs to install software.))

• Functionality: Print, Copy, Scan, Fax •Technology: Inkjet or Laser

• Print/Copy Capability: Black & White and Color

• Print Speed: Prints up to 24 pages per minute or more

• Connections: USB, Ethernet, and/or Wireless

• Memory: 32 MB or more

• Automatic Duplex Printing

• Input Paper Handling: One (1) or more 500 or more sheet input tray(s)

• Output Paper Handling: 100 sheets or more

• Scanner Types: Flatbed and ADF Scanner able to process two-sided documents

• File Format: PDF, or more

1-5

Rental of one (1) Printer with these minimum specifications:

• Functionality: Print, Copy, Scan to email •Technology: Laser or Inkjet

• Print/Copy Capability: Black & White and Color

• Print Speed: Prints up to 55 pages per minute or more

• Connections: USB, Ethernet, and/or Wireless

• Memory: 512 MB or more

• Automatic Duplex Printing

• Input Paper Handling: Two (2) or more 500 or more sheet input trays

• Output Paper Handling: 1000 sheets or more

• Scanner Types: Flatbed and ADF Scanner able to process two-sided documents

• File Format: PDF, JPEG, or more

• Stapler

1-8

Labor for Setup, Configuration of Printers, Installation of Adobe Creative Cloud Software on all 96 Desktop Computers, Teardown, Pickup, and all other fees.

• Display Size: 13" or greater

• Display: Any

• Processor: Any

• Random Access Memory (RAM): 4GB or more

• State Solid Drive (SSD): 32GB or more

• Operating System: Any

• Software: Microsoft Office 2019 (or equivalent)

7. CSSSA Responsibilities:

a. CSSSA Contract Manager or designee shall provide Contractor access to jobsite.

b. CSSSA Contract Manager or designee shall provide Contractor with list of locations for setup and teardown of computers and printers.

c. CSSSA Contract Manager or designee shall provide the Contractor with a list of names needed for each printer.

d. CSSSA shall provide students’ licenses so they can access Adobe Creative Suite Software installed on desktops.

8. Contractor Responsibilities:

a. Contractor shall provide all printers, computers, materials, supplies, and labor listed in Equipment and Specifications Table. Contractor shall obtain written approval from CSSSA Contract Manager or designee for all equipment substitutions before commencement of work.

b. Contractor shall provide all accessories and equipment (extension cords, power strips, adapters, CAT6 cables, 24 Port Gigabit Routers/Switches, etc.) needed to power and connect computers and printers to ethernet and/or internet.

c. Contractor shall provide all labor, transportation, equipment, fees, supplies, and materials needed to deliver equipment, setup, and teardown computer labs in locations indicated by CSSSA Contract Manager or designee.

d. Contractor shall provide all labor and equipment needed to configure all printers to be named as indicated by Contract Manager or designee.

e. Contractor shall provide all labor and equipment needed to install Adobe Creative Cloud Software on 96 computers. Adobe Creative Suite Software just needs to be installed, CSSSA, will provide students and staff with log in information to access program.

f. Contract agrees that CSSSA reserves the right to CSSSA reserves the right to shorten the rental period without being charged for days equipment is not rented.

9. Contract manager representatives

The representatives during the term of this agreement will be:

Address: 7801 Folsom Blvd Suite 104 Sacramento, CA 95826 Address:

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

a. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the items and rates specified in Exhibit B.1 Cost Worksheet, which is attached hereto and made a part of this Agreement.

b. Invoices must be itemized, include Agreement number, and be submitted in arrears (upon completion of each scheduled service) to: accounting@csssa.ca.gov

2. Budget Contingency Clause

a. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program; this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

a. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

Computer and Printer Rentals Attachment 1 -Sample Agreements

EXHIBIT B.1

See Attachment 1- COST WORKSHEET

Upon contract award, a Cost Worksheet from the awarded contractor will be copied here.

Billing Cycle: ☐ Monthly ☐ Quarterly ☐ Annually ☐ One Time ☒ Itemized ☒ Upon Completion

Note: All services performed are paid in arrears (upon completion of each scheduled service) according to the billing cycle indicated above.

EXHIBIT C

GENERAL AND SPECIAL PROVISIONS

Information Technology General Provisions Non-Cloud Goods & Services (DGS PD) revised 02/20/2025 can be downloaded at https://www.dgs.ca.gov/%7E/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf

They are incorporated by reference and made part of this agreement as if attached hereto.

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. LEGAL NAME CHANGE

The Contractor shall provide a written notice to the California State Summer School for the Arts at least thirty (30) calendar days prior to any changes in the Contractor’s current legal name. Upon receipt of required documentation, an amendment will be processed in accordance with the terms of this Agreement.

2. TERMINATION WITHOUT CAUSE

The State reserves the right to terminate this agreement subject to thirty (30) days written notice to the Contractor. Contractor may submit a written request to terminate this agreement only if the State should substantially fail to perform its responsibilities as provided herein.

3. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor with advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

4. DVBE Subcontracting Commitment

a. Per Military Veteran Code (MVC) 999.5, a prime contractor who commits to subcontracting to a Disabled Veteran Business Enterprise (DVBE) must complete the Prime Contractor Certification (STD 817) upon completion of work to certify the following:

i. The total amount the prime contractor received under the contract.

ii. The name and address of the disabled veteran business enterprise that participated in the performance of the contract and the contract number.

iii. The amount and percentage of work the prime contractor committed to provide to one or more disabled veteran business enterprises under the requirements of the contract and the amount each disabled veteran business enterprise received from the prime contractor.

iv. That all payments under the contract have been made to the disabled veteran business enterprise.

b. Contractor also agrees to certify on Prime Contractor’s Certification DVBE Subcontractor Report (Form STD 817) that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of the award of contract or with any subsequent amendment.

c. Upon request by the awarding department, the prime contractor shall provide proof of payment for the work.

d. Per Military Veteran Code (MVC) 999.7, if a prime contractor who commits to subcontracting to a Disabled Veteran Business Enterprise (DVBE) fails to return a completed STD 817 to the awarding department, then the awarding department shall withhold, on a contracts entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor who committed to subcontracting to a Disabled Veteran Business Enterprise (DVBE) complies with the certification requirements of subdivision (d) of section 999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

5. NON-ELIGIBLE ALIEN: The parties agree to comply with U.S. Code Title 8, Chapter 14, § 1611.