Attachment 1 - RRSA Parts Purchase SPEC 2024.docx

UNITED STATES COAST GUARD

SURFACE FORCES LOGISTICS CENTER

RRSA Parts Purchase

MTU1163TB93 Components

PURCHASE DESCRIPTION

This document sets forth the requirements for the purchase, receipt, inspection, testing, preservation, packaging, packing, and marking of MTU1163TB93 parts referenced in 1.1. Items purchased must be complete and of the proper cited part number.

PURCHASE REQUIREMENTS:

1.0 Scope: This specification describes the requirements for shipping, preservation, packing, marking and bar coding of parts as described below:

1.1. Requirements: Parts list attached as separate document

2.0 Applicable documents:

2.1. General: The purchase requirements described herein are considered minimum and are not intended to replace any procedures, controls, examinations or tests normally employed by the contractor to assure the quality of the product.

2.2. Document availability: To obtain the referenced documents see section 6.1 of this specification.

2.3. Government documents: The following documents form a part of this specification to the extent specified herein. The documents listed shall be by title and effective date, unless otherwise documented.

2.3.1. Federal Standard, FED-STD-595 Colors Used in Government Procurement.

2.3.2. MIL-PRF-24635E Coating Systems, Weather-Resistant, Exterior Use 09/15/2009

2.3.3. MIL-PRF-81309G, dated 07/15/2014 Performance Specification: Corrosion Preventive Compounds, Water Displacing, Ultra-Thin Film

2.3.4. MIL-STD-2073-1E dated 01-2011 Department of Defense Standard Practice for Military Packaging

2.3.5. United States Coast Guard USCG-SFLC Specification D-000-100 Rev. G Dated 02/23/06 Bar Coding for U.S. Coast Guard

2.4. Commercial documents: The following documents form a part of this specification to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization.

2.4.1. American Society for Testing and Materials, ASTM D3951-10 dated 08/15/2010, Standard Practice for Commercial Packaging

2.4.2. American Society for Testing and Materials, ASTM D6880/D6800M-11 Standard Specification for Wood Boxes

2.4.3. International Organization for Standardization (ISO), ISO 9001:2008

2.4.4. MTU/ Detroit Diesel Parts Catalog Manual M034652/01DE

2.4.5. MTU/ Detroit Diesel Parts Catalog Manual MA30184/00DE

2.4.6. MTU/ Detroit Diesel Parts Catalog Manual EA535000/02DE

2.4.7. National Conference of Standards Laboratories (NCSL) Z540.3-2006, dated 08/03/2006, Requirement for the Calibration of Measuring and Test Equipment.

2.5. Specification order of precedence: In the event of a conflict between the text of this specification and the references cited herein, this specification shall take precedence. Nothing in this specification, however, supersedes applicable laws and regulations unless a Specific exemption has been obtained.

3.0 Requirements:

3.1. General: Parts are defined as any items considered being repairable or consumable by the Original Equipment Manufacturer (OEM) that makes up the 20V1163 TB93 Diesel Engine manufactured by Motor and Turbine Union (MTU) Friedrichshafen Germany and listed in the MTU parts catalogs M034652/01DE, MA30184/00DE, EA535000/02DE. In July of 2020 Rolls Royce Solutions American acquired MTU. So, all parts shall be new OEM parts. Reclaimed, recycled, or aftermarket parts are not acceptable and shall not be used. Commercial parts which are not manufactured by the diesel engine manufacturer shall be identified by their marking or through the use of the technical manual for identification purposes.

3.2. Certificate of conformance: A Certificate of Conformance shall be supplied to the Contracting Officer, at the time of contract award.

3.2.1. The Certificate of Conformance shall state that all parts meet or exceeds the salient characteristics of MTU America, Inc, the Original Equipment Manufacturer (OEM), and shall be signed by a corporate office of the OEM.

3.3. Surface preservation: Any part typically painted prior to installation shall be painted prior to delivery. Parts requiring surface preservation include but are not limited to pumps, intake side of turbochargers, cylinder heads, thermostats, and valves. Internal components, mating surfaces and rotating/moving components shall not be painted.

3.3.1. Primer coat shall be a High Build Epoxy suitable for use with the finish coat. Finish coat shall be in accordance with MIL-PRF-24635 Silicone Alkyd Enamel Type II Class 1. Color shall be “Machinery Gray” in accordance with Federal Standard 595 color number 16307 or match the OEM color. High Build Epoxy total paint thickness shall be a minimum of 5 to 6 mils Dry Film Thickness (DFT). Finish coat Silicone Alkyd Enamel Type II Class 1 total paint thickness shall be a minimum of 2 to 3 mils DFT. Total DFT shall be between 7 - 9 mils.

3.4. Tracking report: The Contractor shall maintain and submit to the Contracting Officer, a Cumulative Tracking Report for all parts. The Contractor shall develop the formatting and submit to the Contracting Officer for approval.

3.5. Warranty: If the item(s) required in the contract resulting from this solicitation are customarily warranted in the trade by a standard commercial warranty, such warranty shall be incorporated into this contract and thereby provided to the Government at no additional cost. Any standard commercial warranty provided shall be identical to the standard commercial warranty normally offered by the Contractor to the Contractor's most favored customer.

3.6. Testing Requirements: Contractor shall conduct testing on contractor supplied calibrated test equipment. All testing shall be in accordance with OEM specifications and procedures and shall be made available to the COR/ KO.

4.0 Quality assurance:

4.1. General: The Contractor shall maintain an inspection system, which shall ensure each item offered to the Government for acceptance conforms to contract requirements. The system shall be documented and in compliance with International Organization for Standardization (ISO), ISO 9001:2008. The Coast Guard reserves the right to send a Coast Guard Quality Assurance Rep (QAR), to witness or review all quality control procedures and tests. All testing will be accomplished on contractor supplied calibrated test equipment. All testing shall be accomplished IAW OEM specifications and procedures and shall be made available to the QAR.

4.2. Contractor’s calibration system: The Contractor as well as any subcontractors shall be required to maintain a calibration and maintenance system to control the accuracy of measurement and test equipment used in the fulfillment of this contract in accordance with ANSI/NCSL Z540.3. The system shall include as a minimum, prescribed calibration intervals, source of calibration, and a monitoring system to ensure adherence to calibration schedules. Calibration standards shall be traceable to the National Institute of Standards and Technology (NIST). Documentation in support of this requirement shall be readily available for Government review.

5.0 Preservation/packaging, packing, marking and bar coding:

5.1. General: Items will be identified in the parts list as requiring either commercial or military packaging. Both commercial and military packing shall be individually packaged and labeled.

5.2. Commercial Packaging: Each part is typically intended for long term warehouse storage and not for immediate installation. Therefore, it is critical that the Contractor ensure that the parts are correctly packaged, preserved, and labeled.

5.3. Military Packaging: Individually packaged in accordance with MIL-STD-2073-1 E Method 10, cushioned in a double layer of 3/4 IN bubble wrap and packed in an appropriately sized ASTM-D6251 Type III, Class 1 Wood-Cleated Panelboard Shipping Box or ASTM-D6880 Class 2 Heavy Duty screwed Wooden Box. Marking IAW MIL-STD-129R

5.3.1. Preservation/packaging: Each part is typically intended for long term warehouse storage and not for immediate installation. Therefore, it is critical that the Contractor ensure that the parts are correctly packaged preserved and marked IAW the following requirements. Items marked for military packaging in the parts list shall be individually packaged and labeled in crates.

a. All testing fluids shall be drained, and the unit must be dry.

b. The Contractor shall spray a heavy fog of preservation oil into all cavities, all unpainted metal surfaces shall be sprayed with a thin film of rust inhibitor in accordance with MIL-PRF-81309G, dated 07/15/2014, type 2, class 1 or 2, Corrosion preventive compounds, water displacing, ultra-thin film.

c. Any exposed threads shall be protected by a cardboard sleeve.

d. Intake and discharge ports shall be sealed with waterproof caps or covers to prevent the intrusion of moisture and other contaminates.

e. Any grease fittings must be capped with red Zirk caps.

f. Each part shall be individually packaged in accordance with Method 51 of MIL-STD-2073-1E w/Change 1.

g. Desiccant of the proper type and quantity in accordance with MIL-STD-20731E w/Change 1 shall be enclosed within the heat sealable envelope prior to sealing the bag.

5.3.2. Packing: Each part shall be packaged in a new shipping container capable of providing protection during multiple shipments by multiple carriers. The container shall be size proportionate to the part.

a. Items such as shafts, impellers, turbochargers, pumps and motors shall be individually packaged in its own framed in wooden crate, totally enclosed, with a skid mount to facilitate handling by a forklift. Wood screws directly into plywood will not be acceptable. The crate shall be assembled with corrosion resistant wood screws. Each item shall be securely fastened to the shipping container using lag bolts, washers and nuts or wooden blocking. The areas where skid mount bolts penetrate the heat-sealed bag, a 1/8” thick rubber gasket and RTV shall be used to seal the bag from the entrance of moisture. Crates shall be capable of protecting the item from damage during multiple shipments by commercial carrier.

b. The Contractor shall place in each container, a plastic envelope with copies of all test and inspection results.

5.3.3. This marking shall consist of the STOCK NUMBER, ITEM NAME, PART NUMBER, CONTRACT NUMBER, SERIAL NUMBER, GROSS WEIGHT (in lbs.), condition code CONDITION “A”, unit of issue with quantity (i.e. 1-EA).

CONTRACT NUMBER See Contract

SERIAL NUMBER

SHIPPING WEIGHT As Determined by Contractor

CONDITION CODE CONDITION “A”

UNIT OF ISSUE See Contract

REUSABLE CONTAINER, DO NOT DESTROY.

5.4. Shipping:

5.4.1. General: Unless otherwise directed by the KO, the contractor shall ship all units to:

US Coast Guard Surface Forces Logistics Center 2401 Hawkins Point RD, Bldg. 88 Baltimore, MD 21226

6.0 Notes:

6.1. Government & commercial document sources:

6.1.1. Government documents:

a. Department of Defense Single Stock Point (DODSSP Documents) Building #4, Section D 700 Robbins Avenue Philadelphia, PA 19111-5094 FAX (215) 697-2664 http://www.documentservices.dla.mil/dso.html

6.1.2. Commercial documents:

a) American Society for Testing and Materials (ASTM) 100 Barr Harbor Drive

b) International Organization for Standardization (ISO) ISO Central Secretariat 1, ch. De la Voie-Creuse

CP 56

c) National Conference of Standards Laboratories (NCSL) 100 Bureau Drive, Stop 1070 Gaithersburg, MD 20899-1070  301-975-6478 inquiries@nist.gov