Attachment 1 - RETREAT PWS.pdf
PDF 104 KB Posted
- Attached to
- Marriage Retreat
- Solicitation number
- F3G3EA6147AW01
About this file
This is a Retreat Statement of Work (SOW) for the Strong Bond retreat, an Air Force Chaplain Corps event hosted at Nellis Air Force Base for authorized married Active-Duty couples stationed at Joint Base Andrews, Maryland, scheduled for August 14-16, 2026.
The contractor must provide lodging within 50 minutes of Nellis Air Force Base accommodating 30 double-occupancy rooms for 60 adults and 30 children (90 total attendees). The hotel must be within walking distance of restaurants and include one conference room available Friday 4:00 p.m. to 8:00 p.m., Saturday 9:00 a.m. to 12:00 p.m., and Sunday 7:30 a.m. to 12:00 p.m. The conference room may serve as the dining facility; if audio/visual equipment is not included, the Government will provide its own at no additional cost. The contractor must provide four meals in buffet style: Friday dinner (4:30 p.m. to 7:30 p.m.), Saturday breakfast (7:30 a.m. to 9:00 a.m.), Saturday lunch (12:00 p.m. to 1:30 p.m.), Saturday poolside/lakeside dinner (5:30 p.m. to 6:30 p.m.), and Sunday brunch (7:30 a.m. to 9:30 a.m.). All meals must accommodate 90 attendees and explicitly exclude alcohol; any included beverages must be labeled as non-alcoholic. The contractor shall provide two group activities suitable for 90 people (examples include kayaking, scenic hikes, escape rooms, ropes courses, laser tag, or scavenger hunts) with transportation provided if activities are not within walking distance of the hotel. Pricing is Firm Fixed Price with no downward adjustment if attendance is lower than the stated 90 people; however, if additional rooms or attendees are confirmed five days prior to the event, the Government pays only for the supplementary add-ons beyond the original quoted price.
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| File | Type | Posted |
|---|---|---|
| Attachment 2 - Sources Sought - NAICS 721110 Hotels (except Casino Hotels).pdf |
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Text version
RETREAT STATEMENT OF WORK (SOW)
STRONG BOND
AIR FORCE CHAPLAIN CORPS NELLIS Air Force Base
Attachment 1
1. Retreat: The Nellis Air Force Base Chapel at Nellis Air Force Base will be hosting the Strong Bond retreat for authorized married Active-Duty couples, in support of an Air Force Chaplain Corps led event for personnel stationed at Joint Base Andrews (JBA), MD. The retreat shall be in accordance with the Performance Work Statement (PWS) and this Retreat Scope of Work (SOW).
2. Lodging Dates/Location: The Retreat Program Manager (RPM) requires the lodging facility to be within 50 minutes of Nellis Air Force Base (NAFB) from14 August to 16 August 2026, for up to sixty (60) total adults and thirty (30) children. The hotel must be within walking distance of restaurants. Children will be attending this retreat. The number of guest rooms required is included below:
• 30 Double Occupancy Rooms (30 couples, 30 children)
• Total: 30 Rooms, 90 Attendees
3. Conference Rooms: The contractor shall provide a total of one (1) conference room for RPM-led instruction to accommodate the attendee capacity for the dates and times provided below. This conference room may also act as the dining facility should the lodging facility provide for this level of flexibility. If audio/visual for the conference room is not included in the price of the conference room, then the RPM will bring their own equipment for RPM-led instruction at no additional charge. The offeror should provide the Government with the lodging facility's policy on bringing outside audio/visual equipment.
1. Friday, 14 August: 4:00 pm to 8:00 pm
2. Saturday, 15 August: 9:00 am to 12:00 pm
3. Sunday, 16 August: 7:30 am to 12:00 pm
4. Meals: The contractor shall provide four (4) meals sufficient to feed up to ninety (90) attendees (sixty (60) adults and thirty (30) children) during the scheduled retreat time as follows, and in accordance with the PWS:
• Friday, 14 August: 4:30 pm to 7:30 pm full dinner (Buffet Style)
• Saturday, 15 August:
7:30 am to 9:00 am full breakfast (Buffet Style)
12:00 pm to 1:30 pm full lunch (Buffet Style)
5:30 pm to 6:30 pm full dinner by the pool/lake (Buffet Style)
• Sunday, 16 August: 7:30 am to 9:30 am full breakfast/lunch (Brunch)
*Retreats CANNOT include alcohol as part of a package and verbiage must clarify if "drinks" are included to stipulate "non-alcoholic drinks."
5. Activities: The contractor should provide two group activities for attendees and support staff (90 people). Example activities could be kayaking, scenic hike, escape room, ropes courses, laser tag, scavenger hunt, etc. The RPM would like transportation to be provided if activities are not within walking distance of the hotel.
6. Definitive Schedule: The Government will provide confirmation of the final number of participants by five (5) calendar days prior to the scheduled event start date and the quantity given to the contractor shall be final for contractor invoicing. A Firm Fixed Price is a price that does not adjust based on actual costs. However, because of the nature of the bookings required to plan a retreat, the price will not adjust downward if there are fewer attendees than originally stated in the Retreat Scope of Work. In the event the Call Order awardee (contractor) receives word five days prior to the event that a few rooms/attendees will be added, then the Government’s initial quoted price will not adjust for the original need outlined in the Retreat SOW, however, the Government will be responsible for the increase in the price pertaining only to those supplementary add-ons.
File details come from the government source that posted it. Updated .