Attachment 1 PWS Waste Disposal Services and Wood Pole Trash Removal rev01.pdf

Attachment 1

ATTACHMENT A

Services for Wood Pole Trash

Removal and Waste Disposal

WAPA DSW

Performance Work Statement

12/11/23

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

FOR REFUSE AND RECYCLE PICK-UP SERVICES

1.0 INTRODUCTION/BACKGROUND

1.1 Introduction

The Western Area Power Administration (WAPA), Desert Southwest (DSW) Region, requires the services of a qualified contractor to provide services of hauling off and proper disposal of wood pole debris accumulated at various work sites. This Performance Work Statement (PWS) describes the services required by DSW at various rural locations along our designated power system within Arizona and California States. The contract will be performed on these counties only: California – Imperial, Riverside and San Bernardino counties; Arizona –Cochise, La Paz, Yuma, Penal, Mohave, and Maricopa counties (Maps reference pages 9 to 21).

1.2 Background

WAPA is a federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers in 17 states. DSW is one of four regions within WAPA and is responsible for the maintenance and operation of high-voltage power transmission systems, marketing and transmission of Federal electric power generated at

Federal projects to customers in Arizona, Nevada and California.

1.3 Government Personnel

The Contracting Officer (CO) is the individual executing this contract on behalf of the

Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

1.4 Contractor Personnel

The contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand the

English language. The on-site representative shall provide a phone number where he/she can be contacted if/when necessary.

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The contractor shall furnish adequate equipment and drivers to the location to ensure that service is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

1.5 Materials, Equipment and Storage

1.5.1 The contractor shall furnish all materials and supplies required for the performance of work under this contract.

1.5.2 The contractor shall determine and furnish all equipment required for the performance of the work under this contract. All equipment shall comply with applicable OSHA guidelines and shall be in good operating condition. The contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and applicable laws and regulations.

1.5.3 The Contractor shall furnish a cell phone, email address, GPS unit and an emergency

GPS tracking device for the purpose of communication with WAPA and during any of emergency services. Areas having no cell phone service will require a satellite phone, furnished by the Contractor.

1.6 Government Furnished Property, Equipment, Materials and Utilities

1.6.1. The Government will not furnish any property, equipment or materials for use under this contract.

1.6.2. Electrical power is available for contractor use at most sites; however, if contractor requires electrical power at sites without it, contractor shall furnish and provide its own generator.

1.7 Pre-Performance Meeting

The CO will schedule a meeting with the contractor within 7 business days following contract award to discuss the requirements of the contract and other administrative matters.

1.8 Protective Clothing

The Contractor shall determine the necessary personnel protective equipment and ensure contract employees use the personnel protective equipment while performing tasks under this contract.

1.9 Licenses and Permits

The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract. In performing the work required by this

Contract, the contractor shall comply with all applicable Federal, State and local laws and regulations. Copy of documents must be submitted within 7 business days after award.

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1.10. Environmental Requirements

1.10.1. The contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, and current WAPA policies and procedures.

1.10.2. The contractor shall dispose of or recycle hazardous, universal, and non-hazardous waste material that may be used in the course of this contract in accordance with all applicable Federal, State and local laws, regulations and ordinances and current policies and procedures identified by

Government. Wastes shall be reduced by recycling, reusing, or reprocessing to the maximum extent practicable.

1.10.3. Hazardous, Universal, and Non-Hazardous Wastes. The contractor shall manage any hazardous, universal, and non-hazardous wastes in accordance with all applicable State, Federal and Local regulations, and existing policies and procedures identified by Government.

1.10.4. Contractor’s Liability for Regulated Material Incidents. The contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material (such as, but not limited to petroleum products and pesticides) attributable to its employees’ actions or the actions of its subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

1.11 Interference with Business

1.11.1 The Government may undertake or award other contracts for additional work, and the

Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule its own work to such additional work as may be directed by the

WAPA technical representative or COR. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by

Government employees.

1.11.2 The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.11.3 Hours for Substation Collection: General business hours are from 7:00 a.m. to 3:00 p.m., Monday through Thursday, except for federal holidays. Contractor may utilize this schedule on a case-by-case basis with the COR’s and CO’s prior approval.

1.11.4 Hours for Construction Wood Pole Collection: General business hours are from 7:00 a.m. to 3:00 p.m., Monday through Friday, except for federal holidays. Contractor may utilize this schedule on a case-by-case basis with the COR’s and CO’s prior approval.

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1.12 Safety and Reporting Requirements

1.12.1. The contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public. The contractor shall comply with the latest effective standards promulgated by the Department of

Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR

1904, 29 CFR 1910 and 29 CFR 1925. Contractor shall keep a copy of these OSHA standards at the jobsite. Certain standards have been referenced for emphasis. All OSHA standards shall apply, whether referenced or not. If there is a conflict between the requirements of this PWS and applicable Federal, State, or local safety, health, or industrial regulations or code, the more stringent requirements shall prevail.

1.12.2. Failure to implement, monitor, and enforce the safety and health program submitted to and approved by Government as well as the requirements of this PWS may result in the Contracting

Officer’s direct removal of the job superintendent or may result in the suspension of all or part of the work. Government’s failure to order discontinuance of the contractor’s operations shall not relieve the contractor of responsibility for the safety and health of personnel and property.

1.12.3. Contractor shall be responsible for determining the safety of Contractor’s employees before starting a work. It will be the contractor’s responsibility to assess the safety of the surroundings. A Government representative is authorized to stop work if safe practices are not being used. The failure of the COR to spot an unsafe condition shall not incur liability to the

United States Government.

1.12.4. The contractor shall maintain an accurate record of, and report work-related fatalities, injuries and illnesses in accordance with the requirements of 29 CFR 1904.

1.12.5. Contractor shall immediately report, verbally and in writing, to the CO and COR, all cases of death, occupational disease, or traumatic injury to employees or the public, and any property damage as a result of performance under this contract. Written reports are required within 48 hours in the form and manner prescribed by 29 CFR 1904.

1.12.6. Contractor shall report worksite equipment and motor vehicle accidents, regardless of extent of injury or cost, to the CO and COR.

1.12.7. Contractor shall report property damage or loss in excess of $1,000 resulting from any accident to the CO and COR. Damage to Government or public property, regardless of cost, shall be reported to the CO and COR.

1.12.8. When requested by the Government, Contractor shall participate in any investigation of accidents or incidents.

1.12.9. The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and/or personal protective equipment and where required, have the necessary exams, certification, skills and knowledge necessary to safely perform their assigned duties.

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1.12.10. Contractor shall ensure each employee receives initial work site safety orientation and continued safety and health training addressing the hazards associated with the work and the measures necessary to control or eliminate hazards. Employees shall be physically qualified to perform their assigned duties. Employees shall not work while their ability or alertness is impaired because of fatigue, illness, medications, drugs or alcohol, or any other reason that may expose them or others to injury. The Government has a zero-tolerance policy on drugs and alcohol.

1.12.11. The contractor shall be responsible for identifying and providing its employees the personal protective equipment (PPE) as necessary in accordance with established OSHA and other applicable Federal, State, and local regulations.

1.12.12. Equipment utilized under this contract shall be designed, manufactured, maintained, and operated as required by OSHA 29 CFR 1926 and 1910 requirements. All of the manufacturer’s safety restrictions, warning, and advisements shall be adhered to.

1.13 Supervision and Authorization

1.13.1 No work shall be performed in or near an energized facility that is under the operational control of WAPA until authorization to proceed, and all applicable authorization(s) are obtained from WAPA's COR.

1.13.2 The contractor shall be responsible for obtaining protection and permission before performing any work on or near any electrical facility under the operational control of a non-

WAPA agency or utility. The contractor shall notify the COR upon completion of all coordination with the non- WAPA agency or utility.

2.0 SCOPE

2.1 The Contractor shall develop a plan to include collection routes and collection schedules for all services called out under this contract.

2.2 The Contractor shall notify COR of any conditions that may interrupt the schedule of performance such as, delays due to disposal site availability, security measures, vehicle breakdowns, blocked containers, etc. Collection as a result of these delays shall be performed by the next workday.

2.3 The Contractor shall provide containers as following:

General Disposal Sites:

Coolidge Substation –

(1) 6 - yard container to be emptied weekly

(1) 20 – yard container to be emptied as needed

(1) 40 – yard container to be emptied as needed

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Gila Substation –

(1) 20 – yard container to be emptied as needed

(1) 40 – yard container to be emptied as needed

Parker Dam Substation –

(1) 20 – yard container to be emptied as needed

(1) 40 – yard container to be emptied as needed

Davis Dam Substation –

(1) 6 – yard container to be emptied weekly

Glen Canyon Substation –

(1) 6 – yard container to be emptied weekly

Pinnacle Peak Substation –

(1) 6 – yard container to be emptied monthly/or as needed

Liberty Substation –

(1) 20 – yard container to be emptied as needed

Yuma Service Center –

(1) 6 – yard container to be emptied weekly

(2) 20 – yard container to be emptied as needed

(1) 40 – yard container to be emptied as needed

Tucson Substation –

(1) 20 – yard container to be emptied as needed

(1) 40 – yard container to be emptied as needed

Phoenix Facility –

(1) 20 – yard container to be emptied as needed

(1) 40 – yard container to be emptied as needed

(2) 6 – yard recycling containers to be emptied weekly/or as needed

(4) 6 – yard containers to be emptied weekly/or as needed

Construction Disposal Sites:

Construction disposal sites will vary. Contractor shall coordinate locations with COR during construction projects. Construction containers shall be disposed of weekly or as needed per COR at no more than one (1) 40-yard container and two (2) 20-yard containers to collect, remove and dispose of all wooden poles, refuse, garbage, and other waste products identified herein and at locations. Most of service locations will be at various remote sites along the WAPA transmission line near the work site. The locations to be provided by WAPA’s COR. If containers are 80% full, or more, then the container shall be emptied completely. COR will contact the Contractor, and Contractor shall pick up containers within 48 hours. The contractor will be on an on-call basis to collect / remove the dumpster and/or replace the dumpster as needed.

2.4 Containers should be positioned in a manner that minimizes interference with adjacent parking areas, roadways, overhead utilities, trees, and other potential obstructions. Refuse from dumpsters shall be collected and removed in a manner that will not allow for any containers to overflow at any time.

Attachment

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2.5 The contractor shall return all containers to their original location after servicing. The contractor will also be responsible for immediately cleaning up any spill, debris, etc., which may occur during servicing of containers. The contractor is responsible for keeping all collection areas free of refuse and debris.

2.6 Containers will be free of unpleasant odor, dirt, grease, stains, debris, visible holes and damage. The contractor shall furnish replacement containers for any container that is removed for more than 2 hours due to maintenance or repair. All containers must remain in good, working condition. Contractor shall not conduct maintenance, repairs or cleaning of any bulk container on the government served property.

2.7 All Contractor Equipment, trailers and other vehicles used for refuse collection shall be maintained as required to ensure they are free of odor, dirt, debris and pests. If the contractor’s vehicle should break down, it must be removed by the end of that work day.

Contractor shall not conduct maintenance, painting, repairs and/or cleaning of any contractor vehicle, trailer, etc. on government property.

2.8 Weighing of Vehicles. All vehicles used in the collection of refuse materials shall be weighed on state certified vehicle scales before arriving at the base and on state-certified scales at the landfill. Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator to determine the amount of refuse tonnage collected on the base.

2.9 INVOICING: Copy of disposal fees at the county landfill will be attached to

Contractor’s invoice. Refuse disposal shall be in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any additional amounts associated with permits, licenses, fees (charges), etc. which may be necessary for the performance of the required services. All Contractor invoices shall include all associated fees for container movement/relocation, labor, container weight, and all other costs associated with collection and disposal service. The Contractor shall submit copies of weight ticket receipts from the landfill and signed consumer information sheets to the

COR prior to submittal of final invoice. Electronic invoicing in IPP.gov is payment platform required.

2.10 EMERGENCY DISPOSAL (WAPA OWNED VEHICLES): If an emergency or urgent request is needed at a construction site, WAPA will use its own dump trucks to dispose and transport all waste (treated wood poles, regular trash, construction materials) to the correct disposal facility provided by the Contractor. The Contractor will provide

WAPA with any special waste profile forms needed to dispose treated wood poles at the nearest disposal facility to the construction site.

Desert Southwest Region

This map and data are the property of WAPA/DOE and are intended for planning and analysis only. No reproduction or copying of this product is allowed without the sole consent of WAPA/DOE. To contact

WAPA about this map, please call 1-800-336-7288.

Scale 1:4,000 3/27/2018 2:53 P.M.

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COOLIDGE (COL)

PHONE EXT: 2310/2311

Address: 2288 N Arizona Blvd

City / State: Coolidge, AZ

Zip Code: 85128

County: Pinal County

Latitude: 33 00 28.748 N

Longitude: 111 31 34.871 W

LOCATION

Emergency: 911 or 520-421-8700

Police: 520-723-5311 Coolidge

Fire: 520-723-5361 Coolidge

Hospital: 520-723-5475 Clinic

Poison: 1-800-222-1222

Dispatch: 1-800-973-7583

CONTACT NUMBERS

DIRECTIONS: Located north of the town of Coolidge, just north of the junction of

Arizona State Routes 87 and 287. From north: I-10 to exit 185, take Route 387 to

287 and head to Coolidge. From south: I-10 to exit 210, take Route 87 north to

Coolidge.

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AIR

RESCUE

Name: Native Air

Phone: 1-800-806-7106

WARN ABOUT T-LINES

DISPATCH BY POLICE

OFFICIAL USE ONLY

May be exempt from public release under Freedom of Information

Act (5 U.S.C. 552), exemption number and category name: Exemption 2 – Circumvention of statue

WAPA review required before public release

Name/Org: Stan Spencer G5200 Date: _5-9-05

UPDATED: 9/15/05

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(OUO)

DAVIS DAM POWER PLANT (DAD)

PHONE EXT: 73-3628 (office)

Address:

State:AZ Zip Code:86429 County:Mohave County Upper 230kV Switchyard Latitude:35 11 41 N Longitude:-114 33 56 W Lower 230kv Switchyard Latitude:35 11 41 N Longitude:-114 33 56 W 69kV Switchyard Latitude:35 11 41 N Longitude:-114 33 56 W

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Emergency:

Police: 928-763-1999 Bullhead Fire: 928-763-1999 Bullhead Hospital: 928-758-3931 Bullhead Poison: 1-800-362-0101 Dispatch: 1-800-973-7583

CONTACT NUMBERS

DIRECTIONS: In the Bullhead City/Laughlin, NV area on the Arizona side of the Colorado River.

Follow the signs to Davis Dam. Obtain the key to the switchyards from the Bureau Office at the dam.

From SR 68, drive North on Mohave County Rd 68 for 0.7 miles and turn Left on dirt road (N 35 11

13.4, W 114 33 5.1). Look for sign “Stop. Do Not Enter.” Follow the dirt road to the control house.

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AIR

RESCUE

Name: DPS Kingman Phone: 602-223-2000

WARN ABOUT T-LINES

DISPATCH BY POLICE

OFFICIAL USE ONLY

May be exempt from public release under Freedom of Information Act (5 U.S.C. 552), exemption number and category name: Exemption 2 – Circumvention of statue WAPA review required before public release

UPDATED: 8/9/12

GILA (GLA)

PHONE EXT: 2101 or 2102

Address: 9600 E Araby-Blaisdale Rd

State: AZ

Zip Code: 85365

County: Yuma County

Latitude: 32 41 05 N

Longitude: 114 28 09 W

LOCATION

Emergency: 911 or 520-782-4757

Police: 520-783-4421

Fire: 520-782-1831

Hospital: 520-344-2000

Poison: 1-800-222-1222

Dispatch: 1-800-973-7583

CONTACT NUMBERS

DIRECTIONS: (180 miles from Phoenix) I-8 to Yuma, take Fortuna Rd. (Exit 12).

Take frontage road around curve, over the railroad tracks, then the first dirt road on the right. Travel approx 1 mile, substation is on the left

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AIR

RESCUE

Name: Sun Care Air Ambulance

Phone: 1-800-327-0906

WARN ABOUT T-LINES

DISPATCH BY POLICE

OFFICIAL USE ONLY

May be exempt from public release under Freedom of Information

Act (5 U.S.C. 552), exemption number and category name: Exemption 2 – Circumvention of statue

WAPA review required before public release

GLEN CANYON SWITCHYARD (GC)

PHONE EXT: 2228 or 8-928-645-2481 (office)

Address:

State: AZ

Zip Code: 86040

County: Coconino County

Latitude: 36 56 3.25

Longitude: 111 29 6.52 W

LOCATION

Emergency: 911

Police: 928-645-4355 Page

Fire: 928-645-4340 Page

Hospital: 928-645-2424 Page

Poison: 1-800-222-1222

Dispatch: 1-800-973-7583

CONTACT NUMBERS

DIRECTIONS: (288 miles from Phoenix) North on I-17 to Flagstaff, then Highway

89 to Page. Continue on Highway 89 to and across the Colorado River bridge.

Sub is on the left (west) side of the highway, immediately after the bridge and opposite from the Glen Canyon Dam Visitor’s Center.

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AIR

RESCUE

Name: Classic Lifeguard

Phone: 1-800-444-9223

WARN ABOUT T-LINES

DISPATCH BY POLICE

OFFICIAL USE ONLY

May be exempt from public release under Freedom of Information

Act (5 U.S.C. 552), exemption number and category name: Exemption 2 – Circumvention of statue

MEAD (MED)

PHONE EXT: 70-2680 (office)

Address: 2051 Buchanan Blvd State: NV Zip Code: 89005 County: Clark County Latitude: 35 54 41 N Longitude: 114 49 57 W

LOCATION

Emergency: 702-293-9224 Police: 702-293-9224 Boulder Fire: 702-293-9228 Boulder Hospital: 702-293-4111 Boulder Poison: 1-800-362-0101 Dispatch: 1-800-973-7583

CONTACT NUMBERS

DIRECTIONS: In Boulder City, take Boulder Highway (Highway 95) and travel south to Buchanan Road. Exit onto Buchanan and go south for about 3 miles to the former Boulder City Area Office. The substation is at the end of the pavement around the curve.

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AIR

RESCUE

Name: Mercy Air Phone: 1-800-222-3456

WARN ABOUT T-LINES

DISPATCH BY POLICE

OFFICIAL USE ONLY

May be exempt from public release under Freedom of Information Act (5 U.S.C. 552), exemption number and category name: Exemption 2 – Circumvention of statue

State: AZ

Zip Code: 85344

County: La Paz County

230kV Switchyard

Latitude: 34 17 27 N

Longitude: 114 08 26 W

Upper 161kv Switchyard

Latitude: 34 17 38 N

Longitude: 114 08 26 W

Lower 161kV Switchyard

Latitude: 34 17 41 N

Longitude: 114 08 26 W

69kV Switchyard

Latitude: 34 17 37 N

Longitude: 114 08 27 W

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AIR

RESCUE

Name: DPS Kingman

Phone: 602-223-2000

WARN ABOUT T-LINES

DISPATCH BY POLICE

DIRECTIONS: The dam and switchyards are 18 miles north of the town of Parker on Highway 95 on the California side of the Colorado River. Just follow the signs to the dam.

Emergency: 911 or 928-669-2281

Police: 928-669-2264 Parker

Fire: 928-667-2206 Parker

Hospital: 928-669-2225 Parker

Poison: 1-800-362-0101

Dispatch: 1-800-973-7583

CONTACT NUMBERS

PARKER DAM (PAD)

PHONE EXT: 74-211 (office)

OFFICIAL USE ONLY

May be exempt from public release under Freedom of Information

Act (5 U.S.C. 552), exemption number and category name: Exemption 2 – Circumvention of statue