Attachment 1 - PWS_Updated.pdf

Attachment 1 – Performance Work Statement (PWS)

Document No.

140R3021Q0006

Document Title Carpet Cleaning – BPA

Performance Work Statement (PWS) Carpet Cleaning

Section I – Summary of Work

1.0 Requirements

The Bureau of Reclamation (BOR), Lower Colorado Regional Office (LCRO) has a need for carpets to be steam cleaned on a regularly scheduled basis. All work shall be accomplished after normal working hours or on the weekend. The contractor shall furnish all labor, supervision, materials, equipment, tools, transportation and anything else necessary to effectively and efficiently fulfill all requirements of this contract.

Section II – Definitions

2.0 Definitions

Biobased and Bio Preferred Products - Bio-based products are commercial or industrial goods (other than food or feed) determined by the U.S. Department of Agriculture (USDA) Secretary to be composed in whole or in significant part of biological products, forestry materials, or renewable domestic agricultural materials, including plant, animal, or marine materials.

BOR LCRO Duty Hours – 6:00 A.M. through 4:00 P.M., Monday through Friday, excluding holidays.

Clean – The absence of dirt, dust, surface marks, fingerprints, spills, oils, gum, grime, film, stains, streaks, spots, blemishes, chemical residue, and/or any other foreign matter that cannot be removed without permanently damaging the underlying surface.

CO – Contracting Officer

COR – Contracting Officer’s Representative

Deficiency – Any condition that exists in appearance or condition that does not meet the requirements of this contract.

Government Furnished Equipment (GFE) – That equipment or utilities that the government provides to the contractor for use in performance of the contract.

Green Initiative – The green initiative covers many facets such as: generating electronic inspection checklists (instead of paper), using environmentally safe/non-toxic cleaners, promoting energy-efficiency, etc.

Litter – Debris, stains, waste paper, rags, dust, dirt, beverage containers, trash, etc.

OSHA – Occupational Safety and Health Administration

Statement (PWS)

Document No.

140R3021Q0006

Document Title

Quality Assurance – A means by which the Bureau of Reclamation is able to confirm that the quantity and quality of services received conformed to contract requirements. These methods/procedures are not intended to aid the contractor in the performance of the contract requirements and shall not be a substitute for contract quality control.

Quality Control Program – A method used by the contractor to assure that quality services are provided to satisfy the contract requirements.

Reclamation Safety and Health Standards (RSHS) – Safety manual for BOR.

SDS – Safety Data Sheets (formerly known as MSDS).

Work Control Desk – the contractor shall check-in and check-out when arriving or departing the job site. The contractor shall be escorted by Maintenance Personnel at all times. Reclamation, Lower Colorado Regional Maintenance Office: (702) 293-8345, Alternate 1: (702) 575-0041.

Alternate 2: (702) 293-8188.

Section III – Safety/Biobased Materials

3.0 A. Safety

The Contractor shall not require any Contractor employee in the performance of this contract to work under conditions which are unsanitary, hazardous, or dangerous to the Contractor employee’s health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.), as amended, and Reclamation Safety and Health Standards (RSHS) (2002 Edition), including the ERRATA dated 2005, published by the Bureau of Reclamation. The Contractor may obtain the RSHS manual from the Bureau of Reclamation’s website at: http://www.usbr.gov/ssle/safety/RSHS/rshs.html

The Contractor shall comply with all applicable safety and occupational health requirements set forth in 29 CFR 1910, OSHA’s General Industry Standards and with the (RSHS) (2014 Edition), including the ERRATA dated 2014, published by the Bureau of Reclamation. In the case of a conflict between 29 CFR 1910, OSHA’s General Industry Standards and the (RSHS) (2014 Edition), including the ERRATA dated 2014, the more stringent requirements apply. If the Contractor fails or refuses to promptly comply with safety requirements, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

Statement (PWS)

Document No.

140R3021Q0006

Document Title

The Bureau of Reclamation Regional Safety Office will review the Contractor’s “Safety Program” for compliance with the RSHS. Job Hazard Analysis (JHA) submitted for approval must be site-specific and follow guidelines set forth in the RSHS. Both Safety Plan and JHAs must be submitted for approval at least two (2) weeks prior to the start of work.

The Contractor shall ensure that employees observe safe work practices in accordance with the RSHS and as appropriate for the character of the services performed. The COR will evaluate the public demeanor and ability of the Contractor’s employees to safely perform the work. If the COR determines a Contractor employee is unacceptable by reason of inadequate public demeanor or by reason of physical or mental impairment, the COR will request the Contractor or CR remove the employee and provide an adequate substitute. The CR shall provide the substitute within 4 hours of such request.

B. Biobased and Bio Preferred Materials/Products

The Contractor must comply with Federal law, the Federal Acquisition Regulation and Presidential Executive Orders, that require the purchasing of biobased products by federal agencies. Federal contractors are also required to purchase biobased products per the Federal Acquisition Regulation including the clause 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts.

The Contractor shall utilize products made from biobased materials (e.g. biobased cleaners, biobased absorbents) to the maximum extent practicable without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal specifications and standards.

All supplies and materials that will be used in the performance of the work described herein are subject to the approval of the CO.

Biobased products that are designated for preferred procurement under USDAs Bio Preferred Program must meet the required minimum biobased content as stated at www.biopreferred.gov.

The Contractor shall provide a data for the biobased products, such as the brand, type and biobased content of the products, to the CO for approval, prior to using any of the products on-site.

3.1 Service Requirements

The contractor shall perform the following tasks:

A. Vacuum carpets prior to cleaning carpets to remove loose soil and debris that could affect the quality of the carpet cleaning. Contractor will not be required to move furniture.

B. Clean all carpeted areas in buildings identified in Section V.

C. Clean baseboards, if they are soiled during carpet cleaning activities, for all buildings identified in Section V.

http://www.biopreferred.gov/

Statement (PWS)

Document No.

140R3021Q0006

Document Title

D. Ensure there will be no hazardous materials being used or hazardous waste being generated.

All collected “dirty water” shall be disposed of by the contractor off-site.

E. Track solid waste disposal and diversion of non-hazardous and universal waste.

F. Ensure area is clean and free of litter at all job locations at the end of each on-site performance.

G. The contractor shall perform a test on a small area of the carpet to be cleaned to determine if the carpet will be adversely affected by the cleaning process. This will be performed in each building, each time carpets are cleaned.

H. Spot clean/deep clean heavily soiled and heavy traffic areas (as needed).

3.1.1 Any damage to Reclamation property caused by the Contractor shall be repaired by the contractor to match the surrounding area at no cost to the Government.

3.1.2 All conflicts and questions regarding job requirements, after award, shall be submitted to the Contract Specialist. All requests must be addressed by Reclamation before proceeding with work.

3.2 Licensing and Certification

3.2.1 Business License

The Contractor shall possess a business license issued by the State of Nevada to perform carpet cleaning duties.

3.2.2 Employee Certification

All employees working for the contractor shall be fully trained on how to perform carpet cleaning duties and proper stain removal activities. Contractor shall provide training certifications/qualifications, for each employee, to Government upon request.

Section IV – Government Furnished Equipment

4.0 Government Furnished Equipment (GFE)

Utilities: The Government will provide utilities (water and electricity) to use in the performance of the tasks as outlined in this PWS.

Statement (PWS)

Document No.

140R3021Q0006

Document Title

Section V - Job Sites

5.0 Job Sites

Contractor shall provide carpet cleaning service for the following job sites (all measurements are based on approximate carpeted square footage).

Building 100: 8,000 sq. ft. (1 story) (2 cleanings per year) Building 200: 5,400 sq. ft. (2 story) (1 cleaning per year) Building 500: 11,000 sq. ft. (1 story) (1 cleaning per year) Building 1200: 1,400 sq. ft. (1 story) (1 cleaning per year) Building 1300: 5,400 sq. ft. (1 story) (1 cleaning per year) Building 1400: 28,768 sq. ft. (2 story) (2 cleanings per year) Administration Building: 10,600 sq. ft. (3 levels) (2 cleanings per year) Annex Building: 8,600 sq. ft. (1 story) (2 cleanings per year)

Section VI – Inspection and Acceptance of Performance

6.0 Inspection

All inspections will be completed at the time services are performed and will consist of direct observation/surveillance of work performed.

6.1 Acceptance of Performance

The services performed by the contract are of such a nature that defective or incomplete performance, disclosed by Government inspection, requires immediate completion or re-performance. This shall be accomplished prior to any payment for such services and shall be scheduled and accomplished within 48 hours of the originally scheduled date of performance.

When such rescheduling is required, the Contractor shall perform the rescheduled work under inspection/surveillance as outlined above; however, all work performed as regularly scheduled and not subject to delay rescheduling will be considered complete and not subject to further inspection/re-inspection.

Statement (PWS)

Document No.

140R3021Q0006

Document Title

Section VII – Coordination

7.0 Coordination

A. Scheduling and coordination of services under this contract shall be accomplished through the CO/COR.

B. Safety Program and related safety matters shall be submitted through the CO/COR for review and acceptance by the Regional Safety Officer and other appropriate Reclamation staff.

C. Any other work contemplated by the CO/COR not described herein, if requested, shall be referred to the CO for approval to proceed, or for separate purchase under contract modification/purchase order, prior to proceeding. Failure to obtain approval prior to completing additional work may result in nonpayment for services.

Section VIII – Submittals

8.0 Submittals

The contractor shall submit all documents required in the Submittal Table. Each submittal shall be provided to the Contract Specialist within the required timeframe.

Submittal Table Specific

Item Report Title Quantity Due Date/Frequency

3.0 B Biobased & Bio

Preferred Materials List

1 Electronic Copy This form shall be submitted 15 calendar days prior to beginning any on-site work.

This form must be submitted for each product and also before any new product is used on-site.

3.1 E

Form D - Recovered Materials Content/Energy Savings Details

1 Electronic Copy This form shall be submitted 15 calendar days prior to beginning any on-site work.

This form must be submitted for each occurrence of performance.

3.2.2 Employee Training

Certification

1 Electronic Copy Submitted to Government upon request.

Statement (PWS)

Document No.

140R3021Q0006

Document Title

Section IX – Performance Requirement Summary (PRS)

Required Service

Performance Standard

(PS)

Acceptable Quality Level

(AQL)

Surveillance Method Positive/Negative Incentive

Carpet Cleaning.

All building carpets are clean.

Carpets are clean.

Direct Observation.

Inspection of all work areas upon completion.

Reclamation Employee(s) will perform.

Positive past performance.

Negative past performance.

Re-work/Re-inspection.

All litter removed from all work sites.

Zero litter left at any work site.

All litter is removed.

Inspection of all work areas upon completion.

Reclamation Employee(s) will perform.

Positive past performance.

Negative past performance.

Re-work/Re-inspection.

Statement (PWS)

Document No.

140R3021Q0006

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