Attachment_1_-_PWS_-_Uniform___Laundering_PD.pdf

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ATTACHMENT 1

PERFORMANCE WORK STATEMENT (PWS)

Uniform Rental and Laundry Services at Parker Dam

1.0 GENERAL: This is a non-personal services contract to provide rental and laundry services of uniforms for the Bureau of Reclamation, Parker Dam facility. The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials supervision, and other items and non-personal services necessary to launder, repair, and delivery of uniforms as defined in this PWS except for those items specified as government-furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Parker Dam is required to provide employees with outer protective garments in accordance with OSHA Regulation 1910.132(a). OSHA Regulation 1910.132(a) states protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.

1.3 Objectives: Provide clean serviceable protective outer garments for Parker Dam personnel.

1.4 Scope: Contractor shall provide uniform rental, labor, materials, and transportation necessary to furnish, pickup, clean, repair and deliver of contractor provided uniforms for approximately 18 Parker Dam employees. Services shall include proper sizes of uniforms for each employee.

The contractor shall launder, maintain, inspect, and repair the uniforms in accordance with the specifications listed in Section 2.

The contractor shall provide uniforms consisting of one or more of the following combinations:

100% Cotton Uniforms Fire Retardant (FR) rating uniforms with a rating 8.2 Cal or better. The FR label, patches, and thread used to repair FR uniforms shall be arc rated for 8.2 or better. Contractor shall track the number of wash cycles for FR rated uniforms and replace as required by fabric manufacturer requirements to maintain FR rating of 8.2/ Cal/cm2. Contractor shall provide the Government Contracting Officer Representative (COR) with the fabric manufacturer’s maximum allowable number of wash cycles for FR fabric. Fire Retardant Uniforms for metals of toxic significance.

All uniforms will have the employee’s name visible on a tag above the left front pocket.

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2.0 TASKS:

2.1 Uniforms: The contractor shall ensure employees always maintain 9 Pairs/Sets of clean and serviceable uniforms. All uniforms shall be in clean condition with no rips, tears or other damage.

Contractor shall provide a total of one marked bin for soiled uniforms. Uniforms sent out for repair shall be repaired or replaced and returned within two weeks from the date of pickup.

The contractor shall be able to provide up to 14 employees with an inventory of no more than 9 pairs of 100% cotton uniforms. Uniforms shall be available in sizes ranging from 28 to 62 inch short/regular/long.

The contractor shall be able to provide up to 14 employees with an inventory of no more than 9 sets of fire-retardant rating 8.2 Cal/cm2 or better and hazard risk category 2 to include long sleeve work shirts, and long work pants ranging in sizes from 28 to 62 in short/ regular/long and bib overalls.

The contractor shall provide water soluble bags for contaminated uniforms as needed.

The contractor shall be responsible for obtaining size measurements of the Government employees. The contractor shall provide appropriate personnel and variously sized uniforms onsite to allow the Government employees to trial fit the uniforms before a size is determined.

The contractor is expected to have up to two (2) on-site sizing events within 30 days of contract award to measure the present Government employees. The Government shall ensure that the absent employees are sized immediately upon their availability.

Changes of Employee Personnel. The Government shall notify the Contractor of new employee(s) to schedule a fitting. Contractor shall complete fitting within one week of the notification. The uniforms shall be delivered two weeks from the date of fitting. All changes such as additional and/or departed employees and size changes will be provided in writing by the COR and acknowledged by the Contractor.

Note: In accordance with 29 CFR 1910.1026(h)(3)(iii), uniforms contaminated with (chromium

VI) should be laundered or cleaned in a manner that minimizes skin or eye contact with chromium (VI) and effectively prevents the release of airborne chromium (VI) in excess of the PEL. Employees exposed to levels of chromium (VI) above the permissible exposure level may potentially experience harmful health effects such as lung and skin diseases, Contractor shall be responsible for providing contractor employees training on these hazards.

3.0 GENERAL INFORMATION:

3.1 Period of Performance: This Blanket Purchase Agreement (BPA) shall have a 5-year period of performance with a BPA Call done for each year.

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3.2 Federal Observed Holidays: See the list of Federal Holidays below:

New Year’s Day Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

3.3 Delivery Hours: Delivery shall be made between the hours of 7:00 AM to 4:00 PM.

3.4 Pickup and Delivery

3.4.1 Regular service shall be provided on a weekly basis. Pick-up and delivery shall be every Thursday. If pick-up and delivery fall on a federal holiday, schedule shall be adjusted to a mutually agreed upon day. The contractor will be met by the COR or designated escort in the absence of the COR, at Parker Dam South Entrance. The contractor will place the laundered uniforms onto the appropriate rack.

3.4.2 Delivery Delays. The Contractor shall immediately notify the COR when an equipment malfunction or other problem will cause a delay in pick-up or delivery. A Corrective Action Plan shall be submitted to the COR the same day as the delivery delay occurred showing all corrective actions to be taken.

3.4.3 Accounting for Articles Picked-Up and Delivered. Procedures and records used for receiving, marking and classifying items shall be conducted in a manner as to ensure proper processing and return of items. The Contractor shall record the number of pieces picked-up and delivered on a delivery ticket, and the receiver shall count quantities and sign the delivery ticket to verify receipt.

3.5 Security: Contractor employees will be provided an escort into the Dam.

3.6 Government Furnished Support: The Government will provide a rack for the clean uniforms at delivery.

3.7 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract.

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3.8 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS) as identified in section 5.0 of this PWS.

4.0 INVOICES

The Government requests the contractor submits an invoice on a monthly basis, to include, but not limited to, the weekly costs incurred. Government shall be charged no tax and an annual tax exempt certificate will be provided each Fiscal Year.

5.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The Performance Requirements Summary (PRS) chart identifies the required services / tasks, the performance standards, and the acceptable quality level. The Contractor’s performance is evaluated on the basis of a number of performance elements relating to quality and timely performance. The applicable performance elements are identified in the PRS and each element is weighted in terms of its relative importance to the contract requirement.

Task No.

Task Description

Performance Indicator

Performance

Standard

Minimum Acceptable Quality

Level

2.1 Provide employees

with the required number of uniforms

Scheduled deliveries shall be on time and correct quantities of uniforms returned to original point of service.

Contactor shall return all items within seven (7) calendar days of pick-up.

100 % of established timelines for services are met

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Measuring and Fitting Contractor shall meet the sizing schedule

Measure and fit employees for uniforms within 30 days of award

90 % of established

2.3

Maintenance and replacement of uniforms

Contractor shall repair and replace the clothing as stated in the PWS

All repairs/ replacements shall be completed within two weeks of pick up

90 % of established

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Government Quality Assurance

The Government’s quality assurance (QA) program is not a substitute for the Contractor’s quality control. The Government will monitor the Contractor’s Quality Control program in accordance with the standards referenced and listed in the PRS, or other remedies it deems appropriate.

The Contractor’s performance will be compared to the contract standards and performance requirements using the Quality Assurance Surveillance Plan (QASP).

The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. The methods of surveillance that may be used include (1) random physical inspections and (2) notification by other Government agency representatives.

Criteria for Evaluating Performance

If the Contractor meets or exceeds the AQL, positive past performance will be documented.

When the Contractor performs at a level below the AQL, the Contractor will be issued a Contract Discrepancy Report (CDR). The Contractor shall respond to the CDR in writing, and explain why performance was unacceptable, how performance will be returned to acceptable levels, and how recurrence of the problem will be prevented in the future. The CO will evaluate the Contractor’s explanation if contract termination process is applicable.

At the sole election of the Government, the Contractor may be required to re-perform, or perform late, defective work disclosed by Government inspection including defective and incomplete performance. Where the Government so elects, the Contractor will be notified promptly after inspection that specified defective services will be re-performed or performed late and completed within a reasonable time specified by the Government. Re-performance of defective and incomplete work will be at no additional cost to the Government.