Attachment 1 PWS - Traditional Service Music Director.pdf

PERFORMANCE WORK STATEMENT (PWS)

Traditional Service Music Director

Current as of 1 September 2023

1. Contract Position Title: Traditional Service Music Director

2. Purpose: The purpose of this Performance Work Statement (PWS) is to obtain a Protestant

Traditional Service Music Director for the Keesler Air Force Base Protestant Traditional Service. The Traditional Service Music Director is responsible for directing Sunday service music and weekday rehearsals. Music for this service is foundational to the personal and collective expression of faith that derives during worship.

3. Minimum Standards of Education, Qualification, Experience. Contractor shall have:

3.1. Two (2) years’ experience as a musician, a vocalist, and either as a pianist/organist or an acoustic guitarist, performing worship and music services for a Protestant church/chapel, within the past five (5) years and with a traditional style worship service.

3.2. Active membership/attendance at a Protestant church/chapel with a letter of endorsement from their current pastor/chaplain.

3.3. An advanced familiarity with a variety of musical genres and the ability to read sheet music and/or possess basic improvisational skills, and provide a letter(s) of endorsement from previous employer(s) affirming these abilities.

3.4. A positive, self-directed, motivated character with the ability to interface well within the pluralistic atmosphere of the Air Force Chaplaincy. They shall possess an ability to maintain healthy, functional interpersonal relationships with chapel staff, fellow contractors, and community members, and maintain professional standards of conduct and public decorum, including but not limited to dress and grooming.

3.5. The ability to communicate effectively in spoken and written English.

3.6. The ability to effectively accomplish assigned tasks with minimal supervision.

4. Program Requirements and Responsibilities Include but are not Limited to:

4.1. The Contractor shall personally provide oversight and direction for all instrumental and accompaniment music to support rehearsals and worship services, and shall provide oversight and musical direction for congregational singing and choral selections.

4.2. The Contractor shall be familiar with and able to read sheet music or accompany with basic improvisational ability, a variety of contemporary, gospel and traditional worship styles.

4.3. The Contractor shall coordinate with the Traditional Service Musician and Traditional Service Chaplain to determine musical selections appropriate for Sunday worship and special programs. A list of hymn selections, service music, and special musical selections must be developed and provided to the Traditional Service Musician and Traditional Service Chaplain or designee, at least two-weeks prior to the service where they will be performed.

4.4. The Contract shall provide or coordinate with other contractors and volunteer musicians the selected music and lyrics, and ensure the appropriate setup of audio-visual equipment and other equipment necessary to provide music during rehearsals and worship services.

4.5. The Contractor shall ensure compliance with all music copyright information to include reporting son usage to Christian Copyright Licensing International (CCLI) or current chapel licensing organization, as applicable.

4.6. The Contractor shall comply with Department of the Air Force Instructions (DAFI) and local Operating Instructions (OI) that apply to the scope of this position.

4.6.1. Chaplain Corps DAFIs are located at http://www.e-publishing.af.mil/. Under the Product Index click on “Departmental” and then “52-Chaplain.”

4.6.2. Local chapel OIs will be provided to contractor upon initial award of contract, whenever OIs are updated, and upon request by the Contractor.

5. Pluralistic Environment. The environment in which this contract is implemented is a religiously pluralistic and sensitive arena of numerous faith group and denominational traditions. The Contractor accomplishes the terms of the contract in compliance with the mission requirements and standards set forth and defined by the Department of the Air Force and the Air Force Chaplain Corps.

6. Background Checks.

6.1. A criminal history background check must be initiated and completed for all Contractors, Contractor substitutes, and program volunteers working with children under 18 years of age.

6.2. If awarded the contract, the Contractor shall immediately submit a background check application to the Contract Monitor, or designee, in accordance with Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks.

6.3. Contractor shall ensure that all program volunteers, and Contractor substitutes, working with children under 18 years of age, submit a background check application to the Contract Monitor, or designee, in accordance with Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks.

6.4. While awaiting the background check results, all program volunteers, or Contractor substitutes, working with children less than 18 years of age, shall remain within line of site of another Contractor or staff member who has an approved background check on file.

7. Dates, Times, and Performance Location(s).

7.1. All worship services, special programs, and weekly rehearsals will be conducted on Keesler AFB unless approved by the Wing Chaplain, or designee.

7.2. The Contractor shall perform and receive payment for one rehearsal and one Sunday service per week.

7.2.1. Additional services and rehearsals in conjunction with special programs and Holy Days may be authorized by the Wing Chaplain or designee. Compensation for these additional services and rehearsals are at the same rate of regular scheduled worship services (payment for one rehearsal and one service per additional performance requirement).

7.2.2. A community member who volunteers to direct congregational singing service music in the absence of the Contractor or approved Subcontractor, substitute, or alternate, does not constitute performance of work to satisfy this PWS, thus payment for that service and/or rehearsal will not be afforded.

7.3. The Contractor shall remain present during the entire worship service and rehearsal to assist the Music Director.

7.3.1. Rehearsals will be a minimum of one hour.

http://www.e-publishing.af.mil/

7.3.2. The Contractor shall arrive no later than 30 minutes prior to the start of rehearsals and worship services and remain present for the duration of the entire rehearsal and worship service.

8. List of Organization-furnished Workspace, Supplies and Equipment.

8.1. The Government will provide working space in a base chapel and all equipment as required for Contractor personnel.

8.2. Due to limited resources and space, the Contractor may be required to share a workspace and equipment with other Contractors.

8.3. The Contractor coordinates support requirements with the Protestant Religious Education Coordinator, and the Traditional Service Chaplain or designee.

8.4. Government owned furniture, computers, instruments, sound equipment, supplies, etc. will not be moved without the express permission of the Superintendent Religious Affairs, or the Deputy Wing Chaplain.

8.5. The Contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs.

9. Standards of Dress. The Contractor shall be appropriately and neatly attired and well-groomed. Shirts and blouses must have sleeves. Sleeveless T-shirts, shorts, and short skirts are not acceptable. Hair and facial hair will be neat, clean, and properly trimmed.

10. Contract Monitors.

10.1. The primary and alternate Contract Monitors are appointed by the Wing Chaplain.

10.2. The Contract Monitor will monitor and inspect the Contractor’s performance and notify the Contracting Officer of any significant performance deficiencies (unacceptable performance).

10.2.1. The Contractor shall be notified in writing of any and all noncompliance, and shall be given an opportunity to correct, if possible, nonconforming work.

10.2.2. The Contractor shall be given an opportunity to respond in writing to any notice of noncompliance.

10.3. The Contract Monitor certifies acceptance of services and invoice payments in Wide Area Workflow.

10.4. The contract monitor does not have the authority to direct the contractor to do anything not listed in the contract.

11. Contracting Officer.

11.1. The Contracting Officer is appointed by the 81st Contracting Squadron.

11.2. The Contracting Officer takes formal action against the contractor for unacceptable performance when appropriate.

11.3. The Contracting Officer communicates with the Wing Chaplain the name(s) and qualifications of any proposed subcontractors for approval.

11.4. The Contracting Officer is the only one who has the authority to make changes to the contract.

12. Substitutions/Alternates During Periods of Absence.

12.1. The Contractor shall personally perform the services described within this PWS.

If unable to perform duties, the Contractor is responsible for providing an alternate or substitute of equal or higher proficiency. The alternate or substitute must meet the same qualifications as the Contractor and be approved as suitable by the Contracting Officer or designee. The Wing Chaplain or designee may request a demonstration of proficiency, and will approve substitutes and alternates prior to their engaging to perform any services described within this PWS.

12.2. The Contractor shall submit the name(s) and qualifications of proposed alternate(s) or substitute(s) to the Contracting Officer or designee, who will forward to the Wing Chaplain or designee for approval, at least 7 calendar days prior to the proposed absence.

12.3. The Contractor is responsible for payment to any alternate or substitute.

13. Performance Requirements Summary (PRS)

Performance Objective Reference Performance Objective AQL

Program Lead 4.1: Oversight and Direction

Employee provides oversight and direction for all musicians, congregational singing, and choral selections

One performance per month – not to exceed

Six per PoP

Program Performance 4.2: Musical Talent Employee reads sheet music or is able accompany with basic improve

One occurrence per PoP

Scheduling/Communication 4.3: Preparing music Employee submits appropriate musical selection 2 weeks prior

One Performance per month – not to exceed

Six per PoP Technical 4.4: Audio/Visual compliance Employee ensures all audio/visual equipment is prepared for rehearsal and performance

One Performance per month – not to exceed

Six per PoP

Program Execution 4.5: Copyright Compliance

Number of times employee violates copyright requirements.

One occurrence per PoP

Regulation 4.6: DAFI/OI Compliance

Employee complies with all DAFI/OI requirements

One occurrence per PoP

On-Time Fill 7.3: Dates, Times, and Performance Location(s)

Number of days employee is late or not present for rehearsal/performance

One Performance per month – not to exceed

Six per PoP