Attachment 1 - PWS-Scales Maintenance and Calibration (6 March 2025).docx

PERFORMANCE WORK STATEMENT (PWS)

SCALE MAINTENANCE & CALIBRATION

Fort Wainwright, Alaska

1.0 General: This is a non-personal services contract to provide for the inspection and calibration of scales located at Fort Wainwright AK. The Government shall not exercise any supervision or control over the providers performing these services. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services: The Contractor shall provide all personnel, labor, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the maintenance and calibration of scales located on Fort Wainwright, Alaska as defined in this Performance Work Statement (PWS). See scale location/ description in paragraph 7.1).

1.2 Background: Fort Wainwright has an annual requirement for scales to be calibrated.

Previous efforts have resulted in the safe and accurate function of these scales when being used during deployment and training exercises.

1.3 Objectives: The objective of this service is to perform maintenance, repair, inspection and calibration of Government-owned scales so they are maintained and function with a high degree of reliability and accuracy.

1.4 Scope: The work under this contract includes the maintenance, repair (to include parts repair or replacement), inspection, and calibration of scales located on Fort Wainwright, Alaska. See scale location/ description in paragraph 7.1).

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 12 Apr 2025 to 11 Apr 2026 Option Year I 12 Apr 2026 to 11 Apr 2027 Option Year II 12 Apr 2027 to 11 Apr 2028 Option Year III 12 Apr 2028 to 11 Apr 2029 Option Year IV 12 Apr 2029 to 11 Apr 2030

2.0 Place of Performance and Hours of Operation:

2.1 Place of Performance: Place of Performance. The work will be performed at Fort Wainwright, Alaska. Fort Wainwright is located adjacent to Fairbanks, Alaska in the Interior of the State

2.1 Hours of Operation: Inspections and routine maintenance items shall normally be accomplished Monday through Friday between 7:30 A.M. and 4:30 P.M., except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. Other times may be allowed as approved by the Government to de-conflict with track usage. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.2 Federal Observed Holidays: The Contractor’s performance is not required on the Federal public holidays listed below, unless there is a requirement to respond to a Priority 1, Emergency. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 United States Code (U.S.C) § 6103, Government Organization and Employees, Holidays).

NOTE: When a holiday falls on a Sunday, the following Monday will be observed as a holiday, and, when a holiday falls on a Friday or Saturday, the preceding Thursday is observed as a holiday by U.S. Government Agencies. Federal holidays also include any Presidential or congressionally designated days off other than the holidays listed above.

2.3 Days of No Scheduled Activities (DONSA): The Installation has historically granted Military personnel (Enlisted and Officers) DONSA, for example, the Friday after Thanksgiving, in addition to the listed Federal Holidays above. DONSA are not considered a day of excused absence for the Government civilian work force or Contractor employees.

If a DONSA affects scheduled contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the DONSA. However, announced DONSA or exodus of Military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas or uninterrupted performance of work (i.e., training facility and area maintenance and supply inventories). The Contractor shall vary work schedules to take full advantage of such opportunities by planning maintenance that is better accomplished when personnel are not using facilities during those times.

2.4 Installation Closures: When an unforeseen Installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the next business day following the closure unless the following day is a Saturday, Sunday, a recognized Federal Holiday, and when routine work is not scheduled for that day.

2.5 Notification of Schedule: The Contractor shall contact the Fort Wainwright Department of Public Works (DPW) COR prior to performing any work to ensure the availability of on-site Government personnel. The annual inspections and calibration of all scales shall be completed within 12 months from the last inspection.

3.0 Contract Administration and Management:

3.1 Type of Contract: The Government shall award a Firm Fixed Price Service Contract for the performance of this requirement.

3.2 Post Award Conference/Performance Evaluation Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5, Post-award Orientation. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

3.3 Management of contract: Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

3.4 Invoicing: Contractor invoices shall be submitted via Wide Area Work Flow (WAWF) using contract line-item numbers (CLINs) as the primary identification of services billed.

Contractor-generated identification numbers shall not be accepted. The Contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training to submit invoices through WAWF. Invoices not submitted via WAWF shall not be accepted or paid.

3.5 Roles and authorities: The following provides the roles and their respective authority during the performance of the contract:

3.5.1 Contracting Officer (KO): The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

3.5.2 Contracting Officer’s Representative (COR): The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or Alternate Contracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The Alternate Contracting Officer Representative (ACOR) will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will aid in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

3.5.3 COR Authority: A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially regarding changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

3.5.4 COR/ACOR Functions: The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

3.5.5 Quality Control (QC): Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) thirty (30) business days after contract starts. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

3.6 U.S. Residency: All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

3.7 Qualification Standards: The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in Paragraph 7.1 as required throughout this contract utilizing properly trained, skilled, and qualified employees or Sub-contractor personnel.

3.7.1 Special Qualifications: All technicians performing services under this contract shall be regularly engaged in scale maintenance, repair and certification in the general types indicated herein. The Contractor shall furnish a list of personnel that will be performing the calibrations at least one workday prior to arriving on site to perform the work. The Contractor shall ensure that any applicable employee certificates remain current throughout the performance period, and this information shall be made available to the Government upon request.

3.8 Contractor Identification: The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

3.9 Standards of Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government Installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the Installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

3.10 Contractor Hiring Restrictions: The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with Joint Ethics Regulation (JER) DoD 5500.07-R.

3.11 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of Subcontractors within a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

3.12 Coordination: The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission. All correspondence shall be submitted within the established suspense dates. All extensions, releases, or other relief of suspense requirements shall be obtained from the originating office by the Contractor.

4.0 Safety and Security:

4.1 Safety: The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

The Contractor shall comply with AR 385-10, The Army Safety Program. All Contractor employees shall wear a reflective vest or suitable substitute while working during darkness hours. Contractor shall be responsible for any injury to any Contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

4.1.1 Emergency Medical Treatment: The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours after the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the United States (US) Government.

4.1.2 Accident Reporting: The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. All accidents/injuries to Contractor personnel occurring within Army lands or facilities shall be reported to the FWA Installation Safety Office by the next business day. Serious accidents or injuries including fatalities, amputation, or hospitalization shall be reported to the FWA Installation Safety Office immediately, if possible. The Contractor shall correct any damage to Government- Owned Property caused by employee negligence or mistake, intentional or otherwise.

4.1.3 Safety Plan: The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) business days of commencement of work. Revisions shall be submitted five

(5) calendar days prior to the effective date of change.

4.1.4 Occupational Safety and Health Administration (OSHA): The Contractor shall comply with the OSHA standards. The Contractor shall comply with all applicable Federal, State, and Local Laws, Regulations, and Directives. If the Contractor fails or refuses to comply promptly with safety requirements, the Government may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of claim for extension of time or for excess costs or damages to/by the Contractor. The Contractor shall be responsible for enforcement of all safety requirements by the Contractor and his Subcontractors/teaming partners and/or joint venture partners.

4.2 Security: Access and General Protection/Security Policy and Procedures. The Contractor and all associated Subcontractors’ employees shall comply with applicable Installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or Installation changes. The Contractor shall safeguard all government equipment, information, and property provided for Contractor use.

4.3 Motor Vehicle Operators: Contractor’s personnel, whose tasks involve require operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

4.4 Contractor Vehicle Registration: Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES. However, all vehicles must be registered IAW current state requirements. In addition, all vehicles must be registered IAW current state requirements. In addition, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers always operating on the Installation. The list may be used in case of emergency and/or another contingency. Evidence of vehicle ownership and vehicle liability insurance must be presented upon request.

4.5 Contractor and Vendor Access: All privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the Installation through the designated secure access control points (ACP). Under the present Installation FPCON, vehicle and equipment operators and passengers must possess identification documents as required by Fort Wainwright Directorate of Emergency Services (DES) to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state and/or commercial driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access. All vehicles must be registered IAW current state requirements in which they are registered.

4.6 Post Access: All Contractor personnel, not possessing a Common Access Card (CAC), requesting access to Fort Wainwright will enter through the designated Visitor Control Center (VCC). All Contractor personnel will be required to present a United States National or State issued identification that is capable of being scanned for valid entry. Contractor personnel will receive a visitor’s badge at the VCC with the length of access allowed. The maximum access length for visitor badging is one year. Once issued a valid visitor’s badge Contractor personnel may enter any Manned Access Control Point/Gate. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Fort Wainwright.

4.7 Security Training: i-WATCH Training. The Contractor shall brief the local i-WATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all the Contractor’s employees and associated Subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR.

Anti-Terrorism (AT) Level 1 Awareness Training. All Contractor employees, to include Subcontractor employees, requiring access to Fort Wainwright Installation, facilities and controlled access areas shall complete AT Level I awareness training. AT level I awareness training is available at the following website: http://jko.jten.mil.

Operational Security (OPSEC) Awareness Training. IAW AR 530-1 All Contractor personnel shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following… website:https://securityawareness.usalearning.gov/opsec/index.html.

The Contractor shall complete all the trainings and provided certificates and or required documents within thirty (30) calendar days of contract award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR/ACOR via email.

5.0 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs):

5.1 Quality Assurance Plan: (QA). The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP).

QASPs are "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected.

Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

5.2 Quality Control Plan (QCP): Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is how they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each SERVICE can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector.

5.3 Plan Updates: The Contractor shall update these plans as changes occur and shall submit a copy of the proposed plan to the COR for approval at least thirty (30) Calendar days prior to the proposed effective date of the updated plan.

6.0 Changes clause: The Government reserves the right to make changes, additions, or deletions to this contract at any time.

7.0 SPECIFIC TASKS:

7.1 BASIC WORK: Work shall be performed on site. Contractor shall provide all materials, equipment, labor and tools necessary to perform the work. This service is required annually for certification purposes. The scales are in the following buildings on Ft. Wainwright.

7.2 ROUTINE MAINTENANCE: Perform routine maintenance as required in applicable manufacturer’s operation and service manual.

7.3 CALIBRATION: Contractor shall calibrate scales and provide written standardized certificates within 10 business days after calibration is done to the DPW COR. Contractor shall attach stickers showing calibration and date to the equipment calibrated.

7.4 REQUIRED REPORTS: One report shall be provided to the Government. The report shall include the operational status, calibration, the general inspection, and recommended repairs.

The written report shall deliver via e-mail within 10 business days.

7.4.1 OPERATIONAL STATUS: Current operational status of the scale shall include all discrepancies noted during the inspections and any repairs needed and made to equipment.

7.4.2 CALIBRATION: Calibration of scales shall report overall condition of the Scales.

7.4.3 GENERAL INSPECTION: General inspection shall determine the general conformance of the maintenance, operation, inspection, and calibration of scales.

7.4.4 RECOMMENDED REPAIRS: Provide a list of recommended repairs to be made to Scales.

7.4.5 OVER AND ABOVE WORK: During the course of performing calibration, and maintenance services, over and above work may be discovered. Over and above work shall be defined as repair parts, materials, and labor within the general scope of the contract but not covered by the line items for the basic work under the contract that can be completed on-site and with no scheduling required. Contractor shall provide all materials, equipment, labor and tools necessary to perform the work. Contractor shall promptly submit to the COR, a proposal for the over and above work, including repair parts, materials, and labor before work may be started. If the COR or ACOR isn’t available, then the work shall be scheduled for a later time. Government and Contractor shall negotiate a settlement for the over and above work. A contract modifications/task order shall be executed for all over and above work. Over and above work shall be Approved by the COR prior to the performance of the work. Repair parts, materials and labor needed but not] already in the possession of the contractor shall be delivered to the work site by the most expeditious means. The Government reserves the right to reject work over and above work.

7.4.6 SCHEDULE AND PLANNED DATES: Contractor shall coordinate with Government point of contract (the COR) prior to scheduling work to be performed.

7.4.7 SERVICE INTERRUPTION: In the event that inspection reveals a defect that makes operation of the scales dangerous until repairs are made, the contractor shall notify the Contracting Officer immediately in writing stating the reason the scales should not be in operation.

7.4.8 CONTRACTOR MANPOWER REPORTING (CMR): The Contractor shall supply all the information in the format using the following web address:

https://Contractormanpower.army.pentagon.mil The required information includes: (1) Contracting Office, Contracting Officer, (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (Specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

8.0. APPLICABLE PUBLICATIONS:

8.1.1 The Contractor shall abide by applicable manufacturer’s operation and service manual(s) for each unit as well as all applicable local, state, and federal regulations to include all] relevant National Standards Institute (ANSI) publications. Any Contractor provided publications are to be procured and maintained at the Contractor’s expense.

9.0 Definitions:

9.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

9.1.2 Contracting Officer (KO): A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

9.1.3 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

9.1.4 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

9.1.5 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

9.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

9.1.7 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

9.1.8 Physical Security: Actions that prevent the loss or damage of Government property.

9.1.9 Property: All tangible property, both real and personal.

9.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

9.1.11 Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

9.1.12 Quality Control: All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

9.1.13 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

9.1.14 Wide Area Work Flow (WAWF): A secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

10.0 Acronyms List:

AR Army Regulation CLIN Contract line-item numbers COR Contracting Officer Representative ACOR Alternate Contracting Officer’s Representative DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DPW Department of Public Works DONSA Days of No Scheduled Activities

FPCON Force Protection Condition HQDA Headquarters Department of the Army KO Contracting Officer JER Joint Ethics Regulation OPSEC Operations Security

VCC Visitor Control Center WAWF Wide Area Work Flow

11.0 ATTACHMENT/ TECHNICAL EXHIBIT LISTING

11.1 Technical Exhibit 1 – Performance Requirements Summary

Failure to comply may negatively impact on COR performance report rating.

11.2 Technical Exhibit 2; Deliverables Table

Annual Scales Inspection, Calibration, and Operational Status Report (para 1.1;1.4;7.1;7.3;7.4)

Business Relations (para 3.11)

Coordination (para 3.12)

Safety Plan (para 4.1

Review and Acceptance: Within ten (10) days of commencement of work.

Revisions: five (5) calendar days prior to effective date of change

1 Electronic Copy of each sheet

Email Designated Government representative/COR or ACOR

Safety Plan (para 4.1.3; 4.1.4)

Review and Acceptance: Within ten (10) days of commencement of work.

Revisions: five (5) calendar days prior to effective date of change

1 Electronic Copy of each sheet

Email Designated Government representative/COR or ACOR

Training Completion Certificates – iWatch, Anti-Terrorism, & OPSEC (para 4.2;4.7)

Quality Control (CQ), & Quality Control Plan (QCP) (para 5.1;5.2;5.3)

Initial: 30 business days after contract start Updates: All QCP updates shall be accepted by the COR

Plan updates (para 4.1;5.1;5.2;5.3,

Certification and Licensure (para 3.7.1)