Attachment 1 - PWS Prep School MBB Coach.pdf

United States Air Force Academy (USAFA)

Preparatory School

Men’s Basketball Assistant Coach

Performance Work Statement (PWS)

Revision Date: 11 March 2025

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Signature of Preparatory School Athletic Director (PSA/AD), (Lt Col Kaipo McGuire), USAFA/PS signifies concurrence with the PWS.

Attachment 1 – Performance Work Statement Assistant Men’s Basketball Coach – USAFA Preparatory School

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1. Background Information

1.1. The U.S. Air Force Academy Preparatory School, known as USAFAPS, the Prep School, or Air Force Prep, was formally established in 1961 with Colonel Lee Charles Black as the first commander. The school exists today as an avenue of opportunity to a carefully selected group of Airmen and civilians by providing them the academic, leadership, and physical skills that will prepare them for success as Cadets at the U.S. Air Force Academy.

1.2. Located six miles south of the main Air Force Academy cadet area, the Preparatory School’s Commander, faculty, and staff work to prepare a diverse group of “cadet candidates” in academics, athletics, character development, and military training to succeed and lead at the Academy. Cadet candidates are not guaranteed an appointment to the Academy but earn consideration and a recommendation from the Preparatory School Commander by successfully completing the 10-month Prep School program.

2. General Information

2.1. The contractor shall provide non-personal services for one assistant men’s basketball coach to include equipment, supplies, transportation to practice, transportation to home games, and other items and non-personal services necessary to perform assistant men’s basketball coach duties as defined in the PWS.

2.2. The contractor shall meet the required qualifications and strive to meet the desired qualifications annotated in the attachment “Contractor Qualifications.”

2.3. Contractor Identification. All contractor personnel shall wear a Government-issued badge at all times to identify themselves as a contractor employee. Contractor employees shall identify themselves as a contractor when attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties (e.g., clients, vendors, customers, public contacts, etc.) to avoid creating an impression they are Government officials.

2.4. Dress Code. The contractor shall be professional in appearance and suitable for the occasion and environment. On practice days, the contractor shall be in Air Force (AF) Prep School practice attire, which will be issued by the Government. Game-day attire for the contractor shall be suits, issued AF Prep polo and slacks, and/or other authorized coaching gear.

2.5. Threats to General Well Being. The Government reserves the right to remove the contractor for misconduct or security reasons. This action does not relieve the contractor from total performance of the program tasks specified herein.

2.6. Hiring of U.S. Government Employees. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. The contractor shall comply with the Joint Ethics Regulation regarding the employment of current and/or former Government employees. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The contractor

Page 3 of 11` shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in the Department of the Air Force Instruction (DAFI) 64-106, Contractor Labor Relations Activities paragraph 3. The contractor is prohibited from employing off-duty Government personnel who are managing any contracts or subcontracts awarded to the contractor. The abrupt absence of any contractor personnel does not, at any time, constitute an excuse for nonperformance under this contract.

2.7. Adverse Weather Conditions. Contractor personnel shall coordinate with their contractor supervisor for delayed reporting or early release instructions except for Mission Essential functions identified in the PWS. Delayed reporting or early release (for Government employees) may not relieve the contractor of PWS performance.

2.8. Work Environment. Contractor personnel shall fully participate in all base exercises/inspections

/ security events as required by the scenarios in progress. This support will be required on a non-mission interference basis during normal contractor duty hours. Not be required to increase labor hours during exercise participation unless specifically stated in this PWS or authorized by the CO. The contractor may experience delays entering and/or exiting the base due to exercises, increased security, base closure, or late reporting due to weather conditions. The contractor shall follow security or emergency personnel instructions for real-world events. The following Federal Holidays are observed by USAFA, but these holidays may not be observed by the contractor due to mission needs.

New Year’s Day, January 1st (or the preceding Friday or following Monday)

Martin Luther King’s Birthday, 3rd Monday in January

President’s Day, 3rd Monday in February

Memorial Day, Last Monday in May

Juneteenth, June 19th (or the preceding Friday or following Monday)

Independence Day, July 4th (or the preceding Friday or following Monday)

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October

Veteran’s Day, November 11th (or the preceding Friday or following Monday)

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25th

2.9. Incident/Mishap Reporting. In the event of a safety incident or mishap, the contractor shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property, and preserve evidence until released by the investigative authority. The contractor shall immediately report the incident to the Government technical representative and the USAFA Safety Office. If the Government elects to conduct an investigation, the contractor shall cooperate fully and assist Government personnel until the investigation is complete.

2.10. Emergency. Police, Medical, and Fire can be reached by calling 911. The caller will reach an El Paso County dispatcher and must identify they are located on USAF Academy. Base fire prevention personnel will make periodic Government- provided facility inspections for regulation compliance.

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2.11. Custodial Services. The Government will provide custodial services for occupied Government- provided facilities at the same level provided to Government employees. All other services shall be the responsibility of the contractor to include storage of all practice materials. After practice, duties include securing basketballs and equipment in the storage closet.

2.12. Refuse Collection. The Government will make available refuse collection and disposal services for the contractor at the Government’s expense in direct support of the PWS.

Emptying of individual trash receptacles into Government-provided dumpsters is the responsibility of contractor employees. Dumpsters are available for contractor use for the disposal of items. The contractor shall follow guidelines established by the base regarding proper disposal of refuse. The contractor shall not dump prohibited items in dumpsters. The contractor shall comply with all base-recycling programs.

2.13. Maintaining Clean Work Areas. The contractor shall ensure all work areas assigned under the

PWS are neat, clean, and maintained at all times and immediately report any facility and safety discrepancies to the Government.

2.14. Government-Furnished Facilities. The contractor shall use Government-furnished facilities in the performance of this PWS.

2.15. Information Resources. The Government will provide access to Government staff and pertinent information. The Government will provide the contractor copies of, or access to, all required directives, publications and documents. All documentation provided to the Assistant Coach shall remain the property of the Government and shall be returned upon completion of this contract.

2.16. Ancillary Training. Participate in ancillary training IAW applicable documentation

(instructions, standards, etc). At a minimum, the following Government provided courses via the MY TRAINING application, Computer Based Training (CBT), or classroom attendance shall be completed within thirty (30) days after contract award. Other training may be required at the request of the COR. Ancillary Training Course Frequency: Method Cyber Awareness Challenge – Annual MY TRAINING, Force Protection – Annual MY TRAINING, Operations Security (OPSEC) Annual CBT, Antiterrorism Annual CBT, Annual In-Person CPR/AED Training (Must have at contract award).

Ancillary Training Course Frequency Method

Cyber Awareness Challenge Annual MY TRAINING Force Protection Annual MY TRAINING Operations Security (OPSEC) Annual CBT Antiterrorism Annual CBT CPR/AED Training (Must have at contract award) Bi-Annual In-person

2.17. Network Access. If required, the Government will provide “Official Use Only” network

Internet/intranet access through the Government network for approved systems and workstations required for accomplishment of work in support of this PWS. Network access for contractor employees requires a common access card (CAC) provided by the Government.

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2.18. Controlled Unclassified Information (CUI): If the contractor determines unauthorized personnel have accessed CUI, the contract manager shall immediately notify the Government technical representative and the Contracting Officer and fully cooperate with any investigation.

The contractor shall comply with DoD Manual 5400.07 Freedom of Information Act (FOIA) Program, 4.1., and DODI 5200.48, Controlled Unclassified Information. These instructions and manuals establish policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

2.19. Local Background Check: Contractor shall provide a "LOCAL BACKGROUND CHECK", from the location in which he/she lives. The contractor shall go to their local police station to receive this. If contractor has moved within the last year, they shall provide a local background from each location they have lived within the last year.

2.19.1. The "Local Background Check" can be obtained through your local police department (3- 4 weeks).

2.19.2. Background check information shall be provided within 6 weeks of date of award.

2.19.3. Cost of the background check will be at the contractor’s expense.

2.20. Records Management / Privacy Act Programs

2.20.1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, https://www.archives.gov/records-mgmt/policy/records-mgmt-language including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and the AFI 33-322, Records Management and Information Governance Program, those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation and unauthorized disposing of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2.20.2. All contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Agency-provided records management training. The contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training and provide their completion of training to the Government technical representative and/or Unit RM POCs.

2.20.3. Contractors shall comply with the Privacy Act of1974, Title 5, U.S.C. Section 552a, and the agency rules and regulations issued under the Act. Comply with the requirements of the Federal Acquisition Regulation (FAR), clauses 52.224-1, Privacy Act Notification, and 52.224-2, Privacy Act and AFI33-332, Air Force Privacy Act and Civil Liberties Program.

These policies, includes operation of any system of records on individuals to accomplish agency functions, performing activities associated with maintaining system of records to include personally identifiable information (PII) collection, maintenance, use, dissemination of records of. Comply with the requirements in protecting PII as IAW the

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OMB Memo 17-12, Preparing for and Responding to a Breach of Personally Identifiable Information. The contractor shall ensure that initial privacy training and annual privacy training, thereafter, is completed and provide their completion of training to the Government technical representative. No contractors shall be allowed to access the system of records, unless the employee has completed the privacy training.

2.21. Base Access: Background Investigation. In accordance with (IAW) DoDI 5200.46, “DoD

Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC),” all contractors who require access to any DoD/USAFA Information Systems shall undergo a Tier 1 (T1) background investigation. The contractor must complete Optional Form (OF) 306, “Declaration of Federal Employment,” electronic fingerprints, and Electronic Questionnaires for Investigations Processing (eQIP) before system access is granted. Contractors who require enhanced privileges (IT-II), will undergo an Information Technology Tier 3 (IT-T3) background investigation before system access is granted in order to meet the intent of DoDI,

8500.2 “Information Assurance (IA) Implementation.” IT-II/T3 background investigations require completion of OF 306, electronic fingerprints and eQIP submission. IT-II/T3 backgrounds must be adjudicated to “Favorable” for continued enhanced privilege access;

however, the contractor shall not be granted access to classified information or classified information systems

3. Description of Services

3.1. Practices begin in August of each year and the playing season ends in February.

3.1.1. The contractor shall provide coaching management and administration within all aspects of a competitive National Collegiate Athletic Association (NCAA) program resulting in a positive and beneficial intercollegiate experience for student-athletes.

3.1.2. The contractor will be responsible for the organization and coordination of a wide variety of administrative tasks as assigned by the Head Basketball Coach, which include, but not limited to, team travel, game scheduling, budget preparation & administration, facility usage, public relations, marketing, community service and other daily operations for the program.

3.1.3. Key areas of responsibility will include day-to-day operations under the direction of the

Head Basketball Coach or designated appointee with an emphasis on game planning and preparation.

3.1.4. Conduct all aspects of the program within the rules, regulations, and procedures of the

NCAA, conference, and athletic department policy manual.

3.1.5. Attend and participate in basketball department meetings and rules education sessions.

3.1.6. Work effectively with student athletes of varying abilities, socio-economic and cultural backgrounds to instill commitment discipline and teamwork.

3.2. Non-Game Day Practice and Strength Training Tasks

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3.2.1. The contractor shall teach specific offensive and defensive skills, demonstrate drills, and correct player deficiencies in respective skills.

3.2.2. The contractor shall meet with the Head Coach to go over practice plans, identify instructional points of emphasis, and other pertinent information.

3.2.3. The contractor shall lead the skill development workout by teaching, demonstrating, and correcting the following:

3.2.3.1. Ball Handling/Dribbling

3.2.3.2. Passing

3.2.3.3. Shooting

3.2.3.4. Footwork

3.2.4. The contractor shall lead stretching activities.

3.2.4.1. Lead team stretch

3.2.4.2. Static Stretch

3.2.4.3. Rollout

3.2.5. Coach and provide feedback with fundamental work

3.2.5.1. Team Dribbling Drills

3.2.5.2. Team Passing Drills

3.2.5.3. Team Shooting Drills

3.2.5.4. Team Rebounding

3.2.6. Coach and provide feedback in teaching team defense concepts

3.2.6.1. Closeout and Slides

3.2.6.2. On Ball Stance and Positioning

3.2.6.3. Defeating Screens – Off and On Ball

3.2.6.4. Blocking out and Rebounding

3.2.6.5. Transition Defense

3.2.6.6. Defending Out of Bounds Plays

3.2.7. Coach and provide feedback in Teaching Team Offensive Concepts

3.2.7.1. Transition Offense

3.2.7.2. Screen/Cutting

3.2.7.3. Player Movement/Ball Movement

3.2.7.4. Reading the Defense/Decision Making

3.2.7.5. Running Sets/Plays/Concepts

3.2.7.6. Out of Bounds Plays

3.2.8. Coach and provide feedback in Teaching Game Situations

3.2.8.1. Guarding Specific Actions

3.2.8.2. Time and Score Situations – Offense and Defense

3.2.8.3. Out-of-Bounds Plays Based on Time and Score

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3.2.9. Coach and provide feedback in Individual Shooting/Offensive Moves

3.2.9.1. Catching/Footwork

3.2.9.2. Shooting Fundamentals (feet, hand position, follow through, speed)

3.2.9.3. Direct Drive/Crossover

3.2.10. After practice - storage and security of equipment. Move all practice basketballs and equipment into basketball storage area located on the west side of USAFA Fitness Center Husky Gym.

3.2.11. Three Days a Week Post Practice Strength Training (No Certified Strength and Conditioning Specialist (CSCS) Certification Required)

3.2.11.1. Help with weight room expectations

3.2.11.2. Demonstrate exercises/lifts

3.2.11.3. Teach, Correct, and Reteach as required

3.3. Game Days Tasks

3.3.1. Lead pre-game stretching

3.3.2. Instruct and oversee pre-game warmups

3.3.3. Mentor and inspire athletes in pre-game talk in locker room

3.3.4. Provide input on substitutions based on foul trouble and in game situations

3.3.5. Track statistics and provide in-game feedback to head coach including fouls, timeouts, substitutions

3.3.6. Provide game management and strategy

3.3.7. Home Game Specifics (USAFA Fitness Center – Husky Gym) – 12 to 16 games, schedule dependent. Contractor will arrive one hour prior to tip-off

3.3.8. Away Game Specifics - USAFA Prep is an independent school and is not affiliated with a conference. Travel to away games is via a team bus. USAFA Prep participates in two annual tournaments in West Point, NY and Phoenix, AZ. Overnight travel is required for these tournaments and one additional game (see travel funding requirements in section 3.4). If travel is at a tournament, the contractor shall scout future opponents participating in the tournament.

3.4. Travel. The contractor is responsible for his or her travel costs. Travel costs will be a separate contract line item and will be structured as a firm fixed-price with a not-to-exceed limit. The contractor shall invoice for each trip by the unit price regardless of actual trip costs.

3.4.1. If actual trip costs are higher than the unit price, the contractor may submit proof of all costs to the Contracting Officer and request an equitable adjustment.

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3.4.2. Trip funds not used by the end of the period of performance shall be deobligated.

3.4.3. The contractor shall be required to travel on three overnight away trips:

3.4.3.1. Phoenix, AZ 2 Games. Three nights. (Airfare and Lodging)

3.4.3.2. West Point, NY at Army. 2 Games. Three nights (Airfare and Lodging)

3.4.3.3. Casper, WY at Casper College. 2 Games. 2 nights. (Lodging)

4. Services Summary

Practice Performance Objectives Threshold PWS Paragraph

Teach specific offensive and defensive skill, demonstrate drills, and correct player deficiencies in respective skills.

90% Performance 3.2.1.

Lead Skill Development workout 90% Performance 3.2.3.

Lead stretching and fundamental work 90% Performance 3.2.4.

3.2.5.

Coach and provide feedback in Teaching Team Offensive and Defensive Concepts

90% Performance 3.2.6.

3.2.7.

Coach and provide feedback in Teaching Game Situations

90% Performance 3.2.8.

Coach and provide feedback in individual shooting/offensive moves

90% Performance 3.2.9.

Storage and Security of practice equipment 90% Performance 3.2.10.

Demonstrate, instruct, correct, and teach strength training movements

90% Performance 3.2.11.

Game Day Performance Objectives Threshold PWS Paragraph

Coach, provide feedback, and mentor athletes with stretching, pre-game warmup, pre-game talk, and in game coaching

90% Performance 3.3.

5. Government Furnished Property (GFP). GFP is not associated with this service requirement.

6. Appendices

6.1. Appendix A – Example Practice Day Schedule and Requirements (See below)

6.2. Appendix B – Contractor Qualifications (See below)

Appendix A – Example Practice Day Schedule and Requirements

1500 -- Meet with head coach Go over the practice plan Spell out points of emphasis in drills or concepts.

Define roles and tasks/expectations to be fulfilled by the assistant coach during practice that particular practice session

1510 -- Lead skill development workout Ball handling/Dribbling Passing Shooting Footwork

1530 -- Lead stretching Active Warm-Up Static Stretch Rollout

1545 -- Coach and provide feedback with fundamental work Team Dribbling Drills Team Passing Drills Team Shooting Drills Team Rebounding

1600 -- Coach and provide feedback in teaching team defense concepts Closeouts and Slides On Ball Stance and Positioning Off Ball Stance and Positioning Defeating Screens – Off Ball and On Ball Blocking Out and Rebounding Transition Defense Defending out of bounds plays

1625 -- Coach and provide feedback in teaching team offensive concepts Transition Offense Screen/Cutting Player Movement/Ball Movement Reading the Defense/Decision Making Running Sets/Plays/Concepts Out of Bounds Plays

1650 -- Coach and provide feedback with teaching game situations Guarding Specific Actions Time and Score Situations – Offense and Defense Out of Bounds plays based on time and score

1715 -- Coach and provide feedback with individual shooting/offensive moves Catching/Footwork Shooting Fundamentals (feet, hand position, follow through, speed) Direct Drive/Crossover

1730 -- Strength Training Demonstrate, instruct, correct, teach and re-teach

1800 -- PRACTICE COMPLETE

Appendix B – Contractor Qualifications

1. Required Qualifications Bachelor’s Degree Ability to demonstrate basketball skills, game and training strategies and teaching progressions Ability to communicate with and relate well to male athletes as well as female and male managers Previous high school level coaching experience Ability to establish and maintain effective working relationships with staff utilizing excellent communication and customer service skills

2. Highly Desired Qualifications Successful and competitive experience in men’s basketball at the collegiate level Previous college coaching experience at the Division I, II, III, National Association of Intercollegiate

Athletics (NAIA), Junior College level including graduate assistant (GA) work Previous high school varsity coaching experience with exemplary success Experience with Synergy (or equivalent film editing system) and Microsoft Office programs