Attachment 1 PWS POW Carpet Replacement and Stairwell Flooring.pdf

POW Carpet Replacement and Stairwell Flooring Performance Work Statement (PWS) Page 1 of 8

General Information

1.0 General

This is a non-personal services contract for floor work on buildings in both the Craig Ranger District (CRD) and Thorne Bay Ranger District (TBRD). CRD Main Office needs to have the existing carpet removed, floor prepped and carpet replaced, while the TBRD Quad Buildings need to have two interior staircases prepped for installation of rubber stairway coverings including tread, riser, and skirting. The Government shall not exercise any supervision or control over the Contractor’s employees. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2.0 Description of Services

The Contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items necessary to provide services in accordance with this Performance Work Statement (PWS) except those items specified as Government furnished property and services. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

3.0 Place Performance

• Craig Ranger District:

o Craig Ranger District Main Office is located at 504 9th Street, Craig, AK 99921-9998.

• Thorne Bay Ranger District:

o Thorne Bay Quad Buildings are located at 1300 Federal Way in Thorne Bay, Alaska 99919.

• Both Craig and Thorne Bay are located on the Prince of Wales Island which is accessible by the Alaska Marine Highway and Inter-Island Ferry system through Hollis, Alaska and two-lane paved highway.

4.0 Period of Performance The period of performance shall be from November 1st, 2024, through February 28th, 2025.

5.0 Government Regular Working Hours

The Government's regular working hours are Monday through Friday from 0700 to 1700, except federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings.

6.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Labor Day (September) Martin Luther King Jr’s Birthday (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November) Juneteenth Day (June) Christmas Day (December) Independence Day (July)

7.0 Contractor Key Personnel

Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

Performance Work Statement (PWS) Page 2 of 8

Quality Control Representative: The Contractor shall provide a Quality Control Representative who shall be responsible for the Contractor’s Quality Control Plan (QCP) to ensure services are performed IAW the PWS.

The Quality Control Representative shall implement and maintain full compliance of the QCP throughout the contract period.

8.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to: enter into, administer, and or terminate contracts; make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task order.

9.0 Access to Government Facilities

The contractor shall coordinate all contractor personnel access to government facilities with the COR at least 5 business days prior to any scheduled service or visit. Only contractor personnel performing work under this contract shall have access to government facilities. If no coordination is made, access will be denied.

Contractor personnel entering government facilities shall abide by all security regulations.

10.0 Identification of Contractor Employees

All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves by wearing clearly written and visible nametags at all times, as such to avoid creating an impression in the minds of members of the public that they are Government officials.

11.0 Conduct of Contractor Personnel

The CO may require the contractor to remove from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee shall be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the government. Such removal from the work site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

12.0 Safety

Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Government operations and members of the public. Contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

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Technical Requirements

13.0 Specific Tasks

A. Work Schedule: Provide a written schedule within 10 business days after contract award showing proposed dates for accomplishing all work items. Contractor shall maintain the schedule up to date and shall provide it to the CO upon request.

B. Advance Notice-Work Areas: Contractor shall provide 10 business days’ notice prior to starting work to the COR. This notice shall include the area the contractor plans to work, as this will allow the COR to get area(s) emptied out.

C. Clean-Up: After the completion of each workday, Contractor shall remove all sand, dust, grime, water, protections and other debris generated in the Main Office and Quad buildings.

D. Protection: The Main Office and Quads shall be protected from damage to existing flooring that will remain in place. This also includes, paint, drywall, doors, furniture, or any other items that may be encountered during work on this contract.

E. Staging area: The Contractor shall be allowed a staging area on site as approved by the COR at time work begins after award.

TASK 1 – Mobilization: This work consists of moving personnel, equipment, material, and incidentals to the project and performing work necessary before beginning work at the project site. This work also includes obtaining permits, insurance, and bonds. The contractor shall be responsible for accounting for costs appropriately and for maintaining records, including supporting documentation, adequate to demonstrate that costs claimed have been incurred, are allocable to the contract, and comply with applicable cost principles in FAR subpart 31.2 and agency supplements. The CO may disallow all or part of a claimed cost that is inadequately supported. This task is established as a not to exceed (NTE) amount.

TASK 2 Craig Ranger District Carpet Replacement - Craig Main Office:

The Craig Main Office is a 2-story, 7,700 square foot office building constructed in 1995. In general, carpeted flooring is in all areas except stairwells, bathrooms, and boiler room. Reference Appendix 1 and 2 for more details.

1. The Contractor shall remove existing carpet (approximately 6,000 square feet).

2. The Contractor shall verify measurements for ordering and install approximately 6,000 square feet of carpet to replace the existing carpet.

3. Carpet Specifications:

a. Mannington Eyewear Plus Modular carpet squares with a minimum thickness of 26 oz and pre-attached padding which is highly water resistant.

b. Provide a color to match existing carpeted flooring in the Main Office to the best extent possible for the COR to approve before ordering.

c. Contractor shall furnish 5% extra to the government for future replacement and spot treatment.

4. The Contractor shall prepare floor and install new carpet/pad according to manufacturer’s recommendations.

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5. The Contractor shall provide and install transition strips including any “ramps” to not exceed Architectural Barriers Act (ABA) accessibility requirements, and as quoted below:

a. Vertical. Changes in level of ¼ (6.4mm) high maximum shall be permitted to be vertical.

b. Beveled. Changes in level between ¼ (6.4mm) high minimum and ½ inch (13 mm) high maximum shall be beveled with a slope not steeper than 1:2.

6. The baseboard trim shall be re-used and does not need to be replaced. Any trim damaged during the removal and re-installation phase shall be replaced with matching trim by the Contractor at no cost to the Government.

7. The Contractor shall maintain two paths of egress from any area of the Main Office that is being worked on.

8. The Contractor shall restore any disturbed areas or components impacted by project work.

9. All debris, rubbish, and other materials resulting from demolition operations and not identified as salvageable by the COR shall be removed and transported to a Contractor-furnished disposal site.

Burning of removed materials will not be permitted on site.

Task 3 Thorne Bay Ranger District – Quads Buildings Installation of Stairwell Tread: There are three (3) Thorne Bay Quad buildings used for living quarters. Each building is a 2-story building that consists of four (4) apartments: two 1-bedroom units and two 2-bedroom units. Each Quad Building has a common interior staircase.

The work consists of providing stairwell treatment in the common staircase in Quad Buildings 2 and 3 to match the existing stairwell treatment in Quad Building 1 which was installed in 2020. Currently there is no treatment on the stairs except metal nosing.

1. The Contractor shall remove existing metal nosing.

2. The Contractor shall prepare, provide, and install new rubber tread, risers, and skirting, and transition strips according to the specifications and manufacturers recommendations and International Building Code requirements.

a. Quantities: Each stairwell has one landing area measuring 48” x 44”, 15 treads measuring 43”W x 11 ½”D and 17 risers measuring 43”W x 7 ¼”H.

b. Product: Roppe rubber stair tread, riser, and skirting with a profile of raised circular design #96 and a solid color of Sahara 631.

Additional Requirements

14.0 Service Interruptions

If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO and COR at least 3 business days in advance. If the service is due to an emergency breakdown, the Contractor shall notify the CO and COR as soon as practicable.

15.0 Travel

The Contractor shall be responsible for all travel to and from the work site locations.

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Deliverables Schedule

16.0 Key Deliverables

The Contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language. Below is a list of all deliverables outlining each objective and due date.

Item # Deliverable Objective Due 1 Invoices Invoices shall be submitted via www.IPP.gov.

Within 30 days of performance.

2 List of Contractor Personnel

Provide a list of all contractor personnel assigned to this contract and their point of contacts.

NLT 10 business days after contract award.

An updated copy shall be provided to the CO and COR as changes occur.

3 Work Schedule Provide a written schedule showing proposed dates for accomplishing all work items.

Within 10 business days after contract award and within 10 business days of any revisions.

4 Advance Notice- Work Areas

Provide notice prior to starting work to the COR. This will allow the COR to get area(s) emptied out for project work.

10 business days prior to starting work

Performance Requirements Measures

17.0 Acceptable Performance

Acceptable performance is achieved if 95% of the requirement is successfully satisfied. The Contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

18.0 Unacceptable Performance

Unacceptable performance is achieved if less than 95% of the requirement is satisfied (e.g., work specified by contract is incomplete or work is not IAW the PWS, task order, and manufacturer’s specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the Contractor shall be reported to the Contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the Contractor. If the Contractor disputes the results of surveillance, the COR must refer the Contractor to the CO for resolution. The Contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

19.0 Performance Requirements Summary

Item

Performance

Objective Performance

Standard Performance

Threshold Surveillance

Method Remedy

1 Craig Ranger District Carpet Replacement

- Craig Main Office

Work shall be performed IAW this

PWS.

No variances allowed. 95% services performed as required by the contract.

Inspections by the COR

Rework at no cost to Government for defective services. Full invoice payment upon successful completion and acceptance.

http://www.ipp.gov/

Performance Work Statement (PWS) Page 6 of 8

2 Thorne Bay Ranger District – Quads Buildings Installation of Stairwell Tread

Work shall be performed IAW this

PWS.

No variances allowed. 95% services performed as required by the contract.

Inspections by the COR

Rework at no cost to Government for defective services. Full invoice payment upon successful completion and acceptance.

Definitions

20.0 Definitions

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete performance of the contract.

Business Day: Refers to any day in which government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

"Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts.

"Termination Contracting Officer (TCO)" refers to a Contracting Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all of these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters into a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Day: Unless otherwise specified, it means a calendar day.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service.

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Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line Item Number: Either a numeric or alphanumeric format to identify a line item.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Objectives: Describe the work that is to take place.

Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

Quality Assurance (QA): Refers to the various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. A plan describing how the government will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

Quality Control (QC): Refers to the various functions performed by the contractor to control and improve the quality of goods and services provided.

Quality Control Plan (QCP): An organized written document used by the Contractor for quality control. A contractor’s internal quality assurance procedures for measuring, tracking, reporting, and analyzing contract performance. A contractor’s QCP is separate from the government’s QASP.

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Random Sampling: A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable;

clean and in good condition; usable for its intended purpose.

Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

Appendices

Appendix 1 – Craig Main Office Plans Appendix 2 – Craig Office Carpet Photos Appendix 3 – Thorne Bay Quad Stair Photos

Appendices