(Attachment 1) PWS Portable Chem Toilets rev2.pdf

PERFORMANCE WORK STATEMENT (PWS)

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide eight (8 ea.) portable chemical toilet units, with 3 times weekly servicing. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide eight (8 ea.) portable chemical toilet units with three times weekly servicing as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: PSNS & IMF requires eight (8 ea.) portable chemical toilet units with servicing three times weekly. The portable chemical toilets will be positioned in the weather on the pier to provide restroom facilities for project personnel. The contract shall also include delivery, setup, servicing, and retrieval. Throughout this specification, the portable chemical toilets, will be referred to as “PCTs”.

1.3 Objectives: Provide PCTs to supply restroom facilities for personnel.

1.4 Scope: The PCTs shall be delivered and set up by the contractor. The vendor shall provide three times weekly servicing.

1.5 Period of Performance: July 18, 2023 to May 17, 2024.

1.6 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Submit with proposal a quality control plan (QCP). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location: Naval Base Point Loma

1.7.1 Place of Performance: Naval Base Point Loma.

1.7.2 Hours of operation: The contractor is responsible for conducting business, between the hours of [0800-1600] Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.8 Security Requirements

Naval Base Point Loma

1.9 Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as need a. Access verification is required for all personnel requesting entry into the Enclave via the turnstile for pedestrians or vehicle gates for government and authorized commercial/contract vehicles.

1.10 In order to use Enclave entry control points, Armed Forces and Department of Defense (DoD) personnel desiring access to the piers require an encoded Armed Forces Identification Common Access Card (CAC) for Active Duty Military Personnel, DoD CAC for civilian personnel, a DBIDS badge for contractor personnel, or a temporary access badge issued by the Pass and ID office. The process for enrollment into the database is discussed in the following paragraphs. Access to NBPL’s Enclave does not grant individuals access to other installation Enclave areas.

1.11 Only Government vehicles (GOVs), golf carts, or licensed commercial vehicles making deliveries are authorized entry into the Enclave. Afloat tenant commands and ashore commands that perform support functions for the afloat units will be authorized Enclave access in government vehicles. At no time will parking be allowed on the piers; as vehicle access is granted for loading and unloading of personnel and/or equipment. Any commands or contractors in violation of parking on the piers will be forwarded to the NBPL Commanding Officer and are subject to the loss of vehicle access privileges into the Enclave. Commands and contractors will be required to request permission from the NBPL Commanding Officer (CO) for privilege reinstatement.

1.12 GOVs, golf carts, and approved licensed commercial vehicles, are the only vehicles allowed access inside the Enclave. Private Motor Vehicles (PMVs) and rental vehicles are not authorized access to the Enclave area. Only GOVs and golf carts assigned to units operating within the Enclave will be authorized to park in designated parking spaces overnight. GOVs and golf carts must be parked in a designated parking space within the Enclave, but not on the pier. For security concerns, ships deploying, or getting underway, for one week or longer, will be required to park their vehicles outside of the Enclave.

1.13 All contractors requiring access to the Enclave will contact their government sponsor for entry approval. After confirming the legitimate requirement for that specific contractor to have vehicular access to the Enclave, the Force Protection Department will grant permission and then provide the contractor access. All licensed commercial vehicles entering the Enclave are subject to vehicle inspection prior to entry.

1.14 Normal hours of operation for vehicular access is 24/7.

1.15 CAC holders may escort personnel into the Enclave area under the following conditions:

1.16 The guest(s) will enter/exit through the main Enclave entrance, Post 14. The sponsor shall remain physically present with the personnel they are escorting at all times. The limit to the number of personnel a single sponsor may escort is ten (10). However, if the sponsor cannot maintain physical control of all sponsored personnel, then additional escort personnel are required. In the instance visitors/guests should require access outside of normal working hours, access shall be granted through the COG, upon verification of necessity. The sponsor will escort the guest(s) from time of entry to the time of exit of the Enclave area. Upon completion of the visit, the sponsor shall escort the guest(s) to the main Enclave entrance and verify the guest(s) have left the restricted area.

1.17 This access/authorization is not inherited by or extended to contractors. Contractors may not act as sponsors for individuals or groups.

1.18 Escorted personnel over the age of 16, in the restricted area, must have a current state or federally-issued identification.

1.19 To reiterate access controls for the Enclave area, NBPL Enclave is a restricted area requiring enrolled access. The Enclave fence line and turnstiles are monitored and recorded by a digitalized date/time stamped camera system. Additionally, the turnstiles report each access made with a date/time stamp and name of encoded card utilized for entry to the Enclave.

Allowing access for anyone other than who the CAC/DBIDS Card is issued to is in violation of a lawful order and is subject to suspension of encoded card privileges. This includes swiping cards for others “piggybacking” to allow multiple entries under one access.

1.20 For Vehicle Access, contractors shall provide a valid, current Driver's License, vehicle registration, and proof of insurance to Naval Base Point Loma Pass & ID Office.

1.21 Cell phones equipped with cameras are PROHIBITED in the Waterfront Restricted Areas.

1.22 Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6 PORTABLE

ELECTRONIC DEVICE (PED) GUIDANCE.

1.23 ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g.

phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.).

1.24 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.25 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.26 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

ACRONYMS:

CFR Code of Federal Regulations COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer PCT Portable Chemical Toilet POC Point of Contact PWS Performance Work Statement QASP Quality Assurance Surveillance Plan

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The government will provide forklift and rigging services for loading and unloading rented PCTs.

3.2 Government will make the units accessible to the vendor for cleaning purposes 3x/week.

3.3 The government will position PCTs along dry dock at project management determination as required.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Preparation for Delivery:

4.3.1. Prior to delivery, the contractor shall ensure PCTs are clean, fully charged, urinal cake, toilet paper and hand sanitizer in place.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Portable Chemical Toilets:

5.1.1 Each unit must be equipped with one (1) toilet, one (1) urinal with urinal cake, one (1) toilet paper dispenser, one (1) hand sanitizer dispenser, and one (1) containment pan.

5.1.2 Units shall utilize a numbering system to uniquely identify each individual portable chemical toilet unit delivered to Point Loma, San Diego for Rental and three times weekly maintenance services under this contract.

5.1.3 Unit shall be equipped with Pad eyes / lifting eyes to be lifted by overhead crane.

5.1.4 Units must be serviced (3) times per week (3x/week) by vendor. Service includes:

5.1.4.1 Sanitizing/cleaning/deodorizing/decalcifying each Portable Chemical Toilet

5.1.4.2 restocking each Portable Chemical Toilet’s toilet paper dispenser(s) and hand sanitizer dispenser(s).

5.1.4.3 Draining, removing, and disposing of wastes at industry-approved waste disposal facilities.

5.1.4.4 Vendor will provide written documentation for cleaning service dates as an attachment to the invoicing of the units.

5.1.4 PCT units will have maintenance service decals prominently displayed on an interior wall.

5.1.4.1 Maintenance Service Decals are to be filled out by Vendor Personnel upon completion of each maintenance service (3x/week), and shall include date, time, and Service Technician's signature or initials.

5.1.4.2 Take additional necessary steps to prevent calcium build-up and control odor if tri-weekly services are insufficient to achieve cleanliness, as defined by COR surveillance for the portable unit.

5.1.4.3 Replace portable unit when actions of 5.1.4.2 fail to achieve/maintain cleanliness levels as notified by the contracting officer. In the event that the contracting officer determines sanitation standards are not being met, the vendor will receive formal notification of the issue. Puget Sound Naval Shipyard will work with the vendor to resolve the issue.

5.1.5 For emission producing machinery as required by the State of California, the Contractor shall obtain permits for the duration of the lease and affix them onto the units.

5.1.6 Operator / Maintenance Manuals - Documentation will be located within a water proof case affixed to each portable chemical toilet. Minimally, the documentation shall consist of:

5.1.6.1 Lifting & Handling the equipment with its pad eye(s) Certification

5.1.6.2 Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day.

5.1.7 Delivery/Return:

5.1.7.1 Delivery - The portable chemical toilet shall be in a fully-charged, fully-assembled, ready-to-use, and in operating condition. PCTs shall be functionally tested to prior to its delivery. The PCT with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing PCTs from Vendor’s transport during work hours.

Documentation with Shipyard copies shall accompany each delivery.

5.1.7.2 Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the dry dock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport (can be expired). Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the dry dock environs, personnel must be escorted and possess / wear their own personal safety gear.

5.1.7.3 Inspection Criteria:

5.1.7.3.1 Shipyard personnel shall inspect the units on delivery for compliance with requirements of the units (pad eyes, unit cleanliness, supplies filled, unit uniquely numbered, and maintenance service decals inside unit.)

5.1.7.4 Return - The Government will provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified.

The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

NONE