Attachment 1 - PWS - Natural Gas Leak Detection.pdf

PERFORMANCE WORK STATEMENT (PWS)

NATURAL GAS LEAK DETECTION

SERVICE CONTRACT

7 June 2021 Offutt Air Force Base, Nebraska

Table of Contents

1. DESCRIPTION OF SERVICES

1.1 BASIC SERVICES

1.1.1 SCHEDULES/NOTIFICATIONS

1.1.2 WORK COMPLETION

1.2 SURVEY PROCEDURES

1.2.1 OPEN FLAME AND IGNITION SOURCE

1.2.2 MARKING OF LEAKS

1.2.3 CLASSIFICATION AND GRADE OF LEAKS

1.3 CONTRACTOR SPECIAL QUALIFICATIONS

1.4 REPORTING

1.4.1 GRADE OF LEAKS

1.4.2 FINAL REPORTS

2. SERVICES SUMMARY

2.1 SS TABLE

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GOVERNMENT FURNISHED PROPERTY (GFP)

3.2 DAMAGE TO GOVERNMENT FACILITIES AND PROPERTY

3.3 GOVERNMENT PROVIDED SERVICES

3.3.1 FIRE AND EMERGENCY SERVICES

3.3.2 EMERGENCY MEDICAL SERVICE

3.3.3 SECURITY POLICE

4. GENERAL INFORMATION

4.1 HOURS OF OPERATION

4.1.1 FEDERAL HOLIDAYS

4.2 BASE CLOSURES

4.3 SAFETY

4.4 TRAFFIC LAWS

4.5 WEAPONS, FIREARMS, AND AMMUNITION

4.6 CELL PHONE USAGE

4.7 PERSONNEL

4.8 PERIODIC PROGRESS MEETINGS

5. SECURITY REQUIREMENTS

5.1 CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL

CLEARANCES, AND VEHICLE PASSES

5.2 LISTING OF EMPLOYEES

5.3 SECURITY TRAINING

5.4 PASS AND IDENTIFICATION AND BASE ENTRY

5.5 RETRIEVING IDENTIFICATION MEDIA

5.6 FOR OFFICIAL USE ONLY (FOUO)

5.7 REPORTING REQUIREMENTS

5.8 PYSICAL SECURITY

5.9 CONTROLLED AND RESTRICTED AREAS

5.10 LOCATIONS

5.11 VEHICLE EMBLEMS

6. APPENDICES

6.1 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

6.2 INTERFACES

6.3 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER REPRESENTATIVE

(COR) 11

6.4 EMERGENCY EVACUATION PROCEDURES

6.5 CHANGES IN SCOPE OF WORK

6.6 MANPOWER REPORTING

7. INVOICING

8. APPENDIX A - GPTC DUIGE Gas Transmissions, Distribution, and Gathering Piping System

9. APPENDIX B - AF IMT 1687, V2, Leak/Failure Data Record

10. APPENDIX C and D – MAPS

PERFORMANCE WORK STATEMENT (PWS)

NATURAL GAS DISTRIBUTION NETWORK LEAK DETECTION,

TESTING AND INSPECTION SURVEY SERVICE CONTRACT

1. DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment, transportation and personnel necessary to perform a Gas Leak Detection Survey on approximately 100,000 linear feet (LF) of natural gas distribution systems at Offutt AFB, Nebraska (OAFB). The contractor shall identify, report and record all leak locations and perform work in a manner that complies with all federal, state, regional and local laws and regulations for leak detection surveys and reporting services.

1.1 BASIC SERVICES

Provide a leak detection survey for the underground natural gas distribution system. Work covers all mains, laterals, valves & valve boxes, meters, risers and regulators through the use of mobile electronic gas leak detection equipment.

1.1.1 SCHEDULES/NOTIFICATIONS

All work mentioned in this PWS will be accomplished between one (1) April and one (1) Oct of each year (work will not be permitted during periods where frost is present in the soil). The contractor shall provide the government thirty (30) days advance notice prior to start of the leak detection survey.

1.1.2 WORK COMPLETION

The contractor shall prepare a schedule of inspection/survey dates. The schedule shall divide the work to be done into survey sections/plots that allow for daily completions.

1.2 SURVEY PROCEDURES

Contractor personnel shall follow the procedures as set forth in the most current version of Title 49 Code of Federal Regulations (CFR) Part 192; Transportation of Natural and Other Gas by Pipeline:

Minimum Federal Safety Standards, AFMAN32-1067, and all other applicable federal, state, regional and local laws and regulations.

1.2.1 OPEN FLAME AND IGNITION SOURCE

The contractor shall conduct a gas leak detection survey specifically to locate, classify and report any and all leaks present in the distribution system, and related service lines and apparatus. Tests shall be made with mobile and/or hand held detection and recording devices that are designed and approved for natural gas leakage control surveys. All precautions necessary to prevent damage to equipment, systems and property shall be taken. There shall be no smoking, open flame, or other ignition source while conducting the survey, except for leak detection equipment such as Combustible Gas Indicator (CGI) and Flame Ionization (FI) instruments may be used by fully trained/certified technicians/operators.

1.2.2 MARKING OF LEAKS

The contractor shall physically mark the location of all leaks at the time the leak is identified, and record the GPS coordinates. In grass areas, the contractor shall drive a twenty four (24) inch wooden stake, painted yellow, at the location of the leak. On hard surfaces, the contractor shall measure and show with measurements from at least three (3) fixed objects the exact location of the leak. The contractor shall also provide dimensions to the spread of the leakage. The gas concentration percentage around the area of spread shall also be shown and indicated for all identified areas.

1.2.3 CLASSIFICATION AND GRADE OF LEAKS

The Contractor shall classify all leaks detected as to percentage of concentration, spread and potential hazard based on the CGI or other approved detection equipment.

The Contractor shall grade detected leaks on the final report.

1.3 CONTRACTOR SPECIAL QUALIFICATIONS

Contractor personnel shall follow the procedures as set forth in Title 49 (CFR), Part 192, and all applicable federal, state, regional and local laws and regulations.

1.4 REPORTING

1.4.1 GRADE OF LEAKS

Report all Grade one (1) leaks upon detection IMMEDIATELY to 55 CES/CEOIU, Utilities Shop Foreman at (402) 294-5232 or (402) 402-294-9905. Grade two (2) and three (3) leaks shall be reported at the end of each week’s survey through the submission of preliminary survey sheets.

1.4.2 FINAL REPORTS

The Contractor shall submit a Final Report of the gas leak detection survey to the Contracting Officer (CO), or their designated representative, within thirty (30) calendar days after completion of the survey/site tour, and shall be contained in a three (3) ring binder. Final Report shall be submitted as one hard copy, and one soft copy on a writeable compact disc (CD) in the latest version of Microsoft Word, Excel, or both. These reports shall include all of the following:

• The Final Report shall contain a typed listing indicating the total linear footage of mains and service lines surveyed, the total number of valves, meters and regulators/risers surveyed.

• Provide a typed listing of all leaks encountered. Leaks shall be listed in the order of repair priority with the highest given to the gas concentration level. Each leak shall be assigned a number and identifiable with the same number on the report, gas distribution maps and survey sheets. The list shall identify location with GPS coordinates and leak classification.

• The contractor shall provide all Control Field Survey Sheets, and Gas Line Distribution Drawings containing all pertinent information.

• Conduct leak investigations using AF IMT 1687, V2, Leak/Failure Data, 1 Jan 1998 (see Appendix B).

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) provides information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the Federal Acquisition Regulations (FAR), part 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

2.1 SS TABLE

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GOVERNMENT FURNISHED PROPERTY (GFP)

The government will not provide any facilities, equipment, supplies or materials. After contract award, and prior to survey start, the government will provide three (3) copies of the natural gas distribution system.

3.2 DAMAGE TO GOVERNMENT FACILITIES AND PROPERTY

The contractor shall reimburse the government if details of formal investigation of fire, or other related, or unrelated, structural damage resulting in pecuniary liability assessed to the contractor. The contractor shall replace all damaged or lost government facilities, equipment, supplies, and/or materials at no additional cost to the government within fifteen (15) calendar days.

3.3 GOVERNMENT PROVIDED SERVICES

The Government will provide the following services:

NOTE: When dialing 911, you MUST specify that you are located on OAFB.

3.3.1 FIRE AND EMERGENCY SERVICES

The government will provide general on base fire protection services. Fire extinguishers are the responsibility of the contractor, they shall be purchased and maintained by the contractor. The

Performance Objective Paragraph Performance Threshold

Provide Gas Distribution System Leak Detection Survey.

1.2. Survey is 100% complete.

Submit reports to CO, or their designated representative within thirty (30) days of completion of survey.

1.4.2. All reports are 100% accurate.

contractor shall comply with all fire prevention rules and regulations enforced by the OAFB Fire Department. Dial 911 for all emergencies, or (402) 294-3778 for all non-emergency calls.

3.3.2 EMERGENCY MEDICAL SERVICE

The government will provide on-site emergency medical treatment for contractor personnel who are injured or become seriously ill while on OAFB. In the event of a medical emergency, base ambulance service is available for transporting an injured employee to a local hospital. The telephone number is 911 for all emergencies. The contractor shall reimburse the government for all services rendered.

3.3.3 SECURITY POLICE

The government will provide general on-base security police services. The security police telephone numbers are 911 for all emergencies, (402) 294-5677 for crimes in progress, and (402) 294-4302 for all non-emergency services.

4. GENERAL INFORMATION

4.1 HOURS OF OPERATION

The contractor shall perform services during normal duty hours, which are 7:30 AM – 4:30 PM, Monday through Friday, local time, excluding federal holidays. The contractor must request and coordinate, a minimum of five (5) business days prior, if work on weekends or holidays is needed through the CO, or their designated representative.

4.1.1 FEDERAL HOLIDAYS

The contractor is not required to provide service on federal holidays, except in emergency situations, these federal holidays are as follows:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January Washington’s Birthday – 3rd Monday in February Memorial Day – last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first business day after the holiday observance.

4.2 BASE CLOSURES

In the case of a base closure, work scheduled, but not accomplished, because of adverse weather, military exercises, or actual alert, will be accomplished as soon as possible after the reopening of the base.

4.3 SAFETY

The contractor shall comply with all safety and health requirements necessary for the protection of government and civilian personnel, facilities and equipment including, but not limited to, all applicable Occupational Safety and Health Administration (OSHA) standards.

4.4 TRAFFIC LAWS

The contractor, and its employees, shall comply with all base traffic regulations. The use of seat belts by all vehicle and equipment occupants is required at all times while in vehicles and movable equipment.

4.5 WEAPONS, FIREARMS, AND AMMUNITION

Contractor personnel shall comply with Title 18, U.S.C., Section 930, Possession of firearms and dangerous weapons in Federal facilities, which prohibits the knowing possession, or the causing to be present of firearms or other dangerous weapons in federal facilities and court facilities.

4.6 CELL PHONE USAGE

Use of handheld wireless communication devices while driving on OAFB is strictly prohibited. The use of handheld wireless communication devices, including but not limited to, cellular telephones and smart phones (including text messaging), is not permitted while operating a car or other moving vehicle unless a hands-free device is used. Bluetooth, camera, or recording devices are prohibited while in controlled or restricted areas. Taking pictures on OAFB is prohibited without prior authorization.

4.7 PERSONNEL

Contractor personnel shall present a neat appearance at all times. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The CO shall have the final decision in this matter.

4.8 PERIODIC PROGRESS MEETINGS

The CO, Functional Commander, Contracting Officers’ Representative (COR), other Government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections, and trends against each performance objective observed, positive performance, and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints, and provide insight into any identified trends. The minutes of these meetings will be documented, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

5. SECURITY REQUIREMENTS

5.1 CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION,

SPECIAL CLEARANCES, AND VEHICLE PASSES

The contractor shall comply with all requirements and procedures in accordance with (IAW) the most current version of Air Force Federal Acquisition Regulations (AFFARS) 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

5.2 LISTING OF EMPLOYEES

The contractor shall maintain a current listing of employees. The list shall include the employee's name, driver’s license number and AF 75, Visitor/Vehicle Pass, 31 May 2002 number. The list shall be maintained on and provided to the government in log form on the electronic submittal tracking system.

The list shall be updated within one (1) week anytime an employee's status or information changes.

5.3 SECURITY TRAINING

The contractor shall ensure all employees receive initial and recurring security education training from the sponsoring agencies security manager if required. Training must be conducted IAW DoDM 5200.1, DoD Information Security Program: Overview, Classification and Declassification, Volume 1, 28 Jul 2020 and AFI 16-1401, Air Force Information Security Program, 29 May 2015 and updated IAW AFI 16-1404_AFGM2020-01, 23 Jul 2020. Contractor personnel who work in an Air Force controlled/restricted areas must be trained IAW AFI 31- 101, Integrated Defense (ID), 24 Mar 2020.

5.4 PASS AND IDENTIFICATION AND BASE ENTRY

An AF 75 is required for all employees and vehicles. The contractor shall ensure the pass and identification items required for contract performance are obtained and renewed as required for employees and non-government owned vehicles. Contractors shall access the base using the contractor gate (USSTRATCOM) and are subject to vehicle search. Contractors will be responsible for escorting all material trucks required for the project from the contractor gate to the job site and back off base.

Escort privileges must be included in the AF 75 request for an individual to be an escort.

5.5 RETRIEVING IDENTIFICATION MEDIA

The contractor shall retrieve all government identification media, including vehicle passes from employees who depart for any reason before the contract expires (i.e., terminated for cause, retirement, etc.). The contractor must turn in badges for all employees under this contract to the CO, or their designated representative, before final payment can be made.

5.6 FOR OFFICIAL USE ONLY (FOUO)

The contractor shall comply with all DoDM 5400.07, DoD Freedom of Information Act (FOIA) Program, 25 Jan 2017, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

5.7 REPORTING REQUIREMENTS

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

5.8 PYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

5.9 CONTROLLED AND RESTRICTED AREAS

The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF IMT 2586, Unescorted Entry Authorization Certificate, 13 Jul 2020, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge (RAB) will be issued. Not all workers will require a RAB, only supervisors and/or shift foremen will require restricted access, and will receive escort authority for other employees.

Contractor employees must have submitted a National Agency Check (NAC), and have a favorable local files review before receiving a RAB, IAW DoDM 5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

5.10 LOCATIONS

The contractor’s employees shall be restricted to areas within the contract scope plus direct routes to and from the site from off base.

5.11 VEHICLE EMBLEMS

The contractor’s commercial vehicles shall display emblems stating the company’s name on both sides.

6. APPENDICES

The government will make all publications, forms, references and report formats listed available.

Publications can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the CO a price proposal and obtain prior approval from the CO. Price proposals shall be submitted within fifteen (15) calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4 clause. Failure of the contractor to submit a price proposal within fifteen (15) calendar days from the date of receipt of any change, shall entitle the government to performance in accordance with such change(s), at no additional cost to the government.

6.1 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED

SECURITY

In the event of crisis or heightened security caused by a national emergency, natural disasters, or other causes, continue performance as necessary in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed.

According to Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7023, Continuation of Essential Contractor Services, it is determined that the contractor shall be required to provide services during crisis unless otherwise directed by an authorized government representative, usually the CO, or their designated representative. The contractor shall develop a contingency plan for tasks identified by the government as essential to provide reasonable assurance of continuation during crisis conditions. If the contractor services are required during a declared crisis, the CO will notify the contractor and an equitable adjustment in price shall be negotiated. The contractor shall establish and provide procedures to ensure continued support during a crisis. The contractor shall include the name, address, and telephone number of the contractor employee(s) performing the essential service(s). The contractor shall provide emergency non-duty hours response under this PWS within thirty (30) minutes of notification. Emergency work will typically be generated by natural disasters (i.e., high winds, severe thunderstorms, tornadoes, snow/ice storms, etc.) however, some situations could be damage to landscape as a result of vehicle or equipment mishaps. The contractor shall be able to be reached by cell phone, pager, call forwarding, or other remote methods.

The contractor shall a Contract Manager, and an Alternate, as well as emergency contact information to the CO, or their designated representative, for non-duty hour responses.

6.2 INTERFACES

The contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government supervisor requests a temporary cease of work in an area, report the instructions, including the name of the government person involved, to the CO, or their designated representative, immediately by the most expedient means. Notify the CO, or their designated representative, verbally of any disputes with customers or other base contractors, and follow-up in writing.

6.3 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER

REPRESENTATIVE (COR)

The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

6.4 EMERGENCY EVACUATION PROCEDURES

Contractor employees shall follow the direction of Government plans in regards to emergency procedures (i.e., fire, tornado, active shooter, bomb threats, etc.). It is the responsibility of contractor to provide guidance and establish procedures for responding to emergency for their employees. The contractor is responsible to account for their employees following an emergency evacuation.

6.5 CHANGES IN SCOPE OF WORK

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. The CO is the only person with the authority to make any changes to this contract.

6.6 MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for the grounds maintenance services at OAFB via a secure data collection site. The Contractor is required to completely fill in all required data fields on the data sheet located at https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for Government personnel and Contractors are available at https://www.sam.gov.

7. INVOICING

The Contractor shall invoice the Government for completed, authorized work through the online invoice system, Wide Area Work Flow (WAWF). Invoicing must be submitted against the appropriate CLIN.

https://www.sam.gov/ https://www.sam.gov/

8. APPENDIX A - GPTC DUIGE Gas Transmissions, Distribution, and Gathering Piping System

See attached document named the same.

9. APPENDIX B - AF IMT 1687, V2, Leak/Failure Data Record

10. APPENDIX C and D – MAPS

See attached document named the same.