Attachment 1 - PWS - MHE Inspections Load Tests.docx

Performance Work Statement (PWS) Material Handling Equipment (MHE) Inspections and Load Tests

1.0 DESCRIPTION OF SERVICES

1.1. Scope of Work. The contractor shall provide all equipment, tools, parts, transportation, personnel, labor, supervision, and management to perform MHE Inspections and Load Tests.

1.1.1. Contractor Tasks. The contractor shall perform annual inspections and load testing of equipment listed in para. 5.0, In Accordance With (IAW) Department of the Air Force Manual (DAFMAN) 91-203, Chapter 12. Contractor shall provide a detailed inspection, load test, and hook report that pertain to each item inspected, including description of needed repairs if any.

1.1.1.1. Hoists. The contractor shall perform annual inspection and load testing in accordance with Department of the Air Force Manual (DAFMAN) 91-203, Chapter 12. Contractor shall provide a detailed inspection, load test, and hook report that pertain to each item inspected, including description of needed repairs if any.

1.1.1.2. Hooks. The contractor shall perform annual inspection and load testing in accordance with Department of the Air Force Manual (DAFMAN) 91-203, Chapter 12. Contractor shall provide a detailed inspection, load test, and hook report that pertain to each item inspected, including description of needed repairs if any.

1.1.1.3. Slings. The contractor shall perform annual inspection and load testing in accordance with Department of the Air Force Manual (DAFMAN) 91-203, Chapter 12. Contractor shall provide a detailed inspection, load test, and hook report that pertain to each item inspected, including description of needed repairs if any.

1.1.1.4. Mobile and Locomotive Cranes. The contractor shall perform annual inspection and load testing in accordance with Department of the Air Force Manual (DAFMAN) 91-203, Chapter 12. Contractor shall provide a detailed inspection, load test, and hook report that pertain to each item inspected, including description of needed repairs if any.

1.2. Supplemental Guidance – Contractor shall comply with applicable AF guidance for task performed:

DAFMAN 91-203 available at: https://static.e-publishing.af.mil/production/1/af_se/publication/dafman91-203/dafman91-203.pdf DAFMAN 91-203, Chapter 12.4., Inspections DAFMAN 91-203, Chapter 12.7., Testing DAFMAN 91-203, Chapter 12.11., Hoists DAFMAN 91-203, Chapter 12. 12., Slings DAFMAN 91-203, Chapter 12.13., Mobile and Locomotive Cranes.

DAFMAN 91-203, Chapter 12.15., Related Hoisting Equipment DAFMAN 91-203, Chapter 12.16., Portable Automotive Lifting Devices and Related Equipment DAFMAN 91-203, Table 12.2, applicable as Synthetic Web Slings. 1,000 Pounds per Inch of Width – Single Ply (Rated in capacity in pounds) DAFMAN 91-203, Table 12.3, applicable as Synthetic Web Slings. 1,200 Pounds per Inch of Width – Single Ply (Rated capacity in pounds) DAFMAN 91-203, Table 12.4, applicable as Synthetic Web Slings. 1,600 Pounds per Inch of Width – Single Ply (Rated capacity in pounds)

2.0. GENERAL

2.1. Contract Manager. The contractor shall provide an on-site contract manager who shall be responsible for contract performance and can act for the contractor on all matters relating to daily operation of the contract. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The Contract Manager and alternate must be able to read, write, speak, and understand English.

a. Availability of Contract Manager. The contract manager or alternate shall be available within 60 minutes during normal duty hours (paragraph 2.2) to meet on the installation with government personnel to discuss problem areas.

2.2. Scheduling. At least one week prior to desired work commencement, the contractor must submit their anticipated work schedule in writing to the contracting officer’s representative (COR) and contracting officer for review. The COR will validate site access availability and recommend approval or changes required to facilitate access.

Based on a mutually agreeable schedule approved by contracting officer, the contractor shall perform services between the hours of 6:00 a.m. and 3:30 p.m. AZ time, Monday through Friday, excluding Saturdays, Sundays, Scheduled Days off (SDO) and federal holidays.

A calendar of Holidays and SDOs may be provided upon award of contract. If the contractor desires to work outside this timeframe, the contractor must submit the request to the COR and Contracting Officer at least 1 week in advance. Each request will be considered on a case-by-case basis.

2.2. The following federal holidays are observed

2.4. Emergency Services. The government will provide on base fire and police services. There are no emergency medical services available on base. The contractor shall dial 911 for emergency medical services.

2.5. Security Requirements –

a. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

b. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

c. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

d. Traffic Laws. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

e. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

f. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on the installation.

g. Controlled Unclassified Information (CUI) (formerly For Official Use Only (FOUO). The contractor shall comply with DoDI 5200.48, Controlled Unclassified Information (CUI) requirements. This regulation sets policy, responsibility, and procedures for protection of CUI and for marking, handling, transmitting, and safeguarding CUI material. The DoD CUI Program can be accessed via www.dodcui.mil. CUI material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate Government authority.

h. Reporting Requirements. Contractor personnel shall immediately report to an appropriate government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

i. Contractor employees shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

j. Photos. The contractor is not permitted to take photos without permission.

2.6. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

2.7. Restricted Areas. Contractor may be required to be escorted for work in restricted areas. Contractor shall coordinate with the Contracting Officer’s representative for access. Contractor personnel shall avoid restricted and controlled areas, unless work is to be accomplished in restricted and controlled area and all necessary coordination, escort assignment and pre-announcements have been made.

2.8. Contractor Vehicle Requirements. All vehicles used in the performance of the contract shall be properly registered and meet local, state, and federal safety and emissions requirements. Each contractor vehicle shall have the contractor logo neatly exhibited on each side of the cab. The sign must use at least 2" high letters. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. The contractor shall operate vehicles to comply with base traffic regulations. Vehicle-mounted communication equipment shall conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

2.9. Employee Qualifications. Contractor employees shall be fully trained and possess all professional certifications and/or licenses required to perform hoist repair services. The contractor shall provide proof of contractor employee qualifications to the Contracting Officer upon request.

2.10. Employee Uniforms. Contractor personnel shall present a neat appearance and be easily recognizable as a contractor employee, through the use of distinctive clothing bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

2.11. Safety

a. General. The contractor shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the compliance or non-compliance with such responsibilities. The contractor shall provide all personal protective clothing and equipment for contractor employees.

b. Fire Prevention and Safety Standards. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), Air Force Occupational Safety, and the Fire Prevention and Health Program.

c. Hazardous Materials (HAZMAT). The contractor shall manage, handle, transport and store in accordance with the Resource Conservation and Recovery Act, 40 CFR 260-265, Protection of Environment, applicable State statutes and regulations.

d. Smoking in AF Facilities. Smoking is permitted only in designated smoking areas.

e. Illegal Substances. Illegal substance possession and/or use will not be tolerated. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local authorities.

2.12. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, including:

3.0. Government Points of Contact

Contracting Officer – MSgt Michael Salmon

Contracting Officer’s Representative – MSgt Melito Harris

Contracting Specialist – TSgt Celestino Matutino

4.0. QUALITY ASSURANCE

4.1. Quality Assurance Surveillance Plan. The Government will evaluate the contractor’s performance by appointing a Contracting Officer’s Representative (COR) to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance as outlined in the Service Delivery Summary in paragraph 4.3.

4.2. Standards of Performance. The Contractor’s performance will be determined satisfactory when the task meets or exceeds the standards described herein. Should the services provided not onform to the contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When defects in services cannot be corrected by re-performance, the Government may:

(1) Require the Contractor to take necessary action to ensure that future performance conforms to the contract requirements, and;

(2) Reduce the contract price to reflect the reduced value of the services performed.

If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

(3) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service, or Terminate the contract for default.

4.3. SERVICE DELIVERY SUMMARY

Contract Objective: To provide inspection and load test of material handling equipment for the 214th Aircraft Maintenance Squadron. Contractors are to provide a detailed report on inspection and load test results. Contractors are to provide a repair quote for deficiencies noted.

•Conduct load test in accordance with unit specifications 100% of the time.

Periodic surveillance / Spot inspections

Provide detailed inspection report, including description of needed repairs if any.

•Identify deficiencies 100% of the time.

5.0 Equipment Listing

Overhead Crane

30 ft Run Strap

30 ft Run Strap

30 ft Run Strap

30 ft Run Strap

Ground Data Terminal Strap

Multi Targeting Spectrum Strap

Multi Targeting Spectrum Strap

Multi Targeting Spectrum Strap

Multi Targeting Spectrum Strap

Wing Strap

Wing Strap

Center Of Gravity Fixture

Center Of Gravity Fixture

Center Of Gravity Fixture

Center Of Gravity Fixture

Center Of Gravity Fixture

Center Of Gravity Fixture

Spreader Bar

4 ft Tie Down

3 ft Tie Down

End PWS