Attachment 1 PWS LEASE OF COMMERCIAL BUSES.pdf

BLANKET PURCHASE AGREEMENT

PERFORMANCE WORK STATEMENT

FOR

COMMERCIAL LEASE OF BUSES

Air Force District of Washington (AFDW)

PERFORMANCE WORK STATEMENT

1. SCOPE OF CONTRACT

1.1. The contractor shall provide round-trip, ground transportation, utilizing a 45-passenger or larger intercity motor coach bus and handicap-only vans, to military and civilian personnel within the immediate National Capital Region (NCR) which includes District of Columbia, Maryland and Virginia. Transportation must comply with the Americans with Disabilities Act 1990 (ADA).

1.2. The contractor shall provide an hourly rate that will be used to calculate excess hours over the standard “day rate” and shall be paid in one-half hour units.

2. TASKS

2.1. Task #1 - State Funeral Support Plan, 2 days

• Estimated Quantity: Minimum of 14 Motor Coach Buses

• Estimated Daily Hours: 0100 – 2100 (20 hrs)

• Special Requirements:

Buses must be available within 48 hours of notification

Each bus must have under-deck storage and operational lavatories. Lavatories must be clean, sanitary, and be supplied with toilet tissue, soap, paper towels, and fresh water, or out-of-service towelettes in lieu of soap and water.

After transporting passengers to designated locations within the immediate NCR, contractor buses must remain in secured staging areas and must be available as

“troop shelters” and as administrative staging areas during events.

2.2. Task # 2 - USAF Inaugural Support Plan, 2 days each event (2025 and 2029)

• Estimated Quantity: Minimum of 31 Motor Coach Buses

• Estimated Daily Hours: 0100 – 2100 (20 hrs)

• Estimated Date for Department of Defense (DoD) Dress Rehearsal: January 2025 and/or January 2029. Exact dates to be determined.

• Date: 20 January 2025 and 20 January 2029

• Special Requirements:

o Each bus must have under-deck storage and operational lavatories. Lavatories must be clean, sanitary, and be supplied with toilet tissue, soap, paper towels, and fresh water, or out-of-service towelettes in lieu of soap and water.

o After transporting passengers to designated locations within the immediate

NCR, contractor buses must remain in secured staging areas and must be available as “troop shelters” and as administrative staging areas during events.

2.3. Task # 3 - USAF Annual Air Show Support, 3 days

• Estimated Quantity Day 1: 40 Shuttle Buses and 7 Handicap-Only Vans

• Estimated Quantity Day 2 & 3: 275 Shuttle Buses and of 7 Handicap-Only Vans

• Estimated Daily Hours: 0600 – 1800 (12 hrs)

• Estimated Date: September 2025, September 2027 and September 2029, exact dates to be determined.

2.4. Task # 4 – Motor Coach Bus Lease, 1 day

• Quantity: Minimum of 1 Motor Coach Bus

• Special Requirements: As Needed

2.5. Task # 5 – Shuttle Bus Lease, 1 day

• Quantity: Minimum of 1 Shuttle Bus

• Special Requirements: As Needed

3. VEHICLE REQUIREMENTS

3.1. Buses will be utilized to transport military and DoD civilian personnel within the immediate NCR.

3.2. All buses utilized by the contractor must meet all Maryland Department of Transportation, Virginia Department of Transportation, the United States Department of Transportation, Interstate Commerce Commission Regulations and Federal Motor Vehicle Safety

Standards.

3.3. Each bus must have a seating capacity of 45 passengers or more.

3.4. Each bus must be equipped with an operational air conditioning and heating system.

3.5. Vehicles will not be older than 2016 and shall be clean, free of trash, no holes in seats and presentable at time of arrival.

3.6. Vehicles must be a smoke free environment.

4. SPECIAL CONDITIONS

4.1. The commercial bus BPA and resulting orders must be awarded to a company that is on the Defense Travel Management Office Department of Defense Bus Program approved carrier list (DoD Bus Program | Defense Travel Management Office) and subsequently https://www.travel.dod.mil/Programs/DoD-Bus/ meet standards and requirements in Bus Agreement #5.

5. DATE AND TIME SERVICE IS REQUIRED

5.1. Contractor shall ensure buses are available for the day(s) requested, from approximately 0100 to 2100 hours, or if different, as designated in the BPA order.

Support must be available during that time; exact hours of service will be provided upon BPA order.

6. SECURITY REQUIREMENTS

6.1. Contractor shall pre-identify all primary and/or alternate bus operators/drivers for security screening and credentialing purposes to the AFDW/A4S Cross Functional Team representative, 316th Logistics Readiness Squadron (LRS) or designee as soon as possible upon BPA order award, but no later than (2) weeks. The contractor shall utilize the same vehicle operators and vehicles for support tasks during the ordering period of this BPA. In the event changes are needed to said operators and/or vehicles, a supplemental agreement shall be considered and executed to made changes to the BPA, if acceptable.

6.2. The contractor shall use the provided credentialing document to submit required vehicle operator security screening/credentialing information. The contractor shall provide corrections and/or updates to security screening/credentialing information within 24-hours of request.

6.3. The contractor shall provide motor vehicle information (e.g., vehicle type, make and model, license plate number) to facilitate USCP and/or USSS placarding.

6.4. All contracted buses must arrive in sufficient time to complete a security check prior to the specified pick-up time. Recommend a minimum arrival time of 1 hour prior to pick-up time to pass through the inspection point.

7. MANAGEMENT AND STAFF PERSONNEL

7.1. Contractor shall provide a company supervisor to be positioned in the designated area

(location will be provided upon BPA order) a minimum of 45 minutes prior to the beginning of coach bus service. A supervisor will remain in the designated area until the mission is complete and released by an authorized Government representative.

7.1.1. Supervisor will have and maintain contact with all buses and drivers when in service.

7.2. Contractor shall provide drivers that are properly licensed in accordance with all State of Maryland, State of Virginia, or District of Columbia, the United States Department of Transportation, Interstate Commerce Commission Regulations and Federal Motor

Vehicle Safety Standards.

7.3. Drivers must possess sufficient skill to reverse the bus in one lane for 100 meters, and effect a 180 degree turn within a street width of 65 feet or less (U-turn or multi-point turn).

7.4. Drivers must have a vast knowledge of the local area and ensure safe and timely travel of direct routes to include but not limited to: Joint Base Andrews, Joint Base Anacostia-

Bolling, and the United States Naval Academy.

7.5. Drivers must be appropriately dressed in a conservative work uniform or similar attire.

7.6. The contractor shall ensure all bus driver breaks/lunches are coordinated with the 316

LRS representative.

7.7. Contractor is responsible for ensuring all bus drivers and contractor personnel comply with BPA, attachments and resulting order(s).

7.8. Contractor shall ensure that any issues that may happen during service is up channeled to supervisor in Operations center and share with Government personnel in a timely manner.

7.9. Contractor shall ensure bus operators comply with all state and local laws.

8. EMERGENCY PROCEDURES

8.1. In the event of an emergency, contract buses will come under the authority of the

AFDW/320 Air Expeditionary Wing or designated Government representative to assist in an evacuation or as needed for such an emergency.

9. MAINTENANCE AND FUEL REQUIREMENTS

9.1. Contractor shall provide maintenance, towing and standby maintenance personnel for the contracted buses.

9.2. Contractor shall provide all fuel necessary to operate the buses.

9.3. Contractor shall provide replacement buses within (1) hour of notification of a disabled bus.

10.GOVERNMENT FURNISHED MATERIALS/TOOLS

10.1. Government will provide security equipment, magnetometers, K-9 units, and personnel necessary to search buses for explosives or other harmful devices that could place passenger and driver in danger.