Attachment 1 - PWS ICE FOR TRAINING USATC and FJ.pdf

PERFORMANCE WORK STATEMENT (PWS)

ICE FOR TRAINING USATC&FJ

Part 1

General Information

GENERAL: The USATC & Ft. Jackson has a requirement to procure bagged ice for its various training units and other activities located on Ft. Jackson, South Carolina. The bagged ice shall only be 16 pound bagged ice. The ice shall only be the cubed type.

The 16-pound bags of ice shall be delivered on pallets and shrink wrapped in accordance with (“IAW”) with this PWS or delivered individually where required. This is a supply buy requirement with ancillary services mainly consisting of delivery to the locations as specified herein.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the delivery of ice as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background Fort Jackson’s Soldiers and other stakeholders use ice for a variety of applications, however, the primarily focus is towards soldiers’ consumption during the warmer months of the year.

1.3 Objectives: To ensure Army regulations and policies are maintained to their fullest extent possible. Namely, through the timely delivery of ice to soldiers, heat casualties are minimalized. In other words, the delivery of ice is event driven in that ice consumption commences during the warmer months and increases in volume during the hottest months of the year. To this end, enough ice shall be required to be timely delivered IAW with this PWS.

1.4 Scope: Vendor deliverers ice to unit facilities on a scheduled basis beginning when the temperature exceeds 72 degrees and ending when the temperature drops below 72 degrees consistently more than 72 hours/3 days. The start of Ice delivery is usually in the month of March and curtailed in the month of December but is based on temperature.

1.5 Period of Performance: The anticipated contract period of performance will be a five-year ordering period.

1.6 General Information

1.6.1 Quality Control: Ice purchased by the U.S. Army is certified by the Army Veterinarian service. The vendor has to meet strict guidelines under these criteria and has a ridged quality control program. The contractor shall submit for approval a Quality Control Plan. The Contractor shall provide quality control measures adequate to ensure that personnel and equipment safety, repair of damaged areas, production control to maintain scheduled work, data requirements, and other required tasks are accomplished in compliance with the specifications, publications, regulations, and codes contained in this contract. The Quality Control Plan shall be submitted to the Contracting Officer no later than the post-award conference which will be held approximately ten (10) days of contract award and again whenever changes are deemed necessary to be made to the Quality Control Plan by the Contracting Officer. The Quality Control Plan shall include as a minimum:

1.6.2 Methods: Methods that the Contractor proposes to take for quality control to ensure that the quality of performance is maintained at an acceptable level, including a comprehensive breakdown of the types and frequencies of inspections to be conducted, methods for correcting deficiencies and methods for precluding recurrence of defective work when discovered.

1.6.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.4 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Juneteenth

Christmas Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0300 and 1600 Monday thru Saturday or as requested for special events except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.6 Place of Performance Ice shall be delivered to numerous ice storage boxes on Fort. Jackson as determined by the COR. However, all ice storage boxes shall be no more than 18 Polar King Ice Storage Boxes which are 10’x10’ in size and no more than 37 of the smaller ice storage self-sever Ice storage boxes customarily seen outside of gas station, convenance stores and other similar locations.

1.6.8.3 Lock Combinations N/A

1.6.9 Special Qualifications: N/A

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The follow personnel are considered key personnel by the government: Contract manager/Alternate contract manager, delivery manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Contractor shall ensure that employees maintain a clean, well-groomed appearance. The Contractor employees shall wear a nametag with the employee’s name and the company name while performing services on this contract. This information may be an identification badge or sewn or on company uniform shirts. Contractor’s personnel while performing duties under this contract shall not wear items of military apparel. Contractor employees shall dress in accordance with the US army Corps of Engineers Safety and Health requirements manual EM 385-1-1, Personal Protective and Safety Equipment. This includes shirts with sleeves, shoes, and long pants. Tank tops and tee shirts worn as outerwear are prohibited.

1.6.14 Contractor Travel: N/A

1.6.15 Other Direct Costs: N/A

1.6.17 Data Rights: N/A

1.6.18 Organizational Conflict of Interest: N/A

1.6.19 PHASE IN /PHASE OUT PERIOD: N/A

1.6.20 Installation Access

All Items identified with Applicable YES are applicable to this contract

Applicable YES 1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam.

N/A 2. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language text required US based contractor employees and associated subcontractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

Applicable YES 3. Access and General Protection/Security Policy and Procedures.

This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area.

Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Applicable YES 4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

N/A 5. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter.

N/A 6. For Contracts that Require an OPSEC Standing Operating Procedure/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

Applicable YES 7. For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

N/A 8. For Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

N/A 9. For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

N/A 10. For Contractors Authorized to Accompany the Force. DFARS Clause 252.2257040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, predeployment requirements, required training (per combatant command guidance), and personnel data required.

N/A 11. For Contract Requiring Performance or Delivery in a Foreign Country. DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US.

The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

N/A 12. For Contracts That Require Handling or Access to Classified Information.

Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “(Con)fidential,” “(Sec)ret,” or “Top (Sec)ret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.6.21 Safety Requirements

1.6.21.1 Environment and OSHA. The Contractor shall comply with local, State, Federal, Environmental, and Occupational Safety and Health ACT (OSHA) http://www.osha.gov/, rules, and regulations. All pertinent provisions of the publication 29 CFR 1910 to provide safe control, protection of life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract. The Contractor shall develop and implement a safety plan for employees performing work under this contract. The Contractor shall submit the safety plan to the Contracting Officer for approval no later than (NLT) 10 workdays from the start of contract performance. This plan shall comply with applicable OSHA requirements and shall be updated as changes occur.

1.6.21.2 Any apparent conflict between compliance with such local, State and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or COR for final resolution. The Contractor shall notify the Contracting Officer or COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs, which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or the COR to immediately halt any contractor performance until all unsafe acts have been corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but http://www.osha.gov/ http://www.osha.gov/ not limited to, fire, or large fuel spill, the Contractor shall notify the Fort Jackson Fire Department at 803-751-9111, and the COR.

1.6.21.3 Reporting of Fire and Safety Hazards. The Contractor shall train his personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their contract manager (s). The Contractor shall immediately take corrective action to remedy all deficiencies within the appliances or installation of the appliances, in addition to any deficiencies that the COR identifies. The Contractor shall notify the COR of any non-fair wear and tear damages equipment.

1.6.21.4 Equipment Safety: After initial installation storage ice boxes provided under this contract may be inspected by the COR prior to use. Storage ice boxes used in the performance of this contract shall be kept in working condition, intact and in good repair always. If the equipment at any time deemed unsafe or unserviceable by the COR, the Contractor shall immediately remove equipment from the work site and repair it to a safe and fully operable condition. The Government does not assume and herby specifically disavows any duty to inspect the equipment to assure safe operation. The Contractor or Sub Contractor(s) at any tier are always responsible for assuring equipment is in a safe and serviceable condition and shall perform all tasks in a safe, responsible manner.

1.6.21.5 Personnel Safety

1.6.21.5.1 The Contractor shall perform work requirements in a manner to protect building occupants from any harm or injury. Work shall be scheduled to afford this protection.

1.6.21.5.2 The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer or COR and shall notify the Contracting Officer or COR of the corrective action to be taken, and the time and date of completion.

1.6.21.6 Accident Protection and Emergency Medical Treatment.

1.6.21.6.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements to care for minor injuries normally sustained by contract personnel performing services on washers and dryers.

1.6.21.6.2 All work crews, office personnel, Contracting Officer and the COR shall be provided with information pertaining to the Contractor’s arrangements for emergency medical treatment prior to contract start date. This information shall include the following and shall be provided to the Contracting Officer no later than the contract start date:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.6.21.6.3 Accidents and Injuries. The Contractor shall submit within three workdays of occurrence, in writing to the Contracting Officer, COR and the Fort Jackson Safety

Officer, the events and facts applicable to all accidents or injuries to Contractor personnel while on the installations. The written report shall be completed using the DA Form 285, http://www.apd.army.mil/ U.S. Army Accident Investigation Report and shall be submitted to the COR within three workdays after action or injury.

http://www.apd.army.mil/ http://www.apd.army.mil/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor.

The Government does not have privy of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Saturday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will provide and designated locations 16 Polar King Ice Storage Boxes which are 10’x10’ in size. These boxes are to be fill with ICE according to the requirements of each unit.

PART 4

CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

4. GENERAL: Except for Government-furnished property and services, the Contractor shall provide all materials, tools, parts, equipment, supplies, labor, vehicles, communication, storage structures, management, supervision, and quality control, as necessary, to accomplish all requirements under this contract.

4.1 VEHICLES: Each Contractor vehicle shall have the name of the Contractor neatly. and clearly exhibited on each side of the vehicle. All vehicles shall be maintained in satisfactory mechanical condition and shall present a clean and neat appearance.

4.1.1 Vehicles shall be licensed, tagged, insured, and shall meet

SCDOT safety and operational standards. All vehicles shall have appropriate placards and safety equipment.

4.1.2 Vehicle Operators: Vehicle operators shall possess current operators permit for the vehicles and equipment operated IAW SCDOTs current regulations.

4.2 EQUIPMENT: The Contractor shall provide the type and quantity of equipment. necessary to perform all work required by this contract according to the conditions set forth in these specifications and to the satisfaction of the Contracting Officer. All equipment shall be properly maintained according to the manufacturers’ recommendations and the safety.

regulations.

4.2.1 The contractor shall provide equipment suitable for the safe storage and transportation of ice suitable for human consumption. The contractor shall safeguard. equipment and operations to assure contamination or cross contamination does not exist or occur.

4.3 COMMUNICATION EQUIPMENT: The Contractor shall provide

communication. equipment as necessary to perform under this contract. This includes two-way radios or other paging system for communication with employees, and telephone answering service, if Contractor chooses (recording devices are prohibited). Vehicle-mounted radio equipment shall conform to all applicable Federal regulations and standards.

4.4 GASOLINE and OIL SPILL CONTROL: The Contractor shall immediately report. gasoline and oil spills of any size to the Fire Chief, telephone (803) 751- 7217 and Environmental and Natural Resources (803) 751-7702. Any spillage caused by the Contractor while performing services under this contract shall be cleaned up immediately by the Contractor in accordance with EPA Standards. If spill occurs on a concrete or asphalt surface, the Contractor shall use an oil-absorbent material on the spill, clean-up the area and dispose of the material properly. If the spill occurs on natural ground, the Contractor shall remove the contaminated soil and replace it with like material. All contaminated soil and absorbents shall be disposed of at a proper OFF- POST landfill at the expense of the Contractor. The Contractor shall contact the Directorate of Public Works (DPW), Public Safety & Environmental Services (PSES) prior to disposing of the contaminated soil or absorbents.

4.4.1 CONTINGENCY PLAN: The Contractor is subject to the

provisions of both the Installation Spill Contingency Plan and the Fort Jackson Spill Prevention Control and Countermeasure Plan. The DPW PSES will make the above plans available to the Contractor upon request. The Contractor shall furnish a site-specific Contingency Plan and a site specific Spill Prevention, Control and Countermeasure Plan to the Contracting Officer with the proposal. These plans shall outline the Contractor’s efforts to prevent and control spills and outline response procedures should a spill occur during the contract period.

4.5 ADMINISTRATIVE SUPPLIES: The Contractor shall provide all needed supplies, equipment and furnishings. The reproduction of forms shall be accomplished by the Contractor.

4.6 FUELS: The Contractor shall provide all fuels, flares and safety equipment required for the operation of equipment and vehicles in conformance with installation fire regulations.

PART 5 SPECIFIC TASKS

5.1 GENERAL:

5.2 SCOPE: The Contractor shall provide all necessary general and specialized equipment and clothing required to perform all services required to deliver ICE to buildings and training sites located throughout Fort Jackson, SC.

5.3 Location: ICE freezers and ice deliveries will be required at various training sites are in remote locations on training ranges. The government will NOT pay mileage costs.

5.4 CONTRACTOR RESPONSIBILITIES: The Contractor shall exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government.

5.5 WORKMANSHIP: All work under this contract shall conform to the standards of these specifications. Work not meeting these specifications shall be corrected by the Contractor at no additional cost to the Government.

5.6 CLEANING: The contractor shall be responsible for the cleanliness of equipment, vehicles and safe transportation of ice. The Contractor shall remove all foreign matter from each freezer during each ice delivery.

5.7 Security: The Contractor shall protect equipment and conduct daily inspections of vehicles and equipment to assure public safety.

5.8 Delivery of Ice to Various Locations: Crushed ice will be required at various locations throughout the training areas on the installation.

5.8.1 Crushed ice (20 LB bags) shall be delivered once daily, Monday through Saturday (limited Sunday deliveries) to various post sites, military ranges on Fort Jackson, SC.

5.8.2 Bagged Ice shall be on pallets with a 4-mil minimum sheet of plastic between the Ice and the pallet to prevent ice from freezing to the pallet. Ice Labeling Packaged ice labels must meet FDA food labeling requirements. The labels must list the name and place of business of the manufacturer, packer, or distributor of the ice. The labels must also list the net quantity of contents of the product. Because ice is a single ingredient food, packaged ice does not need listing of ingredients. In addition, ice does not require a nutrition facts label, unless the package has a nutrient content claim (such as low in sodium). But ice labeled as being from a specific source, such as spring water or artesian well water, must be truthfully labeled and not misleading; in other words, it must really be from that source. The source water must meet all the requirements for such types of source water, as described in FDA regulations.

5.8.3 All deliveries shall be made prior to 1000hrs of the day that Ice order was to be delivered. All Deliveries shall be made within twenty-four (24) hours after order is placed. Deliveries prior to 0600 may be required because some roads will close during physical training starting at 0630 hrs.

5.8.4 The Contractor must have a two (2) hr recall in an emergency ice situation. This should be very minimal due to the Emergency Ice Reefer located in the USATC & FT. Jackson motor pool.

5.8.5 Contractor must have a minimum of 4.5-ton truck in order to deliver Ice Support.

5.8.6 Contractor will be required to provide additional Ice Support to MWR (Morale Welfare & Recreation Center), National Guard Units Training on base in addition to the regular basic trainee ice support. The contractor will be notified well in advance.

5.8.7 Contractor will be required to drop off daily invoices and pick up any upcoming subordinate units’ invoices. Contractor will be required to deliver the “push method” to BCT units. The “push method” is when the contractor fills the FT. Jackson owned Reefers (600 20lb bags) as well as the contractor freezer (60 20lb bags) to capacity within the BCT units without a requisition form. All subordinate unit’s request will be filled only for the specified amount that was ordered. The contractor should be aware that in the summer months FT. Jackson uses a vast amount of ice.

5.8.8 Freezers at Various Locations: Freezers will be required at various locations throughout the training areas on the installation. Contractor shall provide 37 Freezer Units lockable, 110V with 8 ft. power cord. The freezer must be electric 5 ft. high X 8

ft. long, 4 ft. wide and to be places at various sites within the Fort Jackson footprint.

The freezer must be capable of holding at least 60 20lb bags of crushed ice.

5.8.9 Contractor shall be responsible for any necessary repairs of freezers during the duration of this contract. (Request contractor makes a site visit when estimating & planning this item).

5.9 FACILITY CERTIFICATION: The contractor’s facility shall be approved by the U.

S. Army Command as required by VETCOM Circular 40-1, Directory of Sanitarily Approved Food Establishments for the Armed Forces.

5.10 INSPECTIONS: Inspections will be performed at Fort Jackson, SC by the Contracting Officer or duty authorized representative, in accordance with FAR 52.212-4 (a) to determine compliance with contract requirements and specifications and to ensure that the ice is in compliance with the bacteriological, chemical, and physical standards set forth by the South Carolina Board of Health.

5.11 CLEAN-UP: The Contractor shall maintain sanitation and appearance standards acceptable to the Fort Jackson Health and Environment Activity, MEDDAC, at all times while performing work under this contract. The Contractor shall report all spills to the Contracting Officer immediately. The Contracting Officer and the Environmental Medical Officer will conduct inspections following clean-up of any spills.

5.12 Contractor Manpower Reporting: The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 SCOPE: The following publications of the issues listed below or throughout the specifications and all subsequent amendments, form a part of this contract and are mandatory to follow in accomplishing work under this contract but referred to hereafter by basic designation only.

6.2 DEPARTMENT OF THE ARMY REGULATIONS AND MANUALS: The site of the contracted work is on a military installation and the Contractor shall comply with all applicable rules and regulations including, but not limited to, the following:

(a) Fire Prevention. The Contractor and his employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash in accordance with the National Fire Protection Association Code and the National Board of Fire Underwriters, as supplemented by FJ 420-

90. The Contractor shall also familiarize himself and require his employees to become familiar with the method of reporting a fire.

(b) Traffic Regulations. The Contractor and employees operating motor vehicles on Fort Jackson shall observe traffic regulations and posted speed limits.

The only exception to posted speed limits is passing troops in formation when speed shall be reduced to 10 MPH. Traffic laws are enforced on Fort Jackson and violators shall appear before a U.S. Magistrate for disposition of the violation.

(c) Motor Vehicle Regulations. Operation of motor vehicles on Fort Jackson by Contractor employees shall be governed by AR 385-55, Prevention of Motor Vehicle Accidents, AR 190-5, and FJ Sup 1, Motor Vehicle Traffic Supervision, and all motor vehicle laws of the state of South Carolina. All Contractor-owned vehicles and Contractor employees’ vehicles entering Fort Jackson shall be registered with the Fort Jackson Law Enforcement Activity.

SPECIAL INSTRUCTION:

MINIMUM SANITARY REQUIREMENTS FOR MANUFACTURE, STORAGE, AND

TRANSPORT OF ICE AS FOLLOWS AND IN ACCORDANCE WITH THE GOOD

MANUFACTURING PRACTICES

REGULATIONS FOR FOODS (Codes of Federal Regulation, Title 21, Chapter 1, Part 110).

ICE, MANUFACTURED FROM WATER THAT IS PURE, SANITARY, AND

SUITABLE

FOR DRINKING PURPOSES. ICE SHALL BE HARVESTED, HOUSED, HANDLED

AND/OR MANUFACTURED UNDER SANITARY CONDITIONS.

1. Only potable water shall be used to manufacture ice and for submerging or spraying ice cans for removal of ice cakes. Cross connections between potable and non- potable water systems are prohibited.

2. Surface of floors, walls, and ceiling of all rooms used for manufacture, processing, and storage of ice shall be smooth construction and shall be kept clean and in good repair.

3. All equipment and utensil used in ice plants shall be of smooth, nontoxic materials, kept clean, in good repair, handled and stored in a sanitary manner.

4. Freezing cans shall be disinfected by steam or submerged for one (1) minute in 50 parts per million (ppm) free available chlorine solution at 75-80 degrees F (24- 27 degrees C).

5. Freezing tank covers shall be designed and maintained to protect the ice containers from splash, drip, and other contamination.

6. All air filters for water agitation shall be filtered to exclude dust and other foreign material. Intake shall be arranged so as to minimize dust in the air used.

7. Persons known to have a communicable disease shall not be employed. No person afflicted with, or a carrier of, a communicable disease shall be permitted in any room or compartment where products are prepared, manufactured, or otherwise handled. No person who has a discharging or infected wound, sore, or lesion on hands, arms, or other exposed portion of the body shall work in any processing rooms or in any capacity resulting in contact with the processing or handling of products, containers, or equipment. Where health authorities require health certificates, said certificates shall be kept on file at the plant office. Plant personnel shall receive appropriate training in proper food handling techniques and food protection principles and shall be cognizant of the danger of poor personal hygiene and unsanitary practices.

8. Cleanliness. All employees shall wash their hands before beginning work and upon returning to work after using toilet facilities, eating, smoking, or otherwise soiling their hands. They shall keep their hands clean and follow acceptable hygienic practices while on duty. Eating, expectorating, or use of tobacco in any form shall be prohibited in each room and vehicle where food products or supplies are prepared, stored, or otherwise handled. Personnel shall not wear fingernail polish or unsecured jewelry. All persons engaged in receiving, testing, processing, manufacturing, packing, or handling food products shall wear clean, white, or light – colored washable outer garments. Hair nets, headbands, caps, beard nets, or other effective hair restraints to effectively cover hair shall be worn so as to prevent contamination of food and food contact surfaces. Employees’ personal effects shall not be stored in production areas. No personnel shall enter any room or area where ice contacts a walking surface, unless clean suitable boots or shoe covering are worn. The boots or shoe coverings shall be removed when the individual leaves the room or area. If the boots or shoe coverings are not removed, they shall be thoroughly washed in an approved sanitizing solution before re-entering such rooms or areas. Street shoes or boots with suitable coverings shall not be allowed in these areas or rooms.

9. Vehicles and transportation facilities shall be constructed and operated to protect contents from contamination or deterioration. Vehicles used for transporting ice shall be kept clean, in good repair, and conform to the highest standards of commercial transportation. The vehicles used for transporting and delivering unpacked ice shall be operated and maintained so as to prevent contamination of ice and shall be of closed construction with tight fitting covered bodies. All vehicle surfaces coming in contact with packaged and non-packaged ice shall be thoroughly cleaned, washed, and sanitized immediately prior to loading the ice.

10. The contractor shall provide clean toilet and hand-washing facilities, and supplies necessary for personal hygiene, to include soap, toilet tissue, paper towels, and waste receptacles, at all times in sufficient quantity to accommodate the number of Contractor personnel using the facility.

11. INSPECTION OF CONTRACT FACILITIES: The Government reserves the right to conduct an inspection of contract facilities prior to awarding a contract. The Contracting Officer may be accompanied by a representative from the offices of the Staff Judge Advocate, Inspector General, Preventive Medicine, and Crime Prevention, Safety and Fire Departments and/or other personnel deemed appropriate by the Contracting Officer. Such inspection will be performed to ascertain that the Contractor’s manufacturing facility meet the standards in AR 40- 657 and Contractor’s manufacturing facility meet the standards in AR 40-657. Failure to pass the inspection shall be cause for suspension and/or termination of the

12. DELIVERY TICKETS: The Contractor shall furnish authorized representative with two (2) copies of each delivery tickets at the time of delivery. Each delivery ticket shall reflect the order number, contract number, item number, description of supplies, the quantity of all items delivered, and name/signature of person receiving delivery.

13. PLACE OF DELIVERY: The point of delivery shall be specified at the time of each request and shall be within 24 hours of receipt of order or the specified time of order. While at Fort Jackson, the truck driver shall leave all delivery tickets with the COR. The truck driver shall proceed to the designated delivery locations specified on delivery orders.

14. TIME OF DELIVERY: Deliveries shall be made as follows:

a. Within 24 hours after receipt of order, unless a longer period is specified at the time the order is placed.

b. Between the hours of 5:30 A.M. and 2:30 P.M., local time, Monday through Saturday.

c. In such amounts as may be ordered by the Contracting Officer or his authorized representative within the limitations specified at FAR Clause 52.216-19, entitled “ORDER LIMITATIONS.”

PACKAGING AND MARKING

PACKAGING AND MARKING CRUSHED ICE, CRUSHED, ICE-MILL RUN, NOT

SIZED OR CUBED IN EITHER 20

POUND PAPER OR MINIMUM 4 MIL, PLASTIC BAGS APPROVED COMMERCIALLY FOR

PACKING, TRANSPORTING AND STORING OF CRUSHED OR CUBED ICE.

BAGS WILL BE PALLETIZED ON RETURNABLE PALLETS WITH 50 BAGS PER

PALLET. THE PALLETS WILL BE SECURELY SHRINK WRAPPED AND TIED FOR

EASIER ACCESIBILITY IN TRANSPORTING AND STORING. ALL DELIVERIES WILL

BE TAIL-GATE. THERE ARE MULTIPLE DROP-OFF SITES WITHIN FT. JACKSON.

UNIT OF ISSUE IS HUNDRED COUNTS.

Ice Labeling Packaged ice labels must meet FDA food labeling requirements. The labels must list the name and place of business of the manufacturer, packer, or distributor of the ice. The labels must also list the net quantity of contents of the product. Because ice is a single ingredient food, packaged ice does not need listing of ingredients. In addition, ice does not require a nutrition facts label, unless the package has a nutrient content claim (such as low in sodium). But ice labeled as being from a specific source, such as spring water or artesian well water, must be truthfully labeled and not misleading; in other words, it must really be from that source. The source water must meet all the requirements for such types of source water, as described in FDA regulations.

(d) Prohibited Practices. Contractor employees shall comply with Fort Jackson Regulation 600-3, Prohibited Practices.

Although not all inclusive, this regulation enumerates a variety of activities and practices which are prohibited on Fort Jackson. This regulation prohibits actual or attempted personal relationships between contractor employees and soldiers-in-training.

(e) Concealed Weapons. Contractor employees are prohibited from having concealed or non-concealed weapons on the installation.

(d) Copies of the above regulations may be obtained from the Contracting Officer.

DoD Directive Joint Ethics

Regulation 5500.7-RFJ 690-1 Civilian

Personnel Administration Handbook

EM-385-1-1 General Safety Requirements, U.S. Army Corps of Engineers, Manual (Apr 81)

FJ REG 420-90 Fire Prevention and Protection Services

AR 385-10 Army Safety Program, dated 15 Sep 08

AR 385-55

Prevention of Motor Vehicle Accidents

FJ REG 600-3 Prohibited Practices

a. NATIONAL FIRE PROTECTION ASSOCIATION

(NFPA): NFPA 54-1984 National Fuel

Gas Guide NFPA 70-1984 National

Electrical Code

NFPA 385 Tank Vehicles for Flammable and Combustible Liquid

PART 7 SUBMITTALS

7.0 GENERAL:

7.1 SCOPE: This section covers the submittals of the items identified below.

7.2 CONTRACTOR RESPONSIBILITIES: The Contractor shall provide the information and items required as indicated in para 7.4 “Submittal Data.,” herein below in sufficient detail to show that the equipment, vehicles, employees, quality control, safety and testing meet the specifications and requirements. The Contractor shall submit for approval any variation from specification requirement and provide an explanation for variation. Approval of variations does not relieve the Contractor of the responsibility of complying with the overall requirements of these specifications.

7.3 DEFINITIONS:

7.3.1 Certificate of Compliance is defined as a letter from the manufacturer of a particular product attesting that the product meets the specified standards and requirements. These standards shall be so stated in the certificate which shall be signed and notarized. A standardized certification will be accepted provided it also states that the product(s) and material(s) conform to the specified standards.

A certificate shall be submitted showing an itemized listing of all submittals as stated in para 7.4 of this section.

7.3.2 Test Reports are defined as the results of any specified testing requirements and shall clearly indicate the methods used and the quantitative results. All testing shall be performed by an Independent Commercial Testing Laboratory certifying that the results are accurate.

7.3.3 Samples of materials to be used on the job may be required to be submitted and if required they shall be representative of the materials to be used and shall conform with these specifications. The samples shall bear any qualifying stamping or marking as required by the material standard or by these specifications. All samples shall be labeled with the Contractor’s name and contract and submittal number.

7.3.4 Delivery Order is a vehicle used to place orders on an indefinite type of

7.4 SUBMITTAL DATA: All required data being submitted for approval shall be labeled with the Contractor’s name, item number(s) and contract number. Any data submitted without the Contractor’s name, item number(s) or contract number will be returned with no action taken. Paragraphs and sections of the technical specifications requiring submittals and the items to be submitted are as follow:

Item Para

No. Section No. Item

Submittal Data

1. -4 4.2 Equipment List List Manufacturer’s List.

2. 1 1.6.1 Quality Control Plan Plan

3. 8 8.6 Safety Plan

REQUIREMENT: Safe operable equipment, personnel safety gear and clothing utilized by contractor personnel at all times as required, paras 4.2 and 5.1.

TIME & PLACE OF OBSERVED DISCREPANCY:

DETAILS/REMARKS:

ACTIONTAKEN:

********************** REQUIREMENT: Provide Progress Reports daily. Report shows work accomplished along with quality control measures…