Attachment 1- PWS Hotline Insulator Washing FY21.pdf

FY21 Hot Line Insulator Washing V1 20210804

PERFORMANCE WORK STATEMENT

(PWS)

VANDENBERG AIR FORCE BASE

HOT LINE INSULATOR WASHING

OF DISTRIBUTION LINES

FY21 Hotline Insulator Washing

TABLE OF CONTENTS

1.0. Description of Services.

1.1. Coordinating Maintenance.

1.2. Scope of Work.

1.3. Hot Line Washing Services.

1.4. Training.

1.5. Reports.

1.6. Special Instructions.

1.7. Regulations.

1.8. Invoicing.

2.0. Services Summary (SS).

3.0. Period of Performance.

3.1. Recognized Holidays.

3.2. Hours of Operation.

4.0. Government Furnished Property &

4.1. Forms and Publications.

4.2. Utility Services.

5.0. General Information.

5.1. Quality Assurance.

6.0. Key Personnel.

6.2. Security Requirements

7.0. Government Liability For Loss Or

8.0. Environmental Management

9.0. Contractor Manpower Reporting

APPENDICES:

A. Maps B. Environmental Requirements C. Definitions & Acronyms

1.0 DESCRIPTION OF SERVICES

Non-Personal Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials and supervision necessary to ensure that Hot Line Washing of

Distribution Lines is performed at Vandenberg Air Force Base (VAFB), in a manner that will maintain the VAFB overhead distribution lines in working capacity. Services shall be performed in accordance with (IAW) this Performance Work Statement (PWS) and all applicable commercial, industry, federal, state, city, county and local laws/regulations. The Contractor shall provide service to overhead distribution lines as identified in Appendix A.

1.1 Coordinating Maintenance

Contractor shall be advised and understands that VAFB mission priorities and constraints will require the Contractor to be flexible in the scheduling of work to be performed on the overhead distribution lines. For example, launch protocols prohibit any work to be performed 48 hours prior to and 48 hours after a launch. During periods of heightened national security, work on the overhead distribution lines may be restricted. The Contractor shall work closely with the 30th Civil

Engineering Squadron (30 CES) to schedule work and shall have the ability to quickly adapt to new or revised schedules as dictated by the VAFB mission. The Contractor agrees that these constraints shall not be the basis for any claim for equitable adjustment. The Contractor shall establish and maintain open communications between salient authorities associated with accomplishment of this

PWS.

1.2 SCOPE OF WORK

Contractor shall provide de-ionized insulator washing of the overhead distribution lines located on

VAFB as specified in the following paragraphs:

1.2.1. Objectives.

1.2.1.1 Utilizing proper equipment, the Contractor shall perform hot line pressurized washing of

Insulators and associated electrical components on various 12kV and 70kV distribution circuits at

VAFB (reference Appendix A). The Electrical Shop (30 CES/CEOFE) shall provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized maps, etc., to facilitate the evaluation of the site(s) as requested. Prior to commencement of work, a Work Plan outlining the proposed insulator washing procedures must be approved by the Government. It is estimated that approximately 1,762 poles shall need to be pressure washed with the deionized water in the following quantities:

Circuit # of Poles

NL1 (SS-B, B-F, F-D) 136

NL2 (SS-E, E-D) 85

TA1 9

TA2 6

SL1 (SS-C, C-N) 269

SL2 (SS-K, K-N) 191

K1 279 K4 58 K6 27 K7 247 N1 38 N3 130

KL 52

ML 52

TOTAL 1579

N5 27 N6 91 N9 31 N10 34

OPTION TOTAL 183

1.3. Hot Line Washing Services. Contractor shall provide visual inspection of insulators and associated electrical components for integrity within the limitations of the pressure washing effort, and the Contractor’s efforts may be expanded in assistance with the mitigation of any anomalies that are discovered.

1.3.1. Contractor shall wash Insulators while energized with high-pressure water (400 psi to 1,000 psi) at the nozzle; and a minimum nozzle-to-conductor distance of 6 feet for 12kV circuits and 9 feet for 70kV circuits, IAW with Table C.3 of IEEE Standard 957-2005. In most cases, pressurized washing of insulators shall be performed from an aerial lift truck. If operated from a truck with an insulated aerial device with a bucket, or an aerial ladder mounted on the truck, the spray gun shall be grounded to the same electrode as the truck frame. In areas when access to poles are difficult, rugged, or remote; working from the ground may be an option. If working from the ground, the operator shall stand on a ground mat, so that the hands and feet will be at the same potential. The ground mat shall also be connected to a grounded steel structure or other low-resistance ground.

The Contractor shall establish a maximum stream length distance, based on various factors listed

IAW with Section 8.2.1 of IEEE Standard 927-2005. Whenever practicable, hot-line pressurized washing shall be performed with the direction of the wind; that is, spray in the same direction as the wind. Overspray to adjacent insulators/other components shall be monitored and avoided.

1.3.2. To reduce the risk of a circuit interruption; insulators, cross arms and hardware shall be inspected for potential defects prior to washing. For polymer insulators, manufacturers should be consulted prior to washing for advice on recommended methods for washing their respective products.

1.3.3. The resistivity and conductivity of the water from the wash truck reservoir shall be checked by a resistivity/conductivity meter and readings recorded in a log report each time water is added before hot washing. Refer to IEEE Standard 957-2005 for recommended readings.

1.4. Training. The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this Performance Work Statement (PWS). Personnel must have satisfactorily completed a formal training course of instruction and practice on hot line pressurized washing of electrical pole lines. Additionally, Contractor personnel must have knowledge and understanding of NFPA 70 safety requirements.

1.4.1. The Contractor shall be solely responsible for verification and validation of existing conditions, above and below grade, and coordination of existing conditions in parallel with proposed requirements. Use of existing condition data provided by the Air Force does not relieve the Contractor of liability associated with their performance.

1.5. Reports. The Contractor shall submit a final report NLT 30 days after the completion of the distribution lines depicted in each map provided, to include a quick reference summary of the work accomplished for each distribution circuit, and any problematic findings with recommended courses of action.

1.6. Special Instructions.

1.6.1. The Contractor shall submit plans and schedules to Service Contracts (30 CES/CEOES) for approval by the proper authority before any outage or interruption in service takes place.

Coordination and approval by the Operations Flight Commander (30 CES/CEO) is required prior to any work being performed on the VAFB electrical system. The contractor is required to attend the CES Schedulers Meeting, held every Thursday from 0800 – 0900 in

Bldg 11439, if an outage is required. The Operations Flight Commander and Service

Contracts Section shall inform the Contractor when the system is in a safe condition for performance of required work.

1.6.2. Contractor shall provide signs, barricades, and/or flashing lights necessary for the protection of the work and the safety of the public.

1.6.3. Contractor shall conform to all of the methods and operations of best standards and accepted practices of the trade or trades involved, and shall include all items regularly furnished or required for completion of the performed services.

1.7. Regulations.

The Contractor shall comply with:

• AFSCMAN 91-710, Range Safety Requirements

• UFC 3-550-01, Exterior Electrical Power Distribution

• IEEE STD 957-2005, Guide for Insulator Cleaning

• UFC 3-560-01, Electrical Safety

• All applicable OSHA requirements

• All Federal, State, and local building and safety codes

• NFPA 70 - National Electrical Code

1.8. Invoicing. The Contractor shall invoice for payment utilizing the Wide-Area Work Flow

(WAWF). After receiving approval that work orders are complete, the Contractor shall submit their original monthly summary invoice for all acquisitions electronically to the Defense Finance

Accounting System (DFAS) utilizing WAWF.

2.0. SERVICES SUMMARY (SS)

The SS identifies the key performance objectives for the services and the associated performance thresholds that must be attained by the Contractor, and over which the Government will exercise surveillance. The omission of any PWS or contract requirement from the SS shall not be construed as a waiver by the Government to enforce the performance of that requirement by

Contractor or a waiver of any rights or remedies by the Government against Contractor for non-performance of that requirement.

Table 1 Key Performance Objectives

Performance Objective PWS

Reference

Performance Threshold

1 The Contractor shall perform hot-line pressurized washing of insulators and associated electrical components on various 12kV and 70kV distribution circuits at

VAFB.

PARA: 1.2.1;

1.2.1.1; 1.3.

No more than one (1) re-accomplishment of Hot- Line Distribution Washing per issued map.

3.0. Period of Performance

3.1. The period of performance shall be for one (1) year from the time of Contract award.

• PoP: TBD

3.2. Recognized Holidays

The contractor is not required to perform services on recognized Federal holidays.

• New Year’s Day

• Labor Day

• Martin Luther King Jr.’s Birthday

• Columbus Day

• President’s Day

• Veteran’s Day

• Memorial Day

• Thanksgiving Day

• Independence Day

• Christmas Day

3.3. Hours of Operation

The Government Program Office hours are Monday through Friday, 6:30 a.m. to 4:00 p.m. Pacific

Standard Time (PST), Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. The Contractor shall have personnel available (by pager or mobile phone) during program office hours and for after hour emergency response.

4.0. Government Furnished Property & Services

The Contractor shall furnish everything required to perform work under the contract unless otherwise stated herein.

4.1. Forms and Publications

Government forms and publications required in the performance of the contract will be made available to the Contractor. Acquisition of all commercial forms and/or publications is the responsibility of the Contractor. The following are Government forms currently required for use under the contract:

(1) Base Civil Engineer Work Request Form (AF FORM 332): Also referred to as work orders or work requests. This form will be generated by a 30 CES/CEOES representative and is utilized to assign work requirements to the Contractor. The Contractor shall respond only to work orders that have been processed through 30 CES/CEOES or oral requests from the Contracting Officer or the

Contracting Officer’s Representative.

(2) Customer Complaint Record (SAF/AQCP Form, Feb 05): The end users, 30 CES/CEOES, or base personnel generate this form. The Contractor shall provide corrective action to rectify validated problems/customer complaints within four hours of notification (unless the complaint constitutes an emergency or safety hazard, which requires immediate corrective action). The

Contractor shall return all customer complaints to the 30 CES/CEOES representative noting corrective action taken and the date corrective action was completed, as well as the COR’s signature annotated in the “Action Taken by Contractor” block.

4.2. Utility Services.

(1) Availability of Utility Services. All reasonable required amounts of water and electricity, where available, will be made available to the Contractor by the Government from existing system outlets and supplies. The quantity, quality, and consistency of the utilities supplied are not guaranteed. The

Contractor, at its own expense, shall provide connections to the existing utilities system outlets and supplies. The Contractor shall be responsible for any damage to utility outlets resulting from

Contractor use.

(2) Fire Hydrant Connections. Approval of use must be coordinated through the Base Fire

Department (30 CES/CEF). Only compatible adapters shall be utilized for hydrant connections. A hydrant wrench of the correct size shall be used to control the flow. Any use of fire hydrants shall be coordinated with the COR prior to work. All connections to fire hydrants shall be provided with a backflow preventer. Notification by the Contractor to the COR and the Fire Department shall be made 10 workdays prior to any work.

(3) Conservation of Utilities. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities and shall comply with energy conservation directives for

Vandenberg AFB. Supplemental lighting shall be used only in areas where and when work is actually being performed. When work areas are vacated, lighting shall be turned off. Water faucets or valves shall be turned off after the required usage has been accomplished.

5.0. General Information

5.1. Quality Assurance

5.1.1. The Government will monitor the Contractor’s performance by performing scheduled and unscheduled surveillance. The Government will increase or decrease its surveillance as performance dictates. The Government will also monitor and investigate customer complaints to ensure the

Contractor is meeting all contractual requirements. The Contracting Officer or the Contracting

Officer’s designated representative may schedule progress meetings as required.

5.1.2. Contracting Officer Representative (COR). The COR will be identified by a separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The

COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including

Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

5.1.3. Post Award/Pre-Performance Conference/Periodic Progress Meetings. The Contractor agrees to attend any Post Award/Pre-Performance Conference convened by the Contracting

Officer in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the

Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

5.1.4. Quality Control. The Contractor shall provide a Quality Control Plan to the CO for review and acceptance within 10 days after receipt of contract award. The Quality Control Plan shall encompass all aspects of the PWS. Upon acceptance, the Contractor shall perform quality control in accordance with provisions outlined in the Quality Control Plan and shall provide corrective action to all discrepancies upon notification by the COR. Any modifications to the Quality Control Plan shall be submitted to the CO for review.

5.1.5. Inspection Records. The Contractor shall maintain inspection records throughout the contract performance period and for the period after contract completion until final settlement of any claims under the contract. Upon request, the Contractor shall immediately make these records available to the Government for review/inspection.

6.0. Key Personnel

The follow personnel are considered key personnel by the government: The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Contract Manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 7:00 a.m.

to 4:30 p.m. PST, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

6.1. Contractor personnel shall present a professional appearance and be easily recognized as

Contractor employees by wear of identification tag that shall include the company’s name/logo and employee’s name. The Contractor shall provide company identification tags at no additional cost to the Government. Upon completion of the contract, or an individual employee’s employment, the

Contractor shall retrieve all identification media issued by the 30th Security Forces Squadron (30 SFS) and immediately surrender it to the Government.

6.1.1. Contractor personnel shall comply with and ensure the subcontractor personnel comply with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, and policies including all applicable parts of the Air Force Occupational Safety and Health Standard

(AFOSH) and United States Department of Labor Occupational Safety and Health Administration

(OSHA).

6.1.2. The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest, nor shall the

Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and received approval in accordance with (IAW) DoD 5500.7-R, “Joint Ethics Regulations (JER),” “Standards of Conduct,” dated August 1993.

6.1.3. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

6.2. Security Requirements

At all times on Vandenberg AFB premises, all Contractor employees shall comply with all

Vandenberg AFB security requirements imposed by the Installation Commander. The

Contractor needs to be aware that entry requirements are subject to change due to installation and world situations. In regards to permanent bases access entry, all employees are subject to a background check through the FBI.

6.2.1. Main Base Access. Current security access restrictions at the Santa Maria Gate (Main

Base entry gate) require all Contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Lompoc Gate only (gate is locations at intersection of

Santa Lucia Road and Pine Canyon Road). There is a vehicle check-pull off area, and the

Contractor may be required to pull-off and submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays as a result of in-place security procedures.

6.2.2. Base Access Letter. To request base access, the Contractor shall submit an AF Form

539 and official letter on company letterhead to the Contracting Officer for signature. The letter shall include the following information: Contractor’s company address, telephone number, contract number, names of the Contract Program (On-Site) Manager, Contractor

Security and their alternates, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596. The Contractor shall provide this letter at the Pre-Performance Conference and submit updated letters as changes occur. Entry requirements are subject to change without notice due to installation and real world situations.

6.2.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the Contracting Officer, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security

Manager shall contact the 30th Civil Engineer Squadron Unit Security Manager (30

CES/CEIAR) located in Building 11442 at 1172 Iceland Avenue for assistance on accomplishing Contractor personnel security requirement.

6.2.3.1. All Contractor personnel shall be thoroughly briefed by the 30 CES Unit Security

Manager on established security requirements and procedures as stipulated in Air Force Policy

Directive (AFPD) 31-1 Physical Security Program.

6.2.3.2. The 30 CES Unit Security Manager will provide the necessary security requirements forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the 30 CES Unit Security Manager will make an appointment for Contractor employee(s) to Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within in two weeks of request. The 30 CES

Unit Security Manager can be reached by calling (805) 605-2059.

6.2.3.3. The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or Security Forces personnel when directed as occasional operational requirements, real world activities, or emergencies dictate.

6.2.4. Restricted/Controlled (R/C) Areas. Contractor performance within R/C areas shall require Contractor compliance with various level of security and established personnel security entry control procedures. Contractor employees working in restricted/controlled areas must be able to speak and understand English. At all times while in R/C areas, Contractor employee(s) shall be under direct surveillance of a person from that facility which is authorized to wear a Controlled Area Badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee(s) completes the duties and leaves the area.

6.2.5. If required, the Facility Manager/user/occupant/requester shall be responsible for providing access, escorts, or temporary visitor access badges for Contractor personnel while performing contact requirements. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the Facility Manager/requester at the Entry Control Point of the R/C area.

6.2.6. Contractor Vehicles. Each Contractor vehicle shall have the company name/logo prominently displayed on each side panel of the vehicle whenever the vehicle is on

Vandenberg AFB property. The Contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

7.0. Government Liability for Loss or Damage.

The Government will not be liable for any loss or damage to the Contractor’s property (including stock) or for expenses incidental to such loss or damage unless caused by the Government.

7.1. Fines Assessed Against the Government. The Government will retain from amounts otherwise due the Contractor an amount equal to any fines assessed against the Government as a result of the Contractor’s failure to perform in accordance with the terms of this contract or in the event that a regulatory agency issues a Notice of Violation (NOV).

8.0. Environmental Management.

The Contractor shall comply with (and ensure all subcontractors comply with) all applicable federal, state, county, and local environmental laws and regulations which include, but not limited to general and specific permit conditions; Air Force Instructions (AFIs), policies, guidelines, compliance documents, and management plans. The POC for environmental regulatory agencies for VAFB is the Installation Management Flight Environmental Element (30 CES/CEIE). The

Contractor shall comply with the latest Vandenberg Environmental Compliance Requirements

Document.

9.0. Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

http://www.ecmra.mil/

APPENDIX B

ENVIRONMENTAL REQUIREMENTS

B1. ENVIRONMENTAL COMPLIANCE REQUIREMENTS

1.1 Vandenberg Air Force Base (VAFB) Contractors, and their subcontractors, shall comply with the most stringent federal, state, and local environmental laws, regulations, and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on

VAFB.

1.2 Environmental Coordination: The 30th Civil Engineering Squadron, Environmental Element

(30 CES/CEIE) is the single point of contact for coordination with all environmental regulatory agencies. Prior to coordinating with any environmental regulatory agency, the contractor shall obtain approval from 30 CES/CEIE. The Contractor shall provide copies of any regulatory agency notification, report, consultation, permit, and/or regulatory document to 30 CES/CEIE.

1. The Contractor shall comply with all permit conditions and consultation requirements.

2. The Contractor shall provide all required testing analysis and monitoring.

3. The contractor may obtain VAFB environmental documents and plans from 30 CES/CEIE.

1.3 Environmental Planning: The Contractor shall comply with all testing, monitoring, record keeping, reporting, mitigation, and protection measure requirements resulting from the National

Environmental Policy Act (NEPA), the Environmental Impact Analysis Process (EIAP), and the

VAFB AF Form 332 process. To initiate NEPA and EIAP, submit an AF Form 813 to the

Planning Office in 30 CES/CEIE. Completion of the NEPA and EIAP processes can take between three weeks to one (1) year to complete. Early coordination is highly advised.

1.4 Environmental Audits/Inspections: The Contractor shall support the Government with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

1.5 Notices of Violations (NOV): The Contractor shall be liable for any Notices of Violation

(NOV), enforcement action, fine, penalty, and/or corrective action imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The

Contractor shall provide verbal notification to 30 CES/CEIE and the Contracting Officer within

24-hours of receiving an NOV followed by written notification within three (3) working days.

B2. DOMESTIC WASTEWATER

2.1 Sanitary Sewer: VAFB sanitary sewer connections are authorized for discharges of approved domestic wastewater as defined by discharge standards set by the City of Lompoc. Discharge of any wastewater on VAFB, other than routine domestic wastewater, into the sanitary sewer requires pre-authorization from 30 CES/CEIE. Ensure sanitary sewer lines no longer needed shall be capped, permanently closed, and/or made inert to prevent storm water/ground water inflow infiltration into wastewater collection system. Report any sanitary sewer blockages and/or sewer system overflow to 30 CES/CEIE at 805-606-4444.

2.2 Grease Interceptors, Traps, and Oil Water Separators: Grease traps and oil water separators

(OWS) must be routinely cleaned and maintained to ensure they are functioning properly. Oil, grease, or oily sludge removed from restaurant traps, interceptors, and OWS units must be removed from base for disposition.

2.3 Septic Systems: Septage recovered from routine maintenance or decommissioned septic systems must be disposed of by discharge into a sanitary sewer manhole (approved by 30

CES/CEIE) or an approved off-base collection point.

B3. INDUSTRIAL WASTEWATER

3.1 Pollutant Spill Supplies and Wastewater Containment Units: In the event of a hazmat spill or a stormwater pollution related incident, contact 30 CES/CEIE for assistance with spill control and containment supplies. In the event that large volumes of wastewater must be emergency-pumped and staged, contact 30 CES/CEIE for assistance.

B4. SPILL OR RELEASE AND CLEANUP REQUIREMENTS

4.1 The Contractor shall comply with, but not limited to: 30 SW Plans, 32-4002-C, Spill

Prevention Control and Countermeasures Plan; 32-7043-A, Hazardous Waste Management Plan;

32-7043-E, Recoverable and Waste Petroleum Products Management Plan; 32-7086, HAZMAT

Management Plan; and 32-4002-A, HAZMAT Emergency Response Plan.

4.2 Notification: When the Contractor has a spill or release, then the Contractor shall immediately notify 30 CES/CEIE, (805) 606-1921 / 605-2015, fax (805) 734-1339, the

Command Post, (805) 606-9961, and the Contracting Officer. Based on the Reportable Quantity of the contractor's spill or release, 30 CES/CEIE will determine if an environmental regulatory agency Incident Release Report will need to be prepared and submitted based on the Reportable

Quantity of the contractor's spill or release. (Note: If a regulatory agency incident release reporting action is required for the Contractor’s spill or release on VAFB, then 30 CES/CEIE is responsible to notify the appropriate regulatory agency within the mandated reporting period).

4.3 Reporting: When the Contractor has a spill or release, then the Contractor shall provide a copy of the Community Awareness and Emergency Response (CAER) Hazardous Materials

Incident Reporting Form and any other required documentation to 30 CES/CEIE, (805) 606-

1921 / 605-2015, fax (805) 734-1339, for 30 CES/CEIE to provide the appropriate regulatory agency’s mandatory reporting (References: 30 SW Plan, 32-7043-A, Hazardous Waste

Management Plan, Appendix 8; EPP; or 30 SW Plan, 32-4002-A, HAZMAT Emergency

Response Plan).

4.4 Clean-up: The Contractor shall take immediate actions involving hazardous material spill or release to properly contain, clean up, make notifications, and provide final cleanup documentation for their spill or release. When the Contractor is unable to conduct proper cleanup activities for a spill or release, then immediate notification to the Government is required. The Government reserves the right to conduct the mandatory clean-up activities until the Contractor is able. All costs incurred by the Government until the Contractor is capable of taking control of the clean-up activities are the sole responsibility of the Contractor.

4.5 30 SW 32-7043-A: The contractor is responsible for the characterization and disposal of cleanup materials and/or hazardous waste generated from its spill, release, and cleanup activities

(Reference the 30 SW Plan, 32-7043-A, Hazardous Waste Management Plan).

4.6 For generally “large” hazardous waste or hazardous material spills or releases, the Contractor shall comply with, but not limited to: 30 SW Plan 32-4002-A, Hazardous Materials (HAZMAT)

Emergency Response Plan.

4.7 For generally “small” hazardous waste or hazardous material spills or releases, the Contractor shall comply with, but not limited to: 30 SW Plan 32-7043-A, Hazardous Waste Management

Plan.

B5. HISTORICAL, ARCHAEOLOGICAL, AND CULTURAL RESOURCES

REQUIREMENTS

5.1 The Contractor shall comply with, but not limited to: the National Historic Preservation Act of 1966, Archaeological Resources Protection Act of 1979, Native American Graves Protection and Repatriation Act of 1990, American Indian Religious Freedom Act of 1978, State of

California Health and Safety Statutes; and AFI 32-7065, Cultural Resources Management.

5.2 Base Historic Preservation Officer (BHPO): The Contractor shall not disturb any historical, archaeological, or cultural sites or collect any prehistoric and/or historic artifacts on VAFB without proper authorization from 30 CES/CEIE BHPO.

5.3 Cultural Resources: Cultural resources are sites, structures, features, artifacts, and other human derived items. These include, but are not limited to: arrowheads and other flaked stone tools, beads, ornaments, sacred objects such as charmstones, hammerstones, stone bowls, bone tools, human remains, non-human bone, charcoal concentrations, unnatural concentrations of stone, shellfish remains, fossils, asphaltum, old bottles, cans, coins, buttons, antiques, foundations, early military materials, and other historical items. As a general rule, any cultural resource item over 50 years of age is protected. If any previously unidentified materials of these types are found individually or in concentrated deposits within the project area, the Contractor shall report these to the on-site CEIE environmental representative archaeological monitor, CEA, or the BHPO. Cultural resources are not to be collected or disturbed without approval from the on-site archaeological monitor or the BHPO.

5.4 Avoidance and Mitigation: The Contractor is responsible, unless otherwise noted, for implementation of any cultural resources avoidance or mitigation measures assigned to projects as a condition of approval for their activities. These measures may include, but are not limited to, literature searches, archaeological and American Indian monitoring, flagging or fencing to protect resources, avoidance of resource areas, archaeological testing, data recovery, and report preparation. The Contractor shall coordinate with the BHPO who will provide Statements of

Work for contracted archaeological work that implements project specific required mitigation measures.

B6. PROTECTION OF FISH, WILDLIFE, PLANTS, AND NATURAL RESOURCES

REQUIREMENTS

6.1 The Contractor shall comply with, but not limited to: the National Environmental Policy Act

(NEPA); the Endangered Species Act; the Marine Mammal Protection Act, the Migratory Bird

Treaty Act, Executive Order 11990, Protection of Wetlands; Executive Order 13112, Executive

Order 13186, California Coastal Act of 1976; AFI 32-7064, Conservation and Management of

Natural Resources; and Vandenberg's Integrated Natural Resources Management Plan. The

Contractor shall keep activities under surveillance and control to minimize disturbances and damage to the natural resources on VAFB.

6.2 Notification: The Contractor should be aware of, and completely avoid, any federally listed species in the area. The Contractor shall immediately notify 30 CES/CEIEC, Chief of Natural

Resources, if the Contractor or their biological monitors suspect the presence and impacts to any federally listed endangered or threatened species or their habitat. Vandenberg currently manages for 15 threatened and endangered species, including but not limited to the California red-legged frog, unarmored three-spine stickleback, western snowy plover, California least tern, Gaviota tar plant, and fairy shrimp.

6.3 Encountering Natural Resources: The Contractor shall not feed wild animals or cause litter

(especially from lunch activities). The Contractor shall not travel in unauthorized areas in order to avoid disturbing sensitive resources or potentially coming in contact with ticks, Hantavirus, wild animals, unstable coastline areas, and unsafe water situations.

6.4 Nesting Sites: The Contractor shall immediately notify 30 CES/CEIEC of any nesting sites for avian species, nesting sites containing eggs and/or chicks, or roosting bats.

6.5 Disturbance of Plants: Contractors shall adhere to requirements stated in the AF Form 332 process with respect to disturbance or removal of all plants and trees on VAFB. Mitigation may be required.

APPENDIX C

DEFINITIONS & ACRONYMS

C.1. DEFINITIONS:

C.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

C.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

C.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

C.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

C.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

C.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

C.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

C.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

C.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

C.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

C.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have contract privy with the subcontractor.

C.1.12. DUTY DAY. The number of hours per day the Contractor provides services in accordance with the contract.

C.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

C.2 ACRONYMS:

AFFARS - Air Force Federal Acquisition Regulation Supplement

AFI - Air Force Instruction

AFOSH - Air Force Occupational Safety and Health Standard

BHPO - Base Historic Preservation Officer

CAER - Community Awareness and Emergency Response

CES - Civil Engineer Squadron

CCE - Contracting Center of Excellence

CFR - Code of Federal Regulations

CO - Contracting Officer

CONS - Contracting Squadron

CONUS - Continental United States (excludes Alaska and Hawaii)

COR - Contracting Officer Representative

DCC - Damage Control Center

DFARS - Defense Federal Acquisition Regulation Supplement

DFAS - Defense Finance Accounting System

DoD - Department of Defense

EIAP - Environmental Impact Analysis Process

EPA - Environmental Protection Agency

EPA CPG - Environmental Protection Agency’s Comprehensive Procurement Guidelines

EPP - Environmental Protection Plan

FAR - Federal Acquisition Regulation

HAZMAT - Hazardous Materials

IAW - In Accordance With

IWTP - Industrial Waste Water Treatment Plant

NEPA - National Environmental Policy Act

NOV - Notice of Violation

OCI - Organizational Conflict of Interest

OSHA - Occupational Safety and Health Administration

POC - Point of Contact

PST - Pacific Standard Time

PWS - Performance Work Statement

QA - Quality Assurance

QASP - Quality Assurance Surveillance Plan

QC - Quality Control

QCP - Quality Control Program

SW - Space Wing

SFS - Security Forces Squadron

VAFB - Vandenberg Air Force Base

WAWF - Wide Area Work Flow