Attachment 1 - PWS Hoist Crane Mx 01 Feb 2022.pdf

1 February 2022

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE, INSPECTION, REPAIR,

AND ANNUAL WEIGHT CERTIFICATION

OF HOISTS AND CRANES

Offutt AFB, Nebraska

Table of Contents

Section Number and Title

1. Description of Services…………………………………………………………. 3

2. Service Summary………………………………………………………………. 5

3. Government Furnished Property and Services 6

4. General Information……………………………………………………………. 6

5. Contractor/Employee Base Pass and Identification and Vehicle Passes………. 7

6. APPENDICES…………………………………………………………………. 10

Appendix A: Equipment Inventory………………………………………………. 10

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE, INSPECTION, REPAIR, AND ANNUAL WEIGHT

CERTIFICATION OF HOISTS AND CRANES

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies to include parts valued less than $50.00, equipment and labor necessary to maintain, inspect, repair and perform annual weight certification of hoists and cranes at Offutt AFB, NE (OAFB) in a manner that will ensure continuous and safe operation.

1.1. The contractor shall inspect, test, and maintain the hoists and cranes to meet the manufacturer’s specifications and recommendations, and shall adhere to all applicable standards including, but not limited to the latest editions of:

AFOSHSTD 91-46 Materials Handling and Storage Equipment OSHA1910.179 Overhead and Gantry Cranes OSHA 1926.550 Cranes and Derricks ASME B30.2 Overhead and Gantry Cranes ASME B30.5 Mobile and Locomotive cranes ASME B30.7 Winches ASME B30.10 Hooks ASME B30.11 Monorails and Underhung Cranes ASME B30.16 Overhead Hoists (Underhung) ASME B30.17 Overhead and Gantry Cranes: Top Running Bridge, Single Girder, and

Underhung Hoist SAE J159 Rated Capacity System Guidelines of the Crane Manufacturers Association of

America (CMAA) Specification Numbers 70, Top Running Bridge and Gantry Type Multiple Girder Electric

Overhead Traveling Cranes and 74 Single Girder Cranes NEC- National Electric Code Article 610 NAVFAC P-307 Weight Handling Program Management Equipment issued by the Naval

Facilities Engineering Command, Navy Crane Center; and industry practice, commonly referred to as “Levels One, Two and Three” inspection.

In case of any conflict between the listed standards, the most stringent shall apply. In addition, the word “should” (recommended) contained in these standards and guidelines shall be interpreted “shall” (required). Safety devices that are recommended or required, but not currently installed, shall be recommended for installation by the contractor during the inspections(s) period and indicated in the reports. The Contracting Officer Representative (COR) shall review and evaluate the options to have the safety devices installed.

1.2. Inspections, Testing, and Maintenance. The COR and the contractor shall complete an initial inspection to determine the working order and condition of all equipment. The government will replace missing items and repair all items not in working order or the Contracting Officer

(CO) will direct the contractor to replace the missing items or accomplish the repair and the contractor will be reimbursed. The COR will give disposition instructions for items beyond repair.

The contractor and the COR shall certify their agreement as to the working order of the equipment.

The contractor shall perform two (2) inspections per year (during the months of January and July) and one (1) load test per year to be accomplished in January, with certification on all hoists listed in Appendix A. The contractor shall prepare and submit a written report to the COR within ten

(10) calendar days of the inspections. The report shall include identification of hoist system, hook throat measurement and condition, location, maintenance work performed, repairs needed, date of inspection, inspector, and overall condition of the hoist.

1.2.1. A proof load test in the range of not less than 100% to not more than 125% of the rated capacity shall be performed on all equipment listed in Appendix A, in conjunction with the semi-annual inspection and maintenance visit in January, and annually during the January visit thereafter. Written certifications confirming the rated capacity shall be provided to the COR for each crane and hoist that has been proof load tested. Inspections and maintenance shall comply with applicable standards listed in paragraph 1.1., as appropriate for the type of equipment being serviced.

1.2.2. The contractor, at no additional cost to the government, shall supply consumable items such as grease, oil, hydraulic fluid, etc., and shall properly remove waste materials resulting from the contractor’s operations to legally permitted disposal site(s) off base. Maintenance shall include, but not be limited to cleaning, oiling, adjusting, and replacement of small part(s). All maintenance work shall have at least a ninety (90) calendar day material and workmanship warranty, and a ninety (90) calendar day part(s) warranty, unless the manufacturer warranty is greater than ninety (90) calendar days, then the greater warranty shall prevail.

1.2.3. Following the initial survey and repairs, any replacement part having a replacement cost of $50.00 or greater shall either be government furnished or contractor reimbursable, at the option of the government. The cost of each replacement part will be addressed separately to determine if the $50.00 deductible will apply.

1.2.4. During the initial inspection, testing, and maintenance visit in July the contractor shall notify the CO or COR in writing within one (1) working day of any equipment decertified (or found to be not certifiable). The same process applies to certifiable equipment that the contractor determines repairs are required for safety or preventive maintenance reasons. For any item listed in Appendix A, the contractor shall determine the extent of repairs required to bring the unit to a certifiable status, to include performing diagnoses of electrical or mechanical problems, and provide this information to the COR for review and approval, and a written cost proposal for these repairs. Approved repairs to certify the lifting device system and place it back into service shall be made during the visit. Recommended repairs, to improve safety or reduce maintenance, if approved, work shall also be completed during the same visit.

1.3. Repair Service Calls. The COR or the CO will notify the contractor of repairs to be made from the inspection reports or customer service call. The contractor shall report to the work location, survey the repair, and provide the CO an estimated cost of repair. The estimate must include all parts with part numbers listed individually, labor, overhead and profit, and all other incurred cost broken out individually. The contractor shall commence repair work after notification from the COR or CO to proceed.

1.4. Emergency Services. The contractor shall provide emergency services within six (6) hours after notification for emergency repair by the COR or the CO. The purpose of an emergency call is to mitigate risk to personnel, equipment, and mission capability until a permanent repair is made. Emergency services are required 24 hours a day 365 days a year.

1.5. Work Plan. The contractor and the COR shall review the current inspection, test, and maintenance status of all installed equipment included in Appendix A. The contractor shall submit a planned work schedule to the COR for approval no later than ten (10) calendar days after notice to proceed. The CO or COR will respond to the submitted work plan within fifteen (15) calendar days. The contractor shall submit a documented report to the COR on all installed hoist, inspection, test, or maintenance work, noting discrepancies, system impairments, estimated repair cost/recommendations, within ten (10) calendar days after completion of each inspection.

2.0. SERVICE SUMMARY (SS). The contract service requirements are summarized in performance objectives. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance, the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions–Commercial Products and Commercial Services, will be used to remedy all deficiencies. During initial thirty (30) calendar days of the contract, two (2) additional errors on each task shall be allowed to identify normal phase-in problems.

Performance Objective PWS Para Performance Threshold Perform Inspections.

Inspections performed and an accurate report is delivered within ten (10) calendar days of inspections.

1.2. 100% of hoists are inspected as required.

Replacement Parts Contact COR in writing within one (1) working day of any equipment identified as unserviceable.

1.2.3. 100% notification within (1) working day.

Perform Preventive Maintenance & Repair Service Calls Hoists are in good working order. Hoists are well greased and oiled. Hoist(s) are repaired within the time specified. Repairs were made in a timely manner.

1.2. & 1.3. 85% of Hoists shall be operational at all times.

2.1. Quality Control. The contractor shall develop and maintain a Quality Control Program to ensure hoist and crane maintenance and testing services are performed in accordance with (IAW) commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the CO for review, feedback, and approval. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement, and correction of any deficiencies as required.

3.0. Government Furnished Property and Services. No government facilities, equipment or services will be provided to contractor.

4.0. General Information

4.1. Hours of Operation. The contractor shall perform the inspection and maintenance services required under this contract during the normal base hours listed below. The contractor is not required to perform services on federal holidays unless deemed an emergency by the CO and/or

COR.

4.1.1. Normal Base Hours. Base hours of operation are 7:00 am – 4:30 pm, local time, Monday

– Friday, excluding federal holidays listed below. The contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government. A COR shall be available to answer questions until 4:30 pm, local time, Monday – Friday on normal duty days.

4.1.2. Federal Holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth - 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If holiday falls on a Saturday, the preceding Friday will be observed. If holiday falls on a Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.1.3. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.2. Traffic Laws. The contractor and its employees shall comply with all base traffic regulations.

4.3. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall respond to government personnel designated by the CO to discuss contract problem areas within twenty-four (24) hours. The contractor shall provide the CO telephone number(s) where surveillance results and complaints can be reported. The contractor shall also provide to the COR the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.4. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The government is authorized to restrict the employment of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.5. Schedules. The contractor shall submit a schedule for all services described in this PWS to the CO for approval at the pre-performance conference. The contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted ten (10) days before implementation and receive CO approval before the government will allow the proposed changes. The schedule may be submitted electronically using a file Microsoft Office software format compatible with government software.

4.5.1. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

5.0. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations:

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

5.1. Security Requirements. The contractor will be working in a secure area and will abide by all applicable rules and regulations. The contractor will coordinate with the COR for government escorts to be present while working on the job site.

a. List of Employees. The contractor shall maintain a current list of employees. The list shall include the employee's name, driver’s license number and Air Force (AF) 75, Visitor/Vehicle Pass.

The list shall be maintained and provided to the government in log form on the electronic submittal tracking system. The list shall be updated within a week when an employee's status or information changes.

b. Security Training. The contractor shall ensure all employees receive initial and recurring security education training from the sponsoring agencies security manager if required. Training must be conducted IAW DOD 5200.01V1_AFMAN 16-1404V1, Information Security Program:

Overview, Classification and Declassification, and Air Force Instruction (AFI) 31-401 Offutt AFB Supplement, Information Security. Contractor personnel who work in an Air Force (AF) controlled/restricted area must be trained IAW Air Force Manual (AFMAN) 31-101V1, Integrated Defense (ID) Plan.

c. Pass and Identification and Base Entry. An AF 75 is required for all employees and vehicles. The AF 75 will be issued IAW DAF 31-101 and AFI 31-101_ACCSUP. The contractor shall ensure the pass and identification items required for contract performance are obtained and renewed (as required) for employees and non-government owned vehicles. Contractors shall access the base using the contractor gate (south entrance) and are subject to vehicle searches.

d. Retrieving Identification Media. The contractor shall retrieve all government identification media, including vehicle passes from employees who depart for any reason before the contract expires, (e.g., terminated for cause, retirement, etc.). The contractor must turn in badges for all employees under the contract for final payment to be made.

e. Controlled Unclassified Information (CUI). The contractor shall comply with DoD 5200.48_Department of the Air Force Instruction (DAFI) 16-1403, Controlled Unclassified Information (CUI), requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

f. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware, that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

g. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

h. Explosives or Firearms. The contractor shall not use or possess any kind of explosives and/or firearms while on OAFB.

i. Routes: The contractor shall use only established roadways, entrances, and exits as prescribed by the COR.

j. Locations: The contractor’s employees shall be restricted to areas within the contract scope.

Contractors will utilize direct routes between the base entry / exit gates and the jobsites.

k. Seat Belts. The use of seat belts by all vehicle and equipment drivers/occupants is required at all times while in vehicles and movable equipment while on OAFB.

l. Vehicle Emblems. The contractor’s commercial vehicles shall display emblems indicating the company name on both sides of vehicle, or piece of equipment.

5.2. Airfield Driving. Any person operating a motor vehicle inside the airfield fence on OAFB must have in their possession a current AF IMT 483, Certificate of Competency. Training to obtain the Certificate of Competency is approximately three (3) hours per individual and will be conducted by the CES Airfield Driving Program Manager. Only individuals with the Certificate of Competency are authorized to have the code to access the flight-line. Giving the gate codes to unauthorized individuals, or not following procedures, outlined in the training, such as Foreign Object Debris (FOD) checks when entering the flight-line, will result in immediate revocation of the individual’s Certificate of Competency. Any possible contract delays or costs associated with an individual’s revocation of the Certificate of Competency are the contractor’s responsibility and shall be at no additional cost to the government. The contract performance period will not be extended due to loss of airfield access for failure to follow established procedures and guidance.

Appendix A – EQUIPMENT INVENTORY

BLDG ORG LOCATION QTY

(EA)

CAPACITY

(TON) TYPE

288 55th CES Fire Department Repair Stall 1 10 Electric Hoist

288 55th CES Fire Dept Hose Tower 2 1 Electric Hoist 301 55th CES Facility Maint Metal Shop 1 3 Electric Hoist 304 55th CES Mech Room Over Chillers 1 5 Electric Hoist 324 55th CES Boiler Room 1 1 Electric Hoist 346 55th CES Airfield Lighting Vault 1 2 Electric Hoist 457 55th MXS Room 591 2 10 Electric Hoist 457 55th MXS Room 650 1 1 Manual Hoist 457 55th MXS Room 581 1 1 Manual Hoist 457 55th MXS Room 665 1 1 Electric Crane 457 55th MXS Room 681 1 2 Electric Crane 457 55th MXS Room 693 2 0.5 Electric Crane 457 55th MXS Room 686 1 1 Electric Crane 457 55th MXS Bay 1 1 3 Electric Hoist 457 55th MXS Bay 2 1 3 Electric Hoist 457 55th MXS Bay 3 1 3 Electric Hoist 457 55th MXS Room 563 1 1 Manual Hoist 517 55th MXS AGE Test Stand 1 2 Electric Hoist 517 55th MXS Bay 1 5 Electric Hoist 518 55th CES Power plant 3 3 Electric Hoist 518 55th CES Power plant 2 2 Manual Hoist 518 55th CES Power plant 1 1 Chain Fall 518 55th CES Power Plant 1 2 Hydraulic Hoist 552 55th MXS POL 1 1 Manual Hoist

564 55th CES Environmental 90 Day Storage 1 1/2 Electric Hoist