Attachment 1 PWS HazWaste Base Boston 2020.pdf

HAZARDOUS WASTE COLLECTION AND DISPOSAL SERVICES

AT USCG BASE BOSTON

1.0 INTRODUCTION

The Contractor shall furnish all labor, equipment, material, transportation, facilities, utilities, supervision and management and other items or services necessary to remove, recycle and/or dispose of all regulated Resource Conservation and Recovery Act (RCRA) and non-regulated hazardous material wastes, hereafter called "wastes". The contractor shall comply with all contract terms and conditions and all applicable federal, state and local statutes and regulations as identified herein. The results anticipated by the Coast Guard is the full and complete removal and disposal of “wastes” as described in the subsequent sections. The Coast Guard is in the process of upgrading many of its commercial service contracts to be performance-based. Achieving the results stated above promotes a greater performance consistency across similar services and at various locations, becomes a stronger reality for the Coast Guard.

2.0 BACKGROUND

The work shall be performed at the U.S. Coast Guard (USCG) Base Boston, Massachusetts. The mission of Base Boston is to provide on time and affordable products, services and logistics support which consistently meets or exceeds the expectation of the Shore Infrastructure Logistics Center East, First Coast Guard District units and other Coast Guard units operating within the First Coast Guard District geographic boundaries.

3.0 SCOPE

3.1. The objective of this effort is to acquire hazardous waste removal and disposal services of all “wastes” generated by the USCG Base Boston and its tenant commands.

The service requirements/performance objectives relate directly to mission essential items as identified in the PWS, the Contractor Quality Control Plan and the Government Quality Assurance Plan providing for the highest level of service delivery performance critical to mission success. The following tasks are generated for this effort:

a. Work Control/Management

b. Waste Handling and Removal

c. Response and cleanup services for contractor caused hazardous waste spills

d. Waste Analysis

e. Final Treatment/Disposal

f. Preparation of environmental documentation/manifests/operating/logs/records /reports

3.2. Wastes identified in the schedule of this contract shall be removed, handled, transported, and disposed of in accordance with RCRA and all applicable Federal, State, and local laws, codes, regulations and procedures. The removal of any wastes not listed in the Schedule shall only be removed after receipt of written approval from the Contracting Officer.

4.0 APPLICABLE DOCUMENTS

4.1. The contractor shall comply with all applicable sections of the Code of Federal Regulations and other Federal, State and local laws, codes, regulations and procedures that are applicable to the handling, removal and disposal of hazardous waste in performance of this contract by complying with the following:

a. Obtaining all necessary licenses and permits;

b. Taking proper safety and health precautions to protect the work site, the workers, the public and the property of the Government and others by utilize safe products, equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA).

c. Ensuring that all personnel performing the tasks required in this contract have completed 40 hours of mandatory OSHA training applicable to this type of work.

d. Ensuring all vehicles used to transport hazardous waste are placarded in accordance with 49 CFR 172.500 through 172.560. The Contractor shall possess EPA or state identification numbers necessary for off site transportation and disposal.

e. Ensuring all equipment operators shall wear safety protection equipment required by equipment manufacturer and OSHA; Equipment shall be carefully maintained and operated with proper safety guards and devices and with discretion when near pedestrians or building residents.

4.2. The Contractor shall satisfy all applicable regulatory agency requirements for penalties and fines. In the event a regulatory agency assesses a monetary fine against the government for violations caused by the Contractor, the Contractor shall reimburse the Government for the amount of the fine.

5.0 TECHNICAL REQUIREMENTS

The Contractor shall manage the total work effort associated with operations and all other services required herein to provide Hazardous Waste Removal and Disposal Services, to include the containment, removal and mitigation of the harmful effects of the waste on the environment to assure fully adequate and timely completion of these services. for the handling, collection and removal and transportation of hazardous wastes; waste analysis, final treatment/disposal of wastes; and the preparation of all required environmental documentation, manifests, operating logs, records, and reports.

The Contractor shall use the applicable documents section as well as the task, frequency and approved work schedule agreed to and the approved Contractor Quality Control Plan in accordance with Section 6, Deliverables, of the PWS to accomplish the service functions herein.

5.1. Work Control/Management

5.1.1. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the COR/KO.

a. Emergency Response Telephone Number. The contractor shall provide an emergency response telephone number to the COR and the Contracting Officer within five (5) days after contract award in accordance with 49 CFR 172.604.

b. Work Hours. All contractor services shall be provided between 7:00 AM and 3:00 PM Monday through Friday, excluding Federal Holidays. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission.

c. Ordering. The contractor will be notified by telephone/e-mail by the COR or the U.S. Coast Guard Hazardous Waste personnel when the Coast Guard requires pick up with a confirming modification executed by the Contracting Officer, USCG Shore Infrastructure Logistics Center (PCB-2). At a minimum, pick up of wastes will occur once within each sixty (60) calendar day period. The contractor shall perform the required hazardous waste analysis and remove the waste within ten (10) calendar days of telephone/e-mail notification. The contractor shall provide the exact pick up time and date to the COR at least forty-eight (48) hours prior to the pick up.

d. Reporting of spills. The contractor shall report any and all spills, leaks and releases of hazardous materials, regardless of the size or quantity, immediately to the COR; and, shall report all spills considered reportable within the meaning of 33 CFR

153.203 and/or 40 CFR 302.6 to the National Response Center.

(1) The contractor shall submit a written follow-up report to the Contracting Officer/COR no later than seven (7) calendar days after the initial report to the COR. The written report will include all of the following and any other information that is considered pertinent: description of the item spilled, including identity, quantity, manifest number; whether the amount spilled is EAP/state reportable, and if so, when it was reported and to whom; exact time and location of the spill, including a description of the area involved;

containment procedures initiated; summary of any communications the contractor has had with press or Government officials other than the Contracting Officer; and, description of cleanup procedures employed or to be employed at the site, including disposal location of spill residue.

(2) The contractor shall clean up, at no additional cost to the government, any and all spills, leaks or releases of hazardous material which occur as a result of the negligence of its agents, employees or subcontractors during the performance of required services, in a manner that complies with applicable Federal, State and local laws, codes, regulations and procedures.

5.2. Waste Handling, Removal and Disposal.

The Contractor shall handle, remove and dispose of a wide variety of hazardous wastes and chemicals in liquid form, solid and semi-solid wastes and wastes that come from material that has become deteriorated or unsuitable for use and preferred method of disposal is recycling. The anticipated types and estimated quantity of hazardous wastes are contained in the schedule.

5.3. Hazardous Waste Analysis

The contractor shall conduct hazardous waste analysis testing in accordance with EPA approved methods and shall provide a hazardous material profile sheet or an EPA Certified Laboratory detailed analysis sheet for wastes to the COR. The contractor shall be responsible for the cost of any/all additional testing required by the disposal facility. A copy of all test results shall be provided to the COR. The Government reserves the right to collect waste samples to perform tests and/or have the tests performed by another laboratory to verify the Contractor's performance.

5.4. Final Treatment/Disposal

a. The Contractor shall not perform any treatment of hazardous waste (including solidification) on the USCG Facility. Treatment shall only be conducted at facilities permitted to perform such procedures. The contractor shall list all facilities that shall be used on each shipping manifest. The Contractor shall provide documentation showing the disposal facility's ability and willingness to treat or dispose of each type of waste to be disposed of. The Contracting Officer/COR shall approve all waste disposal sites. The COR will be given an opportunity to visit the disposal facility to ensure wastes are be handled in compliance with regulations.

b. The Contractor shall perform final waste treatment/disposal so that such wastes no longer meet the definition of hazardous waste as defined in 40 CFR 261; or, disposal of a waste by RCRA handling method specified in 40 CFR 254/265 Appendix 1, Table 2, paragraphs 2 and 3.

c. All facilities used for interim treatment or final treatment/disposal of items on this contract shall have, as a minimum, an EPA and state approved interim status permit showing EPA hazardous waste numbers for each waste the facility is permitted to handle, as prescribed in 40 CFR 261 Subparts C and D.

d. The contractor shall transport hazardous wastes directly to the Treatment, Storage and Disposal (TSD) Facility noted on the hazardous waste manifest. Only one transporter shall transport the waste and the waste shall be disposed of or treated at the TSD facility indicated. The contractor shall not transship hazardous waste from the TSD to any other TSD facility other than the one noted on the manifest without express, prior, written permission from the Contracting Officer/COR. Should it be necessary to transship the waste, manifests shall be supplied to the Coast Guard showing the final disposition of the hazardous waste.

e. The contractor shall provide a copy of the completed Certificate of Destruction or Disposal for each waste item to the COR, no later than thirty (30) days after the material has been removed from the pick up site. Additionally, any requested land ban restriction notification forms or waste profile sheets shall be provided in the same time period.

5.5 Records and Reports

The Contractor shall complete, maintain, and submit the records and reports, which may be required by applicable federal and state statutes and regulations; and, shall be submitted with the monthly invoice unless specified otherwise. The Contractor shall use the applicable documents section as well as the task, frequency and approved work schedule agreed to and the approved Contractor Quality Control Plan in accordance with Section 6, Deliverables, of the PWS to accomplish the service functions herein.

a. Manifests. The Contractor shall initiate any manifest required by the EPA to track the movement of hazardous wastes. The pick up manifest will be hand carried to the COR at the office listed below for review and signature approval to the Hazardous Waste Coordinator, USCG Base Boston, Building 8, 427 Commercial Street, Boston, MA 02109-1027. The Contractor shall provide all Land Ban Forms for applicable waste in accordance with 40 CFR 268.7. The Contractor shall use the EPA’s E-Manifest System for all manifests.

b. Records/Reports. The Contractor shall initiate and maintain all records; and, complete all reports required by the EPA while performing services as a transporter, storer or treater; or, disposer of hazardous waste. This record keeping shall be performed in sufficient detail to meet the record keeping requirements specified by the Resource Conservation and Recovery Act (RCRA). The records shall include copies of manifests; test results; waste analysis results; operating records for storage, treatment, and disposal facilities; and other required records. The reports shall include manifest discrepancy reports; exception reports; the annual reports; and reports of hazardous waste discharge, fire, or explosion.

5.6. Furnishing and replenishing of Supplies, Material and Equipment

The Coast Guard will not furnish any equipment or personnel to assist the contractor under this contract. The contractor shall furnish all necessary supplies, material and equipment, of the size and type customarily used in work of this kind, needed for the performance of the work. .

6.0 DELIVERABLES: The contractor shall submit the following deliverables in accordance with the table below; and, via the following electronic media, MS Word, Adobe, when applicable. The format shall be PC compatible and submitted as electronic files.

Deliverable Frequency No. of Copies and to Whom

Date Required

Quality Control Plan As revised Two With Quotation

Staffing plan assignments As needed Two Five (5) days after and an annual schedule for all necessary assignments award

Name, telephone number(s) and address of the designated Key Personnel and resume

As needed Two With Quotation

A list of employees’ names

Updated as necessary

Two; Contracting Officer/COR

Prior to the contract start date

Hazardous material profile sheet or an EPA Certified Laboratory detailed analysis sheet for wastes

As required COR Upon completion

Certificate of Destruction or Disposal; and, any requested land ban restriction notification forms or waste profile sheets

For each waste item

COR No later than thirty (30) days after the material has been removed from the pick up site.

Spill written follow-up report As needed Contracting Officer no later than seven (7) calendar days after the initial report to the COR

Certificate of Insurance as Required by FAR 52.228-5

Annually One With Quotation

Contract Discrepancy Report Form

As needed One; COR Within 5 days of receipt

7.0 PERSONNEL REQUIREMENTS

7.1. Management: The Contractor shall manage the total work effort associated with operations and all other services required herein in a skillful and professional manner to assure fully adequate and timely completion of these services. Included in this function are a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. A Project Manager shall be assigned to this contract. The Contractor shall use the applicable documents section as well as the task, frequency and approved work schedule agreed to and the approved Contractor Quality Control Plan in accordance with Section 6, Deliverables, of the PWS to accomplish the service functions herein.

7.2. Check-in Requirements: The Contractor shall provide a list of employees’ names. All contractor personnel shall check in with the COR or a designated Coast Guard Hazardous Waste personnel, prior to commencing work. An operation manual for contractor's truck and equipment, as well as proof of insurance, license and registration shall be required to gain access to the USCG Base Boston.

7.3. Availability: In the event the contractor fails to provide the manpower necessary to accomplish the work requested, the government reserves the right to obtain the services elsewhere. The cost of services shall be charged against the contractor and the amount of all costs to the government incurred, as a result of such action, shall be deducted from any payment due the contractor.

8.0 QUALITY CONTROL (QC) REQUIREMENTS

8.1. Contractor QC Plan (QCP): The Contractor shall develop, submit with contractor quote for evaluation and maintain a QCP delineating the contractor’s QC program/inspection system to monitor and control their performance of services, as required in accordance with Section 6.0, Deliverables, herein.

8.2. The QC program/inspection system shall encompass all functions of the contract.

The contractor shall develop and implement quality control procedures addressing the areas identified in the PWS herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Contractor's management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

8.3. QC Program/Inspection System shall include, but is not limited to, the following:

I. Introduction to the Quality Control System.

A. Background and Rationale for the System B. Objectives in using Quality Control C. Successes with and updates for the System

II. Hazardous Waste Collection and Disposal Services Quality Control Process

A. Steps & Flow Diagram B. Inspection Procedure

C. Means of Identifying and Resolving Problems D. Roles and Responsibilities

III. Specific Quality Control Functions

A. Performance schedule (covering all the service requirements of this contract, Scheduling, Submissions in Completion Reports, Availability of Supervisor/Alternate)

1. Work Control

2. The type of equipment and products to be used

B. Ordering, receipt, storage & retrieval of products, supplies and equipment

C. Sanitation & maintenance of the Facility (including employee areas)

D. Maintenance/Equipment Compliance w/OSHA E. Labor Practices (hiring, retention & rewards, and substitutions)

F. Waste Management (including recycling)

G. Security & Safety Compliance w/OSHA

IV. Contingencies

A. Special Event or Emergency Situations

1. Procedures to be used

2. Obtaining additional employees

C. Strike Contingency Plan

8.4. Incentives are a means that the Government uses to validate that actual performance is met. Such incentives are to first benefit the Government in ensuring the contractor provides what the PWS calls for. Although this contract does not provide for monetary incentives, there are non-monetary incentives for the contractor in virtually every contract (that is, the potential for strong performance, future efforts, innovation and partnering).

9.0 QUALITY ASSURANCE REQUIREMENTS

9.1. Fundamental Government Responsibilities. The COR is responsible for representing the Contracting Officer for all facets of hazardous waste removal and disposal service quality. The COR will carry out inspections, reviews and approvals, handle deficiencies, and ultimately accept on behalf of the Contracting Officer. The specific COR functions are identified below.

9.2. General Quality Assurance Functions. To facilitate the surveillance of the contractor's quality program by the Government, the COR will verify contractor compliance with designated performance requirements. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor shall be subject to re-performance. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor's QCP regularly for compliance with the requirements herein.

9.3. Specific Quality Assurance Functions. The COR shall establish an Inspection Schedule using the Quality Checklists from the Contractor’s QC Program. The COR shall perform the following Quality and Evaluative functions which comprise the Government Quality Assurance Surveillance Plan (QASP):

a. Carry out periodic inspections using the Quality Checklists.

b. Report findings resulting from these inspections to the Contractor/Contracting

Officer.

c. If discrepancies are discovered as a result of the periodic inspections, or any other means, use Contract Discrepancy Report (CDR) to communicate them to the contractor and follow up to ensure nonconformance are corrected (see section 6, Deliverables).

d. The COR shall conduct meetings, as necessary, with the Contractor/Manager the first month of the contract; and, thereafter, scheduled as often as necessary. The Contractor/Manager and COR shall sign the written minutes of these meetings, prepared by the COR. Should the Contractor not concur with the minutes, the Contractor shall state any areas of non–concurrence in writing to the COR within 5 calendar days of receipt of the signed minutes.

e. Conduct periodic customer surveys at the Base Boston Facilities. The validated surveys will be compared to the requirements stated herein. Any discrepancies found will be handled as described under section 9.3.

f. Perform Annual Performance Evaluation.