Attachment 1 - PWS GROUNDS MAINTENANCE SERVICES CVD_2023.pdf

PERFORMANCE OF WORK STATEMENT

GROUNDS MAINTENANCE SERVICES

COYOTE VALLEY DAM & LAKE MENDOCINO

CESPN-ORM

REVISED: 16 MAR 2023

Part 1

GENERAL INFORMATION

1.0 GENERAL: This is a non-personnel services contract to provide grounds maintenance services at Coyote Valley Dam & Lake Mendocino. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance services as defined in this

Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Lake Mendocino is a flood control reservoir in Northern California, with numerous day use areas, campgrounds and lake access areas managed by the U.S. Army

Corps of Engineers. The public service areas at Lake M e n d o c i n o offer a wide variety of recreation facilities including boat launching ramps, campgrounds, picnic areas, and sand swimming beaches. Many routine maintenance items are contracted to the private sector.

Vegetation management, refuse collection, grounds maintenance, and janitorial services are just a few of the activities that are performed by private contractors for the U.S. Army Corps of Engineers at Lake Mendocino.

1.3 Objectives: To find a Contractor qualified to carry out the specifications of this Contract to provide for the safe and sanitary recreation experience of the visiting public at Coyote Valley

Dam & Lake Mendocino.

1.4 Scope: The Contractor shall provide all manpower, labor, equipment, materials/supplies, transportation, fuel, tools, supervision and other items and services necessary to provide ground maintenance services for the public recreation areas at Lake Mendocino, as described in the attached PWS and elsewhere within the solicitation. Services also consist of attending annual pre-work conferences, meetings as necessary, and preparing worksheets and invoices.

The Contractor is responsible for ensuring that all Contractor employees, Subcontractors and

Subcontractor employees have a full knowledge of the scope of work for the contract. The

Contractor shall perform to the standards in the contract.

1.5 Contractor Requirements: This contract will be a BEST VALUE acquisition. Interested

Contractors shall have been in business for a minimum of two (2) years and provide evidence in its past performance of providing similar grounds maintenance services with their quote submittal.

1.6 Period of Performance: The period of performance shall be for one (1) Base Year of 11 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year June 1, 2023 – April 30, 2024

Option Year I May 1, 2024 – April 30, 2025

Option Year II May 1, 2025 – April 30, 2026

1.6.1 Hours of Operation

1.6.2.1 PREFERRED SEQUENCE FOR WORK SCHEDULES: The Contracting Office

Representative (COR) will provide the contractor with a preferred sequence or frequency schedule, of areas in which work is to be accomplished for each contractor-preformed service (a sample frequency schedule is located in the list of attachments). The contractor is then required to submit a work schedule for each service indicating the date and time for each service, listed by area or location. A schedule must be submitted to the COR within five (5) days after the preferred sequence has been issued. This work schedule shall then be updated each month, as required, and submitted to the COR at least seven (7) days before the effective date of that schedule. If no schedule change is requested, no schedule update will be required. This schedule is extremely important as it controls the times at which the quality assurance inspections are performed, ensuring that the said inspections are done only after the required service has been completed. Any variation or unforeseen change, such as being ahead or behind schedule, must be reported immediately by radio, telephone or in person to the COR or COR-designated field representative .

1.6.2.2 Normal Operating Hours: Normal duty hours at Lake Mendocino are from 7:30 AM to

4:30 PM, Monday through Friday. During the recreation season (1 MAY – 30 SEP), normal duty hours will be from 7:30 AM through 4:30 PM, Monday through Sunday, seven days a week, including federal holidays.

1.6.2.3 Routine Work: Routine inspection and maintenance work shall be accomplished during normal working hours, Monday through Sunday during the recreation season and Monday through Friday during the non-recreation season (1 OCT – 30 APR).

1.6.2.4 Emergency Work: All emergency work shall be accomplished whenever required and shall be carried out to completion without interruption, notwithstanding normally scheduled working hours, weekends or holidays unless released by the COR. Response to emergency service calls during normal work hours shall not exceed one hour and response during non-work hours shall not exceed four (4) hours regardless of the time, day or night, weekends, or holidays. Response to urgent calls shall not exceed eight (8) working hours.

Response for fire suppression services shall meet requirements of AR 420 90.

1.6.2.5 Recognized Holidays: Except during the recreation season, routine work shall not be scheduled on observed holidays. When a service is required less than three (3) times a week and the schedule for that work falls on a holiday, the work shall be accomplished on the day following or preceding the holiday. Written notices of which day the work will be conducted shall be submitted to the COR no later than seven (7) days prior to the day the work is to be performed. The federal holidays are as follows:

(1) New Years Day (January 1st)

(2) Martin L. King's Birthday (3rd Monday of Jan)

(3) President’s Day (3rd Monday of Feb.)

(4) Memorial Day (last Monday of May)

(5) Independence Day (4th July)

(6) Labor Day (1st Monday of Sept)

(7) Columbus Day (2nd Monday of Oct)

(8) Veterans Day (11th Nov)

(9) Thanksgiving Day (4th Thursday of Nov)

(10) Christmas Day (25th Dec)

Note: When one of the above designated holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a Holiday.

1.6.2.6 Facility Closures: The contractor will not be reimbursed when the government facility is closed due to unforeseen circumstances such as, but not limited to, local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to completing the duties listed within this PWS.

1.6.2.6.1 Park Closures: When an unforeseen park closure occurs on a regular scheduled day of work, the government will either:

(A) Reschedule the work to be performed the following day or as soon as possible/ weather permitting, unless the following day is Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

(B) When mutually agreed, to forgo the work and reduce payment due the contractor accordingly for the work not performed.

(C) Reschedule the work on a day that is mutually satisfactory.

1.6.2 Place of Performance: The work to be performed under this contract will be performed at

Coyote Valley Dam & Lake Mendocino in Ukiah, CA.

Lake Mendocino is located on the east fork of the Russian River approximately five (5) miles north of Ukiah, California in the county of Mendocino. It was formed by the construction of Coyote Dam in the 1950s. The developed recreation areas comprise nearly

450 acres of the parks total 1,330 land acres. It is strongly encouraged that any interested contractor attend the site meeting before bidding on this contract.

1.6.3 Type of Contract: The government will award a Firm-Fixed Price Contract.

1.6.4 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.6 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.7 Key Personnel: The following personnel are considered key personnel by the government:

Contract Manager and Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 am –

5:00 pm Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.8 Identification of Contractor Employees and Subcontractor Employees: The contractor shall furnish their employees, other than office and clerical personnel, uniforms (coveralls or shirts), with a company identification patch on the breast pocket or on the left sleeve at the top of the arm, within 30 days after notice of the award of the contract. (See EM 385-1-1 for restrictions on clothing).

All contractor personnel attending meetings, answering telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.9 Accident Prevention Plan: An accident prevention plan is a safety and health policy and program document that is contract specific. The accident prevention plan shall comply with the requirements set forth in the Abbreviated Accident Prevention Plan in the USACE EM

385-1-1 in Appendix A.

1.6.10 Documents and Correspondence: After award, all documents and related correspondence shall be routed through the COR located at the Lake Mendocino Project Office.

1.6.11 Payment: Payment will be made monthly in accordance with Prompt Payment. Invoices shall be submitted no later than the 7th of each month. The Contractor shall submit a monthly invoice for the work completed during the billing period. The invoice shall include all scheduled services and any supplementary services completed during the billing period, itemized in congruence with the respective contracting line items

(CLINs). Each invoice should also include the following information: the contractor name exactly as it appears on the awarded contract documents (no abbreviations), the unique awarded contract number, service description for line items, unit prices, quantity, invoice total and an invoice date. Invoices shall be typed/computer generated, legible, and accurate. Under the terms of this contract, invoices are to be submitted monthly to:

Taylor Baughn

1160 Lake Mendocino Drive

Ukiah, CA 95482

Telephone: 707-467-4225

Email: taylor.a.baughn@usace.army.mil

1.7 Contractor Personnel

1.7.1 Minimum Manpower Requirement: The Contractor shall maintain a sufficient number of staff/employees to perform the required services. In the event the Contractor is unable to perform contract duties, the Government reserves the right to terminate the contract.

mailto:taylor.a.baughn@usace.army.mil

1.7.2 Clothing: Contractor personnel shall present a neat appearance and be fully clothed at all times while performing services ordered under the contract. “Fully clothed” shall be deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times; except that this requirement shall not be construed to replace or eliminate the necessity for wearing appropriate protective clothing or devices as may be required for the safe performance of services or for the application of various approved chemicals. The

Contractor shall provide their own attire. Clothing shall not contain commercial advertising, with the exception of the Contractor’s business information.

1.7.2.1 Uniforms: Contractor employees, including any and all subcontractors operating in support of the contract shall wear at a minimum, a weather- appropriate uniform shirt and/or jacket which is professional in appearance and in compliance with 1.7.2.

Contractor uniform shirts and jackets may only display the Contractor’s company logo, phone number, and business advertising. Uniform shirts and jackets shall at a minimum display the employee’s name and Contractor’s name. The employee’s name may be displayed by use of a removable nametag, or permanently affixed to any uniform item. The Contractor’s name shall be permanently affixed to all uniform items. The Contractor shall as part of the pre-work meeting, submit a uniform plan for approval by the COR uniform item. The Contractor’s name shall be permanently affixed to all uniform items. The Contractor shall as part of the pre-work meeting, submit a uniform plan for approval by the COR.

1.7.3 Conduct: Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public and with Government personnel. The Contracting Officer’s

Representative reserves the right to disapprove any individual whom he/she considers to be incompetent to perform the work required. Such disapproval will be given to the

Contractor by written notice. Any such decision is final. Any illegal or criminal activity on the part of the Contractor or staff, employees, or other personnel may result in termination of the contract. In order to assure the required services be performed at an acceptable level, the Contractor shall designate in writing a supervisor and/or foreman, who shall serve as a contact for matters involving quality, performance, or nonperformance of required services. The Government reserves the right to discuss matters with any Contractor employee on-site and currently employed by the Contractor.

1.7.4 Personal Safety Equipment: When engaged in work that requires other protection, employees shall be required to wear the proper protective apparel in accordance with EM

385 1-1.

1.7.5 Pre-screen candidates using E-Verify Program: The Contractor must pre-screen

Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the

Candidate has two (2) valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.

1.8 Equipment Breakdown: Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the

Contractor to assure that he/she/they has, or can obtain on short notice, sufficient backup http://www.uscis.gov/e-verify) equipment to continue the services as specified without interruption in the event of mechanical failure of primary equipment.

1.9 Communication: The Contractor shall furnish a local telephone number (within Mendocino

County) where the Contractor or their representative can be contacted 24 hours a day, 7 days a week, throughout the contract period for special work and or discussion of any contractual matters. Phone message recorders are an acceptable point of contact as long as the response to special work is initiated within two (2) hours of the time of the message. The Government shall not be expected to call a series of phone numbers to locate the contractor or designated representative. Once the USACE representative has notified this contact, the Contractor will be considered official notified when called for special service or other work.

1.10 Quality Control (Contractor’s Responsibility):

1.10.1 The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that the work complies with the requirement of the contract.

Contractor shall provide a quality control plan (QC) within 30 days after contract award, one copy of a comprehensive written QC shall be submitted to the contracting office (KO) and contracting office representative (COR) within fine (5) working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to their QC system.

1.10.2 The Contractor shall designate, in writing, a supervisor and/or foreman who shall serve as a contact for matters involving quality, performance or non-performance of the required work. The supervisor and/or foreman shall have the authority to correct non-performance. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer’s decision shall represent a final decision.

1.11 Quality Control (Government’s Responsibility)

1.11.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan

(QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.12 Defective Facilities: Damaged defective and/or inoperative facilities shall be reported to the

Park Manager or COR as soon as possible, but no later than 24 hours after discovery. The

Contractor shall complete a repair work order (provided by USACE) identifying the necessary repairs. The decision to close a facility will be made by the Park Manager or

COR.

1.13 Smoking Policy: Smoking is not allowed in any Government buildings, including shower buildings, comfort stations, storage areas, etc. Smoking is not allowed by the Contractor while in direct contact with the public.

1.14 Firearms and Weapons: The Contractor shall not possess, during the performance of this contract, any item, including firearms, which could be used as a weapon. Title 36 regulates firearms on Federal property.

1.15 Safety and Security: Appropriate measures shall be taken to protect the general public from accidental injury. All services shall be performed in accordance with applicable safety requirements set forth b y O S H A a n d b y USACE Manual EM-385-1-1, “Safety and

Health Requirements Manual” and supplements thereto (copies are available from the

Project Office). ANY EQUIPMENT OR MATERIALS NOT IN CONFORMITY WITH

THE SAFETY MANUAL SHALL BE REMOVED FROM GOVERNMENT

PROPERTY IMMEDIATELY. The Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage. In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

Any injury, property damage equipment malfunction or safety hazard observed by the

Contractor shall be immediately reported to the COR and project personnel. The Contractor shall open and close gates within the contracted boundary areas. The Contractor shall securely lock any gate that is opened by him/her, upon completion of the required work.

The Contractor shall safeguard all Government property.

1.15.1 Controlled Areas: Security gates, storage yards and office compounds shall remain locked except when authorized employees are in the immediate area. All storage buildings, storage rooms, equipment rooms, pipe chases, and park buildings shall remain locked except when being cleaned. Stricter measures may be implemented by the Park Manager during periods of heightened security.

1.15.2 Keys: Government-furnished keys may be provided to the Contractor. The Contractor shall establish and implement methods of making sure all keys issued by the

Government to the Contractor for t h e Contractor’s use are not lost or misplaced and are not used by unauthorized persons. The Contractor shall immediately report to the Contracting Officer or the COR any occurrences of loss, unauthorized use, or unauthorized duplication of keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required upon written direction of the

Contracting Officer, to re-key or replace the affected lock or locks without cost to the

Government. The Contractor shall safeguard keys issued to them to perform the services required by this contract. All keys shall be returned to the Government upon request and/or completion of the contract. Failure to return keys can result in withholding of payment.

1.15.3 Allowable Personnel: Only the Contractor, Contractor’s employees, or authorized subcontractors are permitted to be in public service areas while performing work for the contract. Friends and family of the contractor, contractor’s employees, or authorized subcontractors are not permitted to accompany workers in the performance of their duties, unless said individuals are also a contractor employee or authorized subcontractor employee.

1.15.4 Public Access: The Contractor shall not allow members of the public to enter buildings, compounds or parking areas when a USACE employees are not present. The Contractor shall not allow the public access to the Wildlife Management Area, Marina Area, Winery Point Access Road, or any other area closed to the public that requires access through a locked gate at any time.

1.15.5 Training: All contractor employees requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.15.6 Accident and Damage Reports: The contractor shall comply with OSHA and other regulatory requirements for records keeping and reporting of all accidents resulting in death, trauma, occupational disease or environmental damage. The contractor shall provide a verbal report to the COR within one (1) hour of occurrence and a written follow up report within two (2) working days of occurrence in the matter and on the forms prescribed by the KO whenever an accident involving personal injury occurs. In all instances where government property and/or equipment are damaged by contractor employees, a full written report of the facts and extent of such damage shall be submitted to the CO within 24 hours of the occurrence. A fire report shall be completed on DA Form 3985 or DD Form 2324 1 and submitted to the KO within 10 working days of the fire.

All contractors and associated employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for http://jko.jten.mil/courses/atl1/launch.html background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

The contractor and all associated sub-contractors shall receive a brief/training (provided by the

RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.16 Environmental Controls

1.16.1 Compliance w i t h L a w s a n d Regulations: The Contractor shall be knowledgeable of, and shall comply with, all applicable Federal, State, and Local laws, environmental requirements, and instructions. The Contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution.

1.16.2 Hazardous Materials: The Contractor is responsible for advising his/her employees of all environmentally hazardous material handling and is also required to provide to the

COR the Safety Data Sheets (SDS) for all materials used by the Contractor in accordance with Federal and State laws and/or regulations.

1.16.3 Notification of Environmental Spills: If the Contractor or employee(s) of the

Contractor spills or releases any substance into the environment, the Contractor shall immediately report the incident in accordance with local procedures and shall also notify the P r o j e c t M a n a g e r a n d COR, or in his/her absence the Contracting

Officer (KO). The Contractor shall be liable for containment and environmental cleanup of the spill or release of such substance(s).

1.16.4 Fire Prevention: The contractor and their employees shall be cognizant of, and shall observe, all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash, etc., in accordance the National

Fire Code and National Board of Fire Underwriters. The contractor shall familiarize him/herself and employees with methods of turning in a fire alarm. The contractor is also responsible for exercising care when working in wooded areas to prevent forest or brush fires.

1.16.5 Fire Prevention Plan: The fire plan serves as a guide for prevention and suppression of building fires and forest/brush fires at USACE recreation areas, flood control projects, dam and yards. The plan provides for training of personnel, preventive measures to reduce incidents of fire, procedures in case of a fire and provisions for necessary equipment and tools for prompt suppression activities.

1.17 Meeting and Contractor Submittals

1.17.1 Pre-Performance Meeting: At least one week prior to the pre-work meeting, the

Contractor shall submit to the COR all information required under this contract. If the contract is awarded less than 30 days prior to the contract start date, required pre-work meeting submittals will be furnished on a schedule mutually agreed upon by the COR and the Contractor. For the remainder of the contract during the Base Year, and any subsequent Option Year exercised by the Government, the Contractor shall be responsible for producing complete, competent, properly coordinated, and thoroughly checked documents within agreed upon schedules.

1.17.2 Customer Care Meeting: All Contractor employees shall attend a training session about serving the public prior to working at the park. The training session will be held one week prior to the start of services. If the contract is awarded less than seven (7) days prior to the start date, the meeting will be held as soon as possible. The date of the meeting will be mutually agreed upon by the COR and Contractor.

1.17.3 Contractor Submittals Prior to Pre-Performance Meeting:

1.17.3.1 Certificate of Insurance

1.17.3.2 A typed list of names, phone numbers and addresses of all persons performing services prior to beginning work. The list shall include a copy of the employees’ valid vehicle driver’s license. This list shall be maintained during the entire contract period.

1.17.3.3 Name of Supervisor and Alternate Supervisor

1.17.3.4 Safety Plan: The Contractor shall formulate and furnish to the Park

Manager and COR in writing a comprehensive program to implement the general policies and procedures for safe operation and maintenance in accordance with applicable provision of OSHA and EM 385-1-1, U.S.

Army Corps of Engineers Safety and Health Requirements Manual. The program shall include provisions for equipment maintenance, employee responsibilities for working safely and training verification of contract employees. A current version of the EM 385-1-1 can be located at:

https://www.publications.usace.army.mil/usace-publications/engineer-manuals/

1.17.3.5 Safety Hazard Analysis

1.17.3.6 Quality Control Inspection Plan

1.17.4.6 Uniform Plan

1.17.4.7 Material Safety Data Sheets for each chemical product used by the https://www.publications.usace.army.mil/usace-publications/engineer-manuals/ contractor

1.17.4.8 Composition of paper products used

1.17.4 Contractor Submittals Required Monthly: Required monthly submittals shall be submitted by the 6th business day of each month. The Government reserves the right, if deemed necessary and requested in writing by the KO or COR, to increase the frequency of monthly submittals.

1.17.4.1 Safety Exposure Report: The Contractor shall maintain records of the number of person-hours worked at Lake Mendocino each month. Using these records the

Contractor will complete the Safety Exposure Report (SPD FORM 94) which is furnished by the Government.

1.17.4.2 Quality Control Inspection Plan. See Part 4.6 for details.

1.17.4.3 Two copies of the monthly, computer generated invoice

1.17.4.4 Any deviation from the set schedule

1.18 Invoice Submittals: Invoices for payment shall be submitted in duplicate upon completion of task as outlined in the pricing/payment schedule. Invoices shall include all necessary information, including contract number and any necessary supporting documentation submitted to:

ATTN: Taylor Baughn

U.S. Army Corps of Engineers: Lake Mendocino

1160 Mendocino Drive

Ukiah, CA 95482

1.18.1 Project Service Area (PSA) Delineation: The invoice shall be submitted to the COR with the delineations made by PSA so that the COR may see how the line items are divided throughout the year. A sample invoice shall be provided at the pre-performance meeting.

1.19 Site Meeting: Prior to submitting a bid, interested parties are strongly encouraged to attend a site meeting. This meeting allows interested bidders to become familiar with the layout and geographical location of the facilities, their proximity to one another and the current conditions of the facilities. The site meeting will be decided upon by the Operations Project

Manager (OPM) and COR of the Contract.

1.20 Lost and Found: The Contractor shall report to the Park Manager or a Park Ranger all personal articles found by the contractor or their employees to be processed/disposed of as per Title 36, Chapter III, Part 327.16. Found articles shall be turned in the same day as found.

1.21 Coordination with Other Contractors: The Government may undertake or award other contracts for additional work. The Contractor shall fully cooperate with such contractors and government employees and carefully fit the contract work to such additional work as may be directed by the COR. The Contractor shall not commit nor permit any act which will interfere with the performance of work by any other contractor or by government employees.

1.22 Unauthorized Work: The Contractor is advised that any work performed at the direction of unauthorized personnel will not be credited as work accomplished under this contract.

1.23 Award of Other Contracts: The services provided under this contract shall be independent of all services provided under other contracts at this project or any other project for which the contractor may receive award.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. DISCREPANCY REPORT (DR). A Discrepancy Report is a written record of unsatisfactory performance by the contractor as observed by the Quality Assurance Inspector, issued to the contractor when the number of rejects exceeds the acceptable quality level.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 RECREATION SEASON: 1 April – 30 September

2.1.15 NON-RECREATION SEASON: 1 October – 31 March

2.2 SITE-SPECIFIC TERMS AND DEFINITIONS:

2.2.1 For this contract the following terms shall relate as follows:

2.2.2 BUSHAY CAMPGROUND. Campground located on the northeast end of the project. Its area encompasses the project’s eastern boundary line to the water’s edge, and from the ranger’s station to the south fire gate. It contains an amphitheater, a dump station, restrooms, water points, and approximately 180 campsites. Out of the 180 sites, 3 areas within the Bushay campground are designated for group camping.

2.2.3 CHEKAKA CAMPGROUND: Campground located on the south end of the project just east of the project headquarters and north of Coyote Dam. Chekaka has 23 campsites, 2 restrooms, water points, and a playground. Chekaka has a small dirt walkway that surrounds the campground as well as a fence line that encompasses 3 sides of the campground. Lake Mendocino Drive goes by the north side of the camp area.

2.2.4 COYOTE VALLEY DAM RECREATION AREA. The day use area located just north of the entrance to Coyote Dam to the restroom at the south end of the dam. It contains shelters, a weather station, benches, restroom, dam road and a parking lot

2.2.5 INLET ROAD. Day use area located from the Hwy 20 exit to the Bushay ranger station and from the project boundary line to the water’s edge. The day use area contains picnic units, portable restrooms, and pullouts for parking.

2.2.6 JOE RILEY DAY USE AREA. Day use area located on the south end of the project just north of the South Boat Ramp and the Chekaka Campground, extending from the western hillside to the water’s edge (Note- the shoreline area of the Joe Riley Day Use area is often called ‘Jet Ski

Beach’). Joe Riley contains picnic units, a parking lot, a restroom, water points, and a playground.

2.2.7 KYEN CAMPGROUND. Campground located on the north end of the project from the northern boundary line to the water’s edge, and from the north boat ramp to the Pomo Day Use area. Kyen contains an amphitheater, a dump station, restrooms, water points, and approximately

100 campsites. Marina Drive runs east and west directly through the campground.

2.2.8 MESA DAY USE AREA. Day use area located within the Bushay Campground. The

Mesa’s eastern boundary is at the Bushay campground fence line and extends down to the water’s edge. It contains single and group picnic shelters, a restroom, public water spigots, a playground, and a footpath down to the water.

2.2.9 MITI CAMPGROUND. Boat in campground located on the eastern shore of the lake. Miti encompasses the area 200 ft east of the restrooms to the water’s edge. It contains restrooms and

17 campsites.

2.2.10 NORTH BOAT RAMP. Is located on the north end of the project and encompasses the area from the old marina to the Oak Grove day use area and from the northern hillside to the water’s edge. The North boat ramp contains a lower and upper parking lot, a restroom, water points, as well as a courtesy dock for launching purposes. Marina drive goes directly through the upper parking area.

2.2.11 NORTH DISC GOLF COURSE. Is located on the north end of the project and encompasses the area on the north side of Marina Drive from the west side of the Kyen campground to the west boundary of the project and from the northern hillside south to Marina

Drive.

2.2.12 OAK GROVE DAY USE AREA. Day use area located on the north end of the project in between the North Boat Ramp and the Kyen campground. It also encompasses the area including

Marina drive to the water’s edge. Oak Grove contains picnic units, a restroom, a parking lot, water points and a footpath.

2.2.13 OVERLOOK DAY USE AREA. Day use area located off of Lake Mendocino drive and encompasses the area from the western boundary line to the Joe Riley Day Use area. The

Overlook contains a restroom, picnic units, water points, a parking lot, and a disc golf course.

Lake Ridge road runs directly through this day use area.

2.2.14 PARK HEADQUARTERS. Is the offices and outbuildings located on Lake Mendocino

Drive. It contains a parking lot and is surrounded by a chain link fence.

2.2.15 POMO DAY USE AREA. Day use area that is on the north side of the project. It encompasses the area from the western boundary line to the water’s edge and from Marina drive from the north to the Angel’s Camp access gate. It contains three delineated areas named Pomo A, Pomo B and Pomo C. The Pomo’s contain a swim beach, playground, picnic units, parking lots, restrooms, footpaths, water points, a dog beach, and the Pomo Cultural Center.

2.2.16 PROJECT. Referring to the Lake Mendocino area and the related lands, waters and facilities.

2.2.17 REFUSE RECEPTACLES. Any receptacle used for disposal of trash. This also includes those receptacles that are intended solely for the disposal of animal waste. This does exclude any large capacity dumpsters.

2.2.18 SOUTH BOAT RAMP. Is on the south end of the project and encompasses the area from

Chekaka campground to the water’s edge. Lake Mendocino Drive runs directly through the area.

It contains a parking lot, water points, a restroom, and a courtesy dock.

2.2.19 SOUTH DISC GOLF COURSE. Is on the south end of the project and is situated to the west of the Overlook Day use area and to the north of Lake Mendocino Drive with Lake Ridge

Road passing through the middle of the course.

2.3 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Equipment Storage:

No Government space or facilities shall be provided for contractor supplied equipment under this contract.

3.1 Government Furnished Supplies and Materials: The Government will not furnish any supplies or materials under this contract, other than water for cleaning purposes, and keys for contractor personnel for work within the scope of this contract. If the government must use its own supplies in a special cleaning, the Contractor shall promptly replace the inventory used.

3.2 Water: Water required for cleaning shall be potable unless directed otherwise by the Park

Manager. It may be obtained from the Government water supply or from a source approved by the Park Manager. If water is obtained from sources other than the

Government water supply system, all arrangements, and payments, if any, will be made by the Contractor.

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Services: The contractor shall furnish all plant, facilities, vehicles, vessels, equipment, supplies and materials necessary to accomplish the services specified in this PWS. All contractor furnished equipment, vehicles, vessels, supplies, parts, and materials shall meet applicable federal, Department of Defense, Army, state, and local laws.

4.1 Contractor Furnished Supplies and Materials: The Contractor shall furnish all equipment, supplies, items, labor, materials, services, etc. to accomplish the services specified in this

PWS. Contractor furnished items found not meeting acceptable standards shall be replaced by the contractor at the contractors’ expense. All supplies, parts and materials must be approved by the COR prior to incorporation into the contract.

4.2 Contractor Furnished Equipment:

4.2.1 General: The Contractor shall furnish equipment necessary to accomplish all of the work required by this contract within the time frames specified. All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, U.S. Army Corps of Engineers Safety and Health

Requirements.

4.2.2 Equipment Inspections: The COR may inspect equipment at any time it is operated on

Government property and may inspect equipment monthly at a time and location that they will specify. After consultation with the Contractor, the COR shall establish the time and locations for these inspections. Any equipment found deficient shall be taken out of service immediately until repaired or replaced. Such failure shall not be cause for the Contractor to reduce any service or performance.

4.2.3 Quantity and Quality of Equipment: The Contractor shall utilize equipment that equals or exceeds the quantity and quality set forth in this solicitation and evaluated by the

Government for award of the contract. If the Contractor is unable to accomplish work in accordance with the requirements of this contract, they shall immediately obtain additional equipment necessary to fulfill requirements of this contract.

4.2.4 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, U.S.

Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventative maintenance must be followed on all equipment. All equipment and any repair to same equipment shall be provided by the Contractor.

4.2.5 Failures: Contractor furnished equipment or items inoperable or unserviceable for whatever reason, including failure to meet Federal, State, or local safety requirements shall be removed from the work site, repaired or upgraded to meet requirements within

48 hours after failure. Such failure shall not be cause for Contractor to reduce any service or performance.

4.2.6 Specialized Equipment: Requirements for specialized equipment will be set forth in the specifications for each required service.

4.2.6.1 Vessel: A vessel, to be provided by contractor, will be required for access to Bushay

(including Deer Camp) and Miti Campgrounds, and the Mesa Day Use Area during times when high water levels prevent access by vehicle.

4.2.7 Fuel: Fuel required for completion of this contract shall be provided by the Contractor.

4.3 Vehicles

4.3.1 Vehicle Registration: All vehicles operated in support of the contract, including

Contractor and Contractor employee’s privately owned vehicles or subcontractor vehicles, shall be properly registered, insured, licensed and safety inspected in accordance with applicable Federal, State, and local requirements. Additionally, all operators shall have a valid State-Government issued operator’s license, and shall carry said license, proof of vehicle registration and insurance on their person or in the vehicle at all times while operating in support of the contract.

4.3.2 Vehicle Appearance: All vehicles…