Attachment 1_PWS_Forklift PM and Repair.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

FORKLIFT INSPECTION, PREVENTATIVE MAINTENANCE, AND REPAIR SERVICES

FOR JOINT BASE SAN ANTONIO

1 December 2020

1. DESCRIPTION OF SERVICES. The Contractor shall provide non-personal services, including all management, tools, maintenance manuals, supplies, equipment, parts, and labor necessary to perform inspections/preventative maintenance, and repair services on forklifts for the Air Force Life Cycle

Management Center (AFLCMC), Logistics Branch (HNCL) at Port San Antonio and Joint Base San

Antonio (JBSA) Lackland. The forklifts and their locations are listed in Appendix A. Addition of similar equipment and/or removal of equipment from this list may be expected throughout the life of this contract in order to meet Government needs. All work shall be in accordance with commercial and industrial standards.

1.1 PREVENTATIVE MAINTENANCE. The contractor shall perform quarterly inspections/

Preventative Maintenance (PM) on the equipment listed in Appendix A at the following increments: 90 day, 180 day, 270 day and 360 day and in accordance with the maintenance manuals (Publication

1031794B, Pub. PDMM-0102, Pub. 1016335A) for each equipment. Maintenance manuals will not be provided by the Government. Appendices B, C, D, and E list the minimum tasks that must be performed at each increment. Any parts that are identified during inspections/PMs for replacement shall be billed against

CLIN X016, depending on the current period of performance (see paragraph 1.3).

1.2 EMERGENCY REPAIR. The contractor shall provide emergency repair service as required between inspections, necessitated by normal wear and tear and/or related issues making equipment inoperable or unsafe for operational use. Contractor shall provide on-site response to repair service request within 48 hours from notification (excluding weekends/holidays). If on-site repair cannot be provided within the specified times by assigned contractor personnel, contractor will pay any additional cost to an outside service for repair. Emergency service calls will be initiated by the designated Government representative/s up to the Not to Exceed (NTE) amount against CLIN X015, depending on the current period of performance. Contractor will provide company receipt for emergency services to include: date of service, make/serial number of equipment, description, extended unit cost, total cost, facility building number and an authorized signature, to the designated Government representative upon completion of services. If the

Emergency Service requires parts replacement, those parts shall be billed against, CLIN X016, depending on the current period of performance (see paragraph 1.3). Work to be performed during normal business hours, Monday- Friday, except holidays observed by the Government.

1.3 REIMBURSABLE REPLACEMENT PARTS. Replacement parts identified during inspections/PMs, and emergency repairs shall be placed against CLIN X016, depending on the current period of performance. Contractor will provide company receipt of reimbursable replacement parts used on equipment to include: date of service, make/serial number of equipment, description, itemized list of each item (part number/material) used, extended unit cost, total cost, facility building number and an authorized signature, to the designated Government representative upon completion of services.

1.4 INSPECTION REPORTS. Inspection reports shall be turned into the program office every quarter after PM has been performed. The report will also provide a schedule which identifies what equipment has been inspected and when future inspections are scheduled to occur. The report shall also include a detailed history of any emergency repairs performed and any parts that have been replaced.

2. HOURS OF OPERATION. The contractor shall perform services during the normal duty hours of

7:30 A.M. to 4:30 P.M., Monday thru Friday except during Federal Holidays. If outside normal duty hours, contractor shall get pre-approval from the designated Government representative shall be finalized with contracting officer.

2.1. RECOGNIZED FEDERAL HOLIDAYS.

New Year’s Day 1 January

Martin Luther King Jr. Day 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor shall be responsible for rescheduling services for the first day post the holiday observance. If the president grants

DoD employees an additional holiday/administrative leave day, it does not apply to the contractor.

2.2. BASE CLOSURES. Work scheduled but not accomplished, because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

2.3. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all work with the designated Government representative at least 24 hours before start of work. The facilities shall remain in operation while the contractor is working, and it is up to the contractor to coordinate around the normal activities of the facility. Contractor shall have full access to equipment in order to perform the necessary service, a security escort will be provided to the contractor when on the property and during the visit.

3. ACCESS. All contractors and sub-contractor’s employees working on JBSA Lackland must be U.S.

citizens and are subject to National Crime Information Check (NCIC). Workers entry must be coordinated in advance with the designated Government representative or Contracting Officer.

3.1. ENTRY/GATE LOCATION. Contractors shall enter JBSA Lackland through the Growden Rd gate;

expect access time up to 45 minutes

4. ENVIRONMENTAL COMPLIANCE. The Contractor shall be responsible for the removal and disposal of all waste. The Contractor shall prepare all disposal manifests for any hazardous waste.

Contractor shall obtain signatures from the Base Environmental Office of any hazardous waste disposal prior to removal of items off base. The Contractor shall register with the BASE HAZMAT PHARMACY, phone number (201) 671-5389, before any chemicals brought onto the base.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

6. CONTRACTOR FURNISHED PROPERTY. The Contractor shall furnish all materials (including any manuals, literature, and instructional guides), equipment, and services necessary to fulfill the requirements of this PWS.

APPENDICES.

A. Forklift Equipment List

B. Maintenance Requirements 90 day/250 hours PMs

C. Maintenance Requirements 180 day/500 hours PMs

D. Maintenance Requirements 270 day/750 hours PMs

E. Maintenance Requirements 360 day/1000 hours PMs

APPENDIX A

Forklift Equipment List

Location Addresses:

Whs02: Whs03:

Bldg 2028 Bldg 1530

230 Hall Blvd 410 N. Frank Luke Drive

JBSA Lackland, 78243 San Antonio, TX 78226

CLIN MAKE MODEL # SERIAL # NOUN LOCATION POC

X001 Raymond 540-0PC30TT 54011A12549 CHERRY PICKER Whs03 Castex

X002 Raymond 540-0PC30TT 54011A12550 CHERRY PICKER Whs03 Castex

X003 Raymond 540-0PC30TT 54017A37491 CHERRY PICKER Whs03 Castex

X004 Raymond 540-0PC30TT 54017A37496 CHERRY PICKER Whs03 Castex

X005 Raymond 540-0PC30TT 540-07-C04465 CHERRY PICKER Whs02 Wooten

X006 Raymond 540-0PC30TT 540-07-C04466 CHERRY PICKER Whs02 Wooten

X007 Crown TSP7000-33 1A572288 Turret, Stockpicker Whs03 Castex

X008 Crown TSP7000-33 1A539660 Turret, Stockpicker Whs03 Castex

X009 Crown TSP7000-33 1A539661 Turret, Stockpicker Whs03 Castex

X010 Raymond 071-SLR20TT 071-06-02026 Side Loader Whs03 Castex

X011 Raymond 071-SLR20TT 071-06-02029 Side Loader Whs03 Castex

X012 Raymond 071-SLR20TT 071-06-02030 Side Loader Whs03 Castex

X013 Raymond SA-CSR30T SA-07-05559 Swing Reach Whs02 Wooten

X014 Raymond 960-CSR30T 960-16-04149 Swing Reach Whs02 Wooten

APPENDIX B

Maintenance Requirements 90 day/250 hours PMs.

The following is a list of 90 day/250 Deadman Hours or whichever comes first Hours Deadman (HD)

Maintenance requirements listed for each vehicle component:

1. Initial 90 Day requirements

Component What to do

Drive Unit Break mounting bolts and reapply thread-locking compound

Hydraulic Tank Change Hydraulic fluid and filter

Power Amplifier(s) Torque power amplifier terminal bolts

2. 90 Day requirements

a. Batteries Examine for proper charge, voltage, weight, leakage, cleanliness

b. Control Functions Examine for proper operation of vehicle controls functions

c. Cylinder Lift, Tilt Steer Examine for leaks

d. Decals/Warning labels Examine for damaged or illegible, clean/replace as needed

e. Hoses/Cables Examine for leaks or wear

f. Tires Examine for gouges, chucking, flat spots, and bond failure

g. Contactors Examine for burned, badly eroded or weld tips

h. Drive Units Measure fluid level

i. Parking Brake (Actuator) Examine Brake for proper parking operation.

j. Motors Examine for proper brush length and spring tension

k. Hydraulic Reservoir Measure fluid level

l. Service Brake Measure fluid level (Master Cylinder) if low add proper fluid.

m. Lift Master Cylinder Measure fluid level, if low add proper fluid.

n. Steer Axle Assembly Lubricate all grease fittings on kingpins, tie rods and steer cylinder

o. Drive Axle Assembly Lubricate all grease fittings on kingpins, tie rods and steer cylinder

p. Parking Brake Examine for proper operation. Adjust or repair as necessary

q. Steering Chain Measure tension and Adjust or repair as necessary

r. Mast Traverse Drive Lubricate all grease fittings on top of rollers and drive shaft

s. Mast Traverse Rack, gear Clean and Lubricate with grease

t. Mast Channels & Roller Clean and Lubricate with grease

u. Chassis/Mast Verify all guards/covers installed

v. Electrical Wiring Examine for loose broken connections. Repair or tighten if needed

w. Limit Switches Verify they control the assigned function

x. Service Brake Examine brake for proper stopping action; stops truck right distance

y. Control Linkage Examine for smooth operation. Clean and lubricate as necessary

z. Floor Mats and Pads Replace worn mats or pads

APPENDIX C

Maintenance Requirements 180 day/500 hours PMs.

The following is a list of 180 day/500 Deadman Hours or whichever comes first HD Maintenance requirements listed for each vehicle component

1. 180 Day requirements

a. Battery Check the weight stamped on the battery, Check voltage, leaks, clean.

b. Brakes Check stopping distance, Measure thickness, Gap, Air Gap

c. Contactors Inspect contactors tips, for burnt or pitted surface, replace if worn.

d. Control Handle Function Verify lift/lower function is smooth and controllable, verify travel, test for play in center position of lift or travel control, replace if necessary.

e. Dead-man Pedal Check for smooth operation with no binding through full range of pedal.

f. Drain Holes Check to see if blocked and free of debris

g. Drive Unit Inspect for leaks, examine for drive unit radial ring wear, replace if worn

h. Electrical Cables Inspect power cables for nicks or cuts, and mast cables tension, replace if damaged or show signs of excessive heat. Measure length of over the mast cable spring.

i. Forks Examine for excessive wear, bends, cracks, welding arcs, excessive heat replace if found. Measure fork thickness.

j. Frame and Base-leg check General visual inspection of structural members for cracks

k. Hardware Check bolt torque of major components (motor, pumps, brakes etc.)

l. Horn Check that horn sounds

m. Hydraulic Hoses Inspect all hoses for leaks, nicks, cuts, chafing and bulges. Replace if so.

n. Hydraulic Tank Check fluid level

o. Lift Chains Check adjustment, inspect center cylinder chain and springs

p. Lubrication Apply grease to all fittings on drive unit. Apply grease to steering gear

q. Mast Wipe old grease off mast and uprights and apply new grease, inspect

r. Motors, DC Check brushes for excessive wear, heat, Brush length, evenness of wear, check brush spring tension, inspect brush rigging for damage or looseness. Replace power cables showing signs of heat.

s. Overhead Guard Inspect guard for damage, if structurally damaged, replace the carriage.

t. Pumps and Motor Disassemble lift pump & motor, clean motor, inspect splines for wear, apply molybdenum anti-seize compound to splines. Same to Aux motor

u. Safety Belts Check condition, including any signs of excessive wear, fraying or damage

v. Power Amplifiers Torques power amp terminal bolts

w. Stability Pads Inspect stability pads for correct clearance, replace if clearance is > 0.75

x. Shorts to Frame Check for electrical shorts to frame

y. Static Straps Check for wear. If worn, replace.

z. Steering Inspect teeth on the steering gear and drive unit for wear, make sure steering function in smooth & responsive without binding or excess play

aa. Switches Check all switches for correct operation and adjust as needed.

ab. Traverse Inspect the traverse rack and gears for wear. Check pad adjustment

ac. Warning Decals Replace if damaged or illegible

ad. Wheels/Tires Examine for gouges, chucking, flat spots, bond failure or excessive wear

ae. Wire Guidance Check sensor assembly for damage & mounting hardware, and tracking, Verify the lift truck brakes apply when truck loses wire signal

APPENDIX D

Maintenance Requirements 270 day/750 hours PMs.

The following is a list of 270 day/750 Deadman Hours or whichever comes first HD Maintenance

1. 270 Day requirements

a. Batteries Examine for proper charge, voltage, weight, leakage, cleanliness

b. Control Functions Examine for proper operation of vehicle controls functions

c. Cylinder Lift, Tilt Steer Examine for leaks

d. Decals/Warning labels Examine for damaged or illegible, clean/replace as needed

e. Hoses/Cables Examine for leaks or wear

f. Tires Examine for gouges, chucking, flat spots, and bond failure

g. Contactors Examine for burned, badly eroded or weld tips

h. Drive Units Measure fluid level

i. Parking Brake (Actuator) Examine Brake for proper parking operation.

j. Motors Examine for proper brush length and spring tension

k. Hydraulic Reservoir Measure fluid level

l. Service Brake Measure fluid level (Master Cylinder) if low add proper fluid.

m. Lift Master Cylinder Measure fluid level, if low add proper fluid.

n. Steer Axle Assembly Lubricate all grease fittings on kingpins, tie rods and steer cylinder

o. Drive Axle Assembly Lubricate all grease fittings on kingpins, tie rods and steer cylinder

p. Parking Brake Examine for proper operation. Adjust or repair as necessary

q. Steering Chain Measure tension and Adjust or repair as necessary

r. Mast Traverse Drive Lubricate all grease fittings on top of rollers and drive shaft

s. Mast Traverse Rack, gear Clean and Lubricate with grease

t. Mast Channels & Roller Clean and Lubricate with grease

u. Chassis/Mast Verify all guards/covers installed

v. Electrical Wiring Examine for loose broken connections. Repair or tighten if needed

w. Limit Switches Verify they control the assigned function

x. Service Brake Examine brake for proper stopping action; stops truck right distance

y. Control Linkage Examine for smooth operation. Clean and lubricate as necessary

z. Floor Mats and Pads Replace worn mats or pads

APPENDIX E

Maintenance Requirements 360 day/1000 hours PMs.

The following is a list of 270 day/750 Deadman Hours or whichever comes first HD Maintenance

1. 360 Day requirements

a. Battery Check the weight stamped on the battery, Check voltage, leaks, clean.

b. Brakes Check stopping distance, Measure thickness, Gap, Air Gap

c. Contactors Inspect contactors tips, for burnt or pitted surface, replace if worn.

d. Control Handle Function Verify lift/lower function is smooth and controllable, verify travel, test for play in center position of lift or travel control, replace if necessary.

e. Dead-man Pedal Check for smooth operation with no binding through full range of pedal.

f. Drain Holes Check to see if blocked and free of debris

g. Drive Unit Inspect for leaks, examine for drive unit radial ring wear, replace if worn

h. Electrical Cables Inspect power cables for nicks or cuts, and mast cables tension, replace if damaged or show signs of excessive heat. Measure length of over the mast cable spring.

i. Forks Examine for excessive wear, bends, cracks, welding arcs, excessive heat replace if found. Measure fork thickness.

j. Frame and Base-leg check General visual inspection of structural members for cracks

k. Hardware Check bolt torque of major components (motor, pumps, brakes etc.)

l. Horn Check that horn sounds

m. Hydraulic Hoses Inspect all hoses for leaks, nicks, cuts, chafing and bulges. Replace if so.

n. Hydraulic Tank Check fluid level

o. Lift Chains Check adjustment, inspect center cylinder chain and springs

p. Lubrication Apply grease to all fittings on drive unit. Apply grease to steering gear

q. Mast Wipe old grease off mast and uprights and apply new grease, inspect

r. Motors, DC Check brushes for excessive wear, heat, Brush length, evenness of wear, check brush spring tension, inspect brush rigging for damage or looseness. Replace power cables showing signs of heat.

s. Overhead Guard Inspect guard for damage, if structurally damaged, replace the carriage.

t. Pumps and Motor Disassemble lift pump & motor, clean motor, inspect splines for wear, apply molybdenum anti-seize compound to splines. Same to Aux motor

u. Safety Belts Check condition, including any signs of excessive wear, fraying or damage

v. Power Amplifiers Torques power amp terminal bolts

w. Stability Pads Inspect stability pads for correct clearance, replace if clearance is > 0.75

x. Shorts to Frame Check for electrical shorts to frame

y. Static Straps Check for wear if worn replace

z. Steering Inspect teeth on the steering gear and drive unit for wear, make sure steering function in smooth & responsive without binding or excess play

aa. Switches Check all switches for correct operation and adjust as needed.

ab. Traverse Inspect the traverse rack and gears for wear. Check pad adjustment

ac. Warning Decals Replace if damaged or illegible

ad. Wheels/Tires Examine for gouges, chucking, flat spots, bond failure or excessive wear

ae. Wire Guidance Check sensor assembly for damage & mounting hardware, and tracking, Verify the lift truck brakes apply when truck loses wire signal