Attachment 1 - PWS for Yakutat Wastewater System Maintenance.pdf

Performance Work Statement Yakutat Wastewater Treatment System Annual Maintenance

1.0 General Information

1.1 General: This is a non-personal services contract to provide annual maintenance and repair services to Wastewater Treatment Systems at the Forest Service Housing Complex in the Yakutat Ranger District. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2 Background: The Forest Service has six AdvanTex Wastewater Treatment Systems (Model AX20

FAP) in their housing complex in the Yakutat Ranger District. The systems were installed in 2009 and are required to be maintained annually.

1.3 Purpose: Provide annual maintenance and repair services to six AdvanTex Wastewater Treatment Systems to upkeep and use of these systems for the foreseeable future.

1.4 Description of Services: The Contractor shall provide all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide annual maintenance and repair services to six AdvanTex Wastewater Treatment Systems (Model AX20 FAP) in accordance with (IAW) this Performance Work Statement (PWS), its attachments, and all federal, state, and local laws and regulations.

1.5 Contract Type: The Government will award a Firm-Fixed Priced (FFP) service contract with up to a 5-year ordering period. Performance shall be made only as authorized by Task Orders issued IAW the Ordering Clause. Subject to any limitations in the Order Limitations Clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued IAW the Ordering Clause. Note: Task Orders will be issued at the rates specified in the Schedule of Items.

1.6 Place of Performance (POP): The work shall be performed at the Forest Service Housing

Complex in the Yakutat Ranger District, Tongass National Forest, Alaska. The complex is located off of the NF-9963 Road connected to the Airport Road. The GPS coordinates of the complex entrance are: 59.514542, -139.686357. There are no road systems connected to Yakutat. Yakutat is accessible by commercial airflight, state operated ferry and commercial barging services.

1.7 Period of Performance: The period of performance shall be as followed:

Period POP Start Date POP End Date

Base Period Date of Award 19 September 2023 Option Period 1 20 September 2023 19 September 2024 Option Period 2 20 September 2024 19 September 2025 Option Period 3 20 September 2025 19 September 2026 Option Period 4 20 September 2026 19 September 2027

1.8 Government Regular Working Hours: The Government's regular working hours are Monday through Friday from 0700 to 1700, except federal observed holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

1.9 Federal Observed Holidays: When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. If a holiday falls on a scheduled Contractor workday, the following or proceeding workday will be used to schedule the work to be accomplished. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Labor Day (September) Martin Luther King Jr’s Birthday (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November) Juneteenth Day (June) Christmas Day (December) Independence Day (July)

1.10 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the Contracting Officer (CO) and Contracting Officer’s Representative (COR) at least 3 business days in advance. If the service is due to an emergency breakdown, the Contractor shall notify the CO and COR as soon as practicable.

1.11 Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the Contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.12 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which the Contractor assures that their work complies with the requirements of the contract. The Contractor’s QCP shall be provided to the CO and COR within 10 business days after contract award. After acceptance of the QCP, the Contractor shall receive the CO’s acceptance in writing of any proposed change to the QCP.

1.13 Contractor Key Personnel: The following contractor personnel are considered key personnel by the Government: Contract Manager and Quality Control Representative.

1.14 Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

1.15 Quality Control Representative: The Contractor shall provide a Quality Control Representative who shall be responsible for the Contractor’s QCP to ensure services are performed IAW the PWS. The Quality Control Representative shall implement and maintain full compliance of the QCP throughout the contract period.

1.16 Government Key Personnel: The following government personnel are considered key personnel:

Contracting Officer and Contracting Officer’s Representative.

1.17 Contracting Officer (CO): The CO is the only person with the authority to: enter into, administer, and or terminate contracts; make related determinations and findings on behalf of the government;

and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

1.18 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task order.

2.0 Contractor Requirements

2.1 Technical Requirements/Tasks

2.1.1 Task 1 - Annual Service of Wastewater Treatment Systems: The contractor shall perform annual maintenance services on six AdvanTex Wastewater Treatment Systems. Services shall be IAW manufacturer’s recommendations including: checking control panels, floats, pumps, and cleaning filters on each system. A maintenance log detailing service completed on each system shall be submitted to CO and COR. AdvanTex Wastewater Treatment Systems are noted on Appendix 1 - Maps.

The contractor shall determine if any repairs or replacement parts are needed and provide a detailed cost proposal for such work to the CO and COR. A detailed cost proposal is required for the CO to determine a fair and reasonable price or to determine cost realism.

2.1.2 Task 2 – Over and Above Work: The contractor shall submit the following information for all over and above work: type of work required; detailed work description; specific location, estimated labor hours; materials required to complete the work, and proposed cost. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the CO to perform the proposed work. The contractor shall not proceed with over and above work until the Government promptly reviews the information submitted. The government will verify that the proposed work is required and not covered under the basic contract line item(s) and that the proposed corrective action is appropriate. The government will authorize over and above work as necessary.

The government and contractor will negotiate a settlement for the over and above work. Contract modifications will be executed to definitize over and above work. Failure to agree on the price of over and above work shall be a dispute within the meaning of the Disputes clause of this contract.

2.1.3 Task 3 - Control Box Relocation (One-Time Service): The contractor shall relocate the control panel for the AdvanTex Wastewater Treatment System. The relocation work will include: all mobilization, equipment, materials, labor to relocate the post with control box, and underground conduit and wiring 12 to 15 feet from the existing location to under House #3’s eave to prevent snow shedding from impacting the post or control box.

The control box is mounted on a 4-inch by 4-inch wood post and is located too far from the residence’s roof snow slide zone which may impact the post and control box. Prior to setting final location consult with COR for contract compliance. The current control box location and the new location of the control box are noted on Appendix 1 - Maps (Drawing Sheet X-04).

3.0 Deliverables Schedule

3.1 The contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language.

Item Deliverable Objective Frequency 1 Repairs or

Replacements Report

Provide a list of repairs or replacements required for the systems.

No later than 10 business days after repairs or replacements are performed.

2 Annual Maintenance Log

Provide a log detailing services completed on each system.

No later than 10 business days after annual maintenance is performed.

3 Quality Control Plan

Provide a QCP detailing the procedures to be implemented to identify, prevent, and ensure non-recurrence of defective services.

No later than 10 business days after receipt of contract award. An updated copy shall be provided to the CO and COR as changes occur.

4 List of Contractor Personnel

Provide a list of all contractor personnel assigned to this contract and their point of contacts.

No later than 5 business days after receipt of contract award. An updated copy shall be provided to the CO and COR as changes occur.

5 Invoices Invoices shall be submitted via

IPP.

No later than 10 business days after work performance.

4.0 Travel

4.1 Work performance under this requirement requires access to Yakutat via marine or air travel. The

Contractor shall be responsible for all travel to and from the work site locations.

5.0 Security and Safety Requirements

5.1 Security: The contractor shall coordinate service visits with the COR 72 hours prior to service.

5.2 Safety: The Tongass National Forest follows CDC guidance for the spread of communicable disease. Contractors may be required to furnish and wear Personal Protective Equipment (PPE) or take other precautionary measures as required at time-of-service.

6.0 Performance Requirement Measures

6.1 The government expects the contractor to work at an acceptable performance level throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and/or awards.

6.2 Acceptable Performance: Acceptable performance is achieved if 100% of the requirement is successfully satisfied. The Contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

6.3 Unacceptable Performance: Unacceptable performance is achieved if less than 100% of the requirement is satisfied (e.g., work specified by contract is incomplete or work is not IAW the PWS, task order, and manufacturer’s specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the Contractor shall be reported to the Contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the Contractor. If the Contractor disputes the results of surveillance, the COR must refer the Contractor to the CO for resolution. The Contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

6.4 Performance Requirements Summary:

Task Performance

Objective Performance

Standard Method of

Surveillance Remedy

Task 1:

Annual Service of AdvanTex Wastewater Treatment Systems

Provide annual maintenance to wastewater treatment systems.

Work shall be performed IAW this PWS, the terms of each task order, and following manufacturer’s specifications.

100% of the requirement satisfied and/or no more than 2 valid customer complaints per task order.

100% Inspection by COR; Validated Customer Complaints.

The government has the right to change or modify inspection methods at its discretion.

Rework at no cost to Government for defective services.

Re-work shall be completed within 24 hours.

Full invoice payment upon successful completion and acceptance.

Task 2:

Over and Above Work

As needed, provide additional services (repairs, replacement, etc.) to return systems to fully operational status. Work shall be performed IAW this PWS, the terms of each task order, and following manufacturer’s specifications.

100% of the requirement satisfied and/or no more than 2 valid customer complaints per task order.

100% Inspection by COR; Validated Customer Complaints.

The government has the right to change or modify inspection methods at its discretion.

Rework at no cost to Government for defective services.

Re-work shall be completed within 24 hours.

Full invoice payment upon successful completion and acceptance.

Task 3:

Control Box Relocation

Provide a one-time relocation service to move control box to a safe position out of snow. Work shall be performed IAW this PWS, the terms of the task order, and following manufacturer’s specifications.

Control box must be fully operational.

100% of the requirement satisfied and/or no more than 2 valid customer complaints.

100% Inspection by COR; Validated Customer Complaints.

The government has the right to change or modify inspection methods at its discretion.

Rework at no cost to Government for defective services.

Re-work shall be completed within 24 hours.

Full invoice payment upon successful completion and acceptance.

7.0 Government-Furnished Property

7.1 The Government will not provide Government-Furnished Property under this contract.

8.0 Definitions

8.1 Business Day: Refers to any day in which normal business operations are conducted. For this contract, a business day is considered to be Monday through Friday from 0700 to 1700 local time and excludes weekends and federal holidays.

8.2 Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

8.3 Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

8.4 Contracting Officer’s Representative (COR): The Government employee designated by the

Contracting Officer to be responsible for monitoring of Contractor performance.

8.5 Contractor: The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of the contract. The term in this contract refers to the prime.

8.6 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

8.7 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

8.8 Facility: An establishment, structure, or assembly of equipment designated for a specific function;

something designed, built, installed, etc., to serve a specific function affording a convenience or service.

8.9 Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the

Government and subsequently furnished to the Contractor for performance of a contract.

8.10 Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

8.11 Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

8.12 Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

8.13 Over and Above Work: Work discovered during the course of performing overhaul, maintenance and repair efforts that is within the general scope of the contract; not covered by the line item(s) for the basic work under the contract; and necessary in order to satisfactorily complete the contract.

8.14 Performance Objectives: Describe the work that is to take place.

8.15 Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

8.16 Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

8.17 Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

8.18 Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor for each item of the Performance Requirements Summary.

8.19 Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

8.20 Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.

8.21 Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

8.22 Work Request: Document prepared by the Contractor which describes over and above work being proposed.