Attachment 1_PWS for MEO Analysis.pdf

MILITARY EQUAL OPPORTUNITY POLICY ANALYSIS AND RECOMMENDATION

FOR

THE U.S. COAST GUARD COMDT (CG-00H) CIVIL RIGHTS DIRECTORATE

PERFORMANCE WORK STATEMENT

1.0 GENERAL

1.1 SCOPE

This is a non-personal services purchase order for professional services in support of the United States Coast Guard (USCG) Office of Civil Rights. The Contractor must be responsible for employing technically qualified personnel to perform the work specified in the Performance Work Statement (PWS). The Contractor must provide all necessary personnel, materials, and services to conduct a comparative analysis of three to five (3-5) distinct Military Equal Opportunity (MEO) policies as identified by the government. The Contractor must maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets all requirements. Personnel assigned to, or utilized by, the Contractor in performance of work must be fully capable of performing the duties of the respective labor categories in an efficient, reliable, and professional manner. The Contractor must analyze USCG policies and guidance documents regarding processes that may also influence or be impacted by the MEO program. The Contractor must engage with relevant stakeholders to gather insights and preferences and will produce a final report that includes recommended USCG MEO policy language, draft guidance documents, and a strategic implementation plan. The period of performance (pop) for this contract shall not exceed six (6) months from the date of award.

1.2 BACKGROUND

The purpose of this contract is to provide a comprehensive analysis of existing USCG and other military branches’ MEO processes to inform the development of a new, updated USCG MEO program, including policies and guidance documents (i.e. instructions and SOPs). This effort will involve in-depth research, stakeholder engagement, a current-state analysis, and the development of an actionable implementation plan to ensure the recommended overhaul of the USCG MEO Program is successfully adopted and implemented.

1.3 CONFLICT OF INTEREST

The Contractor must not employ any person who is an employee of the United States Government or any person whose employment would, or would appear, to cause a conflict of interest.

1.4 CONTRACTOR PERSONNEL

1.4.1 PROJECT MANAGER DESIGNEE

The Contractor must designate a senior-level Contractor employee on this contract to be a Project

Manager Designee. This Project Manager designee shall be responsible for all Contractor work performed under this Performance Work Statement (PWS). The Project Manager designee will perform his or her senior-level labor category work, along with the Project Manager work. The Project Manager

Designee shall be a single point of contact for the Contracting Officer (KO) and the Contracting Officer

Representative (COR). During any absence of the Project Manager Designee, only one (1) alternate shall have full authority to act for the Contractor on all matters relating to work performed under this requirement.

1.4.1.1 The Project Manager Designee shall be available to the COR via telephone between the hours of

7:30 AM and 5:00 PM Eastern Time (ET), Monday through Friday, and shall respond to a request for discussion or resolution of problems within four (4) hours of notification.

KEY PERSONNEL

1.4.2 Senior Research Analyst

Senior Research Analyst shall possess:

a) A Master's Degree or Juris Doctorate Degree and

b) At least 10 (ten) years of specialized and/or relevant experience

Senior Research Analyst shall possess the following abilities:

a) Ability to provide guidance and direction implementing initiative management principles

b) Ability to provide guidance and direction for multiple projects implementing initiative management principles

c) Capability to manage projects of high complexity and to direct the completion of projects within estimated timeframes and resource constraints

d) Ability to coordinate all parties for task completion and review work products for completeness, quality, and adherence to customer requirements

e) Ability to conduct detailed research and analysis of policy, guidance, and technical data

f) Ability to read and interpret Government policy, regulations, and directives, and to apply those interpretations as directed by the Project Manager or designee fully and legally to all PWS activities

g) Ability to communicate effectively, both orally and in writing, with senior personnel

h) Thorough understanding (expressed through at least 10 years of experience) in EEO policy and processes

i) Ability to conduct stakeholder engagement to diagnose process bottlenecks, capture diverse perspectives, and implement strategic optimizations

j) Ability to develop, implement, and manage a risk register

k) Ability to engineer and execute proactive risk-mitigation strategies

l) Ability to formulate, implement, and manage a high-standard Quality Control Plan to ensure delivery of high-quality deliverables

m) Ability to synthesize multi-source datasets to author comprehensive strategic reports, delivering evidence-based recommendations that guide executive decision-making

n) Ability to translate complex technical concepts into clear, actionable documentation; authoring high-impact, executive-level technical reports

o) Possess a comprehensive understanding of USCG-specific processes, command structures, and maritime nomenclature, enabling seamless integration and immediate mission support

1.5 NON-PERSONAL SERVICES OR INHERENTLY GOVERNMENTAL WORK

It is a matter of policy within the United States Government to rely on the private sector for needed commercial services. However, using Contractor support must be done in a way that does not interfere with the Government’s ability to effectively create Government policy, monitor Contractor performance, or maintain a competent and highly skilled workforce. Information provided herein sets forth guidance stating the Government’s limitation on Contractors performing personal services and its restriction of Contractors performing inherently Governmental activities for Government requirements.

In accordance with federal procurement policies and regulations, no personal services nor inherently governmental activities shall be performed under this contract. No Contractor employee will be directly supervised by a Government employee. All individual Contractor employee assignments, and daily work direction, shall be given by the applicable Contractor employee supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee and/or result in a Contractor performing inherently governmental activities, the Contractor must promptly notify the Contracting

Officer of this communication, direction, or action.

An activity may be provided by Contractor support where the Contractor does not have the authority to decide on the course of action but is tasked to develop options or implement a course of action with

Government oversight. Furthermore, a commercial activity related to the procurement of these contract requirements is not so intimately related to the public interest as to mandate performance by

Government personnel.

The Contractor must ensure that all of its employees supporting these PWS requirements are informed of the substance of this stipulation. Nothing in this requirement shall limit the Government’s rights in any way under any other provision, including those related to the Government’s right to inspect and accept the services to be performed in accordance with this contract. The substance of this requirement shall be included in all subcontracts at any tier and in any teaming arrangements.

1.6 SECURITY

The Contractor access to unclassified information may be required under this PWS. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

1.6.1 The Contractor must be responsible for the management of all personnel that may be required to sign non-disclosure agreements (NDAs) with the Government, as well as with other Government vendors.

1.6.2 Contractor employees shall safeguard information against unauthorized disclosure or dissemination. The assurance of the security of unclassified facilities and Information Technology (IT) resources during the acquisition process and contract performance are essential to the Government and

DHS mission. Contractors shall not use or redistribute any Department of Homeland Security (DHS) information processed, stored, or transmitted, by the Contractor except as specified in the associated

PWS.

1.7 PLACE OF PERFORMANCE

The Contractor must not require access to USCG facilities or IT systems. All work must be completed remotely at contractor approved location(s).

1.8 PERIOD OF PERFORMANCE (POP)

The POP for this PWS must be for six months from contract award (estimated September 18, 2026 –

March 17, 2027).

1.9 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the KO and the COR no later than five (5) business days after the date of award. The purpose of this meeting, which must be chaired by the KO, is to discuss technical and contracting objectives of this contract and review the Contractor's project plan.

This meeting must be held virtually via teleconference/TEAMS.

1.10 PROJECT PLAN

For this PWS, The Contractor must provide a draft Project Plan at the Post Award Conference for

Government review and comment. The Contractor must provide a final Project Plan to the COR not later than five (5) business days after receipt of Government comments on the draft Project Plan. The Project

Plan shall discuss the Contractor’s approach to the requirement, any expected risks and risk mitigation strategies, etc.

1.11 STATUS REPORTS

The Contractor must provide a monthly status report to the COR and KO via electronic mail no later than the fifth (5th) business day of each month detailing the activities of the previous month. This report shall include a summary of: all Contractor work performed, an assessment of technical status, schedule status, and any Contractor concerns or recommendations from the previous month. This report must be used to justify the invoicing for each reporting period and shall be commensurate with the Contract Line

Item Numbers (CLINs) in applicable invoices.

1.12 MONTHLY MEETINGS

The Contractor must meet with the COR on a monthly basis to discuss the status of the requirement, exchange information, and resolve emergent problems and issues. These meetings shall take place via teleconference/TEAMS.

1.12.1 The Contractor must be responsible for keeping the Contracting Officer and KO informed about the Contractor’s status throughout the performance period and ensure Contractor activities are aligned with Government objectives.

1.12.2 This meeting must be had no sooner than three (3) business days after government receipt of the monthly status report. The Contractor must also be responsible for coordinating, documenting, and providing meeting minutes to the government for review within two (2) business days after the meeting.

The government then has two (2) business days to respond with comments before considered final version.

1.12.3 The Contractor must be prepared to brief out on the Monthly Status Report at this meeting.

1.13 WEEKLY PROGRESS MEETINGS

The Contractor must be required to attend a weekly progress meeting with the COR and designated

SMEs. The Contractor must provide a written status report no later than 24 hours in advance of this meeting outlining progress against the project plan, risks, and upcoming activities. High-priority risks from the Risk Management Plan shall be a standing agenda item for this meeting.

1.14 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation (Windows and Microsoft Office

Applications, Version 2016 or newer).

1.15 INTELLECTUAL PROPERTY

All Contractor developed processes and procedures and other forms of intellectual property first developed under this contract shall be considered Government property. All documentation and electronic data and information collected by the Contractor and entered into or generated in support of this contract shall be considered Government property and shall be returned to the Government at the end of the period of performance.

1.16 PROTECTION OF INFORMATION

Contractor access to proprietary information is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS

Management Directive (MD) 11042.1, Safeguarding SBU Information. SBU includes information categorized by DHS or other Government agencies as: For Official Use Only (FOUO); Official Use Only

(OUO); Sensitive Homeland Security Information (SHSI); Limited Official Use (LOU); Law Enforcement

Sensitive (LES); Safeguarding Information (SGI); and any other identifier used by other Government agencies to categorize information as sensitive but unclassified. The Contractor must ensure that all

Contractor personnel having access to business or procurement sensitive information sign a non-disclosure agreement (DHS Form 11000-6). The Contractor must continue to ensure employees safeguard this information when the new Controlled Unclassified Information (CUI) framework replaces the SBU categorization.

1.17 SECTION 508 COMPLIANCE

Section 508 does not apply to this requirement.

1.18 APPLICABLE CLAUSES TO THIS REQUIREMENT

1.18.1 FAR 52.224-3 Privacy Training – Alternate I (see FAR Class Deviation (CD) 17-03, Revision 1)

1.18.2 HSAR 3052.240-72 Safeguarding of Controlled Unclassified Information Alt I (see HSAR CD 25-12)

1.18.3 Special Clause Information Technology Security Awareness Training (see HSAR CD 15-01, Revision 1)

1.18.4 DHS NDA 11000-6 for Safeguarding of Sensitive Information

2.0 GOVERNMENT TERMS & DEFINITIONS

AQL Acceptable Quality Level CG Coast Guard CLIN Contract Line Item Numbers COR Contracting Officer’s Representative CRD Civil Rights Directorate CUI Controlled Unclassified Information DHS Department of Homeland Security DOD Department of Defense DOW Department of War EEO Equal Employment Opportunity ET Eastern Time

FOUO For Official Use Only GAO Government Accountability Office GFE Government Furnished Equipment GFI Government Furnished Information GPRA Government Performance and Results Act IG Inspector General IT Information Technology KO Contracting Officer LES Law Enforcement Sensitive LOU Limited Official Use MD Management Directive MEO Military Equal Opportunity MS Microsoft NDAs Non-Disclosure Agreements NLT No Later Than OMB Office of Management and Budget OUO Official Use Only POP Period of Performance PRA Paperwork Reduction Act PRS Performance Requirements Summary QASP Quality Assurance Surveillance Program QCP Quality Control Plan RMP Risk Management Plan SBU Sensitive but Unclassified SEP Stakeholder Engagement Plan SGI Safeguarding Information SHSI Sensitive Homeland Security Information SOP Standard Operating Procedures PWS Performance Work Statement SWOT Strengths, Weaknesses, Opportunities, Threats USC United States Code USCG United States Coast Guard

3.0 GOVERNMENT FURNISHED INFORMATION AND PROPERTY

3.1 GOVERNMENT FURNISHED EQUIPMENT (GFE)

The Contractor must not require any government furnished equipment (GFE), property, or access to government facilities. Therefore, USCG is not responsible for providing a laptop (workstation), workspace, standard office equipment, and standard office supplies.

3.2 GOVERNMENT FURNISHED INFORMATION (GFI)

The contractor may require access to SBU information which must be communicated by USCG via DOD

SAFE or a comparable platform agreed to by contractor and USCG. All draft and final deliverables will be communicated via DOD SAFE or comparable platform agreed to by contractor and USCG. All GFI provided by USCG will be done through DOD Safe or comparable platform agreed to by the contractor and shall be destroyed by the contractor upon the completion or termination of this requirement.

4.0 CONTRACTOR FURNISHED EQUIPMENT

The Contractor must furnish all: facilities, materials, equipment, and services, necessary to fulfill the requirements of this contract, except for the GFI previously noted.

5.0 REQUIREMENTS

The Contractor must conduct a comprehensive review of Military Equal Opportunity (MEO) processes and policies across military branches of the Department of War (DoW). The Contractor must be responsible for executing a systemic evaluation of current MEO frameworks, which includes conducting stakeholder engagements to gather cross-organizational data and qualitative insights. The culmination of this effort will be the delivery of a final, consolidated report that synthesizes all gathered information and provides actionable, strategic recommendations to optimize and standardize MEO operations across the USCG.

5.1 MEO Policy Review and Impact Analysis

5.1.1 USCG Current MEO Process and Workflows. The Contractor must execute a comprehensive

Current State Analysis (As-Is) of the existing MEO policy environment and operational workflows within the United States Coast Guard. This is critical for establishing a definitive baseline of how MEO directives are currently interpreted, implemented, and executed at the operational level.

The contractor must systematically deconstruct current operations to identify variations between written policy and actual practice workflows within the United States Coast Guard. This requirement will be included in the comprehensive report (5.5.2) provided to the USCG no later than 150 days after contract award.

5.1.2 Military Branches and DoW MEO Policy and Process Review. The Contractor must conduct a comprehensive comparative analysis of MEO programs across military branches of service. The

Contractor must evaluate how overarching DoW directives are uniquely operationalized across the Joint

Force.

By analyzing the structural, procedural, and cultural differences between service-specific MEO programs, the Contractor must identify best practices, systemic misalignments, and opportunities for enterprise-wide standardization. This requirement will be included in the comprehensive report (5.5.2) provided to the USCG no later than 150 days after contract award.

5.1.3 USCG Process, Document, and Standard Operating Procedure (SOP) Review. The Contractor must evaluate the systemic intersections between Civil Rights Directorate (CRD) MEO Program and other key USCG offices. MEO operation efforts impact the entire organization, and they are heavily influenced by the policies, timelines, and operational priorities of other Equal Employment Opportunity

(EEO) program and operations, human resources, legal, investigative, and command authorities. This requirement will identify how adjacent USCG policies interact with the MEO process, support/hinder/neutral to the overarching MEO climate, complaint resolution timelines, and equitable treatment of service members.

For each policy, directive, and directorate process identified as impacting the MEO program, the

Contractor must conduct a comprehensive SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis. The Contractor must systematically isolate which elements of adjacent USCG policies are acting as force multipliers for MEO equity and compliance, and which are creating systemic vulnerabilities, administrative friction, or mission risk. The Contractor must also conduct a foundational analysis to determine the underlying frameworks, legal precedents, and industry best practices upon which each policy was built. This requirement will be included in the comprehensive report (5.5.2) provided to the

USCG no later than 150 days after contract award.

5.1.4 Government Accountability Office (GAO), Inspector General (IG), and other MEO Processes.

The Contractor must conduct a comprehensive review of all publicly available, unclassified GAO reports, DoW and DHS IG reports, Service-specific IG reports, and Congressional hearing transcripts regarding

MEO processes.

The Contractor must map out historically documented systemic vulnerabilities, assess the implementation status of previously mandated corrective actions, and ensure the final report builds directly upon established federal oversight findings rather than duplicating existing research. This requirement will be included in the comprehensive report (5.5.2) provided to the USCG no later than

150 days after contract award.

5.1.5 Interconnected Systems and Workflows. The Contractor must analyze and document the secondary and tertiary impacts of existing and proposed MEO policy approaches on the broader organization. Because MEO is intrinsically linked to force management, the contractor must evaluate how specific policy mechanics ripple through interconnected business systems, administrative workflows, and operational readiness frameworks.

This requirement will help ensure any future recommendations or identified best practices do not inadvertently break adjacent systems, unfunded mandates, or create unmanageable burdens on command elements. This requirement will be included in the comprehensive report (5.5.2) provided to the USCG no later than 150 days after contract award.

5.2 Stakeholder Engagement

5.2.1 Stakeholder Engagement Plan. The Contractor must develop, execute, and analyze a comprehensive Stakeholder Engagement Plan (SEP).

The objective of this task is to look beyond the written policy and gather ground-truth, mixed-methods (qualitative and quantitative) data regarding how different MEO policy approaches are perceived, implemented, and experienced across the enterprise. The Contractor must then synthesize this raw data to identify operational realities, systemic friction points, and areas of broad consensus.

The SEP shall be provided to USCG no later than 30 days after contract award. This requirement will be included in the comprehensive report (5.5.2) provided to the USCG no later than 150 days after contract award.

5.3 Quality Assurance

5.3.1 Quality Assurance Program. The Contractor must develop, implement, and maintain a comprehensive Quality Control Plan (QCP) to ensure all services rendered, data analyzed, and deliverables submitted under this PWS are of the highest professional quality.

The QCP, along with the Quality Assurance Surveillance Program (QASP), will help ensure all policy crosswalks, legal framework analyses, stakeholder engagement reports, final report, and any other deliverables are methodologically sound, factually accurate, flawlessly formatted, and strictly compliant with DoW and USCG standards before they are submitted to the Government for review. The QCP will document the tactical methods, analytical procedures, and standardized workflows The Contractor must employ to guarantee the accuracy and completeness of each deliverable. The QCP shall include the established internal peer review process for all contract deliverables prior to submittal to USCG.

The QCP shall be provided to the USCG no later than 10 days of contract award.

5.4 Risk Management Plan

5.4.1 Initial Risk Management Plan (RMP). The Contractor must provide an initial RMP that assesses and documents associated project risks identified up front. The initial plan must detail the contractor’s approach to identifying, analyzing, mitigating, and monitoring project risk. The initial plan will be submitted to the USCG no later than 10 days after contract award.

5.4.2 Update of RMP. The Contractor must dynamically manage the RMP throughout the contract lifecycle. It shall not be static, but rather a living, continuous tool that is updated to identify, assess, and mitigate risks as they arise. The Contractor must do this by developing, implementing, and maintaining a risk register that includes a description of each risk, likelihood, impact, owner, and mitigation strategy.

An updated risk register will be included in each monthly status report and discussed in weekly and monthly status meetings.

5.5 Final MEO Report

The culmination of this requirement shall be the delivery of a singular, comprehensive Final MEO

Report. The Contractor must be required to systematically synthesize the disparate findings from the policy analyses, cross-organizational benchmarking, SWOT assessments, and stakeholder engagements into one cohesive, strategically actionable document.

5.5.1 Requirements for Report. The Contractor must provide a final report that, at a minimum, includes:

1) A detailed current state analysis

2) A structured comparative analysis evaluating the strategic advantages and operational vulnerabilities (pros and cons) of USCGs and other military branches/federal agencies

MEO policy and process

3) A thorough summary and analysis of stakeholder feedback

4) An analysis of the potential impacts on related systems and processes for the recommended policy

5) Draft recommended policy language that incorporates identified best practices

6) Proposed solutions to mitigate potential problems or negative impacts that may arise from the recommended policy changes

7) A detailed implementation plan with a timeline and a list of concrete activities required to enact the recommended policy

5.5.2 Draft MEO Report. The Contractor must provide a final, comprehensive draft of the MEO

Report to USCG no later than 150 days after contract award.

5.5.3 USCG Review. USCG will have one week to review and provide comments to the contractor for incorporation into the final MEO report. Comments will be provided via track changes on MS Word

Document with an associated comment matrix in MS Excel.

5.5.4 USCG/Contractor Comment Adjudication. The Contractor and USCG will actively engage the last month of this POP to ensure all comments are adjudicated and final report addresses all of USCG comments.

5.5.5 Final MEO Report. The Contractor must provide the final MEO Report to the USCG no later than 180 days after contract award.

5.5.6 MEO Executive Level Briefings. The Contractor must provide 3 high-level executive briefings to CRD Leadership during the POP:

5.5.6.1 Initial Executive Brief: The Contractor must provide a brief within 5-7 business days after project plan, QCP, and Initial RMP are submitted.

5.5.6.2 Mid-Point Executive Brief: The Contractor must provide a brief within 75-105 days after contract award, ideally after research and stakeholder engagement is completed, before beginning the draft of the comprehensive report (5.5.2).

5.5.6.3 Close-Out Executive Brief: The Contractor must provide a brief no later than 175 days after contract award to discuss significant findings and discuss the final comprehensive report (5.5.5).

6.0 REFERENCES. A-130 establishes official Office of Management and Budget (OMB) policy and guidance on IT management for Federal executive agencies based on the following laws, Executive

Orders, and prior OMB guidance documents:

6.1 The Paperwork Reduction Act (PRA) of 1980 (amended by the Paperwork Reduction Act of 1995 [44

United States Code or U.S.C. Chapter 35])

6.2 The Clinger-Cohen Act (Public Law 104-106, Division E)

6.3 The Privacy Act of 1974, as amended [5 U.S.C. 552a]

6.4 The Chief Financial Officers Act of 1990 (31 U.S.C. 3512 et seq.)

6.5 The Federal Property and Administrative Services Act of 1949, as amended [40 U.S.C. 487]

6.6 The Computer Security Act of 1987 (Public Law 100-235)

6.7 The Budget and Accounting Act, as amended [31 U.S.C. Chapter 11]

6.8 The Government Performance and Results Act of 1993 (GPRA)

6.9 The Office of Federal Procurement Policy Act (41 U.S.C. Chapter 7)

6.10 The Government Paperwork Elimination Act of 1998 (Public Law 105-277, Title XVII)

6.11 USCG Force Design 2028

7.0 DELIVERABLES

Each deliverable shall be submitted as noted in the respective PWS section and in a logically organized manner with minimal typos, grammatical mistakes, etc.

ITEM PWS DELIVERABLE / EVENT DUE BY

1 1.6.1 Non-Disclosure Agreements (NDAs) As required, arranged by and provided by the COR

2 1.9 Post Award Conference No later than Five (5) business days after the award date via teleconference/TEAMS

3 1.10 Draft Project Plan Submitted at the Post Award Conference

4 1.10 Final Project Plan

Five (5) business days after receipt of

Government comments on the Draft Project

Plan

5 1.11 Status Reports Each month to the COR no later than the fifth (5th) business day of the month.

6 1.12 Monthly Meetings

Each month not sooner than three (3) business days after government receipt of the monthly status report via teleconference/TEAMS.

7 1.12.2 Meeting Minutes for Monthly

Meeting

Due to USCG no later than two (2) business days after the Monthly Meeting

8 1.13 Weekly Status Report Due no later than 24 hrs in Advance of

Weekly Status Meeting

9 1.13 Weekly Progress Meeting At Least Once a Week, required to attend and provide Weekly Status Report

10 5.1.1 USCG Current MEO Process and

Workflows

Will be included in the Comprehensive

Report (5.5.2) provided to the USCG no later than 150 days after contract award

11 5.1.2

Military Branch and Other Federal

Agencies MEO Policy and Process

Review

Will be included in the Comprehensive

Report (5.5.2) provided to the USCG no later than 150 days after contract award

12 5.1.3

USCG Process, Document, and

Standard Operating Procedure (SOP)

Review

Will be included in the Comprehensive

Report (5.5.2) provided to the USCG no later than 150 days after contract award

13 5.1.3 Policy, Directive, and Directorate

SWOT Analysis

Will be included in the Comprehensive

Report (5.5.2) provided to the USCG no later than 150 days after contract award

14 5.1.4

Government Accountability Office

(GAO), Inspector General (IG), and other Military EO Processes Review

Will be included in the Comprehensive

Report (5.5.2) provided to the USCG no later than 150 days after contract award

15 5.1.5 Interconnected Systems and

Workflows

Will be included in the Comprehensive

Report (5.5.2) provided to the USCG no later than 150 days after contract award

16 5.2.1 Stakeholder Engagement Plan

Due no later than than 30 days after contract award; Will be included in the

Comprehensive Report (5.5.2) provided to the USCG no later than 150 days after contract award

17 5.3.1 Quality Control Plan Due no later than 10 days of contract award

18 5.4.1 Initial Risk Management Plan Due no later than 10 days after contract award

19 5.4.2 Update of RMP Throughout POP as Risks are Identified and

Mitigated

20 5.4.2 Risk Register

Included in deliverable 5.4.1, Updated and included in each monthly status report and discussed in weekly and monthly status meetings

21 5.5.2 Draft MEO Report Due no later than than 150 days after contract award

22 5.5.4 Comment Adjudication Contractor must actively engage with USCG the last month of this POP

23 5.5.5 Final MEO Report Due no later than 180 days after contract award

24 5.5.6.1 Initial Executive Brief Within 5-7 business days after project plan, QCP, and Initial RMP are submitted

25 5.5.6.2 Mid-Point Executive Brief Within 75-105 days after contract award

26 5.5.6.3 Close-Out Executive Brief no later than 175 days after contract award

8.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS).

The PRS table below reflects the performance objectives considered by the Coast Guard to be most important for the successful performance of this requirement. This includes the expected standards of performance and acceptable quality levels. Failure to meet schedule or provide acceptable deliverables will result in corrective action as determined appropriate by the KO in consultation with the COR. The range of possible actions includes: re-performance of work, withholding payment, renegotiating the schedule in conjunction with appropriate consideration, and partial or total termination for convenience/default.

Performance Requirements Summary (PRS)

Performance Objectives PWS Acceptable Quality Level (AQL) Method of Surveillance

1. Timely receipt of all

Deliverables

7.0 95% on time delivery (unless

Government causes delay)

Weekly Status Meeting

Monthly Meetings

Monthly Status Reports

Performance Requirements Summary (PRS)

Performance Objectives PWS Acceptable Quality Level (AQL) Method of Surveillance

2. MEO Policy Review and

Impact Analysis

5.1 95% (unless Government causes delay)

Periodic Inspection

Direct Observation

100% Inspection

Weekly Status Meeting

Monthly Meetings

3. Stakeholder Engagement 5.2 95% (unless Government causes delay)

Periodic Inspection

Direct Observation

100% Inspection

Weekly Status Meeting

Monthly Meetings

4. Quality Assurance 5.3 95% (unless Government causes delay)

Periodic Inspection

Direct Observation

100% Inspection

Weekly Status Meeting

Monthly Meetings

5. Risk Management Plan 5.4 95% (unless Government causes delay)

Periodic Inspection

Direct Observation

100% Inspection

Weekly Status Meeting

Monthly Meetings

6. Final MEO Report 5.5 95% (unless Government causes delay)

Periodic Inspection

Direct Observation

100% Inspection

Performance Requirements Summary (PRS)

Performance Objectives PWS Acceptable Quality Level (AQL) Method of Surveillance

Weekly Status Meeting

Monthly Meetings