Attachment 1 PWS for HVAC-IWT_FA930126Q0028.pdf

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 1 of 34

PERFORMANCE WORK STATEMENT (PWS)

FOR

HVAC INDUSTRIAL WATER TREATMENT SERVICES (HVAC IWT)

AT

EDWARDS AFB, CA

19 Aug 2026

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 2 of 34

HVAC Industrial Water Treatment Services

Table of Contents

1.0 SECTION I: Description of Services

1.1 General Scope

1.2 Inherently Governmental Function

1.3 Place of Performance

1.4 Specific Tasks

1.5 Deliverables

2.0 SECTION II: Service Summary

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Quarterly Progress Meetings

2.6 Contracting Officer’s Representative

2.7 Quality Control

2.8 Contractor’s Performance

3.0 SECTION III: Government Furnished Services

3.1 Emergency Medical Services

3.2 Security Police and Fire Protection

3.3 Utilities

4.0 SECTION IV: General Information

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Continuation of Essential DoD Contractor Services During Crisis

4.4 Environmental Protection

4.5 Miscellaneous Paragraph

4.6 Security

4.7 OPSEC

4.8 Safety

4.9 Appearance

4.10 Visual Information (VI) and Photography

5.0 SECTION V Appendices & Exhibits

APPENDIX 1 Definitions and Acronyms APPENDIX 2 HVAC Water Treatment Parameters APPENDIX 3 Facility Listing and Historical Estimated Intervals APPENDIX 4 Applicable Publications APPENDIX 5 Over and Above Request Form APPENDIX 6 Hazardous Material Usage Tracking Form APPENDIX 7 Anti-Terrorism Awareness Pamphlet APPENDIX 8 Desert Tortoise Handout

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 3 of 34

Section I

1.0 Description of Services

1.1 General Scope.

The Contractor shall provide personnel, transportation, tools, equipment and supplies to operate, repair and maintain a complete chemical Industrial Water Treatment (IWT) system for designated cooling towers, boilers, thermal ice storage systems, heating & cooling closed loop water-based Heating Ventilation and Air Conditioning(HVAC) systems located at Edwards AFB and the Air Force Research Laboratory (AFRL) CA. IWT shall comply with industry standards against corrosion, scale/deposit fouling, to include maintenance and installation of water softeners and microbiological growth for optimum operation. Economy, and equipment life.

Glycol Antifreeze treatment measurements shall be taken on all chilled water loops and reported to Civil Engineering HVAC but no other tasks with Glycol will be performed on this IWT contract.

1.1.1 The Contractor shall provide all labor, supervision, tools, materials, equipment, transportation, and technical expertise necessary to inspect, operate, maintain, test, and repair industrial water treatment systems supporting HVAC mechanical systems in accordance with this Performance Work Statement (PWS). Services shall include chemical treatment, system monitoring, preventive maintenance, inspection, adjustment, troubleshooting, and repair of system components to ensure proper system operation, prevent corrosion, scaling, and biological growth, and maintain equipment performance and longevity. All work shall be performed in accordance with applicable manufacturer specifications, industry standards, and applicable federal, state, and local environmental and safety regulations.

1.2 Inherently Governmental Function.

The Contractor shall not perform inherently Governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.3 Place of Performance.

The Contractor shall perform the services in the PWS at Edwards Air Force Base (EAFB) and Air Force Research Laboratory (AFRL), Edwards, California.

1.4 Specific Tasks

1.4.1 Preventive Maintenance. The Contractor shall inspect, test, and maintain all industrial water treatment system components including chemical feeders, water softeners, injector pumps, chemical tanks, conductivity controllers, solenoid valves, strainers, timers, automated valves, tubing, and associated piping listed in Appendix

3. Preventive maintenance shall be performed in accordance with manufacturer specifications and applicable commercial and industrial standards.

1.4.2 Preventive Maintenance Inspection (PMI) Program. The Contractor shall develop, implement, and maintain a PMI program and water treatment approach. As part of this program, the Contractor shall provide an acceptable PMI plan, to include a chemical testing program and inspection checklist, to the Contracting Officer (CO) for acceptance within 10 days after contract award.

1.4.3 All repairs shall be in accordance with manufacturers specifications/instruction and commercial/industrial standards. If the manufacturer's recommended parts are not available, replacement parts shall be equal to or better than the manufacturers’ recommended parts. Water treatment systems shall be repaired and returned to service within 24 hours of malfunction unless another completion time is arranged with the CO or CO Representative (COR), except in the case of Over and Above (O&A) procedures which shall be completed by the negotiated completion date. The Contractor shall provide the COR with all applicable warranty documentation upon completion of the repair.

1.4.4 Maintenance and Repair Parts. Maintenance and repair parts are classified as either Major or Minor. Nuts, PWS for HVAC IWT Solicitation #FA930126Q0028 Page 4 of 34 bolts, cotter pins, shear pins, tilters, grease, assorted relays, activation switches, timers, chemical dispensing tubes, pot feeders’ pipe, valves, brackets, pressure gauges, and other items are considered Minor parts if their individual unit price is $150 or less per piece or part. The price of Minor Repair Parts shall be included in the Firm-Fixed- Price of Contract Line Item Number (CLIN) 0001 and CLIN 0002. Major parts include spill retention basins, chemical feed metering pump systems, and other items that have a unit price over $150 per piece or part. The negotiated Firm-Fixed-Price of Major parts, along with any associated repair labor, will be incorporated into the contract, with prior approval, utilizing O&A Work procedures under CLIN 0004.

1.4.5 Schedule. The Contractor shall provide the COR with an annual inspection and maintenance schedule within 10 days of contract award, within 10 days of exercise of an option, and upon notification from the Government to add or remove facilities or to increase or decrease the frequency of visits.

1.4.6 Procedures for Service Calls.

1.4.6.1 Work Continuity. To ensure completion within the timeframe specified in paragraph 1.4.3, the Contractor shall work continuously to restore the system to full operational status. This continuous work includes stabilizing the condition to prevent further damage or risk.

1.4.6.1.1 Routine Service Calls. Service calls shall be classified as routine unless otherwise designated by the Government. Routine service calls consist of those that are scheduled as or unscheduled. The Contractor shall coordinate service start times with the COR. Service start times will begin during normal duty hours.

1.4.6.1.1.1 Emergency Service Calls. Emergency services are defined as conditions that, if not immediately addressed, pose risk to mission operations, personnel safety, environmental compliance, or equipment integrity.

Emergency service calls may be communicated to the Contractor by either the COR or CO.

1.4.6.1.1.2 Emergency Response Time. The Contractor shall respond within one (1) hour of notification and be on-site within four (4) hours of notification.

1.4.7 Analysis, Reports and Inspections. All analysis, reports, and inspections shall be submitted to the COR via email.

1.4.7.1 Monthly Maintenance Report. The Contractor shall provide a monthly maintenance report detailing system conditions, services performed, chemical usage, test results, and any relevant information regarding the industrial water treatment program. Reports shall be submitted no later than noon on the fifth (5th) business day following the end of each month in which services were performed.

1.4.7.2 Water Sampling and Chemical Monitoring. The Contractor shall analyze water samples from each equipment location and perform necessary adjustments to the chemical program. Chemical levels shall be taken before and after delivery of chemical treatments. Weekly chemical levels shall be measured and documented. The Contractor shall notify the COR of unusual chemical usage trends compared to previous inventories.

1.4.7.3 Observations and Trend Analysis. The Contractor shall provide written observations for each serviced location and submit computerized trend analysis of water test results to the COR.

1.4.7.4 Quarterly System Review Report. The Contractor shall submit a quarterly IWT Systems Review Report no later than ten (10) business days following each quarter. The report shall include a summary of chemicals used, system status, corrosion coupon results, and recommendations for program improvements. The first quarter of each service year begins on the anniversary date of the contract award.

1.4.7.5 Bacterial Analysis. Bacterial culture analysis shall be provided annually for each closed loop system and

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 5 of 34 monthly for each open cooling tower system.

1.4.7.6 Government Review and Validation. The Government will review and validate submitted reports within five (5) business days of receipt to ensure completeness, accuracy, and compliance with contract requirements.

1.4.8 O&A Upgrade/Repair. This permits the Government and the Contractor to negotiate price of parts and labor for repairs that are not listed as maintenance in the O&M manuals.

1.4.8.1 O&A Upgrade/Repair Procedures. In accordance with DFARS 217.77 and DFARS Procedures, Guidance, and Information (PGI) 217.77, O&A work consists of repairs and corrective actions discovered during contract performance that are within the general scope of the contract and not covered by contract line items for work on the routine preventive maintenance and inspection requirements

1.4.8.2 The Contractor shall submit an O&A Work Request using Appendix 5 of this PWS. At a minimum, each request shall include:

a. Quote number;

b. Identification of the work as Emergency or Non-Emergency;

c. Location and facility where the work is to be performed;

d. Detailed description of the work to be performed;

e. Labor classifications, number of labor hours, labor rates, and total labor costs;

f. Material and equipment costs, including vendor information, item or part numbers, quantities, and associated costs, as applicable;

g. Total price of the work request;

h. Proposed schedule of work, including anticipated start date, completion date, and estimated duration; and

i. Any warranty information,

1.4.8.3 Approval Thresholds. O&A Work requests with an estimated value of $2,500 or less shall be reviewed and approved by the COR. O&A Work requests with an estimated value greater than $2,500 shall be reviewed and coordinated with the COR and ultimately approved by the CO prior to execution.

1.4.8.4 Execution of Work. The Contractor shall not begin O&A work without written Government approval.

Once approved, the Contractor shall complete the work within the agreed-upon timeframe.

1.4.8.5 Warranty and Materials. The Contractor shall provide standard manufacturer warranties on all repairs, including parts and labor. The Contractor shall have necessary equipment and materials available to begin work upon arrival at the service location.

1.5 Deliverables

1.5.1 Below is a list of deliverables under this contract.

Support Area Title Delivery Date/Description

Management Annual PMI Schedule Within 10 days of contract award or exercise of an option.

Management/ Technical Monthly IWT Report No later than noon on the 5th business day following the end of each month the PMI service was performed

Technical Report PMI Plan Within 10 days after contract award Technical Report Safety and Health Plan Within 15 business days of contract award.

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1.5.2 Data. The Government has unlimited rights to all deliverables of this contract.

1.5.3 Inspection. Deliverables will be inspected by the Government within five (5) workdays of receipt. Progress meetings may be held as required.

Section II

2.0 Service Summary (SS)

2.1 General.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation.

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional price is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the CO shall take appropriate measures according to inspection of services clause in the contract. CARs may categorize nonconformance as minor, major or critical IAW the following FAR 46.101 definitions:

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

SS

Performance Objective

PWS

Section Performance Threshold

Rating Criteria

(Based on Findings before Re-performance unless otherwise noted)

Quality

The Contractor shall provide an acceptable Preventive Maintenance (PM) Plan and checklist for all equipment covered under this contract and update as necessary to reflect changes in equipment inventory

1.4.2 PMI Plan submitted

within 10 days of award and updated PMI plan and checklist for approval as necessary to reflect any changes in equipment inventory.

Exceptional = > 5 Days early, complete with no corrections needed

Very Good = On time, complete with no corrections needed

Satisfactory = On time, complete with only minor corrections needed

Marginal = Late OR requires significant revision

Unsatisfactory = Not submitted OR unusable

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The Contractor shall implement and maintain a Preventive Maintenance Inspection Program (PMI) and water treatment approach to monitor, control, and maintain HVAC industrial water treatment systems, identify deficiencies, and initiate corrective actions

1.4.2 Deficiencies are

identified and corrected within the timelines established in this PWS

Exceptional: All corrective actions completed in less than 50% of the allowed time.

Very Good: All corrective actions completed in less than 75% of the allowed time.

Satisfactory: All corrective actions completed within the allowed time

Marginal: One corrective action exceeded its allowed time by no more than 2 business days

Unsatisfactory: Any corrective action exceeded its allowed time by more than 2 business days, OR more than one corrective action was late

The Contractor shall maintain water treatment quality in accordance with contract requirements and Appendix 2 standards

1.4.7.2 Water quality maintained

within acceptable limits with any deviations corrected immediately upon identification

Exceptional: No deviations from standards

Very Good: Minor deviations corrected immediately upon identification

Satisfactory: Deviations corrected immediately upon identification

Marginal: Repeated deviations or delayed correction

Unsatisfactory: Failure to maintain water quality standards

Management

The Contractor shall submit timely, accurate and complete monthly and annual schedules and updates as required by PWS Section 1.4.5

1.4.5 All required schedules

are submitted by the due date specified in the PWS, and are accurate and complete, requiring no more than minor administrative corrections (e.g., formatting, typos)

Exception: > 1 Bus. Day early, with no corrections needed

Very Good: On time, with no corrections needed

Satisfactory: On time, with only minor admin corrections

Marginal: 1-5 Bus. Days late OR requires substantive corrections.

Unsatisfactory: > 5 Bus. Days late, not submitted, OR grossly inaccurate

The Contractor shall perform inspections and submit monthly and quarterly reports detailing system performance, chemical usage, deficiencies, corrective actions, and recommendations

1.4.7 Monthly reports

submitted no later than the 5th business day following the reporting period and Quarterly reports submitted within 10 business days after each quarter with reports complete and accurate with only minor, non-substantive corrections required

Exceptional: All reports submitted early are 100% complete and accurate.

Very Good: All reports submitted on time are 100% complete and accurate

Satisfactory: All reports submitted on time are complete and accurate with only minor, non-substantive corrections required

Marginal: Reports are late OR require substantive correction for accuracy or completeness

Unsatisfactory: Reports are not submitted OR are grossly inaccurate

The Contractor shall submit a written

1.4.8.1 Contractor submitted

accurate and complete

Exceptional: Accurate complete and submitted of discovery

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 8 of 34 work request form with a detailed price estimate and warranty terms to the COR within three business days of discovery work requests within three business days of discovery

Very Good: Accurate complete and submitted within two business days of discovery

Satisfactory: Accurate complete and submitted on time

Marginal: Minor corrections needed or submitted up to one day late

Unsatisfactory: Significant corrections needed or submitted five days or later after discovery

The Contractor shall Complete approved O&A work to 1.4.3 standards within negotiated timeframe

1.4.3 & 1.4.8.1 1.4.8.3 1.4.8.4

100% prior approval,

1.4.3 standards met, completed on time

Exceptional: Approved, 1.4.3 met, > 1 day early

Very Good: Approved, 1.4.3 met, 1 day early

Satisfactory: Approved, 1.4.3 met, on time

Marginal: Approved, 1.4.3 met, 1 day late

Unsatisfactory: Unauthorized, 1.4.3 unmet, or > 1 day late

Schedule

The Contractor shall perform all repairs except those under O&A procedures, within 24 hours and in accordance with manufacturer specifications

1.4.3 Systems returned to

service within 24 hours of malfunction, unless otherwise approved by the COR or CO and work meets 1.4.3 repair standards

Exceptional: Meets 1.4.3 Stds and System returned to service < 12 hrs.

Very Good: Meets 1.4.3 Stds and System returned to service in 12 to < 24 hrs.

Satisfactory: Meets 1.4.3 Stds and System returned to service < 24 hrs.

Marginal: Meets1.43 Stds and System returned to service 24 to < 48 hrs.

Unsatisfactory: Does Not meet 1.4.3 Stds OR System returned to service > 48 hrs. OR not restored

The Contractor shall respond to routine and emergency service calls and restore system functionality

1.4.6 Emergency response

initiated within 1 hour of notification. Contractor on-site within 4 hours of notification and 1.4.6.1 work continuity requirement met.

Exceptional: Work Continuity Met AND Response initiated < 30 min AND On-site < 2 hrs.

Very Good: Work Continuity Met AND Response initiated < 1

hr. AND On-site < 2 hrs.

Satisfactory: Work Continuity Met AND Response initiated < 1 hr. AND On-site < 4 hrs.

Marginal: Fails exactly one metric (from the three listed in the Satisfactory criteria)

Unsatisfactory: Fails two or more metrics (from the three listed in the Satisfactory criteria)

2.3 Government Quality Assurance

The Government shall inspect and evaluate the Contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the Contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. Government surveillance of tasks not listed in the PWS Service Summary

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 9 of 34 or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance or otherwise in connection with nonconforming supplies or services of the Contractor will be according to the terms of this contract which specify procedures for reductions of fee or for reductions to the price of a fixed-price contract when supplies are nonconforming or services are not performed or do not meet contract requirements.

2.3.1 The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The Government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective Contractor performance, the COR will require the Contractor’s Contract Manager or representative at the site to initial the observation. The formal process is, when a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO with a CAR for issuance to the contactor. The Contractor shall respond to the CAR IAW instructions provided within it. While the formal process of this paragraph to address unacceptable Contractor performance is always available, the Government reserves the right to initiate a less formal process involving the Contractor, the COR and the CO meeting together at no additional price to the Government regarding unacceptable Contractor performance.

2.4 Performance Assessment

2.4.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, or semi-annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints. The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be reperformed, if possible, within 3 business days of notification at no additional cost to the Government IAW the inspection clause of the contract and the direction of the CO.

2.4.3 Review of Audits. COR reviews results of the Contractor’s accepted quality management system audits and related quality metrics.

2.4.4 100 Percent Inspection. This method requires COR to do 100 percent inspection on all tasks performed.

Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

2.5 Quarterly Progress Meetings

The CO, COR, other Government personnel as appropriate, and the Contractor shall meet quarterly to discuss the Contractor’s performance. The COR is responsible for establishing/scheduling these meetings as needed.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the Contractor to prevent occurrences in the future.

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The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 Minutes. The minutes of these meetings will be reduced to writing by the COR, signed by the CO/COR/Contractor, and distributed to all meeting attendees. Should the Contractor not concur with the minutes, the Contractor will provide a written notification within 5 working days to the CO and COR identifying areas of non-concurrence for resolution.

2.6 Contracting Officer’s Representative (COR)

CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the Contractor will be provided with a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract.

2.6.1 Acquisition Team Meetings. These are in addition to Quarterly Meetings Identified in Section 2.5 above.

The Contractor’s Contact Manager (CM) with the CO, Contract Administrator (CA), COR, and other Government personnel constitute an Acquisition Team [See FAR 1.102 (c)] and shall meet on a regular basis as needed or required for successful contract performance. The Acquisition Team will establish how often meetings are needed based on contract complexity. As a subset of the Acquisition Team, Government members of the Acquisition Team are often referred to as the Multi-Functional Team (MFT) and may meet as determined by the MFT. The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. If the CO/CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the Contractor and the CO/CA. If the Contractor does not concur with any portion of the minutes, such nonconcurrence shall be provided in writing to the CO/CA within 10 calendar days following receipt of the minutes.

2.7 Quality Control

In compliance with the applicable contract inspection clause(s), develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

2.8 Contractor’s Performance

The Government assesses a Contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.8.1 Past Performance Information (PPI). PPI can be provided to other Government agencies, as requested.

2.8.2 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of Contractor performance is required and is documented using the CPARS system. An assessment usually provided on an annual basis is sent to the Contractor’s representative for their comment. The Contractor will have up to 60 days to review and comment on the assessment.

Section III

3.0 Government Furnished Utilities

3.1 Emergency Medical Services. Edwards AFB will provide emergency medical services for Contractor personnel in performance of services under this contract IAW AFMAN 41-210 Chapter 2. The Contractor shall ensure that the Government is reimbursed at the full-reimbursement rate for emergency medical services provided. The Contractor shall provide the 412th Medical Group with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on base. All mishaps will be promptly reported to the base safety office through the

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3.2 Security Police and Fire Protection. Phone number for Security Forces Squadron,661-277-3340; Fire Protection, 661- 277- 4540.

3.3 Utilities. The Government will provide all electricity, water and sewage at no additional cost to the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this PWS.

Section IV

4.0 General Information

4.1 Hours of Operation

Normal operating hours for EAFB are generally 0700-1600, Monday through Friday, excluding holidays, unless otherwise specified in the individual TO. The Mission Partner (MP) receiving service may require alternate work schedules, extended hours, swing shift, weekend work, or other operating periods based on mission requirements.

4.1.1 Recognized Federal Holidays. Recognized Federal holidays are listed at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays. For holidays falling on a Saturday, the preceding Friday will be observed. For holidays falling on a Sunday, the following Monday will be observed.

4.2 Contract Personnel

4.2.1 Contract Manager (CM). The Contractor shall provide the CO and COR with the name, address, telephone number, and resume of the CM and any alternates within three (3) calendar days of the contract start date and shall maintain this information throughout the entire contract period. The CM or alternate shall have full authority to act on behalf of the Contractor on all matters related to the daily operation of this contract and must be available within 24 hours to meet with Government personnel to discuss any concerns. The CM and all alternates must be able to read, write, and speak English and communicate effectively with Contractor/Government members.

4.2.2 Personnel Roster. The Contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the COR for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added to work the contract.

4.2.3 Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by the Federal, State, and local agencies shall be complied with at the Contractor's expense.

4.2.4 Contractor Qualifications. The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.2.5 Employee Training. The Contractor shall give all training required to meet the requirements of PWS unless otherwise specified within the PWS or as otherwise approved by the CO. The Contractor shall maintain training and experience records for each employee during the period of this contract that reflects that sufficient personnel are qualified to accomplish all tasks required by this contract. Provide employee training status upon the Government’s request.

4.2.6 English Language. Employees who deal directly with the CO/CA/COR/MPs will be required to communicate clearly and concisely in English. This requirement is strictly for the purpose of efficiently performing the agreement tasks.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays

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4.2.7 Use of Government Employees. The Contractor shall not employ any person who is an employee (either military or civilian) of the U.S. Government if employing that person would create a conflict of interest. In addition, the Contractor shall not employ any person who is an employee (either military or civilian) of the Department of the War if such employment would be contrary to the policies contained in DAFI 64-106 – Contracting – Contractor Labor Relations Activities - Chapter 3, Employment of Off-Duty Government Personnel.

4.2.8 Employment of Spouses/Dependents. The Contractor shall not employ any person who is a spouse or dependent child of a Department of War employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.2.9 Off-duty Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2.10 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All communications regarding this contract shall include contract number FA9301XXXXXX (shall be input into this PWS at contract award) for identification purposes.

4.2.11 Privately Owned Vehicles. Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seat belts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

4.3 Continuation of Essential DoD Contractor Services During Crisis In accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO, it is determined that the services as identified in this PWS ARE NOT essential for performance during a crisis.

4.4 Environmental Protection

The Contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to the Contractor’s activities in the performance of this PWS.

4.4.1 The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and standards, including Air Force and installation policies, directives, and instructions, that are or may become applicable to the Contractor’s activities in performance of this contract.

4.4.2. The Contractor shall ensure all hazardous materials (HM), Hazardous Material Identification and Material Safety Data, and Pollution Prevention and Right-to-Know Information are authorized and managed in compliance with applicable laws, regulations, and applicable sections of Air Force Manual 32-7002, Environmental Compliance and Pollution Prevention, and Edwards Air Force Base (AFB) HM policy, to ensure compliance with Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C. 11001-11050), and Pollution Prevention Act of 1990 (42 U.S.C. 13101-13109).

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4.4.2.1 Safety Data Sheet (SDS) submissions, accompanied by a completed Contractor Hazardous Material Approval Form, are required for chemicals/materials not sourced from an installation HAZMART, and must be approved by the Edwards AFB Hazardous Material Program including the initial submission by the apparently successful offeror prior to award, and prior to use for any subsequent SDS submissions by the Contractor during performance of the contract.

4.4.2.2 The Contractor shall utilize the Contractor Hazardous Materials Usage Form to capture monthly usage data for hazardous chemicals/materials not sourced from an installation HAZMART that were used on the installation in performance of this contract. The Contractor shall submit the usage form to the COR by the 5th of the following month during performance and at completion of work.

4.4.2.3 The Point of Contact for questions concerning Hazardous Materials or SDS submissions prior to award is the CO. After award and during contract performance, contact the Edwards AFB Environmental Management Office at (661) 277-1401 (for AFRL, call (661) 277-5135) or email 412CEG.CEVC.HMWorkflow@us.af.mil, for the HM exempt list and guidance regarding HM regulatory, usage, and tracking form requirements.

4.4.2.4 Any products that meet the criteria of “Hazardous Waste” must be tracked until permanently removed from Government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261 and Chapter 11, Articles 1-5, of 22 CCR. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

4.4.2.5 The Contractor shall ensure that all solid and hazardous waste management on this contract complies with all applicable sections of AFMAN 32-7002, and the Edwards Air Force Base Hazardous Waste Management Plan (HWMP) and Integrated Solid Waste Management Plan, the California Health and Safety Code (HSC), Title 22 California Code of Regulations (CCR), and Title 40 Code of Federal Regulations (CFR).

4.4.2.6 Hazardous/regulated waste shall be disposed of under the Edwards AFB, US Environmental Protection Agency (EPA) ID number, with Edwards AFB as the Generator, unless the Contractor is considered “other persons” under the Resource Conservation and Recovery Act (RCRA) and operates their HW activities independent of Edwards AFB using their own US EPA ID number.

4.4.2.7 Signed HW disposal manifests shall be required for HW that may be generated on this contract prior to transportation for off-site disposal to a California Department of Toxic Substance Control (DTSC) and/or US EPA-approved landfill or treatment facility. The Contractor shall submit draft manifests via email to the Edwards AFB Environmental Management Office at 412CEG.CEVC.HWWorkflow@us.af.mil for review. After the draft manifests have been approved, the waste shipment must be scheduled with the Environmental Office to arrange for manifest signature by Government personnel with Signature Authority. Contact the Hazardous Waste Support Facility (HWSF) personnel at (661) 277-3681, the 412CEG/CEVC HW Program Manager at (661) 277-1885, or email 412CEG.CEVC.HWWorkflow@us.af.mil for questions or additional information.

4.4.3 The Contractor shall comply with Pollution Prevention and Right-to-Know Information requirements.

Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy and radioactive materials, as well as other pollutants.

Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the agreement.

4.4.4 The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused by a spill, the Contractor shall be required to reimburse the Government for all associated costs.

mailto:412CEG.CEVC.HMWorkflow@us.af.mil mailto:412CEG.CEVC.HWWorkflow@us.af.mil mailto:412CEG.CEVC.HWWorkflow@us.af.mil

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 14 of 34

4.4.5 The Contractor shall strive to recycle as much cardboard, paper, plastic, wood and metal as possible through the installation’s Qualified Recycling Program (QRP), and shall develop a strict recycling, trash and litter control program. The recycling and litter control program shall consist of supplying an adequate number of covered recycling, trash and litter receptacles in all appropriate locations. The QRP may be able to provide limited additional recycling containers and bins as required (call 661-277-1167 for coordination). The Contractor shall take precautions to prevent Foreign Object Debris (FOD) while working on or around the flight line. The Contractor will be responsible for removing all debris as a result of the contract activity.

4.5 Miscellaneous Paragraphs

4.5.1 Freedom of Information Act (FOIA). All official Government records affected by this agreement are subject to the provisions of the FOIA (5 U.S.C. 552/DoDM 5400.07_AFMAN33-302). Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

4.5.2 Controlled Unclassified Information (CUI)

(1) The Contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this agreement. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

(2) Any Contractor employee CUI training required under DoDI 5200.48 _Department of the Air Force Instruction 16-1403 Controlled Unclassified Information including initial and annual CUI training shall be accomplished following coordination with the COR local CUI authority.

4.5.3 Notification of Debarment/Suspension Status. The Contractor shall provide immediate notice to the CO/CA in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

4.5.4 Correspondence. The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project.

The Government issued contract number is to be referenced on all official/unofficial communication starting upon notice of contract award.

4.5.5 Post Award Conference. The Contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the Government.

4.5.6 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

4.6.7 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government. The Contractor must maintain and dispose of records following the requirements established in Air Force Instruction 33-322, Records Management, and Information Governance Program, specifically Chapters 1,2, 3, 4 Section 6.1 of Chapter 6 and Attachment 1. The Contractor must turn over all records to the Government upon completion of the contract unless otherwise directed by the CO. The Contractor may contact the Edwards AFB Records Management Office

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 15 of 34 at 661-277-3015 for training on records management at no cost as Contractor ensures compliance with federal, DoD and Air Force record keeping requirements.

4.5.8 Insurance. The Contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

4.5.9 Subcontracting. The Contractor shall ensure that any subcontractor providing services on behalf of the Contractor has been approved by the CO prior to any such performance. The subcontractor shall not have a negative performance history or be suspended or otherwise prohibited from doing business with the Government.

4.5.10 Data Rights. The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this agreement shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.5.11 Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and Contractor-furnished and Government-furnished facilities while performing any work under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911 via a base land line or via 661-277-4540 on a cell phone. The Contractor shall then notify the requiring activity and the COR/CO.

The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

4.5.12 Flightline Driving. Contractor personnel, prior to operating a vehicle on the airfield, must meet the requirements of DAFI 13-213, Airfield Driving, and must pass all required tests prior to issuance of an AF Form 483 and possess a valid state issued driver’s license and valid AF Form 483 while driving on the Airfield IAW DAFI 13-213 paras. 2.10., 3.3, & 3. 4.The Contractor shall maintain records of this training and make them available to COR.

4.5.13 Inclement Weather. If the base closes due to inclement weather, the Contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The Contractor will follow the local procedures for reporting inclement weather as advertised on local television and radio stations.

4.5.14 Section 508 Compliance. The Contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden is imposed on the agency.

4.6 Security

4.6.1.1 All Contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Base Defense Plan (BDP) 31, Volume I (the AFMAN and BDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the COR upon request). Vehicle

PWS for HVAC IWT Solicitation #FA930126Q0028 Page 16 of 34 registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity proofing and vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.6.1.2 Base Access. For Contractor personnel requiring frequent base access to perform work at Edwards AFB will be granted access via an Edwards AFB Form 496, Application for Defense Biometric Identification System (DBIDS) Card. The Prime Contractor shall submit a written request on company letterhead to the COR with the following information (prior to submitting a request for Base access via an Edwards AFB Form 496): 1) contract number, 2) location of work, 3) contract start and stop date (must be on or before contract’s expiration date), and

4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

4.6.1.3 It is recommended that the prime Contractor provides a copy of the request letter to each employee for verification purposes when the employee comes to the 412 CEG Security Manager Office at Building 3500 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

4.6.1.4 Base passes will be limited to the length of the contract not to exceed 3 years from the date the Edwards AFB Form 496 is submitted to the 412 CEG Security Office for signature.

4.6.1.5 The Edwards AFB Form 496 will be reviewed/approved by the COR, then taken by the Contractor employee to the Edwards AFB Visitor Control Center or Pass & Registration Office in Building 3000 for authentication and…