Attachment 1 - PWS.pdf

United States Department of Agriculture Agricultural Research Service

Performance Work Statement

Generator Annual Reliability Assessment and Load Bank Verification.

National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS

12/4/2025

Contents Project General Information

1.0 Description of Work

2.0 Background

3.0 Contractor Requirements

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project Generator Annual Reliability Assessment and Load Bank Verification.

General Information

1.0 Scope of Work

We need a contractor to provide an annual reliability assessment and load bank verification of our emergency generators and associated equipment over a five-year period. The contractor shall ensure compliance with all codes and manufacturer recommendations to maintain operational readiness. The contractor shall provide all necessary labor, materials, equipment, and supervision to perform the services on the generators at the Central Utility Plant (CUP).

2.0 Background

The National Bio and Agro-Defense Facility (NBAF) is the nation’s first integrated Agricultural and Zoonotic Disease, research, diagnostics, training, and evaluation (RDT&E) facility with the capability to address threats from High-Consequence Zoonotic Disease agents and Foreign Animal Disease (FAD) agents. As a result, the facility is designed to contain BSL-2 through BSL-4 research studies. Due to the nature of this facility, NBAF is seeking a company with extensive knowledge and expertise on emergency generators. Contractors associated with this work of the facility should fully understand the construction types, service and repair methods associated with these facilities. The areas requiring services are in a non-containable portion of the facility, on the NBAF campus at 1980 Denison Ave. Manhattan, KS. Downtime of the equipment during the service shall be kept to a minimum.

3.0 Contractor Requirements

3.1 Work Restrictions & Conditions

3.1.1 Site Security Access: Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main entrance gate and always wear a contractor/visitor identification badge while on the site. The ID badges will be turned in at the end of the workday. A current government-issued identification with a picture ID is required for entry. See 8.0 for additional security information.

3.1.2 All people accessing the site must complete an approximate one hour, NBAF Site Security and Safety Orientation. Site specific bio agent training is currently being developed. If development is completed during the duration of this contract training may be required for all people accessing the site.

3.1.3 Limited number of vehicles will be allowed access on the premises; contractor employee’s personal vehicles will be parked in the facilities main parking lot.

3.1.4 All contractor employees, including subcontractor employees, providing services for the NBAF shall read, acknowledge, and follow all applicable NBAF policies, SOPs, and guidelines.

3.1.5 Work shall be confined to the areas the service resides. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

3.1.6 Failure to comply with access requirements shall be adequate grounds for the removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

3.1.7 Work Hours: Regular work hours for the site are 8:00 am to 4:00 pm, Monday through Friday, excluding Government holidays.

3.1.8 Federal Holidays are listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

3.1.9 Work Outside Regular Work Hours: Work scheduled outside regular work hours including late hours, Saturdays, Sundays, and Government holidays requires Security approval in advance. Make application through the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

3.2 General Requirements / Tasks

3.2.1 The contractor shall furnish a detailed cost proposal, including all prime and sub pricing showing labor cost, material cost, OH and Profit and estimated service times to provide material and services as specified in the scope of work. The proposal shall indicate how many site visits are expected to complete the work and any associated travel costs. The proposal must be in whole dollars, no cents. Proposals containing cents will be rejected as non-responsive.

3.2.2 In addition to the detailed cost proposal, to be considered technically acceptable, the Contractor shall submit both resumes for the key personnel and two (2) case studies of examples of past projects that are similar in scope to this project, including contract information for reference.

3.2.3 The contractor may visit the site prior to submitting an offer to observe existing conditions and field verify extent of required work. No compensation will be provided for conditions that would be visible during an on-site visit for people experienced in performing this type of work. Contractors that have been onsite for previous work or site visits for related work do not need to revisit the site unless they wish to.

3.2.4 Contractor personnel’s conduct shall not reflect discredit upon USDA-ARS. The Contractor shall ensure that personnel conduct themselves and perform services in a professional, safe, and responsible manner and present a professional appearance.

3.2.5 Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

3.2.6 The contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.:

UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of award, or as determined by the authority having jurisdiction.

3.2.7 The contractor shall work with COR to ensure service is accomplished in a timely manner.

3.2.8 Service schedule indicating work hours, including the daily starting and stopping time, and days of the week the contractor proposes to carry out the work. Schedule shall cover the anticipated duration of work to complete the service. We will need calendar invites when the contractor is going to be on site ten (10) days prior to work on site. The service schedule needs to be sent out ten (10) days prior to work on site but approved by COR before it is sent out.

3.2.9 Provide a daily report indicating the extent of services rendered and results or efforts.

The report shall indicate any issues or components that need to be repaired/replaced beyond those identified in the scope of work. Also, provide the work that will take place in a calendar invite.

3.2.10 Shutoff of utilities, if required, shall be scheduled no less than fourteen (14) working days in advance.

3.2.11 The contractor shall protect the work, the site, and all existing property and structures within the limits of the service activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged conditions to the satisfaction of the COR.

3.2.12 The work performed under this contract shall be subject to continuous audit by

CO/COR/LM. Escorting subcontractors is exclusively the contractor’s responsibility;

Quality control is the exclusive responsibility of the contractor.

3.2.13 For all base and option year maintenance activities and services (hereafter, "Work") to be performed under this Contract, the Contractor shall develop and provide detailed, task-specific job plans and/or checklists for submission and approval which NBAF staff will utilize in NBAF’s Computerized Maintenance Management System (Maximo). This system shall serve as the official repository and system of record for all job plans and/or checklists.

3.2.13.1 The Contractor shall not commence any Work requiring a Job Plan and/or

Checklist until the COR has provided written approval. Approval by the COR shall not relieve the Contractor of its sole responsibility for the safety, quality, and performance of the Work in full compliance with all contract terms and applicable laws and regulations.

3.2.13.2 Any deviations or changes from approved Job Plans and/or checklists will require an updated submission for written approval by the COR before implementation. All completed Job Plans, Checklists and supplemental documentation shall be provided by the Contractor for record.

3.2.14 Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, confined space entry plan, safety plan or take other precautions as may be required by law or local authorities of the protection and security. Contractors are required at a minimum to wear hard hats, safety vests, long pants and work boots when on-site.

3.2.15 The contractor shall follow the site lock-out/tag-out (LOTO) policy and coordinate implementation of LOTO with the facility as needed. It should be scheduled 72 hours before the need of LOTO.

3.2.16 The work site shall always be kept clean and free of debris. Disposal of the old material or equipment is required. Restore disturbed areas to their original appearance and conditions. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

3.2.17 The contractor should invoice monthly and must be submitted through the federal invoice processing platform (IPP).

3.3 Service Requirements/Tasks

3.3.1.1 Generator Annual Reliability Assessment and Load Bank Verification.

3.3.1.1.1 Annual Reliability Assessment, Inspection and Testing Service:

1. The contractor shall do a complete annual inspection and testing of all seven generators, fuel systems and other associated equipment. They need to follow manufacturer recommendations to maintain reliability and operation integrity of all standby/emergency generators.

2. The contractor shall provide up to 24 hours of on-site generator and fuel system support services per contract year. On-site support shall be coordinated with the CUP supervisor and COR.

These hours may be used for troubleshooting, repairs, inspections, training or other support services as requested. This support will be regular hours (8am to 5pm) Monday through Friday.

3. After the inspection/testing the contractor is to provide detailed report, identify repairs, safety issues, anomalies and performance issues.

3.3.1.1.2 Load Bank Verification and Testing:

1. The testing needs to follow manufacturer/industry recommendations. In the past this has been a four-hour test for each generator, and the load is applied incrementally up to 100% of generators nameplate rating.

2. During the testing the contractor is to check every 15 minutes for voltage, amperage, hertz, oil pressure, fuel pressure, coolant temp, exhaust temp and to also visually inspect for leaks either on the generator or the fuel lines coming in etc.

3. After the test the contractor is to provide detailed testing results, load curve, identify anomalies and performance issues.

4. The contractor is responsible for bringing the load bank on-site, switching all electrical gear with USDA shadowing and hooking up all load bank wiring.

3.3.1.2 The contractor needs USDA approval before any work is performed.

3.3.1.3 The contractor needs to follow manufacturer's instructions and recommendations for the annual inspection/testing service and load bank testing.

3.3.1.4 As part of this effort, the contractor will need to submit detailed inspection/testing reports and recommendations from inspections/testing. Also, the contractor needs to provide a rough order of magnitude (ROM) for every repair needed.

4.0 Government Furnished

4.1 Please follow FAR 52.247-5 when using government furnished equipment with or without operators.

4.2 The Government will furnish a reasonable amount of electricity and water if requested. Access to a toilet facility will be provided by the Government. The Government can provide minimal craft labor assistance when needed.

5.0 Deliverables / Schedule

The Contract duration for a base year with four option years after receipt of award issued by Contracting Officer.

Key Deliverables Ite m No.

Deliverable / Item Title

Description Frequency Referen ce

Delivery Format

Due By

1 Service Schedule Schedule indicating work hours and days planned to work.

Calendar invites.

Preservice & at a minimum with each task

Ref.

PWS,

Section 3.2.8

PDF to COR 10 days prior to working onsite.

2 Daily Reports Documents and photo describing daily activities.

Each day of work

Ref.

PWS,

Section 3.2.9

PDF to COR Within 24 hrs. after the date(s) covered by the report

3 Load Bank Testing Report provide detailed testing results, load curve, identify

Preservice & at a minimum with each

Ref.

PWS,

Section Ref.

PDF to COR 14 days after work has been completed anomalies and performance issues task PWS, Section 3.3

7 Annual Inspection and Testing Service

Provide detailed report, identify repairs, safety issues, anomalies and performance issues

PDF to COR with each task

Ref.

PWS,

Section 3.3

PDF to COR 14 days after work has been completed

6.0 Performance Standards

6.1 System Reliability and Operational Integrity: Ensure all emergency/backup generators and associated equipment are operating correctly to maintain operational readiness. If deficiency/anomaly found, we need detailed repair with rough order of magnitude estimate.

6.2 Regulatory Compliance: The contractor must ensure that all generators remain in compliance with local, state, and federal regulations always.

6.3 Inspection and Testing Reports: The contractor provides detailed reports, testing results, load curve, identify repairs, safety issues, anomalies and performance issues support efficient operation and longevity of the systems.

7.0 Travel

Travel costs, flights and per diem, required to get qualified personnel to the facility for services shall be reflected on a separate cost line within the detailed cost proposal.

8.0 Contractor’s Key Personnel

This work needs to be completed by qualified (NFPA 110 and NFPA 70) Cummins generator technician/engineer.

9.0 Security Requirements

9.1.1 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this facility shall conform to the facility security regulations and any site training requirements. The Prime Contractor is required to provide an onsite escort of contractor employees or any representative of or agent of the contractor entering this facility and therefore shall be eligible to meet requirements to obtain either a local badge or PIV depending operational requirements and must complete the approximate two hour, NBAF Site Security and Safety Orientation.

Additionally, site specific bio agent training is currently being developed. When fully developed the training may be required for all people accessing the site. The Contractor shall provide all information required for background checks to meet facility access requirements as performed by the facility security office. Contractor personnel shall comply with all personal identity verification requirements as directed by USDA-ARS Security office. Each person accessing the site will be required to provide personal details, (full name, DOB, SSN, DL#) and will undergo a routine background check, such as a National Agency Check with additional inquiries, which may include a criminal and credit check. Details required for the check should be submitted to the security office NLT 5 days prior to the visit. Results of this check may be returned earlier. However, it should not be planned to have results earlier than 5 days. For non-U.S. Citizens requiring access, further checks are required that can delay processing up to 30 days or more. NBAF requires visitors to present government-issued identification for access to its campus. For visitors presenting a state-issued driver’s license or identification card, NBAF only accepts such documents if they are issued by states that are REAL ID compliant or have an extension from the US Department of Homeland Security. If the state that issued the license is listed as noncompliant without an extension, an alternate form of government-issued photo ID—such as a passport, Enhanced Driver’s License (EDL), or federal employee, or military identification card—may be presented to facilitate access. If, while on site the contractor/vendor will have access to sensitive information, they must complete a National Disclosure Agreement (NDA), along with the required training per USDA and, if applicable, Select Agent regulations. This training will most likely be completed by reviewing a series of slides covering the topics of the definition of controlled unclassified information (CUI), access, handling, distribution, storage, and destruction of CUI. Each person will acknowledge receiving and understanding the training on the NDA. The process should not exceed two hours.

9.1.2 Acknowledgement and completion of the NDA will be turned in with the form required for the background check. Results will be returned through the Contracting Officer or Contracting Officer Representative. Contractors need to follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property. Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs. The Contractor shall safeguard all USDA-ARS equipment, information and property provided for Contractor use.

9.1.3 Security Ingress/Egress for Contract Activities not requiring material delivery: Contractor Personnel, Small Tools & Equipment. The Main Entry Control Point (ECP) serves as the initial screening point for vehicles and visitors not requiring material delivery or large work vehicle access.

9.1.4 All Vehicles, equipment, and personnel will be confirmed for NBAF access. Upon confirmation, all vehicles and equipment will be thoroughly searched at the Main ECP.

Once cleared, visitors will be directed to park in the main lot and instructed to proceed to the Visitor Center.

9.1.5 Upon entry into the Visitor Center, visitors without a Long-Term Visitor Badge (LTVB) or contractor service provider badge/PIV will be issued a short-term visitors badge for the day of their visit. Visitors will be required to present valid REAL ID Act complaint identification and sign in on a Daily Visitor Log during processing. All badges must be worn above the waist in such a manner that the photo and expiration date are always clearly visible from the front. No items may be attached to the card or affixed to the holder that would obscure the information on the card.

9.1.6 Upon receipt of the short-term visitor badge, all visitors (including LTVB) and their belongings will be screened by guard personnel.

9.1.7 Upon successful screening, visitors will be escorted by either Contractor staff with a Contractor Service Provider Badge/PIV or an authorized USDA Escort to their designated work location.

9.1.8 Escorts must always maintain a line of sight of visitors and a 5:1 escort ratio.

9.1.9 Leaving the designated work areas, escorted visitors will turn their short-term visitor badges into the Visitor Center at the end of each day. They will then exit through the Main ECP. Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.

9.1.10 Security Ingress/Egress for Contract Activities requiring material delivery or work vehicle access: Contractor Personnel, Contract Vehicles, Tools, Equipment, Material Deliveries & Shipments. The Service ECP/Guard Post serves as the initial screening point for vehicles and visitors.

9.1.11 All Vehicles, equipment, and personnel will be confirmed for NBAF access. Upon confirmation, all vehicles and equipment will be thoroughly searched at the Service ECP.

Once cleared, visitors may be thoroughly screened by Security at the Service ECP or will be directed to park in the North Transshipping (TSSG) Parking Lot to undergo Security Screening within the Transshipping Building. Visitors will be required to sign in on a Daily Visitor Log during processing.

9.2 Following screening, visitors without a Long-Term Visitor Badge (LTVB) will be issued a short-term visitor’s badge and will be required to present valid REAL ID Act complaint identification and sign in on a Daily Visitor Log.

9.3 Escorted by either Contractor staff with a Local Badge/PIV or an authorized USDA Escort, visitors, vehicles, tools, equipment, and materials will enter NBAF through Gate 2, and travel to the designated delivery entry point(s).

9.4 Escort coordinates to meet an authorized USDA member at the designated delivery entry point(s).

This coordination will need to be done through contract COR.

9.4.1 Escort will be a card swipe (or card swipe and PIN) at the access control reader and escort visitors through the designated delivery entry point(s) into the work area.

9.4.2 Escorts must always maintain a line of sight of visitors and a 5:1 escort ratio.

9.4.3 Leaving the designated delivery entry points, escorted visitors will drive out of Gate 2.

Vehicles, equipment, tools, materials, and personnel are subject to additional Security Screening and egress procedures pending campus status.

9.4.4 Visitors without LTVBs will either be directed to park in the North TSSG parking lot to return their badge within Transshipping or will be directed to turn in their badge at the Service ECP. Once the Visitor Badge is returned, the visitor will then exit the respective area and leave the NBAF premises. Those with LTVB’s will leave the premises upon exiting Gate 2.

9.4.5 Visitors that are part of the delivery crew, but whom are not in the delivery vehicle will be subject to standard site access requirements utilizing the main Entry Control Point off Denison Avenue and screening by Security at the Visitors Center. Visitors will then be escorted from the Visitors Center, by a Contractor staff with a Local Badge/PIV or an authorized USDA Escort, to join the rest of the crew.

9.4.6 Security Ingress/Egress for Contract Activities requiring material delivery or work vehicle access and containment access: Contractor Personnel, Contract Vehicles, Tools, Equipment, Material Deliveries & Shipments requiring access through the Service ECP must follow all procedures outlined in Section 8.3. The Service ECP/Guard Post serves as the initial screening point for vehicles and visitors. After following processing procedures through the Service ECP, material delivery into containment is as follows:

9.4.7 Access/Egress of containment loading areas and activities within containment are subject to additional limitations, requirements and restrictions that will be determined, evaluated, and approved on a case-by-case basis.

9.4.8 All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status.

9.4.9 At no time can a direct path from outside the facility into containment occur.

9.4.10 Within containment, the containment cafeteria is the only authorized place to eat and drink. Food and Drink are only allowed to enter containment through the cafeteria pass through box via the warming kitchen.

9.4.11 All Contractor Staff and Visitors will be required to check their phones into a locker outside of containment prior to entering containment.

9.4.12 Radio can be signed out for communication within containment. The radios must stay within containment.

9.4.13 Escorts must always maintain a line of sight of visitors and a 5:1 escort ratio.

9.4.14 Leaving the designated delivery entry points, escorted visitors will drive out of Gate 2.

Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.

9.4.15 Visitors without LTVBs will either be directed to park in the North TSSG parking lot to return their badge within Transshipping or will be directed to turn in their badge at the Service ECP. Once the Visitor Badge is returned, the visitor will then exit the respective area and leave the NBAF premises. Those with LTVB’s will leave the premises upon exiting Gate 2.

9.4.16 Visitors that are part of the delivery crew, but whom are not in the delivery vehicle will be subject to standard site access requirements utilizing the main Entry Control Point off Denison Avenue and screening by Security at the Visitors Center. Visitors will then be escorted from the Visitors Center, by a Contractor staff with a Local Badge/PIV or an authorized USDA Escort, to join the rest of the crew.

9.5 Crews with minimal tools, equipment, & materials- Containment Access through Shower Block and Security Checkpoint:

9.6 All Contractor Staff and Visitors will follow the NBAF Facility SOP for access to the Main Lab.

9.7 Access/Egress of containment areas and activities within containment are subject to additional limitations, requirements and restrictions that will be determined, evaluated, and approved on a case-by-case basis.

9.8 All Contractor Staff and Visitors will be required to check their phones into a locker outside of containment.

9.9 All Contractor Staff and Visitors will be screened and confirmed by Security for access into containment.

9.10 All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status.

9.11 Security will have all Contractor Staff and Visitors sign the visitor log once cleared for access.

9.12 All Contractor Staff and Visitors will be escorted into containment and throughout by an authorized

USDA employee with containment access.

9.13 Upon Leaving containment, All Contractor Staff and Visitors will sign out on the visitor log.

10.0 Attachments: Generator Technical Exhibit (TE)

11.0 Performance Requirement Measures:

Performance Objective

Required Task or Deliverable

Performance Standard

Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

PWS Item 3.2.6– Service Schedule

Schedule indicating work hours, days planned to work, and calendar invites per detail in section 3.2.8.

Complete schedule and calendar invite details in section 3.2.8

COR and End Users receive the schedule and calendar invite

Monthly payment will be made when schedule and calendar invites completed per detail in section 3.2.8 submitted and approved.

PWS Item 3.3- Load Bank Testing and Annual Reports

Load bank and annual reports per detail in section 3.3

Perform Load bank and annual service per detail in section 3.3

COR and End Users will review the reports

Payment will be made for reports (per details in section 3.3) submitted and approved in PDF format.

PWS Item 6.0 – Performance Standards

Will be evaluated on Generator operational readiness, Compliance and reports details per section 6.0

Completed performance standards per detail in section 6.0.

COR and End Users will evaluate the performance standards.

Payment will be made when the contractor has completed the performance standards per detail in section 6.0.