Attachment 1- PWS.pdf

Commander, Navy Region Southwest Port Operations

Performance Work Statement Harbor Pilot Services for Naval Base Ventura County, CA

1.0 Introduction

1.1 The Port Operations program for the Commander, Navy Region Southwest requires the Contractor services to provide Harbor Pilot Services for safe movements of all incoming and outgoing U.S.

military vessels within Naval Base Ventura County (NBVC), Oxnard Harbor, in Port Hueneme, California.

2.0 Scope and Services Required:

2.1 Harbor Pilot Services are required for the safe movements of all U.S. military vessels, lighters, barges, floating cranes, and target ships under tow or self-propelled within NBVC harbor. All Contractor Harbor

2.2 All contractor Harbor Pilots shall have a current ‘Masters License’ with “First Class Pilot Endorsement for Port Hueneme California’ from the United States Coast Guard (USCG).

3.0 Period of Performance

3.1 The period of performance shall be one (1) Base Year commencing 01 December 2025 through 30

November 30, 2026, followed by four (4) Option Years.

Description Begin Date End Date Base Period December 1, 2025 November 30, 2026 Option Year One December 1, 2026 November 30, 2027 Option Year two December 1, 2027 November 30, 2028 Option Year Three December 1, 2028 November 30, 2029 Option Year Four December 1, 2029 November 30, 2030

4.0 Hours of Operation

4.1 Various depending on ship requirements.

4.2 . Pilots are expected to be available twenty-four (24) hours a day, including weekend and Federal holidays.

4.3 The government will provide a two (2) hour notice to the Contractor of the need for Harbor Pilot

Services.

5.0 Place of Performance

5.1 The place of performance is Naval Base Ventura County, Port Hueneme Harbor California.

6.0 Security Clearance

Work under this contract requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974. In addition to the security requirements below, Contractors performing work under this contract shall meet the following criteria: Per SECNAV M-5510.30, all individuals with access to PII or Privacy Act information shall be US Citizens; therefore, US Citizenship is a requirement. In all cases contract employees shall meet eligibility requirements for a position of trust at a minimum. The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor shall not disclose and shall safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, classified information, and all Government personnel work products that are obtained or generated in the performance of this contract.

Contractor employees are required to have National Agency Check, Local Agency Check and Local Credit Check (NACLC) investigation at a minimum in accordance with DoD Instruction 8500.2. Local Agency Check and Local Credit Check must be submitted and results received prior to commencement of work. A security clearance may also be required to perform work under this contract.

AN "UNFAVORABLE" OR "NO DETERMINATION" ADJUDICATION OF THE CONTRACTOR

EMPLOYEES INVESTIGATION WILL RESULT IN IMMEDIATE TERMINATION OF ACCESS TO THE

WORK.SPACE AND RECORDS.

Purpose: Reference is hereby made to Navy awarded contracts requiring Contractor access to Navy information systems, SBU information, areas critical to the operations of the command, and/or classified information. Although these contracts may not be classified, Contractor employees shall be required to have obtained a favorably adjudicated National Agency Check with Local Agency and Credit Checks (NACLC) determination at a minimum. The Department of the Navy (DoN) has determined that all DoN Information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee's trustworthiness. Therefore, all personnel accessing DoN Computer systems must undergo investigation for a position of trust to verify their trustworthiness. Also, Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations for facility access only will be required on the Contractor employees. The following addresses those requirements for Security.

NO FOREIGN NATIONAL SHALL BE EMPLOYED ON THIS GOVERNMENT CONTRACT.

This clause does not apply to employees hired overseas In accordance with Status of Forces Agreements, Diplomatic (memorandums) of understanding or other Host Nation Agreements. Employees hired under these agreements are subject to local pre-employment checks.

"Each Contractor employee shall comply with the HSPD-12 E-Verify Federal Acquisition Regulations FAR Clause 52.222-54 Employment Eligibility Verification".

All Contractors, working within DoN Spaces must be entered into the Joint Personnel Adjudication System (JPAS), and then owned by their contracting company facility security officer (FSO). The receiving command Security Manager will then service those individuals in JPAS for tracking and monitoring of their investigation status.

Ifno previous investigation exists the Contractor personnel shall complete the requirement for a NACLC.

NACLC's for positions of trust will be processed through the receiving command Security Manager.

Investigative requirements for DoN Contractor personnel requiring access to classified information are managed under the National Industrial Security Program (NISP). Requests for investigation of Contractor personnel for security clearance eligibility are processed by the Office of Personnel Management (OPM) and adjudicated by Defense Industrial Security Clearance Office (DISCO). When Sensitive Compartmented Information (SCI) access is at issue, the Department of the Navy Central Adjudication Facility (DoNCAF) is the adjudicative authority for all DoN Contractor personnel requiring SCI access eligibility.

The Contractor shall ensure that a complete security package, (SF-85, SF-85P, SF-86 and FD258 2 copies) are submitted to the Command Security Officer receiving the contracted services in order for the Security Officer to conduct a suitability review of the submitted investigative forms.

The Contractor FSO or security representative shall ensure that individuals assigned to the command are U.S.

citizens and will ensure completion of the SF-85P or SF-86. The SF-85P or SF-86 along with the original signed release statements and two applicant fingerprint cards (FD 258) will be forwarded to the receiving command Security Manager at least one week prior to reporting for duty.

Personnel cannot be properly processed and provided system access prior to their reporting date without receiving the investigative paperwork one week prior.

For contracts requiring a position of trust the Command Security Officer will submit the forms for a position of trust. For classified contracts the Contractor FSO will submit the SF-86 to OPM for processing and eventual adjudication by DISCO.

The completed SF-85P or SF-86 will be reviewed by the receiving command Security Manager for completeness, accuracy and suitability prior to the submission. If the Contractor appears suitable after the questionnaire has been reviewed, the request will be forwarded to OPM.

The completed SF-85P or SF-86 along with attachments will be forwarded to the Office of Personnel Management (OPM) who will conduct the NACI investigation or equivalent. All contract personnel will in-process with the receiving command Security Manager and Information Assurance Manager upon arrival to the command and will out-process prior to their departure.

Please note: When processing a Questionnaire for National Security Positions, the applicants can only access thee- QIP system if they have been instructed to do so by an appropriate official at sponsoring agency.

Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official. The e-QIP software can be accessed at the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/index.asp or http://www.dss.mil the Contractor shall provide the completed Questionnaire for Public Trust Positions or Questionnaire for National Security Positions with the original signed release statements and two applicant fingerprint cards (FD 258) to the receiving command Security Manager for suitability determination. The receiving command Security Manager will review the form for completeness, accuracy and suitability issues, and forward to OPM as detailed on the OPM website. Applicants can obtain an SF- 86 or SF-85P by visiting the Office of Personnel Management (OPM) website located at: http://www.opm.gov/forms/html/sf.asp. The responsibility for providing the fingerprint cards rests with the Contractor.

The Department of the Navy Central Adjudication Facility will provide the completed investigation to the receiving command Security Manager for the determination in cases where a favorable determination cannot be reached due to the discovery of potentially derogatory information. The command will provide written notification to the Contractor advising whether or not the Contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information. Determinations are the sole prerogative of the commanding officer of the sponsor activity. If the commanding officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required.

The Contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure. Security clearance requirements are defined in the DD-254 of the basic contract for those contracts that will require employees to handle classified information.

The FSO will ensure that the SAAR-N is forwarded to the receiving command Security Manager for receipt at least one week prior to the start date for the individual.

"ALL AUTHORIZED USERS OF DoD INFORMATION SYSTEMS SHALL RECEIVE INITIAL

INFORMATION ASSURANCE IA ORIENTATION AS A CONDITION OF ACCESS AND THEREAFTER

MUST COMPLETE ANNUAL IA REFRESHER AWARENESS TRAINING TO MAINTAIN AN ACTIVE

USER ACCOUNT."

Pre-employment Clearance Action: Employees requiring access to classified information, upon reporting to their position, will be read into access by the local command security representative. A local classified material handling indoctrination will take place at that time.

The 1-9 form lists acceptable forms of identification that can be provided to prove U.S. citizenship. Dual citizens are required to renounce their secondary citizenship in order to work for the U.S. Government.

Citizenship can be renounced by turning in the foreign national passport to a Government security officer for destruction or to the originating embassy of the passport. Individuals should request a signed affidavit from their embassy recognizing the renouncing of their citizenship.

Acceptable Proof of Citizenship

a. For individuals born in the United States, a birth certificate is the primary and preferred means of citizenship verification. Acceptable certificates must show that the birth record was filed shortly after birth and it must be certified with the registrar's signature. It must bear the raised, impressed, or multicolored seal of the registrar's office. The only exception is if a state or other jurisdiction does not issue such seals as a matter of policy. Uncertified copies of birth certificates are not acceptable. A delayed birth certificate is one created when a record was filed more than one year after the date of birth. Such a certificate is acceptable if it shows that the report of birth was supported by acceptable secondary evidence of birth. Secondary evidence may include: baptismal or circumcision certificates, hospital birth records, or affidavits of persons having personal knowledge about the facts of birth. Other documentary evidence can be early census, school, or family bible records, newspaper files, or insurance papers. All documents submitted as evidence of birth in the U.S. shall be original or certified documents.

b. If the individual claims citizenship by naturalization, a certificate of naturalization is acceptable proof of citizenship.

c. A Passport, current or expired, is acceptable proof of citizenship.

d. A Record of Military Processing - Armed Forces of the United States (DD Form 1966) is acceptable proof of citizenship, provided it reflects U.S. citizenship.

e. If Citizenship is from the Island of Puerto Rico; see Puerto Rico Birth Certificates Law 19lof2009, at web site http://www.prfaa.com/birthcertificates/.

f. If citizenship was acquired by birth abroad to a U.S. citizen parent or parents, the following are acceptable evidence:

(1) A Certificate of Citizenship issued by the Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) or its predecessor organization.

(2) A Report of Birth Abroad of a Citizen of the United States of America

(3) A Certificate of Birth.

All work is expected to be unclassified or unclassified sensitive data including Personally Identifiable Information (PII). The Contractor shall meet all requirements of the Privacy Act; DOD 5239 & 8570 instructions. No requirement exists for the handling of classified data.

7.0 Government Furnished Property

7.1 N/A

8.0 Points of Contact

8.1 Port Operations, Regional Program Director, Mr. John Loth, (619) 556-4468, Email:

john.m.loth.civ@us.navy.mil

8.2 The Government Contracting Officers Representative (COR) for this contract is Mr. Larry Whiteman, Phone: (619) 322-4771, Email: larry.r.whiteman.civ@us.navy.mil

8.3 Technical Advisor to the COR for this contract is Mr. Glenn A. Marshall, Phone (805) 982-6929.

Email: glenn.a.marshall@navy.mil

9.0 Statement of Work

9.1 Contractor shall provide all equipment and material necessary to accomplish all docking services, and movements of U.S. military vessels and barges into position at predestinated berths.

9.2 Contractor shall provide all services for U.S. military vessels and lighters arriving or departing and berth shifting within the NBVC harbor. These vessels may include but are not limited to ships, barges, floating cranes, and target ships under tow or self-propelled.

9.3 Harbor Pilot services shall be assigned to Contractor employees at the discretion of the NBVC Port

Operations Installation Program Director (IPD), who may direct any vessel to take a Harbor Pilot at any time conditions warrant such action. The Contractor has the right to refuse to perform pilotage when any vessel has been berthed and remains in jeopardy of stranding, collision, or due to adverse weather conditions.

9.4 The Contractor shall comply with all Licensing, Navigational Safety, and United States Coast Guard

(USCG) regulations, applicable to all vessel movements in the Oxnard Harbor District Tariff.

9.5 The Contractor shall provide all required services upon issuance of this contract. When scheduling

Piloting Services the Port Operations NBVC Installation Program Director (IPD) will include the name of the vessel, class, overall length, time, and date, to include the type of move (arriving, departing, or intra-harbor).

9.6 The Contractor shall be required to provide proof of current ‘Masters License’ with ‘First Class Pilot

Endorsement for Port Hueneme California’ from the USCG. Licenses shall be and remain in file at the Contractor’s office for immediate review by the Government throughout the life of the contract.

9.7 Rates:

9.7.1 Pilotage charges will be assessed in accordance with the per gross registered ton, in accordance with the most recent Oxnard Harbor District Port of Hueneme tariff, cost in addition to charge assessed on the overall length of the vessel according to the following tables found at https://www.portofhueneme.org/port-tariff/

9.7.2 The applicable current rates can be found at the OXNARD HARBOR DISTRICT PORT OF HUENEME tariff at https://www.portofhueneme.org/port-tariff/

9.8 Cancelations and Delays:

9.8.1 The government will give at a minimum a two (2) hour notice to the Contractor in the event of need for cancellation or delay of a movement requirement. This will be at no cost to the government.

9.8.2 During the performance of this contract a cancelation or delay of a scheduled movement within two hours before performance the government will be subject to a fixed cancelation or delay fees for the scheduled movement.

10.0 SKILLS AND KNOWLEDGE: All contractor Harbor Pilots performing under this contract shall possess the following knowledge, skills, and abilities:

10.1 Experience:

10.1.1 Experience in piloting submarines, ships and other vessels to include embarkation and disembarkation operations in a seaway.

10.1.2 Have specific experience and knowledge in the turning characteristics of submarines, submarine mooring, line handling, seamanship, effects of wind, harbor tides, and currents and its effect with piloting.

10.1.3 Shall be intimately knowledgeable in navigational rules and regulations. The Contractor shall have expert knowledge of ship handling methods for maneuvering vessels of various characteristics in close quarters and have a thorough knowledge of and demonstrated skill in using tugs for handling both powered and cold iron vessels of various tonnages.

10.1.4 Shall have a detailed and specialized knowledge of local geography, weather, tides, currents, navigation hazards, local waterborne traffic and local aids to navigation.

10.2 Non - Personal Service Statement

10.2.1 Contractor employees performing services under this contract shall be controlled, directed and supervised by management personnel of the Contractor. Contractor management shall ensure that employees properly comply with the performance work standards as outlined in the Performance Work Statement. Contractor employees shall perform their duties independent of and without the supervision of any Government official or other Defense Contractor. The tasks, duties and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any Contractor employees creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

10.3 Personal Qualifications:

10.3.1 The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this Performance Work Statement. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each Contractor employee shall contain experience directly related to the tasks and functions he/she is intended to perform under this contract.

10.3.2 The Government reserves the right, during the life of this contract order, to request work histories on any Contractor employee to verify compliance with the above requirements;

additionally, the government reserves the right to review resumes of Contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in the performance of work shall be fully capable of performing the contemplated functions of the respective labor categories in an efficient, reliable, and professional manner.

11.0 QUALIFICATIONS:

11.1 All Pilots shall have at a minimum a Masters License’ with ‘First Class Pilot Endorsement for

Port Hueneme California’ from the USCG.

11.2 All Pilots shall have a valid United States Coast Guard first-class unlimited pilot's license covering all the waters of for Port Hueneme California.

11.3 All Pilots shall have a current U.S. Coast Guard issued master's license for steam and motor vessels of not less than 1,600 gross tons.

11.4 All Pilots shall provide proof of current licenses. These licenses shall be and remain on file at the

Contractor's office for immediate review by the Government during the period of the contract.

11.5 Pilot shall have a minimum of three (3) years of piloting experience. Of those three (3) years of experience, three (3) years shall be either directly related to the piloting of submarines and ships of various classes and tonnage via various seaway or channels; or, a minimum of three (3) years of piloting experience and complete an approved training program that covers the piloting of submarines and other naval vessels of various classes and tonnage.

11.6 Pilot shall have a minimum of three (3) years of experience in safely docking, undocking and piloting submarines and ships of various classes and tonnage with tugs.

11.7 Pilot shall have three (3) years of experience in handling military vessels and all classes of naval submarines.

11.8 All Pilots shall be an Authorized Pilot designated by the Port of Hueneme Pilots Association to provide piloting services to vessels that enter, leave or shift within the port.

Reports

11.9 The contractor shall be responsible for providing a verbal report to the NBVC Port Operations Installation Program Director (IPD) upon completion of scheduled movements by telephone notification.

A. Invoices for supplies or services furnished in response to oral orders will be accompanied with a received copy of each related delivery ticket.

14.0 MONTHLY INVOICES

14.1 The contractor shall be responsible for submitting monthly invoices inclusive of all services preformed services under the contract itemizing any and all applicable costs and/or fees.

15.0 PAYMENT TERMS

15.1 FORM OF PAYMENT:

15.2 WAWF