Attachment 1 - PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

NONPERSONAL SERVICE CONTRACT

WHITEMAN AFB CA

Catholic Music Director and Accompanist

19 Feb 2025

1. CONTRACTOR POSITION TITLE: Catholic Music Director and Accompanist

2. Scope of Responsibilities:

2.1 The Music Director and Accompanist shall lead music according to the traditions of

Catholic worship. This may include selecting worship songs for congregational singing, offertories, catholic style religious music and special selections. The Music Director shall perform at music team’s rehearsals as directed by the schedule of services. Support service member’s rights for religious expression and freedom as provided by the First Amendment to the U.S. Constitution by providing opportunities for service members to freely practice their religion.

3. EDUCATION AND EXPERIENCE QUALIFICATIONS:

3.1 The applicant shall provide a resume.

3.2 The applicant’s resume shall include one (1) work related references from individuals who have supervised applicant working in the field of music ministry. The references provided will be contacted to confirm experience/qualifications for technical acceptability.

The resume shall clearly demonstrate the proposed Music Director meets the following qualifications.

3.3 The applicant shall demonstrate a basic knowledge of the Christian Faith (Catholic) and be familiar with the musical traditions/customs of the Catholic community.

3.4 The applicant shall have training and experience in worship planning and have musical instrument abilities. He or she shall have the ability to direct, produce, and arrange as needed.

3.5 The applicant shall be able to read sheet music, play the keyboard and/or guitar with tempo, rhythm for a medium to large congregation.

3.6 The applicant will be proficient in: Quality vocal performance, able to learn new music via sheet music (preferred) or cords (acceptable), able to sight-read & perform vocal sheet music, able to play a minimum of one musical instrument, recruit talented volunteer musicians and vocalists of all ages, build cohesive music teams/choirs, effectively leading congregational worship (determined by video or in person). Will require an in-person audition.

3.7 The applicant shall be able to lead a music team to perform a wide variety of Catholic worship music. Shall have Technical Proficiency in: familiarity with operating sound systems required for worship team instrumentalists and vocalists (to include music teams/choirs/canters); familiarity with operating worship music projection systems to include computers and projectors.

3.8. The applicant shall undergo an in-person audition as scheduled by the COR and assigned

Catholic chaplain and/or designee to ensure the contractor performing the contract possesses the education and experience to fulfill the contract. Audition music selection will be offered within one week of scheduled audition prior to decision of contract award.

4. GENERAL RESPONSIBILITIES: Catholic Music Director and Accompanist shall:

4.1 Execute all assigned duties and responsibilities under the leadership of the

Catholic Chaplain.

4.2 Adhere to, and comply with all federal, state, and local laws/regulations as well as any applicable Air Force Instructions and Chapel Operating Instructions.

4.3 Possess and demonstrate the ability to work cooperatively with chapel staff, volunteer and members of other faith groups for ecumenical activities.

4.4 Undergo successful background checks as directed by DoDI 1402.5 Criminal History

Background Checks on Individuals in Child Care Services.

4.5 Under the leadership of the Catholic Chaplain, establish a regular schedule of work.

4.6 For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor shall not be retained and will be surrendered immediately to an appropriate Government authority.

4.7 Reporting Requirements. The contractor shall immediately report to an appropriate government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified for unclassified defense information.

4.8 Key Control. The contractor shall establish and implement methods to ensure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report any occurrences of lost keys to

Quality Assurance Personnel.

4.9 Physical Security. The contractor will be responsible for safeguarding all government property and controlled forms provided for use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

5. SPECIFIC RESPONSIBILITIES: The Catholic Music Director and Accompanist shall:

5.1 Be responsible for leading and providing Music at the Catholic Service.

5.2 Work in conjunction with the Catholic Chaplain or designee to coordinate and plan for all Catholic Worship Services, to include Sunday morning Mass and special events as directed by the Catholic Chaplain or designee.

5.3 Directs worship with guidance from the Catholic Chaplain or designee.

5.4 Work with the Catholic Chaplain or designee on a weekly basis to pick out songs that are fitting and appropriate for Catholic Service, and in accordance with the

Catholic Chaplain’s vision.

5.5 Will be responsible for conducting rehearsals (at least) once a week but cannot be on the same day as worship service.

5.6 Have all songs selected and distributed to the Worship Team or choir no later than

24 hours prior to rehearsal so that sufficient time is given to prepare and rehearse the music individually.

5.7 Assist in set up and tear down of musical equipment for each worship service as required.

5.8 Arrive NLT 10 minutes prior to any rehearsal, and NLT 30 minutes to any service or special event. The Contractor shall maintain a written log of work performed under this contract.

6. HOURS/UNITS OF WORK:

6.1 The Contractor will be paid per unit (which can be up to two hours) according to the Non-

Personal Service Agreement. A unit is defined as one worship service, rehearsal, or meeting up to 123 units per year.

Annual Total 123 (Units)

7. REPLACEMENTS:

7.1 Contractor is responsible for continuous contract performance through contract period.

Replacements may not be long-term (defined as more than 2 weeks), or on a consistently recurring basis (i.e. every other week, 3 Sundays of each month, etc.), but only for required short-term absences of a personal nature (i.e. sickness, vacation, family emergency, etc.). Subcontractor candidates shall meet the qualifications listed above and be deemed an agreeable substitute by the chaplain in charge of the service and/or the

Deputy Wing Chaplain.

7.2 The government reserves the right to refuse any candidate if he or she does not meet all required qualifications.

7.3 Replacements shall be submitted and approved at least two weeks in advance of planned absences.

7.4 The applicant is required to establish a contingency plan for the Chaplain’s service in the event of an emergency or unforeseen circumstances that may prevent the fulfillment of duties.

8. THE WING CHAPLAIN WILL:

8.1 Review the contract annually to consider 1 yr. option periods.

8.2 Ensures the rate of payment for the services is described in the PWS in 12 monthly installments.

9. EQUIPMENT AND SUPPLIES:

9.1 All equipment needed to fulfill this statement of work will be provided by the Whiteman

AFB Chaplain Corps. A computer, computer program, work area, any additional office equipment, standard office supplies (pens, paper, paperclips, staples, etc.), and internal funds request and processing forms will be provided by the Whiteman AFB Chapel.

Training/workshops may be funded with CTOF if the Catholic Chaplain deems that it will directly improve performance as Catholic Music Director and Accompanist. The contractor coordinates all support requirements with the Superintendent or a designated representative.

10. QUALITY ASSURANCE:

10.1 The Superintendent or designee will monitor and inspect the contractor’s contract compliance. The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance.