Attachment 1 PWS.pdf

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Cleaning Hoods and Ducts at Kunsan AB

General Information

1. GENERAL: This is a services contract to provide cleaning service for hoods and ducts systems on Kunsan AB, Korea. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform cleaning of hoods and ducts at dining facilities as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2 Background: The number of dining facilities on Kunsan AB is 8 buildings, including 11 commercial cooking areas. Each dining facility has a different brand of ventilation hood system as well as different size. The provided Technical Exhibit #1 & attachment #1 shall be used only as rough estimated workloads for contractors.

1.3 Objectives: To provide cleaning kitchen hoods and ducts system service at Kunsan AB.

1.4 Scope: The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, expendable materials, and other items and services necessary to clean kitchen hoods and ducts as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The contractor shall be responsible to perform the requirements and services of this PWS to the levels and standards in strict accordance with all of the terms and conditions of this contract hereinafter specified and ROK Government Laws and Regulations.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12- month option years. The Period of Performance reads as follows:

Base Year : 17 July 2024 ~ 16 December 2024 Option Year I : 17 December 2024 ~ 16 December 2025 Option Year II : 17 December 2025 ~ 16 December 2026 Option Year III : 17 December 2026 ~ 16 December 2027 Option Year IV : 17 December 2027 ~ 16 December 2028

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor is required to submit a Quality Control Plan within 10 calendar days after the contract award date. An updated copy of the Contractor’s plan shall be provided to the Contracting Officer and COR as changes occur. The contractor shall at minimum use the format below to measure each line item in the Performance Requirements Summary (PRS) table. For any changes to the original QC plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Objective PERFORMANCE

STANDARD

What level of performance is required to meet the Performance Objective or Task?

CONTRACTOR

PERFORMANCE

STANDARD

What level of performance is required to meet the Performance Objective or Task?

Performance Threshold

Contractor

WHAT/DATA

SOURCE

What are you going to inspect?

HOW/

METHOD OF

ASSESSMENT

How are you going to inspect

Contractor

CALCULATION

How will you determine if the AQL and Standard are being achieved?

Quality 1.6.1 Quality Control

Contractor 100% Contractor 100% Pass/Fail

Control Plan

Plan (QCP) and the submit based on submits based Inspection quality control actions

PWS on PWS required to requirement requirement.

successfully meet the term of the PWS.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not expected to perform normal cleaning services on the holidays listed below. The contractor shall not receive any compensation from the Government for work performed on a Saturday, Sunday, or holiday, unless the Contracting Officer issued a prior written request for that work.

ROK Legal Holidays 1 and 2 January - New Year’s Day 31 December, 1 and 2 January on the Lunar Calendar - Lunar New Year’s Day 1 March - Independence Movement Day 9 March – Presidential Election 1 May - Labor Day 5 May - Children's Day 8 May – Buddha’s Birthday 6 June - Memorial Day 15 August - Liberation Day 9, 10, 11, 12 Sep Chuseok Day 3 Oct – National Day 9 Oct – Hangeul Proclamation Day 11 Nov – KEU Foundation Day 25 Dec – Christmas Day

U.S. Federal Holidays 1 January - New Year's Day 3rd Monday, January - Dr. King’s Birthday 3rd Monday, February - President's Day Last Monday, May - Memorial Day 20 June - Juneteenth 4 July - Independence Day 1st Monday, September - Labor Day 2nd Monday, October - Indigenous Day 11 November - Veterans' Day 4th Thursday, November - Thanksgiving Day 25 December - Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0500-2300 hours, Monday thru Friday except for days when Government facilities area closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Environmental Requirement

Contractor shall ensure all workers are familiar with the goals of the Kunsan AB Environmental Management System (EMS) as stated in the installation’s Environmental Policy Statement and have an awareness of EMS. The Environmental Policy Statement commits the installation 1) to compliance with the requirements of USFK regulation 201-1 and other applicable legal and policy requirements, 2) for continued environmental improvement and pollution prevention, 3) to reduce risk from environmental impacts of base activities, and 4) understanding that everyone on the installation is responsible for complying with the environmental regulations. The Contractor's work under this contract shall conform with all operational controls identified in Kunsan AB EMS and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the EMS. Where environmental training is required for contractor employees to complete contract tasks, the Contractor shall provide proof of completion of training to the contracting officer when requested.

1.6.5.1 Air Emission

Dust Control: The Contractor shall take appropriate measures to minimize the generation of dust as a result of their works, operations and activities IAW Korea Environmental Governing Standard (KEGS) Section 2-3.l during and after construction until the site is reclaimed. These measures shall include regular and effective treatment of gravel roads and working areas as shows below in KEGS Table 2-7 ‘Best Management Practice for Dust Reduction’, use of dust extractors on drilling equipment, wet drilling equipment and operation, water sprays on aggregate crushing and screening operation etc. Dump trucks to be used in the transportation of materials are to be fitted with tarpaulins to prevent dust or other material spilling during transportation.

Ozone Depleting Substance (ODS) Control: The Contractor is prohibited from installing any new equipment using Class I & II ODS. The contractor shall not intentionally release any Class I or Class II ODS refrigerant while maintaining, servicing, repairing, or disposing of appliances, industrial process refrigeration units, air conditioning units, or motor vehicle air conditioners.

Contractor shall collect refrigerant from all potential sources, including, but not limited to, air conditioners, refrigerators, freezers, and chillers, found remaining in the work areas prior to commencing removal or demolition. If collection is not possible, all equipment containing chemical refrigerants shall be appropriately moved and placed into segregated storage areas for either re-use or recycling.

Volatile Organic Compound Control: The contractor shall use low concentration volatile organic compound (VOC) materials where possible to reduce/minimize VOC emissions and maintain fossil fuel burning equipment to reduce nitrogen oxides emissions in an effort to not increase ambient ozone levels.

1.6.5.2 Storm water Pollution Prevention Measures

The Contractor shall ensure all workers are familiar with the applicable Storm water Pollution Prevention Best Management Practices in KEGS Section 4-3.f (1) and Table 4-8. Hazardous materials must be stored indoors, in non-rusty drums or under a man-made cover sufficient to provide protection from sun, wind, and precipitation events and painting clean-up materials (thinners, reinstates) must be captured. Oil leaks or spills from all equipment and vehicles must be captured using drip pans. Spill response pads and booms must be available where hazardous materials, including fuel, are stored, used and transferred.

Sediment, trash, litter, wash water and any solid objects must be kept out of the storm water sewers.

Contractors will implement Air Force Civil Engineer Support Agency (AFCESA) ETL 03-1, Storm Water Construction Standards, specifically Sections 7, 8, 9 & 10, excluding CONUS requirements in 8.5, 8.5.1, 8.5.2.

1.6.5.3 Erosion and Sediment Control

Contractor is required to submit an erosion control plan to 8 CES/CEIE for approval prior to any site work. The erosion control plan is required to implement erosion control IAW the KEGS, the Kunsan AB Storm Water Pollution Prevention Plan and the Kunsan AB Integrated Natural Resources Management Plan, including site stabilization in accordance with KEGS Section 13-3, j. Key elements to address are the control of dust, prevention of sediment leaving the site and on roads, vegetation cover and slope stabilization. Some examples of control methods include silt fences, terraces, interceptor channels, sediment traps, inlet and outfall protection, diversion channels and sedimentation basins. Any temporary measures shall be removed after the area has been stabilized. 8 CES/CEIE will inspect construction sites to ensure the approved erosion control measures are implemented, adequate and effective.

1.6.5.4 Hazardous Materials

The Contractor using hazardous materials (HAZMAT) on base must comply with the authorization procedures IAW AFI 32-7086, Hazardous Materials Management. Prior to commencement of the project, the Contractor shall submit the information and AF Form 3952, Chemical Hazardous Material Request Authorization (including Safety Data Sheets, formally known as material safety data sheets, written in English and Hangul) to obtain HAZMAT usage approval from the CE Environmental Office. The Contractor shall submit a current monthly quantitative and qualitative inventory of all HAZMAT brought onto the installation to Environmental Office beginning within 5 days after the first HAZMAT are delivered. The monthly inventory must include the following: name of HAZMAT and a common name, if applicable; major use of HAZMAT (paint, lubricant, adhesive, etc.); quantity (number of containers and volume of each container); and verification that the shelf-life has not expired. The approved AF Form 3952, and SDSs for all HAZMAT must be on file near the HAZMAT storage area. After the contracted work is completed and before contract closeout, the Contractor must remove all HAZMAT from the installation and arrange a final environmental site-visit so 8 CES/CEIE personnel can inspect the area for HAZMAT spills or solid waste violations.

The Contractor is required to store HAZMAT in accordance with requirements in Chapter 5 of the KEGS and other DoD policies including the Joint Service Publication on Storage and Handling of Hazardous Materials and AFMAN 23-209.

Common storage requirements include keeping the storage area neat and orderly and ensuring incompatible materials (for example, flammables and oxidizers) are not stored together. All HAZMATs must be stored in a locked enclosure with a current inventory posted nearby. A sign with emergency response actions in English and Hangul must be posted where HAZMAT is stored. Containers of hazardous materials must be legibly labeled and closed when not in use. Appropriate spill kits and fire extinguishers must be located near the HAZMAT storage areas.

1.6.5.5 Waste Management and Disposal of Hazardous Waste:

Contractors are prohibited by 10 U.S. Code 2692 from storage, treatment, or disposal of any contractor owned hazardous waste (HW) on the installation. Contractors shall manage HW generated on the installation IAW KEGS Chapter 6. Contractors may seek approval from the HW Program Manager, 8 CES/CEIE, for HW accumulation at a hazardous waste accumulation point (HWAP) on the installation if the waste will be or has been generated on-site in connection with a contract activity. When the contractor obtains approval for a HWAP on the installation, he/she shall: be responsible for ensuring compliance with all US Air Force, KEGS, and host nation HW laws and regulations. Ensure HW are managed and transported IAW the KEGS and local requirements to a certified disposal facility. Ensure proper labeling, handling, segregation, collection and accumulation of HW IAW Hazardous Waste Management Plan of Kunsan Air Base. Ensure all personnel are properly trained for handling the HW they generate.

Provide proper documentation for HW disposal to the installation Environmental Office.

Disposal of Electric Light Fixtures, Ballasts and Polychlorinated biphenyls (PCB) transformers:

The Contractor shall segregate the light bulbs and ballasts by brand and type. Florescent lights containing mercury shall be disposed of in accordance with the KEGS. Removed PCB containing equipment shall be turned in to the Kunsan AB Hazardous Waste Storage Area (Bldg. 843). The contractor shall comply with United Nations UN Standards for Performance Oriented Packaging (POP) and any additional requirements established by DLA. For example; PCB Transformers shall be set on a drip pan large enough to hold 125% of the remaining liquid and crated by processed wood packaging materials IAW DoD Directive 4140.1. Disposal of PCB items shall only be conducted through the servicing DLA IAW DOD 4160.21-M. Disposal of PCBs within Korea requires coordination with and concurrence of appropriate Korean authorities.

Historical & Archeological Finds:

All items having any apparent historical or archeological interest, which are discovered in the course of any construction activity shall be carefully preserved and reported to the Environmental Office through the Contracting Officer.

Natural Resources:

The Contractor shall perform all work and take such steps required to minimize interference with or disturbances to flora and fauna. Protected species, which include the Narrow-mouthed Frog and the Korean Golden Frog, are present on Kunsan AB. If trees and bushes interfere with the construction work and need to be relocated or removed, consult with the installation Environmental office for proper clearance prior to relocating or removing.

Polychlorinated Biphenyls (PCB) Free Equipment:

The Contractor is required to assure that all electrical equipment including, but not limited to transformers, capacitors, circuit breakers, recloses, voltage regulators, switches, electromagnets, and cable, shall be PCB free or not be contaminated with PCBs in detectable concentrations in accordance with the KEGS. In addition, newly procured transformers and equipment shall have permanent labels affixed stating they are PCB free (no detectable PCBs). The contractor shall submit PCB Free certification prepared by the manufacturer for the equipment installed under the project to the Kunsan AB Environmental Office.

Lead Based Paint:

The Contractor is required to use “lead free” coatings (liquid paints or coatings with less than 0.05 percent lead by weight of the non-volatile solids) during project execution. The Contractor shall provide a certificate or SDS, written in English, from the manufacturer showing the product is lead free.

Spill Prevention and Response Planning:

In the event of a fuel or other hazardous substance spill during the performance of this contract, the Contractor shall be responsible for its containment, clean up, and related disposal costs. Maximum effort must be made to keep the spill from reaching the storm water or sanitary sewers and the contractor must have sufficient spill containment supplies readily available on vehicles and/or at the work site to contain any spillage. Refer to the installation Spill Prevention, Control, and Countermeasure (SPCC) Plan.

In the event of a Contractor-related release, the Contractor shall immediately notify the Fire Department (911), Environmental Office (DSN 782-6240/3701 or 063-470-6240/3701), and the Contracting Officer and take appropriate actions to correct its cause and prevent future recurrence.

The Contractor will submit a completed spill report within 24 hours to the installation Environmental Office detailing the spill location, type of material and quantity spilled, the cause of the spill and description of the event, whether the spill reached the storm water or sanitary sewer, the containment and cleanup actions and the POC and contact number.

Conflicts:

In case of a conflict or discrepancy between environmental regulations or laws and the contract specifications, the Contractor shall immediately submit the matter in writing to the Contracting Officer for a determination. Without such determination any actions taken shall be at the Contractor’s own risk and expense.

1.6.6 Safety Requirement: The Contractor shall comply with EM 385-1-1, US Army Corps of Engineers Safety and Health Requirements Manual, Revised Version dated Sep 08. English versions are available for reference in the 8th CES, Operation Support Office (CEOS), and Building 702.

The Contractor shall be responsible for ensuring that all work performed under this contract is accomplished in a safe manner. The Contractor shall ensure that all employees are instructed on accident prevention and safety.

Special emphasis shall be placed on the safe operation of equipment and safe working conditions.

Training shall be conducted for all employees by the Contractor on appropriate safety measures and on the employee's obligation to obey all existing base safety regulations.

1.6.7 Security Requirements:

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. The Contractor and employees shall comply with all security requirements imposed by the local installation commander at all times while on this military installation.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.3 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.4 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Antiterrorism (AT) and Operations Security (OPSEC): The contractor shall take an AT level 1 training (general) within 60 days of contract award and shall get access and general protection policy and procedures. The contractor may be or may not be eligible for CAC but requires access to DoD facility or installation. The contractor shall take an iWATCH training and shall get Threat Awareness Reporting Program.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Qualification Requirement:

1.6.10.1 Contractor: The contractor shall maintain the respective qualifications throughout the life of the contract. If the prime contractor use subcontractor or Other Teaming Arrangement (OTA) to perform on this requirement, the prime contractor shall submit a signed subcontract or OTA agreement. Also, the subcontractor or OTA shall submit documentation demonstration same qualification as prime contractor.

1.6.10.2 Prime Contractors Business Registration Certificate (사업자 등록증): The Contractor shall have valid business registration issued by the Republic of Korea (ROK) Government to clean, remove, dispose of all Hoods and Ducts waste or related cleaning service (후드/덕트 청소나 그밖에 청소에 관련된

사업자등록증). Also, the contractor shall have a valid public sanitation control business permission

(위생관리용역 신고증) issued by the ROK Government and 2023-Sanitary training certificate (2023

년도 위생교육증) provided by organizations/associations permitted by the Minister of Health and Welfare. The Contractor shall, throughout the contract period, obtain and maintain all required certificate/permission by the ROK Authorities to do the work specified hereinafter.

1.6.10.3 Key Personnel: The follow personnel are considered key personnel by the government; Contract Manager.

Before removing, replacing, or diverting any of the listed or specified key personnel, the Contractor shall:

(1) Notify the Contracting Officer reasonably in advance within 14 calendar days prior to anticipate start date of the new personnel.

(2) Submit justification (including proposed substitutions with resumes of equal qualifications stated in this section 1.6.11.4) to the COR in sufficient detail to permit evaluation of the impact on this contract.

The 8 CES has the right to review/accept proposed substitutions with resumes first and should report to KO in case of any job qualification discrepancies are found; and

(3) Obtain the Contracting Officer's written approval. Notwithstanding the foregoing, if the Contractor deems immediate removal or suspension of any member of its management team is necessary to fulfill its obligation to maintain satisfactory standards of employee competency, conduct, and integrity under the clause at 48 CFR 970.5203–3, Contractor's Organization, the Contractor may remove or suspend such person at once, although the Contractor shall notify the Contracting Officer prior to or concurrently with such action.

1.6.10.4 Contract Manager (CM): The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of this work. The CM shall have full responsibility to act for the Contractor on all contract matters relating to daily/weekly/monthly operations of this contract. The CM shall be an individual who is capable of conversing in and understanding English. This is the requirement of this contract. During this time the CM and COR shall discuss the daily requirements of the contractor’s work schedule to coordinate what work is being completed that day. The CM shall receive any pertinent information as to the day’s activities which might affect the scheduled services. The contract Manager shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where interference may be essentially unavoidable, the contract manager shall be responsible to make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. The contract manager shall notify the custodian of any work to be performed kitchen hoods/ducts equipment under this contract that would tend to disrupt the conduct of normal Government business.

1.6.10.5 Availability: The CM shall be available to meet the COR within one (1) hour during normal duty hours from Monday through Friday to meet with the Contracting Officer’s Representative (COR) to discuss work related issues. After normal duty hours, the CM shall be available within two (2) hours. The CM shall be available by cell phone and shall provide their cell phone number to the Contracting Officer and COR.

1.6.11 Contractor Employees: The contractor's personnel shall present a neat appearance and be easily recognized. This shall be accomplished by wearing appropriate badges that contain the company name and the employee's name. Such badges shall be furnished and controlled by the contractor. The contractor shall require each employee to display an approved identification badge at all times during performance of work under this contract. The CM shall submit a sample badge to the COR for approval prior to use.

The contractor shall provide the COR with a complete list of all employees, by name and ROK ID number, who shall be performing the requirements of this contract. This list shall be provided to the COR before the contractor performs any contract requirements. When changes of personnel occur, the contractor shall provide updates as required. The contractor shall exercise full control over all of his employees at all times.

The contractor shall ensure that all contractor employees shall perform this contract's work in accordance with and pursuant to instructions from their own management and supervision and shall not accept from any Government personnel additional tasking or changes in tasking. The contractor's employees shall report any special request for services to the CM who shall immediately report these requests to the COR.

The CM shall provide the COR with the facility number, the name of the individual and the nature of the special request. The contractor shall not employ any person for work on this contract if such employee is identified to the CM by the KO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population. The CM shall ensure all employees have adequate knowledge of the proper procedures for using chemicals, tools, and equipment necessary to complete assigned tasks. The contractor shall ensure employees have current and valid driver's licenses before allowing the employees to operate contractor-owned vehicles on Kunsan Air Base.

1.6.12 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.13 Base Passes: It is the Contractor’s responsibility to arrange for base passes and necessary vehicle permits required for entry onto this installation prior to starting any work. The temporary base pass takes at least two (2) weeks to process and is issued for only three (3) months. The permanent base pass requires three (3) months to process. The Government will not be responsible for providing escorts for the Contractor.

1.6.14 Escort Privileges:

a. The Contractor shall be responsible to obtain escorting privileges on base passes for the Contract Manager (CM), Quality Control (QC) Manager, Safety Manager with a limit of three (3) persons and one

(1) vehicle pass per base pass. It is the Contractor’s responsibility to ensure that the escorting official has full control over all escorted individuals at all times. Any individual found on the installations unescorted will be removed from the installation and the escort official’s escorting privileges will be immediately withdrawn. Any individual removed from these installations will not be authorized further access to these installations.

b. Return Post Passes: On the contract completion date, the contractor shall turn in all passes that were issued for this contract to the sponsor and final payment will not be processed until such items are returned.

1.6.15 Vehicle Passes: All Contractor vehicles used in the performance of work under this contract shall be registered on the installation. Contractor personnel operating a vehicle on this installation shall be aware of current driving policies and abide by these policies. Any Contractor committing traffic violations may result in the termination of further driving privileges on the installation.

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. PERFORMANCE REQUIREMENTS SUMMARY (PRS): The PRS identifies key performance indicators and standards that represent logical service outputs that will be evaluated by the Government to assure the Contractor is fulfilling the terms of the contract.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AFI Air Force Instruction AAFES Army and Air Force Exchange Service AFMAN Air Force Manual AFPA Air Force Petroleum Agency AFPD Air Force Policy Directive AFRIMS Air Force Records Information Management System AFTO Air Force Technical Order API American Petroleum Institute AR Army Regulation AST Aboveground storage tank BCE Base Civil Engineering CFR Code of Federal Regulations CAA Clean Air Act CE Civil Engineer CEC Civil Engineering Flight CEI Civil Engineer Installation Management (includes the Environmental Management

Activity if it conducts the CEI function) CONUS Continental United States CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CERCLA Comprehensive Environmental Response, Compensation and Liability Act CEV

Environmental Management CFR Code of Federal Regulations CFT Cross-Functional Team CS Command Surgeon COMM Communications Squadron CWA Clean Water Act CRDM Continuous release detection method DLA Defense Logistics Agency DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense DoDI Department of Defense Instruction DRU Direct Reporting Unit DLA Defense Logistics Agency DoDD Department of Defense Directive EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act EQ Environmental Quality FGS Final Governing Standards FAR Federal Acquisition Regulation FAS Fuels Automated System FES Fuels Automated System (FAS) Enterprise Server FMT Fuels Management Team FOA Field Operating Agency FRP Facility Response Plan FRP Fiberglass Reinforced Plastic HAZMAT Hazardous material HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer LRS Logistics Readiness Squadron MIL-STD Military Standard O&M Operation and maintenance OCONUS Outside Continental United States OEBGD Overseas Environmental Baseline Guidance Document OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct

Costs OSD Office of the Secretary of Defense OSHA Occupational Safety and Health Administration PCMS Projects by Contract Management System POL Petroleum, oil, and lubricants PPBE Planning, programming, budgeting and execution RAC Risk Assessment Codes OPR Office of Primary Responsibility PCS Permanent Change of Station PM Preventive Maintenance PPE Personal Protective Equipment PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

RCRA Resource Conservation and Recovery Act RDS Records Disposition Schedule R&D Research and development RCRA Resource Conservation and Recovery Act SAF/IEE Deputy Assistant Secretary of the Air Force for Environment, Safety and Occupational

Health SPCC Spill Prevention, Control and Countermeasures SE Chief of Safety SG Surgeon General SME Subject Matter Expert SPCC Spill Prevention Control and Countermeasure SRM Sustainment, restoration, and modernization SRM Sustainment, Readiness, and Modernization Environmental (DLA terminology) STI Steel Tank Institute T.O. Technical Order T.O. Technical Order UFC Unified Facilities Criteria U.S.C. States Code UST Underground storage tank UFC Unified Facilities Criteria

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.2 Services: None

3.3 Facilities: None

3.4 Utilities: All reasonable quantities of water and electricity will be furnished at no charge to the Contractor for work performed on USFK installations. Coordination shall be made with the installation engineer for locations of water and electrical supply points. Temporary connections shall be made and removed at the Contractor’s own expense, regardless of distance or accessibility of existing service. All connections shall be made by experienced craftsmen and shall be coordinated with the COR. Costs for repair of utility systems, damaged by the Contractor, shall be paid for by the Contractor.

3.5 Equipment: None

3.6 Materials: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all parts and materials required to perform this contract.

Equipment and materials used in the performance of this contract shall be recognized as standard in the trade, and in accordance with manufacturer’s specifications and condition of equipment. Replacement items shall be standard products from manufactures regularly engaged in the production of such supplies, parts, or materials. Items without technical specifications shall be of acceptable industrial grade and quality and require COR’s approval prior to replacement or repair.

4.2. Material Approval Submittals: The contractor shall submit four (4) copies of AF Form 3000, Material Approval Submittal, along with a sample of each product listed below to the COR for approval.

This information shall be submitted to the COR at least 10 days prior to the start of the first operational performance period.

a. Cleaning agents to be used to clean hoods and ducts.

b. All other items the contractor plans to use in the accomplishment of this PWS.

4.2.1. The above listed materials are contractor-furnished materials. The contractor shall ensure that materials not specifically described herein are standard products of commercial type and grade suitable for the intended purpose. The COR shall be the final authority on all products/equipment used in the performance of this contract.

PART 5 SPECIFIC TASKS

5. Specific Tasks:

5.1. GENERAL:

5.1.1 Except for those items and services specifically identified as Government Furnished, the contractor shall provide all necessary personnel, supervision, management, vehicles, tools, equipment, transportation, expendable materials, and other necessary items, supplies, or services as necessary to perform kitchen hoods and ducts cleaning on Kunsan Air Base, Republic of Korea. The contractor shall perform these services at various locations or facilities on this installation. The contractor shall perform these services to the level and standards specified in Sections C-5 of this Performance Work Statement (PWS), the estimated quantities of work are listed in Technical Exhibitt#1- Monthly/Quarterly Workload Estimates.

5.1.2 The contractor shall at all times provide adequate supervision of his employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract. The CM, or alternate representative, shall be on the base and available at all times when the work of the contract is being carried out to receive instructions from the KO or the COR. The contractor shall provide telephone and pager numbers where the CM and alternate can be reached during other than normal duty hours should the KO deem it necessary.

5.2. MONTHLY AND QUARTERLY CLEANING SCHEDULES:

5.2.1. The contractor shall adhere to the cleaning frequencies outlined in TE#1 (Monthly/Quarterly). All facilities and hood and duct systems that require only quarterly cleaning are specified in TE#2.

Additionally, all hood and duct systems that are used specifically for deep frying will be completed monthly IAW TE#2. The contractor shall not be deviate from these cleaning frequencies without prior approval of the KO.

5.2.2. The contractor shall provide the COR with a monthly work schedule no later than the twentieth (20th) day of the month prior to the scheduled services. This schedule shall describe what type of service is being performed; kitchen hood and duct cleaning, the facility number, the desired day of service, and morning or afternoon (A.M. or P.M.) cleaning.

5.2.3. The COR will approve or disapprove the contractor's requested work schedule no later than the last duty day of each month and return the schedule to the contractor. If there is a conflict in the contractor's proposed or approved work schedule, the COR shall immediately notify the contractor and reschedule this service. In the event the contractor cannot meet this schedule, the COR shall be notified of the change(s).

5.2.4. Summit to COR Work Completion Report within 48 hours of workload completion, format by contractor, with signatures of Facility Managers for each completed work location.

5.2.5. The contractor shall meet the COR each workday, prior to performing any of the scheduled services. The contractor shall have a daily work record signed by either the COR or contractor inspector indicating the contractor has performed the required cleaning services at that location or facility.'

5.3. SAFETY: The contractor shall ensure that all work performed under this contract is accomplished in a safe and proper manner and conforms to the requirements of this contract. Specific emphasis shall be placed on the use of ladders and working on the rooftops of these facilities.

5.4. STANDARD OPERATING PROCEDURES (SOP):

5.4.1. The contractor's SOP shall provide detailed procedures for the removal, transportation and disposal of the contents within each kitchen hood & duct and the organizational structure, documentary proof of licenses, registrations, equipment inspection records, and any other certifications required to perform the contract requirements hereinafter specified to COR within ten (10) calendar days after contract award.

5.4.2. The contractor shall notify the Government immediately of any change in the status of the items listed in Section 5.4. and shall submit a revised copy of the SOP to reflect these changes. The revised SOP must be submitted to the COR within two (2) calendar days and must be approved prior to the contractor implementing any new changes.

5.4.3. The SOP shall outline the procedures to be utilized to accurately record the quantities removed.

The SOP shall also detail a complete description of the treatment and disposal procedures to be utilized.

5.4.4. Before any cleaning operation on any ventilation system, the contractor shall notify the base Fire Department, Fire Prevention section, at 782-9015 or 782-4471 to disconnect the dry chemical extinguishing system. Appropriate safety measures shall be taken by the contractor to ensure that fans will not accidentally start up while the ventilation systems are being cleaned.

5.4.5. The contractor shall not clean within six (6) inches in any direction of a dry chemical system or other fire suppression system installed in the ventilation and exhaust system. This precaution protects the contractor's employees from accidentally setting off one of the fire systems and causing personal injuries.

5.4.6. The contractor shall report any worn, frayed, or defective ventilation or exhaust hood components to the COR or the base fire department technical services inspector. The contractor shall not attempt to repair these components.

5.4.7. At no point shall the contractor use flammable solvents or other flammable cleaning aids.

5.4.8. Cleaning chemicals shall not be applied on fusible links or other detection devices of the automatic extinguishing system.

5.4.9. A good operating practice is for cleaning personnel of commercial kitchen exhaust systems to have personal protective equipment (PPE) and height access equipment. The following items should be considered as a minimum:

• Eye protection

• Hand protection

• Head protection

• Foot protection

• Respiratory protection

• Fall protection

• Ladders

• Lock-out/tag-out kit

5.4.10. Food products, cookware, and cooking support equipment that can be removed should be removed from the cleaning area.

5.4.11. The following methods for cleaning surfaces with grease and contaminants have been proved to be effective and recommended to have all as a minimum:

• Manual cleaning by scraping, grinding, or scrubbing.

• Chemical cleaning with agents and water

• Pressure washing with pressurized water or pressurized water and agents.

• Steam cleaning with pressurized steam.

5.4.12. After the exhaust system is cleaned, it shall not be coated with powder or other substance.

5.4.13. The contractor will be responsible for any damages to the exhaust systems or appliances due to negligence or improper practices.

5.5 MONTHLY/QUARTERLY CLEANING HOODS AND DUCTS (X001):

5.5.1. Before starting any cleaning operations, the contractor shall cover all surfaces below and around any ventilation or exhaust system. The contractor shall use a suitable material to protect these surfaces from the cleaning operations. These surfaces may include grills, deep fat fryers, ovens, and counter surfaces.

5.5.2. Cleaning hoods, grease removal devices, fans, ducts, access panels and other appurtenances shall be cleaned to bare metal at frequent intervals prior to surfaces becoming heavily contaminated with grease or oily sludge. After the exhaust system is cleaned to bare metal, it shall not be coated with powder or other substance. A properly trained, qualified, and certified company or person(s) shall inspect the entire exhaust system.

5.5.3 At the start of the cleaning process, electrical switches that could be activated accidentally shall be locked out. Components of the fire suppression system shall not be rendered inoperable during the cleaning process. Care shall be taken not to apply cleaning chemicals on fusible links or other detection devices of the automatic extinguishing system.

5.5.4 After cleaning is completed, the vent cleaning contractor shall place or display within the kitchen area a label indicating the date cleaned and name of the servicing company in accordance with NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations.

5.5.5 Cleaning of the ventilation and exhaust systems will include ductwork, motors, motor housing, fans, fan blades, grease filters, hoods, port covers, and any other associated parts or equipment. The contractor shall also remove all access covers, plates, panels, etc., during the cleaning operation. The contractor shall completely clean all areas of grease, film, food deposits, and any other foreign matter, or debris to the bare metal.

5.5.6. The contractor shall thoroughly clean the entire system, from the opening in the hood, to the final point of outlet on the roof, listed in paragraph 5.5.5. as well as any other associated items not specifically listed.

5.5.7. The contractor shall open and clean all access panels and shall also clean all seams and crevices.

After cleaning is complete and the work has been inspected and accepted, the contractor shall place all access panel covers and other associated hardware to their original positions. When an access panel is removed, a service company label or tag preprinted with the name of the company and giving the date of inspection or cleaning shall be affixed near the affected access panel in accordance with NFPA 96.