Attachment 1 - PWS.pdf

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PERFORMANCE WORK STATEMENT (PWS) FOR

17 TRG

HANEL ROTOMAT PREVENTATIVE MAINTENANCE

(PM)

COMPLETED BY

17 TRG/SSO

16 Oct 2023

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1.0 Section One

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Preventive Maintenance (PM) for two (2) Hanel Rotomat for the 17 TRG/SSO and 315 TRS at Goodfellow AFB, TX. The Contractor shall be responsible for ensuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM IAW the OEM specifications. The Contractor shall perform PM two (2) times per year on both the one (1) Rotomat located in the 17th TRG/SSO Bldg. 519 Room 120 and the (1) Rotomat located in the 315 TRS Building 530 Room 224. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (POC) within ten (10) business days after contract award.

The Contractor shall notify the Government POC seven (7) business days prior to each scheduled PM visit.

1.3 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the Government POC by fax or email no later than (NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

the equipment ID# date of evaluation description of findings and recommendations required parts and part numbers (P/N) cost of parts number of parts needed estimated labor hours required to complete the repair Any recommendations cited shall consider:

• the priority of the requested service

• available source for obtaining new parts

• the availability of the new parts

• shipping and delivery schedules of parts

• other factors which may be peculiar to the specific repair requirement

1.4 Authorizations for Repair Actions: Only the CO can authorize repair actions. The Government POC will coordinate any repair actions with the Government Subject Matter Expert (SME) and the CO to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government SME that the repairs have been completed.

1.4.1 Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the Government POC, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The Government POC will verify the receipt of the parts with the Contractor to ensure the repair is performed within 5 business days.

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1.5 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO.

1.6 Service Report: Immediately upon completion of the maintenance support services and before leaving GAFB, the Contractor shall provide a written Service Report to the Government SME. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the Government POC. As a minimum, the final service report shall contain the following information:

name of the company requested service date contract number equipment ID# description of services provided additional services recommended (if any) printed name and signature of technician who performed the services printed name and signature of on-site Government SME or Government POC start and completion dates complete breakdown of the labor cost (hours and rate) materials and parts used details of any other charges printed name and signature stating only new parts and materials were used written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order.

1.7 Continuation of Essential Department of Defense (DoD) Contractor Services during Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.8 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00AM – 3:00PM. Work will not be conducted outside of required work hours. Upon approval from the CO, the Government SME or Government POC must be present with the Contractor.

1.8.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable. Federal Holidays are New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

1.9 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

OEM certified Repairmen/Technician(s) with the following special qualifications o Stage One (1) and Stage Two (2) training certification

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1.10 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Goodfellow Air Force Base to the Government POC within five (5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the Government POC when employees affecting the work of this contract change status or position.

1.10.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty Government POCs who are providing surveillance on any contracts/sub- contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear suitable attire for the job. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Goodfellow AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.11 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions, or regulation changes during the term of this contract.

1.12 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the Government POC within ten (10) days after award. Upon Government POC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.13 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” in writing on company letterhead.

This certification shall be provided to the Government POC within ten (10) days after award. Upon Government POC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

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1.14 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.15 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Goodfellow AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Goodfellow AFBI31-218, in its entirety for the operation of POVs within Goodfellow AFB.

1.16 Visitors Pass: The Contractor shall contact the Government POC seven (7) business days before arriving on Goodfellow AFB in order to coordinate Visitors Passes. The Government POC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 3005 at the Goodfellow South Gate which off Chadbourne Street. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 17 SFS. The 17 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.17 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, Government POC, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

1.18 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or another emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

2.00 Deliverables

Referenced paragraph

Actual document Delivery method Frequency

1.2 PM schedule Fax or email Two PM schedules

twice per year. The Contractor shall notify the Government POC seven (7) business days prior to each scheduled PM visit.

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1.3 Estimate Repair

Report

Fax or email When a need for repair is discovered after PM no later than one (1) business day after PM was conducted.

1.6 Service Report In person Two (2) Service

Reports Two (2) times per year.