Attachment 1 - PWS.docx

PERFORMANCE WORK STATEMENT

VEHICLE AUTOMATIC GATES AND

PERSONNEL TURNSTILES

SERVICE AND MAINTENANCE CONTRACT

OFFUTT AFB, NEBRASKA

Dec 9 2021

Table of Contents

DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to maintain, inspect, and repair electric and/or hydraulic vehicles automatic gates and personnel turnstiles, and related equipment, on Offutt AFB, Nebraska (OAFB). For the remainder of this document, vehicles automatic gates and personnel turnstiles may be refered to as gates and turnstiles. Maintenance and inspection actions are to be accomplished in a manner that will ensure continuous and safe operation of the gates and turnstiles. All maintenance and work performed under this contract shall be done in accordance with (IAW) all federal, state, and local laws and requirements, maintenance standards, and manufacturer’s manual for operation and maintenance, commercial practices, and any contractor developed checklists. A list of the Estimated Quantities of gates and turnstiles for determining possible workload, and a list of Minimum Preventive Maintenance (PM) Requirements are located in the appendicies.

INSPECTIONS

INITIAL INSPECTION

Within thirty (30) calendar days of contract award, the contractor and the Contracting Officer (CO), Contracting Officer’s Representative (COR), or designee, shall jointly determine and document the working order and condition of all equipment. At the discretion of the government, the government may replace missing items and/or repair any/all items or equipment not in working order, or have the CO, or designee, direct the contractor to replace the missing items or accomplish the repairs. The contractor will be reimbursed for required work. The CO, or designee, will give disposition instructions for items beyond repair. The contractor and the CO, or designee, shall jointly certify their agreement as to the working order of the equipment in writing.

ANNUAL INSPECTION

One (1) annual inspection will be conducted at the beginning of each contract year and the contractor will provide a service/inspection report to the CO, or designee. In conjunction with each inspection, all necessary PMs and repair actions shall be accomplished.

QUARTERLY INSPECTIONS

Quarterly inspections and PMs shall be completed and an inspection report submitted to the CO, or designee. Minimum inspection and PM requirements with inspection intervals are located in attached appendix.

INSPECTION REPORTS

All inspection reports shall be turned in to the CO, or designee, within ten (10) calendar days of completing the inspection. At a minimum, the inspection report shall include:

1) Identification and location of the gate or turnstile

2) Make, model, and serial number(s)

3) Maintenance performed

4) Repairs required

5) Date of inspection

6) Inspector’s name

7) Statement of the overall condition of the gate or turnstile system.

MAINTENANCE SERVICES

The contractor shall provide maintenance services on the vehicle auto gates, personnel turnstiles, electric key pads, electric push button boxes and pedestals at the locations designated in the contract, or given by the CO, or designee. At the governments discretion, any/all needed repairs will be completed in conjunction with required inspections when at all possible. All maintenance services and work performed under this contract shall be done IAW all federal, state, and local laws and requirements, maintenance standards, and manufacturer’s manual for operation and maintenance, commercial practices, and any contractor developed checklists to ensure reliable and continuous safe operation of the gates and turnstiles. A copy of the manufacturer’s specifications will be provided to the CO, or designee, to ensure compliance. Up to four (4) auto gates and turnstiles may be added and/or removed from the original numbers seen in appencix at no additional cost to the government.

REPAIR SERVICES

The CO, or designee, will notify the contractor of repairs to be made from the inspection reports or customer service calls. The government shall not be charged additional service call fees when the contractor is returning to make repairs identified in the inspection reports, or during a service call. Upon completion of all calls, the contractor will notify the CO, or designee, via email with the full status of the gate or turnstile. The contractor shall report to the work location, survey the repair, and commence repairing the discrepancy. Should the repair involve replacing a part or component priced above $50.00 (see “Governement Reimbursement for Parts”), the contractor will provide the CO, or designee, an estimated cost of repair. The estimate must include parts (with part manufacturer and part numbers), labor and any other cost associated with this estimate broken out individually. Profits, taxes and fees shall not be part of any estimate, and will not be paid to the contractor. The contractor shall commence repair work after notification from the CO, or designee, to proceed. All repair services and work performed under this contract shall be done IAW all federal, state, and local laws and requirements, maintenance standards, and manufacturer’s manual for operation and maintenance, commercial practices, and any contractor developed checklists to ensure reliable and continuous safe operation of the gates and turnstiles. All parts and labor shall have a minimum of ninety (90) day warrantee, and will be given to the CO, or designee, within the email given upon completion of the call. Damage to gates and turnstiles and related equipment caused by government personnel/equipment thru misuse/negligence will be estimated separately and repair work will not be accomplished until notified by the CO, or designee.

GOVERNMENT REIMBURSEMENT FOR PARTS

Any replacement part costing $50.00 or greater shall be government furnished or contractor reimbursable, at the government’s option. The replacement cost of each part will be addressed separately to determine if it is a reimbursable expense.

EMERGENCY AND ROUTINE SERVICE CALLS

The CO, or designee, will deem all calls as an Emergency or a Routine service call. The contractor must provide emergency services within two (2) hours of being notified (this can be by phone and/or email) by the CO, or designee. All other calls will be considered routine, for these calls the contractor shall be on site to respond to routine calls within two (2) calendar days of being notified (this can be by phone and/or email) by the CO, or designee. All repairs shall be completed IAW “Repair Services” paragraph in this Performance Work Statement (PWS). Upon completion of all calls, the contractor will notify CO, or designee, via email with the full status of the gate or turnstile.

REPEAT SERVICE CALLS

In the event there is an intermittent problem or reoccurrence of the same malfunction within fourteen (14) calendar days of the original service call, the government shall not be charged for the subsequent service call(s) or repair of reoccurring issue(s). Also, if the CO, or designee, identifies a history of repeat service calls, the contractor shall be required to find the root cause, or be held liable for subsequent service calls.

SCHEDULES

The contractor and CO, or designee, shall review the Initial and/or Annual Inspection Report regarding the overall status of all gates and turnstiles included in this contract, or future added gates and/or turnstiles. The contractor shall submit a planned work schedule and quarterly PM inspection schedule to the CO, or designee, for approval no later than thirty (30) calendar days after contract award.

SERVICES SUMMARY (SS)

Perform Annual Inspection:

One (1) inspection performed each contract year. An accurate discrepancy report and inventory shall be delivered to the CO, or designee.

“Annual Inspection” and “Reports” One (1) Annual Inspection is performed each contract year. 100% of gates and turnstiles are inspected.

An inspection report identifying problems and corrective actions taken shall be provided within ten (10) calendar days.

Perform PM Inspections and Service Calls:

Complete PM Inspections and repairs on gates and turnstiles, IAW this PWS, Appendix C, and manufacture’s recommendations and schedules. Ensure all gates and turnstiles are in fully functioning status.

“Inspections” and “Repair Services” and “Reports” 100% of gates and turnstiles are to be operational at all times.

Turn in Service/Inspection reports within ten (10) calendar days of completing the inspection.

Perform PM Inspections and Service Calls:

Complete PM Inspections and repairs on all key pads and key pad pedestals to include push button boxes on the flight line side of the gate listed in Appendix A.

“Inspections” and “Repair Services” and “Reports” 100% of key pads and push button boxes and pedestals are to be operational at all times.

Turn in Service/Inspection reports within ten (10) calendar days of completing the inspection.

FAILURE TO MEET PERFORMANCE THRESHOLDS

In the event of a defect, determined by the CO, or designee, and given to the contractor verbally and/or in writing (can be electronic), contractor will be required to reperform the service. Reperformance is the preferred method for correcting defective services IAW FAR 52.246-4(e), Inspection of Services-Fixed-Price. If the contractor has exceeded the allowable defects per SS for the month, or event, for any of the performance thresholds stated in the SS, a CPARS may be administered to the contractor.

QUALITY REQUIREMENTS

QUALITY CONTROL PLAN

The contractor shall develop and maintain a Quality Control Program (QCP) to ensure maintenance and repair services are performed IAW applicable standards and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The contractor shall develop quality control procedures that address the areas identified in the “Services Summary” section of this PWS. The CO, or designee, must receive a copy of the QCP within sixty (60) calendar days of contract award.

REPORTS

INSPECTION REPORTS

The contractor will submit all inspection reports as required in the “Inspections” paragraph and subparagraphs above.

SERVICE REPORTS

Any time the contractor performs any repair or maintenance, a service report will be generated. It must be turned in to the CO, or designee, within ten (10) calendar days of service completion.

GOVERNMETN REMEDIES

The CO, or designee, shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to correct nonconforming services.

HOURS OF OPERATION

Normal base operating hours are Monday through Friday, 7:30 a.m. to 4:15 p.m., local time, except for federal holidays. Inspection and maintenance shall be performed/completed during normal duty hours. Emergency response shall be performed twenty-four (24) hours a day, seven (7) days a week. The contractor shall provide a point of contact for emergency repair notification, accessible twenty-four (24) hours a day, seven (7) days per week.

SECURITY REQUIREMENTS

The contractor will be working in a secure area(s) and will abide by all applicable rules and regulations given by the governemt . The contractor will coordinate with the CO, or designee, and the appropriate facility manager for government escorts to be present while working on the job site.

LISTING OF EMPLOYEES

The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, driver’s license issuing state and number and Air Force Form 75 (AF 75), Visitor/Vehicle Pass. The list shall be made available to the CO, or designee, upon request. The list shall be updated within one (1) week of an employee's change in status or information changes.

SECURITY TRAINING

The contractor shall ensure all employees receive initial and recurring security education training from the sponsoring agencies security manager if required. Training must be conducted IAW Department of Defense Manual (DoDM) 5200.01, Volumes 1-3, DoD Information Security Program, and Air Force Instruction (AFI) 31-401 Offutt AFB Suplement, Information Security. Contractor personnel who work in an Air Force controlled/restricted areas must be trained IAW AFI 31- 101, Integrated Defense (ID).

PASS AND IDENTIFICATION AND BASE ENTRY

An AF 75 is required for all employees and vehicles. The AF 75 will be issued IAW AFI 31-101. The contractor shall ensure the pass and identification items required for contract performance are obtained and renewed (as required) for employees and non-government owned vehicles. Contractors shall access the base using the contractor gate (south entrance) and are subject to vehicle search. Contractor will work with CO, or designee, to assist in escorting any/all material trucks required for the project from the contractor gate to the job site and back off base.

RETRIEVING IDENTIFICATION MEDIA

The contractor shall retrieve all government identification media, including vehicle passes from employees who depart for any reason before the contract expires (i.e., terminated for cause, retirement, etc.). The contractor must turn in badges for all employees under the contract to Base Pass & ID, or the CO, or designee, before final payment will be made.

CONTROLLED UNCLASSIFIED INFORMATION

The contractor shall comply with DoDI 5200.48, Controlled Unclassified Information (CUI), and Air Force Guidance Memorandum (AFGM), CIU, requirements. These regulations sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

REPORTING REQUIREMENTS

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

CONTROLLED/RESTRICTED AREAS

The contractor shall follow any/all local base procedures for entry into a controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge (RAB) will be issued. Not all workers will require a RAB, only supervisors and/or shift foremen will require restricted access and will have escort authority for other employees. Contractor employees must have submitted a NACI and have a favorable local files review before receiving a RAB. Access shall be granted IAW DoDM 5200.02, Air Force Personnel Security Program.

KEY CONTROL

The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

The contractor shall immediately report to the CO, or designee, any occurrence of lost or duplicated keys.

In the event keys (master or other) are lost or duplicated, the contractor may be required, upon written direction of the CO, or designee, to re-key or replace the affected lock or locks at no additional cost to the government. The government may, however, at its option, replace the affected lock or locks, or perform re-keying, and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government, and the total cost deducted from the monthly payment due the contractor.

The contractor shall prohibit the use of keys, issued by the government, by any person other than the contractor employees, and the opening of locked areas by the contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

EXPLOSIVES OR FIRE ARMS

The contractor shall NOT use or possess explosives or fire arms.

ROUTES

The contractor shall use only established roadways, entrances, and exits as prescribed by the CO, or designee.

LOCATIONS

The contractor employees shall be restricted to areas within the contract scope plus direct routes to and from the site and back off base.

PARKING

The contractor employees shall park only in areas designated by the CO, or designee.

VEHICLE EMBLEMS

All contractor’s vehicles shall display emblems indicating the company name on both sides.

PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER All services to be performed under this contract have been determined to be essential for performance during crisis, and it is determined that the contractor will be required to perform during a crisis, unless otherwise directed by the CO, or designee.

PARTNERING AGREEMENT

The CO, or designee, may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. The partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain at a minimum: specific goals to be reached and a list of objectives to reach stated goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

RECEIPT OF SERVICES

Invoices will be supported by signed service/delivery tickets proving actual services rendered. This will be the responsibility of the contractor, and will be obtained upon completion of services from the individual/activity identified in the schedule. Invoices will contain at a minimum: name of contractor, order number, date of service rendered, itemized list of services actually rendered, and total amount due for the period covered.

APPENDIX A - Estimated Quantities

Gates and Controllers

Auto Gates

Magic Button FS10 and LPK5 24’ X 6’ Galvanized Steel Tubular Steel Frame (Circular Cross-Section) Wire Fabric

2019 - Controller

EX1.7 ST 222

34’ X 7’-6” Painted Steel Tubular Steel Frame (Rectangular Cross Section) Tubular Steel Slats

BLDG 29

BASE OPERATIONS

2010 - Gate 2016 - Controller

HIGH SPEED

Hy-Security

222-SS-ST

33’ X 6’-3” Galvanized Steel Tubular Steel Frame (Circular Cross-Section) Wire Fabric

BLDG 457

BENNIE DAVIS FACILITY, SOUTH

2012 - Gate 2019 - Controller

Damaged

ELECTRIC

HIGH SPEED

Hy-Security

222-SS-ST

33’ X 6’-3” Galvanized Steel Tubular Steel Frame (Circular Cross-Section) Wire Fabric

BLDG 457

BENNIE DAVIS FACILITY, NORTH

2012 - Gate 2019 - Controller Damaged needs repaired or replaced

222-EX 1.7

24’ X 6’8” Aluminum Frame (Rectangular Cross-Section) Wire Fabric with Cable

BLDG 524

NEOC/499

ALERT FACILITY-ECHO 7

2016 - Gate 2019 - New Controller

Slide Driver 30F

222 EX 1.7 ST

24’ X 6’8” Aluminum Frame (Rectangular Cross-Section) Wire Fabric with Cable

BLDG 524

NEOC/499

ECHO 7

2016 - Gate 2019 - New Controller

Galvanized Steel Tubular Steel Frame (Circular Cross-Section) Wire Fabric

BLDG 534

MUNITIONS STORAGE AREA

2009 - Updated electric eyes for safety 2021

Galvanized Steel Tubular Steel Frame (Circular Cross-Section) Wire Fabric

FIRE DEPT GATE

TO FLIGHT LINE

SlideDriver 30F

222 EX 1.7 ST

26’ X 6’-8” Galvanized Steel Tubular Steel Frame (Circular Cross-Section) Wire Fabric

BLDG 565

E-4 HANGAR

ECHO 6

Galvanized Steel Tubular Steel Frame (Circular Cross-Section) Wire Fabric

BLDG 586

DRMO

2010 - New Transmitter 2021

SlideDriver 30F

222 EX 1.7 ST

24’X 6’-8” Tubular Aluminum Frame-Wire Fabric with Cable

BLDG 565

E-4 HANGAR

ECHO 6

Turnstiles

Model: MST-XS-CC

BLDG 29

BASE OPERATIONS

Model: MST-5S

BLDG 565

E-4 HANGAR

Model: MST-6X

BLDG 524

NEOC/499

ALERT FACILITY

Keypads & Push Buttons

AK-11

1 KEY PAD

1 PUSH BUTTON

AK-11

1 KEY PAD

1 PUSH BUTTON

BLDG 549

AIR TRAFFIC CONTROL TOWER

AK-11

BASE OPERATIONS

ADV-1000

BENNIE DAVIS FACILITY, SOUTH

ADV-1000

BENNIE DAVIS FACILITY, NORTH

AK-11

MUNITIONS STORAGE AREA

APPENDIX C - Minimum PM Inspection Requirements

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