Attachment 1 - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES

ANCHORAGE

SNOW REMOVAL SERVICES

Version 2.12.26

TABLE OF CONTENTS

1. INTRODUCTION

2. PERIOD OF PERFORMANCE

3. TASKS TO BE PERFORMED

4. HOURS OF OPERRATION AND HOLIDAYS

5. BASE ACCESS AND SECURITY

6. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (GFP/M/E/S)

7. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (CFP/M/E/S)

8. SNOW REMOVAL EQUIPMENT

9. ACCEPTABLE PERFORMANCE LEVELS (APLs)

10. SPILL RESPONSIBILITY

11. POINT OF CONTACT

12. INVOICING

13. CONTRACT MINIMUM/MAXIMUM

14. APPENDIX 1: PHOTOS

PERFORMANCE WORK STATEMENT

1. INTRODUCTION:

a. The Defense Logistics Agency (DLA) Disposition Services (DS) is a Major Subordinate Command (MSC) of the DLA with the primary responsibility of disposing of and reutilizing Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is located in Battle Creek, Michigan. DLA DS Anchorage, located at Joint Base Elmendorf-Richardson (JBER), requires snow removal services during the period of October through May and all option periods as specified in this Performance Work Statement (PWS).

b. Contractor personnel and subcontractors shall comply with applicable federal, local and host installation laws, safety regulations and procedures. Personal Protective Equipment (PPE) shall be provided by the Contractor and must be appropriate for the task. Contractor/subcontractors personnel and equipment are subject to safety inspections by government personnel.

c. The term Contractor applies to all subcontractor personnel/equipment/supplies that may be hired/provided by the Contractor.

d. Complete snow removal services at DLA DS Anchorage, 12745 Davis Highway, JBER, AK 99506.

e. DLA DS Anchorage Lot is about 175m x 230m open storage lot. (Blue area in Appendix 1 Photo)

f. Dump Lot 906A is about 90m x 170m. (Yellow area in Appendix 1 Photo)

2. PERIOD OF PERFORMANCE:

This is a Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) time and materials contract which consists of one (1) 12-month base period and two (2) 12-month options. The total contract length shall not exceed three (3) years. The unit prices from the pricing schedule are fixed, but the contractor will only be paid for actual snow events that occur. The quantities from the pricing schedule are estimates only and form an estimated amount for each year.

3. TASKS TO BE PERFORMED:

All snow removal services shall be completed during DLA DS Anchorage hours of operations. (see section 4)

The Contractor shall:

a. Visit the areas specified within the PWS and designated in the attached snow maps with the Contracting Officer Representative (COR) within 10 days of contract award and in September before snow season each year thereafter to validate current conditions and areas to be covered by the Contractor.

b. Maintain frequent contact with the site Point of Contact (POC) during snowplowing, salting, and/or ice removal operations and shall be available by telephone during performance.

c. Remove all snow and ice from DLA DS Anchorage lot identified in section 1.d. anytime snow accumulation exceeds 3 inches.

d. Remove all snow and ice from employee parking lot and sidewalks leading to building entrances. Sidewalk and parking lot areas shall have adequate deicing material for the conditions so ice cannot form and pedestrians have foot traction.

e. Transport all snow and ice piles from DLA DS Anchorage lot to the dump lot identified in section 1.e. within 48 hours of each snow plowing event.

f. Supplement with hand operations in locations that are inaccessible to the Contractor’s equipment.

g. All snow and ice shall be removed to bare pavement and shall not leave any windrow.

h. Ensure paved areas are safe for both vehicular and pedestrian traffic.

i. Ensure all parking curbs are visible and all catch basins, storm drains or sewer systems that trap debris from entering drainage pipes are exposed.

j. Repair or replace damaged government facilities, government owned property and equipment caused by Contractor personnel.

4. HOURS OF OPERATION AND HOLIDAYS

a. Hours of operations for DLA DS Anchorage is 0700-1530 Monday through Friday.

b. The Contractor is not required to provide services on the 11 federal holidays observed by the DLA unless approved by the Contracting Officer (KO) or DLA DS Authorized POC. The following holidays are observed:

b. When one of the holidays falls on a Sunday, the following Monday will be observed as the legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the legal holiday.

5. BASE ACCESS AND SECURITY:

a. The Contractor shall coordinate base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The United States Government (USG) reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

d. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and all associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

6. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (GFP/M/E/S):

a. Property: The USG will furnish the necessary workspace for the Contractor to perform services as outlined in this PWS.

b. Material: The USG will not provide any materials.

c. Equipment: The USG will not provide any equipment.

d. Services: The USG will provide utilities, if available at the lots identified in sections 1.d and 1.e, such as electricity and water to the Contractor for use in the performance of this contract. The Contract shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

7. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (CFP/M/E/S):

a. Property: The Contractor shall not provide any property.

b. Material: The Contractor shall provide all equipment and materials to remove snow and ice from all designated areas for use during the performance of this contract.

c. Equipment: The Contractor shall provide all personal protective equipment, tools, and any other equipment required to perform under the provisions of this contract.

d. Services: The Contractor shall provide all supervision, quality control, trained and certified employees, and a primary and alternate point of contact (POC) with phone number.

8. SNOW REMOVAL EQUIPMENT:

a. The use of snow removal equipment at DLA DS Anchorage location shall comply with all Federal, state, local, and DoD requirements. Contractor shall be required to use their own personnel to operate the Material Handling Equipment (MHE). The Contractor is required to provide documentation to the COR that personnel are trained in accordance with 29 CFR 1910.178 to operate the equipment and shall ensure that all personnel possess the required licenses to operate the equipment. The Contractor shall ensure all work is performed in full compliance with all Federal, state, local, and DoD occupational safety and health regulations. All incidents, including near miss incidents, involving operation of snow removal equipment shall be reported in accordance with DLA and location regulations. DLA DS Anchorage staff will provide awareness training for specific, known hazards in and around the worksite areas of operations.

b. The Contractor is required to provide snow removal equipment necessary to meet requirements under this contract. Contractor shall not allow DLA personnel to use Contractor owned equipment, and DLA employees shall not allow the Contractor’s employees to utilize DLA equipment. All equipment used for contract performance at DLA DS Anchorage location is subject to the approval of the DLA and host installation.

c. DLA DS Anchorage will provide an outside uncovered staging area inside DLA DS Anchorage fence line for the staging of the Contractor’s snow removal equipment. Staging area shall be large enough to accommodate three (3) pieces of snow removal equipment.

d. The Contractor may store up to three (3) pieces of snow removal equipment at DLA DS Anchorage location during the yearly snow removal season of October 1 thru May 31. Equipment may be staged 30 days prior to the snow removal season and shall be removed within 30 days after the snow removal season or last snow removal for the year. Staging area will be outside and uncovered. Equipment will be exposed to the weather elements.

e. The USG will have no liability to the Contractor and the Contractor will hold DLA harmless and indemnify DLA for any claim, loss, or damage caused or alleged to be caused directly, indirectly, incidentally or consequentially by the Contractors equipment to real or personal property, bodily injury or death, by any inadequacy thereof or deficiency or defect therein, by any incident whatsoever in connection therewith, arising in strict liability, negligence or otherwise, or in any way related to or arising out of the Contractors use of their own equipment under this contract.

f. If the Contractor decides to stage Contractor owned equipment under this contract at DLA DS Anchorage field site, then the Contractor will not be able to access the staged equipment outside of DLA DS Anchorage normal working business hours (section 4a). By Contractor deciding to stage Contractor owned equipment under this contract at DLA DS Anchorage field site, the Contractor does so at its own risk and without any liability to the USG for any loss, damage, destruction, or theft (LDDT) to Contractor owned property and equipment staged at DLA DS Anchorage field site. Contractors’ failure to remove Contractor owned property and equipment within 14 calendar days of email notification from DLA DS Anchorage field site shall be deemed abandoned by the Contractor and allow DLA to dispose of said abandoned property in accordance with applicable laws and regulations. The date and time stamp in the Government’s email to the Contractor for notifying the Contractor to remove property and equipment of the Contractor will be the sole documentation utilized to determine adherence with notification requirements within this contract. Abandonment shall allow DLA to remove all property and equipment of the Contractor for disposal. Contractor hereby waives and releases any claims or actions against DLA for disposal of personal property resulting from the Contractors abandonment.

9. ACCEPTABLE PERFORMANCE LEVELS (APLs):

a. APLs are the minimum performance levels of specific requirements which the Contractor achieve or risk having the USG consider performance unsatisfactory, which may result in monetary or other consideration from the Contractor.

b. If performance falls below the specified performance level, consideration may be taken at the USG’s discretion. Decisions will consider the impact on the USG because of the failure to meet the performance requirement and the number of times the failure has occurred throughout the contract period.

c. Performance incentives for the Contractor will include, but are not necessarily limited to, favorable impact on option exercise decisions, future awards of the same requirement, and future awards of similar requirements by DLA DS as well as other government and non-government entities that may review performance of this contract.

DELIVERABLE

STANDARD

TIMEFRAME

SECTION

ACCEPTABLE

PERFORMANCE LEVEL (APL)

METHOD

OF

SURVEILLANCE

10. SPILL RESPONSIBILITY:

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR and KO immediately upon discovery. A written follow-up report shall be submitted to the COR and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

1. Description of item spilled (including identity, quantity).

2. Whether amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

3. Containment procedures initiated.

4. Summary of any communications Contractor has with press or USG officials other than the KO.

5. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

6. Description of item spilled (including identity, quantity).

11. POINT OF CONTACT:

a. Chris Milazzo, Area Manager, DLA DS Anchorage

12. INVOICING:

a. The Contractor will invoice on a monthly basis through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 252.232-7003. Refer to https://wawf.eb.mil for additional information.

b. The COR will verify contractor hours reported in WAWF compared to recorded hours during performance prior to approving the invoice.

13. CONTRACT MINIMUM/MAXIMUM:

This is a Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) time and materials contract. The contract minimum shall be $1500.00. The maximum shall be 150% of the estimated value of the contract. There is no contract minimum for any option period included in the contract.

APPENDIX 1: PHOTO

FAR 52.212-01 Fill-in coverage:

1.0 PROPOSAL SUBMISSION (FORMAT AND CONTENT): The following describes the information that must be furnished as part of the proposal and the format which must be presented. Proposals which do not provide the required information in the prescribed format at the time of initial submittal may be excluded from further consideration. Offers are strongly encouraged to read Provision, FAR 52.212-1, “INSTRUCTIONS TO OFFEROS – COMMERCIAL ITEMS”.

1.1 FORMAT: The offeror shall submit documentation (one original electronic form, standard Microsoft based Word and / or Excel, and or .PDF files) in response to this solicitation subject to the requirements in this provision. The offeror’s outline should demonstrate, in detail, how their organization, internal work processes and procedures meet the US Government’s requirements for performance under this solicitation.

1.2 PROPOSAL SUBMISSION: The following describes the information which must be furnished as part of the proposal and the format in which it must be presented. Proposals which do not provide the required information in the prescribed format shall be excluded from further consideration. Offerors should not include extraneous information that is not required to be submitted by 1.4. All proposals shall be valid for 90-days.

(a) FORMAT: Proposals shall be submitted in distinctly severable parts consisting of the following volumes: Volume 1, Volume 2. Proposal submissions shall be submitted electronically.

(1) VOLUME 1: Proposal Certifications and Price Schedule. (i) FAR 52.212-1(b) Information, except (b)(10). (b)(10) Information shall be in Volume 2. (ii) Section II of solicitation (schedule of prices for each item) Bid Schedule is Attachment 2. (iii) Section VI of solicitation (Representations, Certifications and Other Statements of Offeror).

(2) VOLUME 2: Past Performance Proposal. (See 1.4 below) (b) Submission of proposal by email should be sent to: matthew.wonch@dla.mil

Emailed proposals are to be sent to matthew.wonch@dla.mil

1.3 Reserved.

1.4 Past Performance Proposal:

(a) The offeror is required to provide any current relevant information regarding the level of performance in terms of delivery and quality achieved under either US Government or commercial contracts for the same or similar services within the last 5 years. The information provided should support a qualitative review of the offeror; and/or; record of performance in the areas of conforming to specifications, adherence to contract schedules, history of reasonable and cooperative behavior, commitment to customer satisfaction, and business-like concern for the interest of your customer. Additionally, if performance deficiencies were identified, what they were and what corrective action was taken.

(b) Offerors shall submit past performance data for either the firm; and/or principal subcontractor(s); and/or key employees of the firm. For each reference provided, a valid name and telephone number, contract number, contract type, dollar value, contract award and completion dates, point of contact, description of worked performed, and e-mail address of point of contact is required. The description of work performed shall be in sufficient detail to explain how each reference relates to same or similar requirements of the instant solicitation in areas such as performance timeframes, performance in the United States, and complexities of services (to determine the relevancy of the work).

(c) If the offeror elects to provide principal subcontractor past performance, the offeror shall provide the principal subcontractors’ consent allowing the US Government to disclose negative past performance information to the offeror.

(d) Reference projects and corresponding reference surveys are limited to four (4) projects considered by the offeror to be the most relevant to the requirements of this solicitation. If more than four projects with reference surveys are received, the US Government will consider the first four projects received based upon the date and time the reference surveys are received.

(e) Attachment 3 contains a past performance survey that is used to evaluate an offeror’s past performance. The offeror shall provide the past performance survey in Attachment 3 to the past performance reference they identify in this part of the proposal for the offeror, principal subcontractors and key personnel. The past performance reference shall independently submit the survey to the Contracting Officer prior to the closing date of the solicitation. Any completed past performance survey received after the date of closing or directly from the offeror will not be considered in the past performance evaluation. The US Government will not evaluate a reference listed in the past performance proposal if no corresponding survey is received from a reference for that contract. This will have the effect of the offeror being given a Neutral rating for that portion of their overall evaluation, regardless of the type of experience or its similarity to this requirement. Reference surveys must be received by the due date for receipt of proposals in order for the information to be considered. Offerors are cautioned that due to mail delivery times to the U.S., it is highly recommended that all contract references being asked to provide surveys be asked to scan the documents in Adobe .pdf format and email it to matthew.wonch@dla.mil with a reference to the solicitation, SP4510-26-Q-1018 in the subject heading.

(e) The submission of a past performance volume is required. If an offeror does not have any past performance references, offerors must at least identify Volume 2 in their proposal and state they do not have any past performance to provide. If the US Government only receives a past performance survey from a past performance reference and there is no information in an offeror’s proposal regarding that reference (see paragraph above), the reference will not be considered. The offeror is responsible for ensuring references submit past performance surveys; the US Government will not be contacting references for purposes of obtaining the survey

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS

1.5 Evaluation of Past Performance:

(1) The US Government will evaluate the quality of the offeror’s past performance. An assessment of the offeror’s past performance will be used as a means of evaluating the probability of success of the offeror. Thus, an offeror with a higher confidence assessment rating for past performance will have a higher probability of meeting the solicitation requirements than a firm with a lower confidence assessment rating.

(2) In investigating an offeror’s past performance, the US Government may consider information in the offeror’s proposal and information obtained from other sources, including past and present customers and their employees, other US Government agencies, including state and local agencies, consumer protection organizations and better business bureaus; former subcontractors; and others who may have useful information. Failure by the offeror to provide evidence of relevant performance on contracts of a similar nature in terms of performance timeframes and complexities of services provided will be considered by the US Government to have no relevant past performance. The offeror is responsible for ensuring references submit past performance surveys; the offeror’s reference must submit the past performance survey. The US Government will not accept past performance surveys submitted by the offeror or contact offeror references to obtain a completed survey. The US Government will evaluate past performance and experience in accordance with submission requirements of 1.4.

(3) Evaluation of past performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. The US Government is seeking to determine whether the offeror has consistently demonstrated a commitment to customer satisfaction and timely delivery of services. This is a matter of judgment. Offerors will be given an opportunity to address especially unfavorable reports of past performance, and the offeror’s response, or lack thereof, will be taken into consideration. Offerors lacking relevant past performance will not receive negative or positive consideration in the evaluation of this element as no meaningful confidence assessment rating can be reasonably assigned.

(4) Past performance will be rated on an adjectival scale. The US Government’s conclusions about the overall quality of the offeror’s past performance and experience will be a factor in determining the relative merits of the offeror’s proposal and in selecting the offeror whose proposal is considered the most advantageous to the US Government.

(5) By past performance, the US Government means how well the offeror conformed to specifications and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the offeror’s business-like concern for the interests of the customer. By experience, the US Government means whether a contractor’s firm, principal subcontractor, or key personnel has performed similar work before. DLA Disposition Services will also consider the offeror’s past performance and experience on the same or similar contracts in terms of complexities of the services provided. Offerors with no past performance will be issued a Neutral rating for past performance.

(f) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the US Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1.6 Evaluation Factors for Award: a. The US Government will make award to the responsible offeror whose offer conforms to the solicitation and demonstrates the best value to the US Government in terms of their past performance and price. b. The evaluation factors are listed below,

(i) Past Performance

(ii) Price

(iii) Past performance is significantly more important than price.

1.7 Evaluation of Price: The offered price will be used in conjunction with the other factors to determine the proposal, which represents the best value to the US Government. Price will not be numerically scored, but it will be fully evaluated using price analysis techniques.

1.8 Efficiency Competition: Offerors are advised that the US Government may not evaluate the past performance proposals of all offerors under this RFP. The US Government will first review the total evaluated price of all proposals received. The past performance proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other past performance proposals received. Based on the initial review of these past performance proposals, the US Government may not evaluate the past performance proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible past performance rating. This would occur when the Contracting Officer determines that any possible past performance superiority of an unevaluated (and higher priced) past performance proposal, over (a lower priced) one that was already evaluated and assigned the highest possible past performance rating, would not warrant any additional price premium.

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