Attachment 1 - PWS 26-OP-016-Anchorage Scale Maintenance.pdf

PERFORMANCE WORK STATEMENT

FOR

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES ANCHORAGE

SCALE CALIBRATION AND

PREVENTATIVE MAINTENANCE

TABLE OF CONTENTS

1. INTRODUCTION

2. SCALE CALIBRATION & PREVENTATIVE MAINTENANCE

3. PLACE OF PERFORMANCE

4. FEDERAL HOLIDAYS

5. SITE ACCESS AND SECURITY

6. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, SERVICES

(GFP/M/E/S)

7. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, SERVICES

(CFP/M/E/S)

8. QUALITY ASSURANCE

9. ACCEPTABLE PERFORMANCE LEVELs (APLs)

10. SPILL RESPONSIBILITY

11. INVOICING INFORMATION

1. INTRODUCTION:

a. The Defense Logistics Agency (DLA) Disposition Services (DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency with the responsibility of disposing and reutilizing the United States Government’s (USG) Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan.

b. DLA DS Anchorage requires the use of multiple scales to complete daily operations in support of military services to ensure accurate weights are obtained for specified material and scrap. The Contractor shall perform timely and effective scale calibration and Preventive Maintenance (PM). This is critical to ensure each scale accurately weighs items and scrap.

c. The equipment associated with this Performance Work Statement (PWS) is listed in “Attachment 1” and is subject to change throughout the contract based on life cycle management of the equipment. Should the equipment change, Attachment 1 will be updated by the Contracting Officer (KO) and provided to the Contractor.

d. This is a Firm Fixed Price (FFP) contract. The contract consists of a period of performance of one (1) 12-month base period and four (4) 12-month options.

e. The contract period of performance starts from the “award/effective date” as reflected in block three (3) of the SF1449. Ten (10) business days prior to the end of the period of performance, a written request for extension must be received from the Contractor detailing the circumstances that delayed delivery. Such written notifications will include the contract number, reasons for the delay with supporting substantiated actionable documentation as applicable, and the estimated date and time for completed performance.

f. Bid price on the Price Schedule must include all costs to complete the job including transportation to and from DLA DS Anchorage.

g. The Contractor shall coordinate with the Contracting Officer Representative (COR) to determine the date(s) to perform the scale calibration and PM. If the Contractor arrives without prior coordination, the USG has the right to deny the Contractor entry to the site until proper coordination takes place. Contractor shall sign the Visitor Log upon arrival at the main DLA DS entrance for any service, each day.

h. After site coordination has taken place, and within seven (7) business days, the Contractor shall provide the COR a date they will be on site to perform the services. The Contractor shall complete all work tasks no later than three (3) business days, once work has begun, unless otherwise agreed to by the KO and COR.

i. Each scale will be calibrated and PM performed one (1) time per year. The COR may request additional scale calibration and PM if necessary.

j. Notify the COR of any deficiencies discovered during scale calibration and PM that render the scale non-operational.

k. The performance requirements are established in Section 9 of this PWS.

l. Any reference to Contractor throughout this PWS refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) this PWS.

2. SCALE CALIBRATION & PREVENTATIVE MAINTENANCE:

The Contractor shall:

a. Perform scale calibration and routine PM of the Pallet Scale (CLIN 0001), Shrink Wrap

Scale (CLIN 0002), Built in Floor Truck Scale (CLIN 0003), and Portable Truck Scale (CLIN 0004) IAW the Original Equipment Manufacturer (OEM) manual, Department of Transportation (DOT), National Institute of Standards and Technology (NIST) Handbook 44 and best industry practices.

b. Provide all management, tools, equipment, and labor necessary to calibrate and perform PM on the scale.

c. Utilize NIST traceable weights for all calibration services.

d. Affix a sticker or equivalent item to the calibrated equipment indicating the following:

i. Date of Calibration and PM

ii. Date of next Calibration and PM

iii. Name of servicing company and technician

iv. Serial Number of the scale

e. Provide a NIST traceable calibration certification on company letterhead to the COR within two (2) business days upon completion of calibration and PM services.

f. Remove all replaced parts and refuse generated while performing calibration services, from DLA DS Anchorage property and dispose of the items and materials IAW Federal, State, and Local Laws at the Contractor’s or other facilities as authorized by law and approved by the KO, if applicable.

3. PLACE OF PERFORMANCE:

a. The Contractor shall perform all services on USG premises located at DLA DS

Anchorage:

DLA DS Anchorage 12745 Davis Highway

JBER, AK 99506

b. The COR for this contract will be provided by the KO upon receipt of the TO as personnel changes occur throughout the duration of the contract.

c. Work shall take place during normal business hours (0700-1530), except on recognized United States holidays (See Section 4) or when the USG facility/installation is closed due to local or national emergencies, administrative closing, or similar USG directed facility/installation closings.

d. The Contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

4. FEDERAL HOLIDAYS:

a. The Contractor is not required to provide services on the 11 Federal Holidays observed unless approved by the KO. When the legal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

b. The following Federal Holidays are observed:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

5. SITE ACCESS AND SECURITY:

a. The Contractor shall coordinate with the COR, for base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Be escorted by USG personnel in sensitive/secure areas.

d. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary.

The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

e. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. Contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel.

The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

f. All work performed by the Contractor shall be performed IAW all applicable laws, regulations, DLA standards, instructions, and commercial practices.

6. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, SERVICES

(GFP/M/E/S):

The USG will provide the GFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Property: The USG will furnish the necessary workspace for the Contractor to perform the services as outlined in this PWS.

b. Materials: No materials will be provided by USG.

c. Equipment: The USG will not provide any equipment.

d. Services: All utilities in the facility will be available for the Contractor to use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amounts.

7. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT,

SERVICES (CFP/M/E/S):

The Contractor shall provide the CFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance.

b. Provide all Personal Protective Equipment (PPE) for employees IAW Occupational

Safety and Health Administration (OSHA) guidance.

c. Provide all materials to clean up spills caused by their employees during the performance of this contract.

d. Provide the KO and the COR with a Contractor Point Of Contact (POC) and phone number to coordinate and schedule the Scale Calibration and routine PM.

e. All equipment used in the performance of this contract shall be in good operable condition and carry an Underwriters Laboratory (U/L) listing. Equipment found to be unsafe and unable to function as designed shall not be used for the performance of this contract. The COR may inspect the Contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation.

f. Provide services as listed throughout this PWS IAW OEM specifications, DOT and NIST Handbook 44 standards as applicable.

8. QUALITY ASSURANCE (QA):

The USG will evaluate the Contractor’s performance under this contract IAW the Acceptable Performance Levels (APLs) listed below in Section 9 of this PWS. They are primarily focused on what the USG will do to ensure that the Contractor has performed IAW the performance standards as defined. They define how the performance standards will be applied, the method of surveillance, and the acceptable quality levels(s) or defect rate(s).

9. ACCEPTABLE PERFORMANCE LEVELS (APLs):

a. APLs are the minimum performance levels of specific requirements which the Contractor must achieve or risk having the government consider performance unsatisfactory, which may result in monetary or other consideration from the Contractor.

b. If performance falls below the specified performance level, consideration may be taken at the USG’s discretion. Decisions will consider the impact on the USG because of the failure to meet the performance requirement and the number of times the failure occurred throughout the contract period.

c. Performance incentives for the Contractor will include, but are not necessarily limited to, favorable impact on option exercise decisions, future awards of the same requirement, and future awards of similar requirements by DLA DS as well as other government and non-government entities that may review performance of this contract.

Deliverable Standard Time Frame Section Acceptable Performance

Level

Method of Surveillance

Sign in on visitor log

Sign visitor log upon arrival for calibration and PM

Prior to commencing services on a scheduled day

1.g. No failures during each period of performance

COR/Customer

Timely and Complete Calibration/PM

Calibration/PM of all scales under the appropriate CLINs

Within 3 business days once work has commenced

1.h. No failures during each period of performance

COR/Customer

Calibration sticker affixed to all scales receiving calibration

Sticker with the date of calibration, calibration due date, serial number of the scale, company name/servicing technician

Prior to departure on day of calibration

2.d. No failures during each period of performance

COR/Customer

Calibration certificate for each scale calibrated

Certificate of calibration with the make, model, serial number of each scale calibrated

Within two (2) business days of calibration/PM

2.e. No failures during each period of performance

COR/Customer

10. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR and KO immediately upon discovery. A written follow-up report shall be submitted to the COR and KO, no later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and at a minimum shall include the following:

i. Description of item spilled (including identity, quantity)

ii. Whether amount spilled is Environmental Protection Agency (EPA) or state reportable, and if so, whether it was reported

iii. Exact time and location of spill including a description of the area involved

iv. Containment procedures initiated

v. Summary of any communications Contractor has with press or USG officials other than the KO

vi. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue

vii. Description of items spilled (including identity, quantity)

11. INVOICING INFORMATION:

The Contractor shall invoice through the DoD Wide Area Workflow (WAWF) system.

Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003.

Refer to https://wawf.eb.mil for additional information.