Attachment (1)_PWS_130t Crane OEM Certification_eP_1696322.pdf

CUI//FEDCON

CUI//FEDCON

PERFORMANCE WORK STATEMENT (PWS)

FOR

ONE TIME CONTRACT FOR CRANE OEM RECOMMENDED PERIODIC INSPECTION OF

130 TON MOBILE CRANES SLEW BEARING BOLT TIGHTNESS AT BLDG. 6000, AKASAKI

FOR

COMMANDER, FLEET ACTIVITIES, SASEBO (CFAS), JAPAN

(NON-RECURRING WORK / ONE TIME CONTRACT)

(EPROJECT#1696322)

Prepared By: NAVFAC FE, PWD, SASEBO Name: S. TOYOFUKU Date: 23 APRIL 2021

SPECIFICATION APPROVED BY: NAVFAC FE, PWD, SAESBO, FEAD,

FACILITY SUPPORT CONTRACTS BRANCH, FACILITY SUPPORT CONTRACTS

MANAGER

ANDRE S. MORGAN DATE

Controlled by: NAVFAC FAR EAST Controlled by: PWD SASEBO CUI Category: DCRIT Distribution/Dissemination Control: FEDCON POC: Andre.Morgan@fe.navy.mil eProject#1696322

SECTION 01 – GENERAL:

1.1 Outline of Services: The Contractor shall provide all labor, management, supervision, materials, tools, equipment, transportation, vehicles, and any other incidentals necessary to provide “CRANE OEM

RECOMMENDED PERIODIC INSPECTION OF 130 TON MOBILE CRANES SLEW BEARING BOLT

TIGHTNESS AT BLDG. 6000 FOR COMMANDER, FLEET ACTIVITIES, SASEBO (CFAS), JAPAN,” as shown on the attached location map, minimum requirement, sketches and specifications per attachments 5.1. The Contractor shall provide and secure this work, complete and ready for use.

1.2 Project Location: The work shall be performed at Bldg. 6000, Akasaki POL Depot, CFAS, Japan. Refer to the attachment 5.1-(5).

1.3 Term of Contract: The Contractor shall be required to complete the entire work, ready for use, not later than 90 calendar days including mailing period after the date of award. The Contractor shall submit the schedule of actual start site work, repair, and inspection work road map to be completed with Government final inspection and any completion reports per deliverables list of attachment 5.1-(3).

1.4 Working Hours:

1.4.1 Government Regular Working Hours: The Government's regular working hours are from 0800 to1645, five

(5) days per week, Monday through Friday, except observed Federal holidays. The performance of this work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by Contracting Officer’s Representative (COR) and Transportation Branch, Production Division (PRD) NAVFAC FE, PWD Sasebo prior to commencement of work.

1.4.2 Restriction to Contractor Working Hours: Unless otherwise specified, the Contractor’s normal working hours for performing contract requirements are from 0800 to 1645, every day or Monday through Friday. If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written request to work outside Government’s regular working hours per deliverable list.

Exclude works to be performed during specified hours.

1.5 Site Survey: The Contractor shall be responsible for field verifying all existing conditions, dimensions, and quantities that may affect his/her work prior to submission of the price proposal. The time and date will be determined by the Contracting Officer (KO).

1.6 Definitions and Acronyms: listed in attachment 5.1-(1) definitions and acronyms.

SECTION 02 – MANAGEMENT AND ADMINISTRATION:

2.1 Required Conferences and Meetings: Prior to commencing work, the Contractor shall meet in conference with the KO, to discuss and develop mutual understandings relative to scheduling and administering the work. The Contractor shall initiate the pre-performance conference date at least seven (7) calendar days prior to desire conference date via COR to the KO.

2.2 Contract Partnering Session Attendees: The Contractor shall bring the necessary personnel to successfully partner on this contract. This contract mandatory key personnel are Project Manager (PM), Quality Manager, Site Safety and Health Officer (SSHO), and Interpreter/Translator (if required.)

2.2.1 Key Personnel Requirements: The Contractor shall comply with the personnel requirements stated below.

The Contractor shall submit a List of Key Personnel and Qualifications per deliverable list. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications. The Contractor shall submit an Organizational Chart, showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract. All Key Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirement; otherwise, provide an Interpreter/Translator as applicable.

2.2.1-a Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has the have full authority to act on behalf of the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site within two calendar days after the Government requests. The PM shall have satisfactory relevant experience at a comparable level of responsibility on contracts of similar size, scope and complexity.

2.2.1-b Quality Manager: The Contractor shall provide a Quality Manager or designated alternate who shall be on-site at all times when the Contractor is performing work during the Government's regular working hours and shall be available on-site within two calendar days after the Government’s regular working hours. The Quality Manager or designated alternate shall report directly to a senior corporate official and shall not report directly to the Project Manager. The Quality Manger shall not be the same person as the PM.

The Quality Manager or designated alternate shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract:

The Quality Manager or designated alternate shall have satisfactory experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager or designated alternate may be the same person as the SSHO.

2.2.1-c, Site Safety and Health Officer (SSHO): The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 Code of Federal Regulations (CFR) 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the KO for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent. The SSHO shall maintain competency through 24 hours of formal safety and health related coursework every four years.

The SSHO may be the same person as the PM but shall have fulfilled the pre-requisite qualification and experience.

Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE”, or “SYOCHOU COURSE”, which is as acceptable equivalent to the 30-hours OSHA safety class. This training can be viewed at the JCOSHA website.

http://www.kensaibou.or.jp or http://www.kensaibou.or.jp/eng/index.html

This training course has five years of validated date. SSHO shall maintain renewal of certificate. The refresher course is also an equivalent course after the initial training course has been completed.

2.2.2: Employee Requirements: The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. The Contractor shall provide personnel who can speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures or an interpreter shall be furnished at no additional cost to the Government. The Contractor shall ensure that all Contractor personnel have received proper safety training, appropriate to their respective jobs.

2.3 Certificate of Insurance: The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

(1) Comprehensive General Liability: ¥50,000,000 per occurrence;

(2) Automobile Liability: ¥20,000,000 per person, ¥50,000,000 per occurrence for body injury, and ¥2,000,000 per occurrence for property damage;

(3) Worker’s Compensation: As required by Japanese workers’ compensation and occupational disease statutes;

(4) Employer’s Liability Coverage: N/A;

(5) Other insurance as required by Japanese law.

2.4 Invoicing Procedures: Refer to applicable section of the solicitation for invoicing instructions and following web sites. Wide Area Work Flow (WAWF) web site: https://wawf.eb.mil/

Online training of WAWF web site: http://www.dfas.mil/ecommerce/wawf/training.html

NAVFACFE portal for contractors’ information:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

2.5 Forms: Forms referenced in this contract, e.g. accident reporting, and damage reporting are included among the Forms in the attachment 5.1-(4).

2.6 Government-Furnished Items: Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this PWS.

2.6.1 Government-Furnished Property: N/A.

2.6.2 Government-Furnished Facilities: N/A.

2.6.3 Government-Furnished Vehicles and Equipment: N/A.

2.6.4 Government-Furnished Utilities: The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.7 Contractor-Furnished Items: Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract.

The KO and/or COR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.8 Management: The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.8.1 Safeguarding Information: The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF).

2.8.2: Dissemination of Information: DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know. Contractor employees shall not discuss or disclose any information provided to them in the performance of their duties to parties other than authorized Government and/or Contractor personnel who have a “need to know”. The Contractor shall not use any information or documentation provided by the Government or developed under this contract. The Contractor shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document, etc.), pertaining to any part of this contract or any program related to this contract, unless the KO has given prior written approval.

2.8.3 Work Reception: N/A

2.8.4 Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

Verbal scheduling and work status updates shall be provided when requested by the KO and/or COR. A status update of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

The Contractor shall provide work schedules for Non-Recurring Work per deliverable list. At a minimum, work schedules shall include:

• Description of service(s) to be accomplished;

• Location;

• Date service(s) are scheduled to be accomplished.

2.8.5 Work Schedule: The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall provide written notification the KO of any difficulty in scheduling work due to Government controls, per deliverable list. At a minimum, the notification shall include the following:

• The date and time the work was initially coordinated;

• The name and phone number of the Government person with whom the work was initially coordinated;

• The name and phone number of the Government person who prevented the work from being performed as previously coordinated;

• The alternative date and time, the Government person requested the work be accomplished.

2.8.6 Deliverables/Submittals: Records and reports are specified in specification package and listed as deliverables in deliverable list. The Contractor shall submit accurate and complete documents within the required timeframes.

The Contractor shall revise/modify records and reports, as directed by the KO, at no additional cost to the Government. All Contractor deliverables shall be in English or may be submitted in Japanese with English translations. Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract. Unless otherwise specified, the Contractor shall submit deliverables within 15 calendar days after the date of award. The Government will have seven (7) calendar days for each review, unless otherwise specified.

2.8.7 Quality Management System (QMS): The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

The Contractor QMS Pre-Performance Review Checklist for compliance with this requirement is provided in the attachment.

2.8.7.1 Quality Management (QM) Plan: The Contractor shall submit per deliverable list to the KO and/or COR a QM Plan for approval prior to pre-performance conference. The Contractor's QM Plan shall provide prime Contractor management with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations.

The QM Plan shall include, at a minimum, the following:

(1) Policy and objectives of Quality Management System (QMS): The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted.

(2) Approach to assuring quality of services provided and conformance with performance objectives and standards.

(3) Methods and procedures for effective planning, operation and control of processes and performance of work.

(4) List of Key Personnel Qualifications and Organizational Chart Responsibilities & lines of authority.

o The key personnel name(s) and qualifications of the individual(s) responsible for performing the quality manage inspections, and the extent of their authority.

o List of Employee. The list shall be included employee’s name, year of birth, gender, nationality or current home city/town name, affiliation prime/sub-contractor names, job position and/or type of job, type of employment and any license for related this contract.

(5) Vehicle insurance, Inspection Certificate and Registration: All vehicles shall display of valid inspection certificate sticker and registration number plate. All vehicles shall meet all other requirement of local regulations, such as safety standards, and shall carry proof of insurance, inspection certificate and registration. The Contractor shall maintain of current vehicle insurance, inspection certificate and registration and submit per deliverable list. The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible. Decals shall be placed inside each of the Contractor’s vehicles in a manner they are clearly visible.

2.8.8 Passes and Badges: All Contractors shall obtain required passes for the Contractor’s employees and vehicles. The Government Pass Office will issue passes without charge. The Contractor shall request within 10 calendar days after the award date. Passes shall be handled and returned in accordance with the policy of the Government Pass Office at each of naval installation.

2.8.9 Contractor Safety Program: The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, UFC 3-560-01 Operation and Maintenance Electrical Safety, Public Law 91-596, Occupational Safety and Health Act, and Japanese Law No. 57 Industrial Safety and Health Law (Roudo Anzen Eisei Hou).

Any reference to “USACE" facilities, property, or equipment specified in EM 385-1-1 should be interpreted as Government facilities, property, and equipment. Plans shall be written both in English and Japanese so that Contractor and Government employees shall be able to read and understand.

2.8.9.1 Accident Prevention Plan (APP): The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 3.k. of Appendix A of EM 385-1-1.

The Contractor shall submit an APP for acceptance per deliverable list. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and applicable compliance plans, programs, and procedures as specified below. The Contractor shall not commence work until the APP has been accepted and no activity shall be started on site until the applicable AHAs and compliance plans have been accepted. Once accepted by the KO, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the KO, until the matter has been rectified.

2.8.9.1-a, Activity Hazard Analysis (AHA): The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable non-recurring work / one-time work activities performed under this contract. AHAs for non-recurring work / one-time work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. AHAs for non-recurring and one-time work occurrences shall be submitted at least two working days prior to start of work. Specifically:

• For non-recurring work / one-time contract modifications where changes are germane to the original contract, the Contractor shall revise applicable AHAs within 15 calendar days after modification is signed.

The Contractor shall follow the Risk Management Process for the development of AHA in accordance with paragraph 01.A.14 and Appendix A of EM 385-1-1. A formatted outline of an AHA is provided in Figure 1-2 of

EM 385-1-1.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each work to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance.

2.8.9.1-b, Safety and Occupational Health (SOH) Risks and Compliance Plans: Based on a risk assessment of recurring and non-recurring work requirements and on mandatory OSHA compliance programs, the Contractor shall develop, provide and implement all applicable compliance plans, as necessary for the situation or types of work to be performed under this contract. Compliance plans, programs, and procedures along with their respective references are detailed in Appendix A, paragraph 3.i of EM 385-1-1. These plans shall be submitted with the APP and shall be updated as situations change. Additional compliance plans, programs, and procedures shall be developed as applicable when new types of work are required under this contract. Additional requirements for specific compliance plans are provided below.

Note: If an item is not applicable because of the nature of the work to be performed, the Contractor shall state this exception and provide a justification in this plan.

(1) Critical Lift Plan: The Contractor shall develop a critical lift plan to explain how it will conduct lifts for any of the following conditions:

1) Lifts over 75 percent of the capacity of the crane or hoist (or lifts over 50 percent of the capacity of a barge mounted mobile crane's hoists) at any radius of lift;

2) Lifts involving more than one crane, hoist, or Load Handling Equipment (LHE)

3) Lifts of personnel;

4) Lifts involving non-routine rigging or operation, sensitive equipment, or unusual safety risks

5) Lifts involving hazardous materials (e.g., explosives, highly volatile substances);

6) Lifts where the center of gravity could change;

7) Lifts without the use of outriggers using rubber tire load charts;

8) Lifts using more than one hoist on the same crane, hoist, or LHE;

9) Lifts involving Multiple Lift Rigging (MLR) Assemblies or other non-routine or technically difficult rigging arrangements;

10) Lifts involving submerged loads. Exception: lifts that were engineered to travel in guided slots throughout the lift and have fixed rigging and/or lifting beams, i.e., intake gates, tailgates/logs);

11) Lifts out of the operator’s view. (Exception: if hand signals used by a signal person in view of the operator or radio communications are available and in use, load does not exceed two tons AND is determined a routine lift by the lift super.)

The critical lift plan shall include elements addressed in paragraph 16.H of EM 385-1-1, paragraph 11.1 of NAVFAC P-307, and comply with requirements in ASME B30.22, ASME B30.3; ASME B30.5, and ASME B30.8.

The Contractor shall complete and maintain a copy of the Crane Operating Checklist for Critical Lifts, provided within the Forms in the attachment, for each lift.

(2) Fall Prevention and Protection Plan: The Contractor shall develop site specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.D of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. The fall prevention and protection plan shall include a Rescue and Evacuation Plan in accordance with EM 385-1-1, Section 21.N. A competent person for fall protection shall prepare and sign the plan.

(3) Fire Protection Plan: The Contractor shall develop a fire prevention program to include a fire prevention plan and annual survey to include elements addressed in paragraph 09.A, 09.E, and 10.D of EM 385-1-1, NFPA 10, NFPA 241, NFPA 51B for Fire Prevention During Welding, Cutting, and Other Hot Work for further information, NFPA 70, and NFPA 70E. Whenever the Contractor works welding, grinding, electric saw metal cutting, or open flame, a permit from CFAS Fire Department shall be obtained at least seven (7) calendar days prior to such work. Required Hot Work Permit Form is provided within the Forms in the attachment.

(4) Public Safety: Whenever the Contractor’s operations create a condition hazardous to traffic or to the public, the

Contractor shall furnish at his/her expense and without cost to the Government, such flagmen and guards as necessary to give adequate warning to the public of any dangerous conditions to be encountered, and the

Contractor shall furnish, erect, and maintain such fence, barricades, lights, signs and other devices as are necessary to prevent accidents and avoid damage or injury to the public.

(5) Other Safety plan: The Contractor shall describe and develop other safety plans with exception of what is covered above to comply with requirements in accordance with EM 385-1-1 for this contract.

Note: The Contractor shall responsible for providing weather protection to the crane during construction and installation. This responsibility includes securing the crane and work area during adverse weather condition such as gale, typhoon and heavy rain.

2.8.10 Crane Operations: All operations of Cranes, Multi-Purpose Machines and Material Handling Equipment shall comply with EM 385-1-1, NAVFAC P-307, 29 CFR Part 1910, and 29 CFR Part 1926. The Contractor shall comply with paragraph 11.1 of NAVFAC P-307 and notify the KO at least three working days prior to bringing any crane (including delivery vehicles with crane boom attachments), multi-purpose machines, material handling equipment, or construction equipment that may be used in a crane-like application to lift suspended loads on board a Navy Installation. Written documentation of the last weight test of the crane and all related weight handling equipment (e.g. attachments, rigging gear, etc.) shall be maintained on site.

A joint verification with the Government representative must be performed to ensure that a legible and indelible completed copy of Appendix P, Figure P-1 of NAVFAC P-307 is maintained on the crane, multi-purpose machine, and material handling equipment or construction equipment used in a crane-like application to lift suspended loads. The following certification and testing documentation shall be on site prior to entry and use on any Navy Installation:

1) Crane, multi-purpose machine, material handling equipment or construction equipment used in a crane-like application to lift suspended load certification

2) Load testing

3) Yearly, monthly and daily inspection logs

4) Rope/sling certifications

5) Operator certifications/designations

6) Designation of person performing log inspections

7) Cranes that are permanently located on a Navy Installation shall have a quarterly joint verification.

2.8.10.1 Crane Inspections: The Contractor shall ensure all inspections are performed in accordance with EM 385- 1-1, NAVFAC P-307, 29 CFR Part 1910, and 29 CFR Part 1926 (daily, monthly, quarterly, yearly), and retain the current documentation of inspections. Documents shall be kept on site. Daily pre-use inspections and testing shall be performed on all load hoisting and lowering mechanisms, boom hoisting and lowering mechanisms, swinging mechanisms, travel mechanisms (if to be used that day), and safety devices. Cranes that have to be re-rated shall be in accordance with SAE Recommended Practices, Crane Load Stability Test Code J765 and documentation maintained on site. The Contractor shall have an operational anti-two block device or a two-block damage prevention feature for all points of two blocking and a boom hoist disconnect, shutoff, or hydraulic relief to automatically stop the boom hoist when the boom reaches a predetermined high angle.

2.8.10.2 Rigging Gear: The Contractor shall ensure rigging gear and below the hook lifting devices and personnel comply with the following requirements:

1) Personnel performing rigging shall have an understanding of all signs, notices, and operating instructions, and be familiar with the applicable hand signals prescribed by the ASME B30 standard for the type of crane in use.

2) Personnel performing rigging shall be familiar with the rigging requirements in EM 385-1-1, NAVFAC P- 307, 29 CFR Part 1910, and 29 CFR Part 1926.

3) The Contractor shall inspect rigging gear in accordance with EM 385-1-1, NAVFAC P-307, 29 CFR Part 1910, and 29 CFR Part 1926 and paragraph 11.1 of NAVFAC P-307. Certification records shall be made available for review upon request.

2.8.10.3 Crane Operators: Crane operators shall meet the personnel qualifications requirements in paragraph 16.B of EM 385-1-1 and paragraph 11.1 of NAVFAC P-307. For mobile cranes with Original Equipment Manufacturer (OEM) rated capacitates of 2,000 pounds or greater, designate crane operators as qualified by a source that qualifies crane operators (i.e., union, a government agency, or an organization that tests and qualifies crane operators).

2.8.11 Accident and Damage Reporting: The Contractor shall notify the KO as soon as practical, but no more than four hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000, or any Weight Handling Equipment (WHE) accident. Notification shall also be provided for any mishap occurring in any of the following high hazard areas: electrical (to include Arc Flash, electrical shock, etc.); uncontrolled release of hazardous energy (includes electrical and non-electrical);

weight or load handling equipment (LHE) or rigging; fall-from-height (any level other than same surface); and underwater diving. These mishaps shall be investigated in depth to identify all causes and to recommend hazard control measures.

Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any;

extent of injury, if known, and brief description of accident (to include type of equipment used, PPE used, etc.).

Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

The Contractor shall conduct an accident investigation for recordable injuries and illnesses, for accidents requiring Medical Treatment, property damage accidents resulting in at least $20,000 in damages, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident. The Contractor shall complete the applicable NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit per deliverable list.

For any weight handling equipment accident (including rigging gear accidents) the Contractor shall conduct an accident investigation to establish the root cause(s) of the accident and comply with additional requirements and procedures for accidents in accordance with NAVFAC P-307, Section 12. The Contractor shall submit a WHE Accident Report (Crane and Rigging Gear) per deliverable list. No crane operations are allowed to proceed until cause is determined and corrective actions have been implemented to the satisfaction of the KO.

For a near miss, the Contractor shall complete the applicable documentation in NAVFAC CIRS, and electronically submit per deliverable list. For a near miss involving crane or rigging operations, the Contractor shall report verbally to the KO as soon as management becomes aware but not later than four (4) hours of such event and comply with additional requirements and procedures for near-misses in accordance with NAVFAC P-307, Section

12. A near miss occurs when an accident was avoided by mere chance or when intervention prevented an ongoing sequence of events that would have resulted in an accident (e.g. unplanned encroachment, improper crane set-up, improperly rigged load, etc.). The Contractor shall submit a Crane and Rigging Gear Near Miss Report per deliverable list.

2.8.11.1 Accident Reporting and Notification Criteria: The following criteria and definitions apply to the accident reporting requirements specified above:

Recordable Injuries or Illnesses; any work-related injury or illness that results in:

1) Death, regardless of the time between the injury and death, or the length of the illness;

2) Days away from work (any time lost after day of injury/illness onset);

3) Restricted work;

4) Transfer to another job;

5) Medical treatment beyond first aid;

6) Loss of consciousness; or

7) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

High Visibility Accident: Any mishap which may generate publicity or high visibility.

Medical Treatment: Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

WHE Accident: A WHE accident occurs when any one or more of the eight elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occurs. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.)

2.8.12 Fire Protection: The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials. No smoking is allowed except in designated area.

2.8.13 Monthly On-Site Labor Report: The Contractor shall submit a Monthly On-Site Labor Report per deliverable list. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

2.8.14 OSHA Citations and Violations: The Contractor shall correct violations and citations promptly and provide a copy of each OSHA citation and OSHA report with written OSHA Citations and Violations Corrective Action Report per deliverable list.

2.8.14.1 If the Contractor is not applicable to above spec item 2.8.14, the Contractor shall correct violations and citations promptly and provide a copy of each LSIO citation and LSIO report with written LSIO Citations and Violations Corrective Action Report per deliverable list. Should OSHA and LSIO conflict the more stringent standard shall apply. .

2.8.15 Safety Inspections and Monitoring: The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely.

These inspections shall ensure:

• The site is safe and free of job-site hazards

• Proper PPE is being utilized and worn.

• Safe work practices and processes are being followed.

• Workers are familiar with the hazards covered in the respective AHA for that work activity.

• All equipment and tools are in good condition and being used safely.

The Contractor shall submit a Contractor Safety Self-Evaluation Checklist per deliverable lists. The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity when it deems danger is imminent.

Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. The Contractor safety records shall be available to the KO and/or COR upon request.

Whenever the KO and COR become aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the KO and COR will notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the KO may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued. The Contractor shall include this requirement in all of its subcontracts and vendor contracts in support of contract safety.

2.9 Environmental Protection: The Contractor shall comply with all applicable Japanese, prefectural laws, regulations, the Japan Environmental Governing Standards (JEGS) and executive orders, and with base-wide instructions, standards, and permit requirements. All environmental protection matters shall be coordinated with the KO. Inspection of Contractor operated facilities operated by the Contractor may be conducted by the Installation Environmental Protection Coordinator or other authorized officials on a no-notice basis. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The Contractor is responsible for ensuring that its employees receive applicable environmental and occupational health and safety training, and are kept up to date on all required regulated and specific training for the type of work to be conducted onsite. All on-site Contractor personnel, and their subcontractor personnel, performing tasks that have the potential to cause an impact to the environment shall be competent on the basis of appropriate education, training or experience.

2.9.1 Solid Waste Management and Recycling: The Contractor shall comply with the installation’s Integrated Solid Waste Management Plan(s), the installation’s Hazardous Waste Management Plan(s), CFASINST 5090.2 series and OPNAVINST 5090.1 series for Contractor generated waste. Recyclable scrap metals may be turned in to the Recycling Center, Bldg. 323, located in Main Base, without documentation.

2.9.1.1 Non-Regulated Waste Disposal: The Contractor shall dispose all wastes in accordance with all applicable Federal, state, and local laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements.

All non-regulated waste shall be disposed of in accordance with all applicable Federal, state, and local laws, regulations, and instructions, including but not limited to 40 CFR, JEGS and all applicable Japanese, prefectural, local law, regulations, and instructions.

Disposal of all non-regulated debris and rubbish resulting from the work under this contract shall comply with the federal regulations in 40 CFR Part 258 (Subtitle D of RCRA), or equivalent state, Japanese regulations and be disposed of at appropriate off installation waste handling facilities, at the Contractor’s expense. Manifest is required for non-regulated industrial waste disposal resulting from the work under this contract, at the Contractor’s expense.

2.9.2 Regulated Waste Disposal: The Contractor shall dispose of regulated waste in accordance with the Resource Conservation and Recovery Act and all other applicable Japanese, prefectural, JEGS, local laws, regulations and instructions, such as: Waste Management and Public Cleansing Act No. 137 (Japanese law), 40 CFR, and OPNAVINST 5090.1. No disposal of regulated waste onboard the installation is allowed.

2.9.3 Spill Prevention, Containment, and Clean-up: The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable Japanese, prefectural, JEGS and local laws and regulations and with the Installation Hazardous Waste Management Plans; and CFASINST 5090.6E Oil and Hazardous Substance Spill Prevention and Response Plan at no additional cost to the Government. The Contractor shall report all fuel and hazardous substance spills on the Installation within 15 minutes of discovery to the CFAS Emergency Dispatch (ED) by dialing 911 from a station landline. The CFAS ED will contact the appropriate personnel depending on the size and location of the spill. The Contractor shall notify the KO and COR as soon as possible but not more than four hours after spill. Spill reports shall be submitted within 24 hours per deliverable list.

2.10 Warranty Management: Prior to performing repair work, the Contractor shall report to the KO any defect in workmanship, material, or parts, and any improper installation of equipment and components that are covered by a warranty. The Contractor is responsible for knowing which equipment and components are covered by the original warranty and the warranty duration. The KO will provide available warranty documents.

2.11 Materials: Unless otherwise specified anywhere in the contract, all materials and devices/tools to be used under this contract shall be furnished by the Contractor. All materials shall be approved in accordance with requirements specified in this document. Unless otherwise specified in this document, materials to be used under this contract shall be the materials conforming to the applicable requirements of Japanese Industrial Standards (JIS).

In case material conforming to JIS is not available, submit data and applicable standards/regulations of the material for the KO's approval. All materials shall be new except where indicated as existing or reused.

2.11.1 Prohibited Materials: The Contractor shall not use materials having a lead content over 0.06 percent by weight of nonvolatile content. Additionally, all materials to be used under this contract shall be Non-asbestos type (Asbestos contained; less than 0.1 percent by weight).

2.11.1.1 Paint or coating containing lead, arsenic, barium, cadmium, chromium, mercury, selenium and silver shall be determined as Heavy Metal-Based Paint (HMBP) and shall not be used in this contract. The Contractor shall provide to the KO a list of non-HMBP (Heavy Metal Based Paint) used in this contract along with HMBP free certification in English and/or Japanese prior to the start of on-site work.

2.12 Restrictions Upon Interrupting Utility Services: If the Contractor requires interruption to utilities service, the Contractor shall submit his interruption plan including interruption period, interruption work schedule and affected areas to the KO for approval, at least 15 working days prior to actual interruption work, unless otherwise specified.

2.13 Protection of Government Property: During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

SECTION 03 – SCOPE OF WORK:

3.1 Description of Work: The Contractor shall perform “ONE TIME” OEM Recommended Periodic Inspection of 130 ton Mobile Cranes Slew Bearing Bolt Tightness to ensure they are fully functional and in normal working condition. The Contractor shall provide the service for the following crane:

Crane Type: 130 Ton Mobile Crane;

Crane OEM / Model: USN: N82-05828, KATO KA-1300R (2017), initially certified on February 12, 2018;

Location of Inspection: Building 6000, Akasaki POL Depot Area.

3.1.1 Inspection and Repair Work: OEM recommended inspection of slew bearings bolt tightness is required as following process.

a. The Contractor shall follow the OEM manual to remove the superstructure in order to gain access to inner slew bearing bolts.

b. The Contractor shall mark with paint pen or other semi-permanent means near each bolt a number for tracking purposes. There should be 60 outer bolts (1 through 60) and 50 inner bolts (1 through 50).

c. The Contractor shall check the slew bearing inner/outer race bolt tightening torque in accordance with the OEM manual. Maintain the specified torque value below using a torque wrench calibrated in accordance with torque wrench OEM requirements. If any deformation or breakage of tightening bolts are found, the Government (PWD Transportation) will deal with the problems according to the OEM’s recommendation.

OEM specification torque: 231 kgf-m (2264 N-m)

Note 1: Above work shall be performed in Government (PWD Transportation) inspector´s witness. The Contractor shall notify the Government before commencement of performance work at least seven calendar days prior to the desired date and time. The Contractor shall submit a copy of calibration certificate for the torque wrench to be used for the inspection per deliverable list.

d. The Government (PWD Transportation) inspector is to verify that slew bearing bolts are properly tightened.

e. The Contractor shall upon completion of the work…