Attachment 1 Purchase Description.pdf

ATTACHMENT 1

Purchase Document

A. OBJECTIVES

The United States Department of Agriculture, Agricultural Research Service located in Beltsville, Maryland requires ten (10) Tractors, two (2) Skid loaders, one (1) Self-propelled mower conditioner, and one (1) Self-propelled Sprayer for agricultural use with horsepower (HP) ranging from 70 to 175 power-take–off (PTO). Three (3) tractors are required to have front-end loaders. This requirement is for a one-year lease with four option renewals. Tractors are used in the cultivation of experimental crops, production of feed for experimental livestock, and related activities. Agricultural operations include, but are not limited to, soil preparation, planting, cultivation, fertilization, spraying, mowing, harvesting, materials handling, etc.

B. OVERALL REQUIREMENTS

1. The Contractor shall provide new, unused, current production tractors that shall be the manufacturer’s standard commercial product.

2. All tractors shall be equipped with diesel engines, engine block heater, vertical exhaust, toolbox, collapsible mirrors, grill guard and new fire extinguisher.

3. Tractor specifications in Table 1 in reference to PTO horsepower (HP)

(min), Weight (min) and Hydraulic Pump (GPM – gallons per minute) should be based on the Nebraska Tractor Test (NTT) or Organization for Economic Cooperation and Development (OECD).

4. All equipment shall be furnished with slow moving vehicle emblems, warning lights, turn signals and shall comply with requirements of the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor.

5. Tire size for each tractor has been specified to accommodate specific field and row crop conditions.

6. Tables 1-4 list the specific requirements for each type of equipment needed, while Table 5 lists the estimated hours of use by each piece of equipment.

C. SERIAL NUMBERS

At the time of delivery, the Contractor shall furnish the Contracting Officer’s

Representative (COR), with a copy to the Contracting Officer. (CO), a listing of the serial numbers of all tractors and equipment delivered.

D. CONTRACTOR MAINTENANCE

The Contractor shall be or shall provide a local service representative to facilitate repair and maintenance services. The response time for maintenance service by the Contractor shall be 48 hours after a request for assistance. The repairs and costs of repairs (including transportation), except when the government is negligent, shall be the responsibility of the Contractor.

The Contractor shall maintain the equipment according to the manufacturer's service recommendations of the manufacturer. During the terms of this lease, this shall include the cost of all filters and lubricants needed for normal scheduled maintenance.

The warranty for tractors and equipment shall be the manufacturer’s standard warranty. Should the manufacturer’s warranty not cover the entire period of the contract, the Contractor shall provide extended warranty coverage through the end of the contract. The extended warranty shall be equal in scope to that provided by the manufacturer.

E. MAINTENANCE BY THE GOVERNMENT

The Government will use the equipment in a careful and prudent manner, properly lubricate moving parts as instructed in the manufacturer’s literature, properly house when not in use, and always operate by or under supervision of experienced and competent operators. The Government will confine the use of equipment to projects under its direction.

During the term of this lease, unless terminated sooner, the Government shall, at its own expense, provide all fuel, lubricants, and DEF needed for normal daily operations.

F. LOADERS

Hydraulically operated self-leveling up and down front-end loaders are required on items 2, 5 and 7. Loaders must be a quick detachable type with bucket level indicators and electro-hydraulic single lever control. Parking stands are required. Attachments must be quick change and replaceable wear edges are required on all buckets. (see Table 2 for specifications on each item).

G. CABS

All tractors shall have cabs, that are to be factory installed and fully enclosed.

Cabs must have an air conditioner, heater, and defroster. Cabs also require an AM-FM radio, air seat with swivel, front and rear windshield washer and wiper, and foot throttle. Items 3, 4, and 6-10 must come equipped with a service backed integrated technology system to include but not limited to: RTK GPS (repeatable accuracy level +/- 2 in), auto steer, touch screen display, and USB data port. The GPS systems must be compatible with a base station operated on-site at USDA by the contractor. One additional existing John Deere tractor, owned by USDA and currently equipped with autosteer, needs a monitor and communication to be compatible with the local base station. The technology systems must be compatible across the board with all equipped govt owned technology.

H. HYDRAULIC SYSTEMS

Hydraulic systems may be open or closed systems. Electro-hydraulic Selective

Control Valves (SCV) must have adjustable detent and metering valve. Items 3- 10 must have a low-pressure hydraulic motor return line. Tractors are to be equipped with three-point hitches with extendable arms and sway blocks or stabilizer bars.

I. FRONT AND REAR AXLES

All front and rear axles must be adjustable to meet necessary row width requirements. For rear axles, power adjust rack and pinion adjustable, or bar axle with sliding hub are acceptable. Item 3 requires 110” rear axles and must be able to straddle a 96” swath. Items 8 and 9 require wheel spacing to be as close to 60” on center as possible for row cropping. Items 7 and 10 require the wheel spacing to be as close to 73” on center as possible.

J. TRANSMISSION

Items 2-10 require a stepless variable transmission. Item 1 requires a minimum

16 speed/12 speed reverse with synchronized ranges and clutch-less shifting within range. Item 1 to also include a left-hand power reverser with neutral position capable of no clutch direction changes.

K. TRACTOR WEIGHT

Minimum tractor weight is outlined in Table 1. Specific requirements for front and rear weights are listed in Table 1. All tires are to be tube-less, and no fluid used for weight. Additional front and rear weights may be considered to meet total minimum tractor weight requirements.

Item PTO

HP

(min.)

Weight (min. #)

Hydraulic Pump

(GPM)

3 Pt.

Hitch Categ

SCV Independent

PTO

Front Axle

Front Tires

Rear Tires

Trans. Loader

Front Weight (lbs.)

Rear Weight (lbs.)

Special Requirements

1. Dairy 105 14,500 29 2 3 540/1,000 MFWD 14.9R28 18.4R38 16F/12R No

2. FFU 105 14,500 29 2 3 540/1,000 MFWD 13.6R28 18.4R38

Stepless Variable Yes

1,800 lb.

Lift 3500lbs (min), 12'6' (min) quick attach 84" high volume bucket, sqaure bale spear

3. FFU 115 14,500 29 2 3 540/1,000 MFWD

Stepless Variable No 625

1,000 lb.

4. FFU 175 18,000 41 3 4 540/1,000 MFWD 16.9R30 18.4R46

Stepless Variable No 1,000

Dual Rear Wheels set for row crops 30" spacing

5. FFU 115 12,000 26 3 3 540/1,000 MFWD 14.9R30 18.4R42 Stepless Variable

Yes 1,800 lb.

Lift 3500lbs (min), 12'6' (min) quick attach 84" high volume bucket, 48" Pallet forks

6. FFU 175 18,000 41 3 4

1 3/8"

1,000 MFWD 16.9R30 18.4R46

Stepless Variable No 1,000 Dual Rear Wheels

7. PRU 90 11,500 29 2 3 540/1,000 MFWD 14.9R30 18.4R42

Stepless Variable Yes

1,000

lb. Wheels on 73" centers

8. PRU 100 11,500 28 2 3 540/1,000 MFWD

14.9R28

(or narrower)

14.9R38 (or narrower)

Stepless Variable

No Front Hitch with PTO

Wheels on 60" centers. Small frame. Tires to fit 30" row crop.

Front PTO power

9. PRU 100 11,500 29 2 3 540/1,000 MFWD

14.9R28

(or narrower)

14.9R38 (or narrower)

Stepless Variable

No 1,000 600 Wheels on 60" centers. Tires to fit 30" row crop.

10. PRU 100 11,500 29 2 3 540/1,000 MFWD 14.9R30 18.4R42 Stepless Variable

No 1,000 600 Wheels on 73" centers. Autosteer capable down to 0.1 mph

Table 1. Tractor Minimum Specifications

*Items 1-10 include the name of the management unit that will be using and housing the piece of equipment. FFU (Feed and Forage Unit), PRU (Plant Research Unit), and the Dairy will each house their perspective units.

14.9R30 18.4R42

Unit

Hyflow Hydrualics 27 gal/min, Hi-volume bucket w/ replacable cutting edge

Cab HP Controls Powertrain Dump height (min) Tipping weight (min) Wheels/Tracks

Foot controls, power quick attach

Two Speed transmission

8 Feet 5000lbs Pneumatic tires

6000lbs Rubber Tracks 12" wide min

Hyflow Hydrualics 27 gal/min, Heavy duty 3-in-one bucket

12. Dairy

Table 2. Skid loaders Minimum Specifications

13. PRU

Enclosed Cab with AC/Heat, Suspension seat, Window wiper, Radio, Road hazard lights

Tier 4 Diesel minimum 70 HP, with automatic hydrualic reversing fan

Pilot/Hand controls, power quick attach

Two Speed transmission

8 feet

Special Requirments

Enclosed Cab with AC/Heat, Suspension seat, Window wiper

Tier 4 Diesel minimum 70 HP, with automatic hydrualic reversing fan

Unit Engine

Unit Engine

14. FFU

Minimum

200 HP,

diesel

Diesel Tier 4 min 165

HP

11. FFU

Table 3. Sprayer Minimum specifications

Solution System Boom Drivetrain Chassis Tires Special Requirements

IF420/80R46

Stainless Chemical Eductor Integrated technology spray system with RTK GPS accuracry, autosteer,mapping, touch screen with mapping capabilities

Industrial Disc header with 16 foot cutting head with RTK guidance, hydraulic header reverser.

Conditioning System

Table 4. Self‐propelled Discbine Minimum specifications

600 gal solution tank, 70 gal rinse tank, Automated filling and mixing system with touch screen integrated technolgy

60 to 90' with break away tips, 7 section control and boom trac height control

Hydrostatic, Fulltime 4X4, 20mph spray and 30mph transport speed

Air Ride suspension with adjustible trac width and a

60" minimum clearance

Cutting Width 15-16 foot Steel rollers Remote adustable mirrors, air conditioning, working lights, Minimum 20mph

Cutting Width Special RequirementsTread patternCabRoad Speed

YEARLY TRACTOR USAGE HOURS (4 YEAR AVERAGE)

Table 5

Tractor Number Average hrs/yr* 1 2200 2 300 3 320 4 420 5 250 6 350 7 350 8 250 9 300

10 450 Skid loader 1 230 Skid loader 2 1100

Sprayer 250 Mower Conditioner** 100

Tractor hours are based on records kept from the most recent four full service years 2020-2023.

The hours are an average of the last four years and are subject to be higher or lower than years passed. Variations in use are based on the mission to support the Research Operations at Beltsville Agricultural Research Center in Beltsville, MD.

*The mower conditioner hours are estimated use without any prior year use records.