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| NAME OF CONFERENCE: Nurse and Physician Leadership Conference (BIS 19596 / 140490) - October 31-November 2, 2023 |
| SOLICITATION NUMBER: |
| COMPANY NAME: |
| Offer Valid Until: |
| CLIN | Audio Visual Equipment & Technical Services | Quantity | # of days | Unit Price | Total Price |
| 8.1 | General Session (GS) 1 - Nurses – hotel to set in Crescent Rounds for 220-Attendees (Podium and Riser provided by hotel) (Tues-Thurs ) Room: Orlando II – 12,030 sq. ft. | | | | |
| 8.1.1 | Laptop Computer | 2 | 3 | $0.00 | $0.00 |
| 8.1.2 | Large Projection Screen | 2 | 3 | $0.00 | $0.00 |
| 8.1.3 | Grey or black velour pipe & drape package for 2 screens | 2 | 3 | $0.00 | $0.00 |
| 8.1.4 | HD Widescreen LCD Projector | 2 | 3 | $0.00 | $0.00 |
| 8.1.5 | Wireless Remote Computer Control System | 2 | 3 | $0.00 | $0.00 |
| 8.1.6 | 70-inch satellite monitor on stand - 1 on each side of room in middle | 2 | 3 | $0.00 | $0.00 |
| 8.1.7 | Flat Panel Confidence Monitor w/stand (46” or larger) with capability for showing a timer and/or the capability for allowing written prompts/notes to be shown to the speaker | 1 | 3 | $0.00 | $0.00 |
| 8.1.8 | Wireless Lavaliere Microphone | 4 | 3 | $0.00 | $0.00 |
| 8.1.9 | Wired/Wireless Hand Held Tabletop Microphone - 6 Panelists | 4 | 3 | $0.00 | $0.00 |
| 8.1.10 | Microphone Table Top Stand - Panelists | 4 | 3 | $0.00 | $0.00 |
| 8.1.11 | Wireless Hand Held Microphone - Audience Q&A | 4 | 3 | $0.00 | $0.00 |
| 8.1.12 | Microphone Tall Floor Stand - Audience Q&A | 4 | 3 | $0.00 | $0.00 |
| 8.1.13 | Wired Hand Held Microphone and gooseneck holder and light for hotel provided lectern/podium | 1 | 3 | $0.00 | $0.00 |
| 8.1.14 | Speaker/Sound System | 1 | 3 | $0.00 | $0.00 |
| 8.1.15 | Distribution AMP | 1 | 3 | | |
| 8.1.16 | Channel Audio Mixer | 1 | 3 | $0.00 | $0.00 |
| 8.1.17 | PC Interface Audio for Laptop Audio (1 for main laptop, 1 for backup laptop) | 2 | 3 | $0.00 | $0.00 |
| 8.1.18 | USB Audio Input Adapter to stream a Teams Call to Audience for a Virtual Speaker | 1 | 3 | $0.00 | $0.00 |
| 8.1.19 | Graphics Switcher | 1 | 3 | $0.00 | $0.00 |
| 8.1.20 | Flipchart package (easel/paper/markers) | 1 | 3 | $0.00 | $0.00 |
| 8.1.21 | Power strip (back faculty/staff tables – 6-people) | 2 | 3 | $0.00 | $0.00 |
| 8.1.22 | Cables/Power Strip for above systems – misc as needed | 1 | 3 | $0.00 | $0.00 |
| 8.1.23 | Easel for Signage | 2 | 3 | $0.00 | $0.00 |
| 8.1.24 | Audio-Visual Technician in room at all times room in use (power point, sound, graphics, video) | 3 | 3 | $0.00 | $0.00 |
| General Session 1 - Nurses Total | | | $0.00 | $0.00 |
| 8.2 | General Session (GS) 2 - Physicians – hotel to set in Crescent Rounds for 180-Attendees (Podium and Riser provided by hotel) (Tues-Wed) Room: Orlando 1 – 12,059 sq. ft. | | | | |
| 8.2.1 | Laptop Computer | 2 | 2 | $0.00 | $0.00 |
| 8.2.2 | Large Projection Screen | 2 | 2 | $0.00 | $0.00 |
| 8.2.3 | Grey or black velour pipe & drape package for 2 screens | 2 | 2 | $0.00 | $0.00 |
| 8.2.4 | HD Widescreen LCD Projector | 2 | 2 | $0.00 | $0.00 |
| 8.2.5 | Wireless Remote Computer Control System | 2 | 2 | $0.00 | $0.00 |
| 8.2.6 | Flat Panel Confidence Monitor w/stand (46” or larger) with capability for showing a timer and/or the capability for allowing written prompts/notes to be shown to the speaker | 1 | 2 | $0.00 | $0.00 |
| 8.2.7 | Wireless Lavaliere Microphone | 2 | 2 | $0.00 | $0.00 |
| 8.2.8 | Wired/Wireless Hand Held Tabletop Microphone - 6 Panelists | 4 | 2 | $0.00 | $0.00 |
| 8.2.9 | Microphone Table Top Stand - Panelists | 4 | 2 | $0.00 | $0.00 |
| 8.2.10 | Wireless Hand Held Microphone - Audience Q&A | 4 | 2 | $0.00 | $0.00 |
| 8.2.11 | Microphone Tall Floor Stand - Audience Q&A | 4 | 2 | $0.00 | $0.00 |
| 8.2.12 | Wired Hand Held Microphone and gooseneck holder and light for hotel provided lectern/podium | 1 | 2 | $0.00 | $0.00 |
| 8.2.13 | Speaker/Sound System | 1 | 2 | $0.00 | $0.00 |
| 8.2.14 | Distribution AMP | 1 | 2 | | |
| 8.2.15 | Channel Audio Mixer | 1 | 2 | $0.00 | $0.00 |
| 8.2.16 | PC Interface Audio for Laptop Audio (1 for main laptop, 1 for backup laptop) | 2 | 2 | $0.00 | $0.00 |
| 8.2.17 | USB Audio Input Adapter to stream a Teams Call to Audience for a Virtual Speaker | 1 | 2 | $0.00 | $0.00 |
| 8.2.18 | Graphics Switcher | 1 | 2 | $0.00 | $0.00 |
| 8.2.19 | Flipchart package (easel/paper/markers) | 2 | 2 | $0.00 | $0.00 |
| 8.2.20 | Power strip (back faculty/staff tables – 6-people) | 2 | 2 | $0.00 | $0.00 |
| 8.2.21 | Cables/Power Strip for above systems – misc as needed | 1 | 2 | $0.00 | $0.00 |
| 8.2.22 | Easel for Signage | 4 | 2 | $0.00 | $0.00 |
| 8.2.23 | Audio-Visual Technician in room at all times room in use (power point, sound, graphics, video) | 3 | 2 | $0.00 | $0.00 |
| General Session 2 - Physicians Total | | | $0.00 | $0.00 |
| 8.3 | Three (3) Breakout Rooms - Nurses – set in Crescent Rounds for up to 75-attendees (Podium provided by hotel) (Tues-Thurs) Rooms: Lake Eola A-1745 sq.ft., Lake Eola B-1760 sq.ft., Lake Mizell A-1633 sq.ft. | | | | |
| 8.3.1 | Latop Computer | 1 | 3 | $0.00 | $0.00 |
| 8.3.2 | Front Projection Tripod Screen w/Skirt | 1 | 3 | $0.00 | $0.00 |
| 8.3.3 | HD Widescreen LCD Projector | 1 | 3 | $0.00 | $0.00 |
| 8.3.4 | Wireless Remote Computer Control System | 1 | 3 | $0.00 | $0.00 |
| 8.3.5 | Wireless Lavaliere Microphone | 1 | 3 | $0.00 | $0.00 |
| 8.3.6 | Wireless Hand Held Microphone - Audience Q&A | 1 | 3 | $0.00 | $0.00 |
| 8.3.7 | Microphone Tall Floor Stand - Audience Q&A | 1 | 3 | $0.00 | $0.00 |
| 8.3.8 | PC Audio | 1 | 3 | $0.00 | $0.00 |
| 8.3.9 | Speaker/Sound System | 1 | 3 | $0.00 | $0.00 |
| 8.3.10 | Cable/Power Strip for above systems - misc as needed | 1 | 3 | $0.00 | $0.00 |
| 8.3.11 | Flipchart package (easel/paper/markers) | 1 | 3 | $0.00 | $0.00 |
| 8.3.12 | Easel for Signage | 1 | 3 | $0.00 | $0.00 |
| 8.3.13 | Roving AV Technician | 1 | 3 | $0.00 | $0.00 |
| 3-Breakout Rooms Total | | | $0.00 | $0.00 |
| 8.4 | Two (2) Breakout Rooms – Physicians - set in Crescent Rounds for up to 90-attendees (Tue-Wed) Rooms: Orlando IV-3157 sq. ft., Orlando V-3199 sq. ft. | | | | |
| 8.4.1 | Latop Computer | 1 | 2 | $0.00 | $0.00 |
| 8.4.2 | Front Projection Tripod Screen w/Skirt | 1 | 2 | $0.00 | $0.00 |
| 8.4.3 | HD Widescreen LCD Projector | 1 | 2 | $0.00 | $0.00 |
| 8.4.4 | Wireless Remote Computer Control System | 1 | 2 | $0.00 | $0.00 |
| 8.4.5 | Wireless Lavaliere Microphone | 1 | 2 | $0.00 | $0.00 |
| 8.4.6 | Wireless Hand Held Microphone - Audience Q&A | 1 | 2 | $0.00 | $0.00 |
| 8.4.7 | Microphone Tall Floor Stand - Audience Q&A | 1 | 2 | $0.00 | $0.00 |
| 8.4.8 | PC Audio | 1 | 2 | $0.00 | $0.00 |
| 8.4.9 | Speaker/Sound System | 1 | 2 | $0.00 | $0.00 |
| 8.4.10 | Cable/Power Strip for above systems - misc as needed | 1 | 2 | $0.00 | $0.00 |
| 8.4.11 | Flipchart package (easel/paper/markers) | 1 | 2 | $0.00 | $0.00 |
| 8.4.12 | Easel for Signage | 1 | 2 | $0.00 | $0.00 |
| 8.4.13 | Roving AV Technician | 1 | 2 | $0.00 | $0.00 |
| 2-Breakout Rooms Total | | | $0.00 | $0.00 |
| 8.5 | One (1) Registration Area – set with panel tables for 5-people (Tues-Thurs) Area: Orlando Foyer I-II | | | | |
| 8.5.1 | Power Strip | 2 | 3 | $0.00 | $0.00 |
| 8.5.2 | Easel for Signage | 3 | 3 | | |
| Registration Area Total | | | $0.00 | $0.00 |
| 8.6 | One (1) Lockable Office/Storage Room – set in Boardroom for 8-people (Tues-Thurs) Room: Winter Park | | | | |
| 8.6.1 | Power Strip | 3 | 3 | $0.00 | $0.00 |
| Secure Office Total | | | $0.00 | $0.00 |
| 8.7 | One (1) Speaker Ready Room – set in Boardroom for 8-people (Tues-Thurs) Room: Ruby Lake | | | | |
| 8.7.1 | Power Strip | 2 | 3 | $0.00 | $0.00 |
| Speaker Ready Room Total | | | $0.00 | $0.00 |
| 9.0 | Security Services | $0.00 | $0.00 |
| 10.0 | Labor | $0.00 | $0.00 |
| 11.0 | Travel (Hotel, Airfare, Per Diem, Car, Parking, Insurance, etc.) | $0.00 | $0.00 |
| 12.0 | Hotel Venue Charges (Power and Truss cost from Hotel or Hotel AV Vendor) | NSP | $0.00 |
| Audio Visual Total | | | $0.00 |
| *NSP - Not Separately Priced | | |
&"-,Bold"Audio Visual Equipment and Technical Services Name of Event
RFQ #
Dates
&N
