Attachment 1 Preformance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Semi-annual and annual x-ray maintenance, Trident Refit Facility, Bangor

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide preventative maintenance (2 times a year) on two x-ray units. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to the preventative maintenance (2 times a year) on two x-ray units as defined in this. The contractor shall perform to the standards in this contract.

1.2. Background: Trident Refit Facility (TRIREFFAC), Bangor maintains x-ray machines in order to examine and measure the conditions of equipment and components that support Trident submarine maintenance. X-ray machines use high voltage to produce x-rays. This equipment is susceptible to electrical arcing and other physical damage that may pose extreme danger to personnel if not properly maintained. The manufacture recommends periodic maintenance to this equipment to prevent damage and serious hazards to personnel. Only personnel authorized by the manufacture may perform this maintenance. The maintenance will ensure that the equipment is working in a manner to lower the risk of injury or death of government personnel tasked with running it in the performance of their duties.

2. Contractor shall not perform any servicing or maintenance on the x-ray machines and associated systems where the unexpected energizing, startup release of stored energy occur and cause injury or damage. The equipment shall be isolated in accordance the contractor’s lockout/tag out procedures and in coordination with TRIREFFAC point of contact (POC) and per 29 CFR

1915.89. Coordinate lockout/tag out with the TRIREFFAC POC. Personnel shall not be considered protected until hazardous energy control procedures have been performed. Protection from electrical hazards, including arc flash, shall comply with all applicable regulatory standards and invoked methods.

2.1. Scope: The contactor who performs the preventative maintenance (2 times a year) shall be an authorized service provider/technician on COMET Technologies USA, Inc. industrial x-ray equipment that uses a PC-based controller. The contractor shall provide a training certificate from COMET as proof of training/certification. The contractor must have a thorough knowledge of COMET Technologies USA, Inc. industrial x-ray equipment and maintenance requirements. The current machines used at TRIREFFAC are COMET x-ray model: MXR-320-26AX, serial number: 626630 (with standard controller) and COMET x-ray model: MXR-320/26, serial number: 1060031 (controlled with PC using COMET iVario control software). The contractor shall coordinate with one of the following personnel to schedule maintenance:

Level II Inspector Radiation Safety Officer Assistant Radiation Safety Officer Senior Radiographer

The government’s radiation safety officer or assistant radiation safety officer are the only government personnel authorized to inspect and accept the service report. The government will not be considered as having accepted the work item provided until a signed acceptance of service report is provided to the contractor personnel.

2.2. Objectives: Services include performing preventative maintenance (2 times a year) on two x-ray systems. The contractor is to make two trips per year to complete the maintenance on the two COMET x-ray systems. The contractor shall report to the radiation safety officer or the assistant radiation safety officer at Building 7000, 1st floor, Room W105 upon arrival to accomplish the preventative maintenance (2 times a year) on the two COMET x-ray systems.

2.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

Base Year 1 October 2020 – 30 September 2021 Option Year 1 1 October 2021 – 30 September 2022 Option Year 2 1 October 2022 – 30 September 2023 Option Year 3 1 October 2023 – 30 September 2024 Option Year 4 1 October 2024 – 30 September 2025

2.4. General Information

2.4.1. Quality Control N/A

2.4.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.4.3. Recognized Federal Holidays: The contractor will not perform work on the following federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.4.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of

0630-1500 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2.4.5. Place of Performance: The work to be performed under this contract will be performed at TRIREFFAC Bangor, 7000 Finback Circle, Silverdale, WA 98315, Building 7000, 1st floor, Room W105.

2.4.6. Type of Contract: The Government will award a Firm-Fixed Price contract.

2.4.7. Security Requirements:

PSNS&IMF CONTRACTOR BADGING & ACCESS REQUIREMENTS

1. NAVAL BASE KITSAP (NBK) and/or PSNS & IMF CONTROLLED INDUSTRIAL AREA

(CIA) ACCESS:

1.1. Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to Department of Defense (DoD) Installations/Government Sites.

Access to Navy Installations or Sites may only be gained by obtaining a badge (either permanent or temporary) from the Visitor Control Center (VCC) in building 981 (Pass & ID). It is the contractor’s responsibility to check for, and obtain changes and updated information from the VCC on a continual basis.

1.2. The following Identification Cards (ID) are authorized by Naval Base Kitsap and Naval Station Everett to be used by visitors 12 years old or greater, while being escorted by a Civil Servant or Military member holding a current CAC Card, effective 2 February 2016:

• Drivers licenses from states other than Washington, Illinois, Minnesota, Missouri and New Mexico (unless WA, IL, MN, MO and NM licenses are the “Enhanced” version)

• U.S. passport

• U.S. passport card

DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

• Permanent resident card

• Border crossing card

• DHS-designated enhanced driver’s license

• Federally recognized, tribal-issued photo ID

• HSPD-12 PIV card

• Foreign government-issued passport

• Canadian provincial driver’s license or Indian and Northern Affairs-Canada card

• Transportation Worker Identification Credential (TWIC)

1.2.1. Contractor employees are required to have an individual identification badge as well as one (1) of the four (4) credentials listed below in their possession to gain access to job sites:

1.2.1.1. Common Access Card (CAC):

1.2.1.1.1. Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed.

1.2.1.2. Single Day Pass:

1.2.1.2.1. Visiting vendors/contractors requiring infrequent access may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day. Passes are issued by Naval Base Kitsap (NBK). The Federal Bureau of Investigation’s (FBI) National Crime Information Center (NCIC) criminal database and FBI Terrorist Watch List will be checked daily prior to entry. In addition, NBK must check the Navy’s Consolidated Law Enforcement Operations Center (CLEOC) database to ensure an unescorted visitor has no objectionable criminal record, is not on the Terrorist Watch List and has not been previously debarred from entry onto any Navy Installation.

1.2.1.3. Defense Biometric Identification System (DBIDS) Program: Commander, Navy Installations Command (CNIC) has established the Defense Biometric Identification System (DBIDS) for access control to CNIC Installations via Entry Control Points (ECP). DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit.

There are no fees associated with obtaining a DBIDS credential.

1.2.1.3.1. The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

1.2.1.3.2. Access to Installation. All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS).

The Contractor shall provide the Contracting Officer with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

1.2.1.3.3. DBIDS Credentials. Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/om/dbids.html.

1.2.1.3.4. The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

1.2.1.3.5. The Contractor shall immediately collect employee DBIDS credentials and notify the Contracting Officer in writing:

1.2.1.3.5.1. That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

1.2.1.3.5.2. That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

1.2.1.3.6. DBIDS Paper Passes. In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

1.2.1.4. Transportation Workers Identification Credential (TWIC):

1.2.1.4.1. Trucking and Longshoremen industry, to include Military Sealift Command (MSC) personnel are authorized to use this credential for unescorted access so long as the holder also has in his/her possession an original Bill Of Lading indicating that the delivery of goods is within the perimeter of the host installation, or in the case of MSC personnel, the holder has in his/her possession, a current Merchant Mariner identification card.

1.3. For contractor individuals that require higher level access requirements such as Nuclear Work Areas (NWA), Controlled Nuclear Information Areas (CNIA) areas or access to the Main Machinery Rooms of nuclear propelled ships or submarines, the Contractor’s Facility Security Officer ( FSO) shall; (1) submit each individual’s information into the Joint Personnel Adjudication System (JPAS) Visit Request program with Security Management Office (SMO) number 002515, and (2) Submit a completed DD254 (ensuring that block 10b is checked), and that the Naval Nuclear Propulsion Information (NNPI) security clause is listed in either the Security Section of the Statement of Work (SOW) or in the list of effective clauses for review by https://www.cnic.navy.mil/om/dbids.html the Industrial Security Office. Additionally, a separate Visit Request List Form (PSNS&IMF Form 5512) must be submitted to the Contracting Officer’s Security Officer.

1.4. The contractor shall prepare a Visit Request List Form with Cover Letter on Company Letterhead for all prime contractor and subcontractor personnel required to access Navy Vessels in the CIA. The visit request will be submitted via email to the Contracting Officer’s Security Officer at christina.tobin@navy.mil. The cover letter will be a formal request for badging and access during the contract or delivery period of performance. The letter shall include (1) the purpose of access, (2) dates of validity (period of performance), (3) contract number, and (4) name of subcontractors to be employed. The cover letter shall be signed by the Prime Contractors Facility Security Officer (FSO), and shall be received by the Contacting Officer’s Security Officer NO LESS THAN FIVE (5) FULL WORKING DAYS PRIOR TO THE REQUESTED START DATE (8-10 calendar days prior is recommended). If red badges are required (for contractor personnel to access Restricted Data/Naval Nuclear Propulsion Information-NNPI) there are additional screening and higher level approval requirements, which could take considerably longer. Therefore, personnel identified in the Visit Request List must have a valid requirement to gain access to Restricted Data/NNPI. The prime contractor shall bear full responsibility for the accuracy of the Cover Letter and Visit Request List. Note: Submitting a cover letter and/or list with incomplete information, errors or a blanket list of all company personnel (especially for all red badges) can significantly delay processing requests and result in not being authorized access in time to begin the period of performance. With good cause, as determined by the Contracting Officer or appropriate Security Personnel, access requests may be refused or amended at any time. Updates to the Visit Request List shall be made on an as needed basis. The C400 security office may be contacted at (360) 979-3825 for questions regarding visit request processing.

1.5. The Visit Request List will be organized ALPHABETICALLY BY LAST NAME and contain the following information in column form (a spreadsheet template can be obtained by contacting the Contracting Officer’s Security Officer or COR).

• NAME (LAST, FIRST, MI)

• DOB (Date of Birth)

• POB (City & State)

• SSN (Social Security Number)

• CITIZENSHIP (Country)

• PROFESSION/TRADE

1.6. Contractor employees must be U.S. citizens to access PSNS & IMF owned or controlled spaces unescorted, to include ship's engineering spaces. Foreign Nationals will be issued "Escort Required" white badges only. Additionally, an approved special security plan indicating the proposed visit locations and route to and from the location must be utilized. This requirement adds 3 working days to the visit request process. U.S. citizens working for Foreign Owned or Controlled Companies requiring access, unless they fall under a Defense Security Service (DSS) security clearance, will be issued Green badges only suitable for general CIA access. Access by U.S. citizens working for Foreign Owned or Controlled Companies into more stringently controlled areas such as Nuclear Work Areas (NWA) require a security plan and escorts. Ensure personnel employed by Foreign Owned or Controlled Companies are clearly identified in Visit Request documents and in communications with the Contracting Officer's Security Officer.

Security Clearance information, including confirmation of required red badges, shall be submitted to the Contracting Officer's Security Officer.

1.7. Badges will be picked up at the Naval Base Kitsap Visitor Control Center (VCC) in building

981. Each Contractor employee is REQUIRED to present proof of citizenship for on-site verification (not retention) at the VCC prior to obtaining a badge. This is a requirement for access into the CIA at PSNS&IMF, Bremerton, WA. All contractor employees requesting access shall be U.S. citizens. Acceptable proof of citizenship includes Original Birth Certificate (not a copy) or Current U.S. Passport.

1.8. Lack of a proper ID badge will result in denial of access to the Naval Installation, facility and/or the ship, resulting in a delay at the Contractor’s expense. If Contractor employees are providing a document with no photo, they shall also be required to present a current authorized official issue photo ID listed in paragraph 1.2 above.

1.9. Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel are engaged in work which could cause a safety hazard if the badge were worn while performing the work.

1.10. Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the Contractor is required to immediately notify the Contracting Officer’s Security Officer and return all badges.

1.11. Lost or misplaced badges shall be reported immediately to the Contracting Officer’s Security Officer and COR. If after hours, report lost or misplaced badges immediately to the Navy Emergency Services Command (NESCOM) at 360-476-3393.

1.12. Immediately notify the Contracting Officer’s Security Officer and the COR of any access problems or security concerns.

1.13. Vehicles Access to the PSNS & IMF CIA:

1.13.1. To grant Contractor Vehicle Access to the PSNS & IMF CIA, a list of vehicles, drivers, a copy of each vehicle registration and a justification for access shall be submitted for processing via PSNS & IMF Form 5530/25. Only company owned vehicles with the company name displayed on the vehicle’s exterior are allowed. Contractors are required to stop at PSNS & IMF Pass & ID Office with proof of valid, current Driver’s License, vehicle registration and proof of insurance, prior to receiving access.

1.14. Computers in the PSNS & IMF CIA:

1.14.1. Contractor owned computers must be inspected by Code 109 prior to bringing them into the CIA and shall have a PSNS&IMF AIS Security Survey for Visitor Computer Equipment Form PSNS&IMF 5239/49 (Rev. 8-07), approved by Code 109, on site at all times.

1.15. Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6 PORTABLE

ELECTRONIC DEVICE (PED) GUIDANCE.

1.15.1. Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED inside all PSNS & IMF owned or controlled spaces or property (the CIA, DMF & YOKO Enclaves, etc.) and are subject to seizure by Installation Police and Shipyard Security Personnel.

1.15.2. ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g.

phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.).

2. NAVAL BASE KITSAP, BANGOR OPERATIONAL AREA (OA) / INDIAN ISLAND &

WATERFRONT RESTRICTED AREAS ACCESS:

2.1. PSNS & IMF CIA “Green” badges do not provide access to the NBK Bangor Operational Area (OA). PSNS & IMF CIA higher level badges (i.e. Red badges) shall provide access to the OA, but will not provide access to the Bangor Waterfront Restricted Areas (WRA).

2.2. Contractor employees that require access to the OA & Waterfront Restricted Area are required to obtain a CAC, DBIDS pass and card, or a single day pass per paragraphs 1.2.1.1 through 1.2.1.4.1 above.

2.3. The contractor shall also prepare and submit a Visit Request via the Badge Authorization and Visit Request (BAVR) at https://bavr.cnic.navy.mil for each contractor employee (See 2.3.1).

The Visit Request application must be received a minimum of five (5) full working days prior to the job start date (8-10 calendar days prior is recommended). Ensure that you complete all sections in Red and include the contract number in BAVR.

2.3.1. Obtaining Visitor Badges through BAVR. IMF sponsors visitors whose primary business at Bangor is with IMF. If your focus of business is with another command at Bangor, please contact that command for assistance with completing BAVR. IMF-sponsored visitors should use the BAVR system when requesting an official Visitor Badge. This system electronically sends your request to any other tenant commands requested for approval of their matrix numbers. This process can take several days for tenant organizations to approve. Please submit your BAVR request five (5) business days prior to your arrival date at Bangor.

2.3.1.1. Go to the link https://bavrnw.cnic.navy.mil/NewRequest.ASPX. A warning page may display asking if you want to continue to page. Click on “Yes, continue to page”.

2.3.1.2. All items in red are mandatory.

2.3.1.3. Most of the information is self-explanatory with exception of the following:

2.3.1.3.1. DRIVER'S LICENSE INFORMATION: Type NA.

2.3.1.3.2. WORK INFORMATION: Under "Command You Are Visiting", use TRFBANGOR on the drop down menu. Under "Company Name or Command", type in your command or company name. The “Work Phone” should be the number you use at your command or company.

2.3.1.3.3. SPONSOR/POINT OF CONTACT INFORMATION: Under "Sponsor EMail", type:

‘christina.tobin@navy.mil’

2.3.1.3.4. VISIT INFORMATION: Under "Purpose of Visit Describe purpose of the visit in detail: Contract #, along with current MOD, PO, TO, DO#, as applicable Synopsis of the SOW, Contractor must ensure that TRF Industrial has an electronic copy of base contract, with all current MODS on file. Sub-contractors are not authorized to submit a visit request.

The prime must submit on their behalf. A local GOVT POC must be listed. This will either be the COR, or TRF/Military personnel familiar with the work being performed. You must list ALL LOWER BASE LOCATIONS that are to be visited. If you know the building(s) and piers you will be visiting, list them. If boat access is required, indicate such. (WRA, IMF AREAS, OCAB, etc.)

2.3.1.3.5. Under "Start Date", show date you expect to pick up your badge.

2.3.1.3.6. Under "End Date", use the last date of your visit.

2.3.2. Once submitted, your request will go to the IMF Sponsor/Security Officer to add required matrix numbers and security clearance information. You will be notified at the e-mail address you provided for yourself when all approvals have been completed. (you can use a private email if you'd like)

2.3.2.1. Badges cannot be picked up prior to the “Start Date”, even if approvals are completed.

Bangor’s Pass & ID Office hours are: Monday-Friday, 0700-1630.

2.3.3. The contractor shall prepare and submit a Visit Request Form for each contractor employee to Commander, Navy Region Northwest (CNRNW) Pass & ID Office Bangor to receive a CNRNW badge.

2.3.4. For Vehicle Access, contractors shall provide a valid, current Driver's License, vehicle registration, and proof of insurance to Bangor’s Pass & ID Office.

2.3.5. Cell phones equipped with cameras are PROHIBITED in the Waterfront Restricted Areas.

2.4.8. Special Qualifications: Contractor shall be a certified COMET Technologies USA, Inc.

field service technician/engineer to perform preventative maintenance (2 times a year) and any repairs on the two COMET x-ray systems.

2.4.9. Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the contracting office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be attended at no additional cost to the Government.

2.4.10. Contracting Officer Representative (COR): Not applicable.

2.4.11. Key Personnel: The follow personnel are considered key personnel by the Government:

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:30 and 3:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Level II Inspector

Radiation Safety Officer

Assistant Radiation Safety Officer

Senior Radiographer

2.4.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor employee’s shall prepare and submit a visit request via the Badge authorization and visit request (BAVR) at https://www.bavr.cnic.navy.mil for each contractor employee. Each contractor employee must wear the badge at all times while on government property.

2.4.13. Contractor Travel Not applicable.

2.4.14. Other Direct Costs Not applicable

2.4.15. Data Rights Not applicable.

2.4.16. Organizational Conflict of Interest: Not applicable.

2.4.17. PHASE-IN /PHASE-OUT PERIOD Not applicable.

PART 2

DEFINITIONS & ACRONYMS

3. DEFINITIONS AND ACRONYMS:

3.1. DEFINITIONS:

3.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

3.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

3.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

3.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

3.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

3.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

3.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

3.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

3.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

3.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

3.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DON Department of the Navy FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NMCARS Navy Marine Corps Acquisition Regulation Supplement OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase-In/Phase-Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED ITEMS AND SUPPORT

4. GOVERNMENT FURNISHED ITEMS AND SERVICES:

4.1. Services: Not applicable.

4.2. Facilities: Not applicable.

4.3. Utilities: Not applicable.

4.4. Equipment: Not applicable.

4.5. Materials: Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

5. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

5.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

5.2. Secret Facility Clearance: Not applicable.

5.3. Materials: The Contractor shall provide all tools and consumables (oil, grease. etc.) to complete the preventative maintenance (2 times a year) on the two COMET x-ray systems.

5.4. Equipment: The Contractor shall provide all equipment necessary to complete the preventative maintenance (2 times a year) on the two COMET x-ray systems.

PART 5

SPECIFIC TASKS

6. Specific Tasks:

6.1. Basic Services. The contractor shall provide preventative maintenance (2 times a year) on the two COMET x-ray systems.

Task 1. Visual inspection of the high voltage plug at the x-ray for damage and re-grease.

Task 2. Visual inspection of the high voltage plug at the generator for damage and re-grease.

Task 3. Inspection of the water cooler for proper operation, coolant and oil levels (fill both if necessary) and clean filter.

Task 4. Visually check cooling fins/heat exchanger and clear as necessary.

Task 5. Replace iVario air filter.

Task 6. Visual inspection and function test of safety components and safety devices.

Task 7. Check the state of electrical contacts and the moving machine parts.

Task 8. Check and measure for x-ray leakage.

Task 9: Change water cooler oil and filter every 2 years.

6.2. “CONTRACTOR MANPOWER REPORTING (CMR)”: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Navy via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

PART 6

APPLICABLE PUBLICATIONS

7. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): Not applicable

PART 7

TECHNICAL EXHIBIT LISTING

8. Technical Exhibit List:

8.1. Technical Exhibit 1 – Performance Requirements Summary

8.2. Technical Exhibit 2 – Deliverables Schedule

8.3. Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The service required—usually a “shall” statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard,” though this is not typical.)

Method of Surveillance

PRS # 1.

The contractor shall provide the first of two preventative maintenance service on two COMET x-ray systems per PWS paragraph

6.1 and submit a service report to the TRIREFFAC radiation safety officer (RSO) or assistant radiation safety officer (ARSO).

The contractor provided the first of two preventative maintenance service and submitted a service report to the RSO or ARSO.

Zero deviation from standard. RSO or ARSO reviews and accepts contractor’s service report.

Periodic surveillance performed by a Level II Inspector or by the Senior Radiographer.

Either person shall submit the periodic surveillance to the COR.

PRS # 2

The contractor shall provide the last of two preventative maintenance service on two COMET x-ray systems per PWS paragraph

6.1 to 6.8 and submit a service report to the TRIREFFAC RSO or ARSO.

The contractor provided the last of two preventative maintenance service and submitted a service report to the RSO or ARSO.

Zero deviation from standard. RSO or ARSO reviews and accepts contractor’s service report.

Periodic surveillance performed by a Level II Inspector or by the Senior Radiographer.

Either person shall submit the periodic surveillance to the COR.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Upon completion of the required maintenance, the contactor shall complete a service report listing all items inspected and the status of each item inspected.

The contractor shall perform preventative maintenance service every 6 months, i.e.

2 times in a one year period.

The contractor shall provide a minimum of two copies of the service report.

The service report shall be on standard size paper with company letterhead.

The contactor shall submit the service report to the radiation safety officer or assistant radiation safety officer.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Contractor field service technician/engineer (1st of two preventative maintenance service and submission of service report)

________ 8 Man-hours

2 Contractor field service technician/engineer (2nd of two preventative maintenance service and submission of service report)

________ 8 Man-hours