Attachment_1 Performance Work Statement_Yellow Ribbon.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR THE

111 Attack Wing (PA State)

PA Air National Guard (PAANG)

BLENDED PENNSYLVANIA

PRE & POST Deployment

Yellow Ribbon Reintegration Program (YRRP)

Event

24 February 2024

1.0 General

1.1 Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, childcare, and non-personal services necessary to perform Yellow Ribbon Reintegration Program (YRRP) events as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions, and standards in this contract.

1.2 Background: The YRRP is a Department of Defense (DoD) mandated program to provide information, services, referrals, and proactive outreach programs to Air National Guard members and their families through all phases of the deployment cycle in accordance with DoD Directive 5124.02, DoD Instruction 1342.28. The overall objective of the program is to prepare and sustain Airmen and their families during all phases of deployment. During these events, families gain practical, useful information based on curriculum designed specifically for military families. Through small group and one-on-one activities, family members learn how to maintain closeness, and leverage resources during frequent relocation, long separations, and repeated reunions. This approach provides the continuum of care needed.

1.3 Period of Performance (PoP): 21-25 February 2024 (Event date: 24 February 2024)

1.4 General Information: To support this YRRP Event for the Pennsylvania Air National Guard’s (111 Attack Wing, 171 Air Refueling Wing, and the 193 Special Operations Wing) estimated 275 attendees, we require a safe, family-friendly venue to provide conference, operations/storage, childcare, community partner, registration area, parking, and lodging and meals. All rooms/conference areas shall have complimentary Wi-Fi. Conference rooms shall have audio-visual (A/V) equipment as specified in this PWS, Paragraph 5.1. General session room shall hold estimated 275 persons comfortably. Breakout rooms must be able to hold no less than thirty-five (35) attendees comfortable, without exceeding the maximum room capacity in theatre or classroom setting. Lodging is required for out-of-town service members, families, and staff as specified in this PWS, Paragraph 5.2. Lodging is preferred to be at the same location as conference. If lodging and venue are not the same location, lodging must be within two (2) miles of the conference location. Lodging/venue shall have a restaurant/snack area open from 7 a.m. to 7 p.m. or be within 0.5 miles walking distance to restaurants and/or cafes. At a minimum, the venue/lodging shall meet the International Hospitality Association (IHA) Three Star Rating criteria. Dedicated audio-visual support is required on-site Saturday, 24 February 2024. All conference spaces shall be in the same general area, and not be shared with guests outside of our group for security purposes. A dedicated representative from the prime vendor is required to be on-site from 5 a.m. to 5 p.m. on Saturday, 24 February 2024. The dedicated representative duties shall not be designated or delegated to a member of the venue/hotel staff.

DATE EVENT TO BE HELD: SATURDAY, 24 February 2024

1.4.1. Place and Performance of Services: within 25 miles of Lancaster, PA, Zip Code: 17603

1.4.2. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures.

The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.3. Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103

Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.4. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy.

The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.3 DELIVERABLE. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

2.1.4 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.6 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.7 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.8 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property IAW In accordance with KO Contracting Officer NLT No later than PWS Performance Work Statement

QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Plan

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment, or material to the contractor to assist the contractor with the requirements of this PWS.

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1 General. Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1

SPECIFIC TASKS:

5. Requirements: The contractor shall provide a safe, family-friendly venue that provides conference space, parking, lodging and meals, for an estimated 275 attendees. Number of attendees is estimated. Final count will be given to the contractor 7 days prior to event.

Conference space required:

• 1 Registration area

• 1 general session room

• 8 breakout rooms

• 1 operations/storage room

• 2 childcare rooms

• 1 counseling room

• 1 community partner table area

All conference rooms/areas shall have complimentary Wi-Fi.

Conference rooms/areas shall have audio-visual equipment as required in this PWS, Paragraph 5.1. General Session room must be suitable to seat 275 attendees comfortably. Breakout rooms must be able to hold no less than thirty-five

(35) persons without exceeding the maximum room capacity in classroom or theatre setting. Lodging is required for out-of-town service members, families, and staff as required in this PWS, Paragraph 5.2. Lodging is preferred to be at the same location. If lodging and venue are not the same location, lodging must be within two (2) miles of the conference location. Lodging/venue shall have a restaurant/snack area open from 7 a.m. to 7 p.m. or must be within 0.5 miles walking distance to restaurants and/or cafes. At a minimum, the venue/lodging shall meet the International Hospitality Association (IHA) Three Star Rating criteria. Dedicated audio-visual support is required on-site from 6 a.m. to 5 p.m. on Saturday, 24 February 2024. All rooms shall be in the same general area, and not be shared with guests outside of our group for security purposes. Hand trucks or luggage racks shall be available to the YRRS Staff to move equipment and supplies into and within the Venue. Venue shall limit personnel not attending the Event from entering the conference areas (breakout rooms) on the day of event for OPSEC purposes. A dedicated representative from the prime vendor shall be on-site the day of the event to resolve any issues on-the-spot with hotel/venue from 6 a.m. to 5 p.m. on Saturday, 24 February 2024. The dedicated representative shall not be designated or delegated to a member of the venue/hotel staff.

5.1 Conference Room/Areas – 15 Rooms

ROOM/AREA 1: REGISTRATION. Registration area will be used to register attendees, staff, and community partners.

Registration area shall be available from 2 p.m. to 6 p.m. on Friday, 23 February 2024 and 5 a.m. to 6 p.m. on Saturday, 24 February 2024. Registration Area shall be located near the Lobby/or near Room 2 (General Session). Must have complimentary Wi-Fi. Contractor must provide nine (9) tables, 6-8’ in length, skirted with three chairs each. If electric outlets are not within 3 feet from the tables, contractor shall provide three extension cords with not less than four (4) outlets each, long enough to reach available venue outlets from tables. Rope stanchions and directional signage on four

(4) easel stands to direct traffic to the registration area and General Session Room shall be provided and installed by noon on Friday, 23 February 2024.

ROOM 2: GENERAL SESSION. General Session room will be used to seat all attendees, staff, and community partners for opening and closing sessions and attendee dining. This room shall be available from 5 a.m. to 6 p.m. on Saturday, 24 February 2024 with seating for estimated 275 comfortably. Room set up: round tables with 8-10 chairs to allow appropriate personal space, table clothed. Preferred color: Blue. Note pads size 5” x 8”, lined, and black or blue ballpoint pens shall be provided at each seat. General session room shall not be re-arranged to service as any breakout room. General Session may be used as a classroom if necessary. Audio/Visual shall be installed, operational and available for audio visual check by 12 p.m. on Friday, 23 February 2024.

Attendee number is estimated. Final count for General Session attendees seating will be provided 7 days prior to Event.

Room 2/GENERAL SESSION Requirements:

Appropriate Staging to be determined by Venue and approved by YRSS after room determination.

1 Podium 1 American Flag with pole and stand 1 Audio/Visual Table with two (2) chairs 1 LCD Projector with HDMI, USB; VGA and/or Composite A/V Cable Ports 1 each HDMI, USB, VGA Connecting Cables for Projector and to connect to provided laptop.

Projector Screen(s) – appropriately sized for information shown to be viewable/readable by entire room.

1 Mixer to produce sound and volume for microphone.

Provide sound connection and cables to house sound for laptops to play videos.

1 Wireless microphone 1 lavalier microphone 1 wireless presenter Complimentary Internet, Wi-Fi

ROOM 3, 4, 5, 6, 7, 8, 9, 10: BREAKOUT ROOMS 1-8. Breakout rooms shall be used for small group presentations.

Breakout rooms shall be available from 6 a.m. to 4 p.m. on Saturday, 24 February 2024. Room set up: classroom or theatre style seating for thirty-five (35) , not to exceed maximum room capacity with attendees, instructor, and support staff members included in count. Audio/Visual shall be installed, operational and available by 6 a.m. on Saturday, 24 February 2024. Contractor shall provide continuous self-service ice water/cups in room and ensure water and cups do not run empty.

Room 3-10: Breakout Rooms Requirements:

1 Projector Screen (sized so that information shown is easily viewable/readable from the entire room) 1 LCD Projector with HDMI, USB; VGA and/or Composite A/V Cable Ports and Cables to connect to provided laptops.

1 Audio Visual Table with 1 chair Provide sound connection and cables to house sound for laptops to play videos.

1 Wireless microphone 1 Lavalier microphone 1 Wireless Presenter

1 Power Strip with no less than 5 outlets.

1 Trashcan Internet, Wi-Fi Notepads 5” x 8”, lined, and black ballpoint pens

ROOM 11: CHILDCARE-1. Childcare-1 Room will be used to provide care and activities for children ages 0 to 5. Childcare- 1 Room shall be available Saturday, 6 a.m. to 5 p.m. on 24 February 2024. Childcare-1 shall be large enough to seat up to 15 children using 6-8’ rectangle tables, chairs and have open area for group play. Room must be in close proximity to restrooms. Room must be lockable. Lunch meal, morning, and afternoon snacks shall be delivered directly to this room at the designated times. Childcare-1 room shall be located away from exits, stairways, and escalators. Room 11 and Room 12 (Childcare-1 and Childcare-2) are preferred to be next to each other or as close as possible. Contractor shall provide continuous self-service ice water and non-breakable cups in room and ensure water and cups do not run empty.

Room 11: CHILDCARE-1 Requirements.

1 – 6-8’ rectangle table 1 - TV and DVD Player or Blu-ray/ 2-3 Assorted Rated “G” VDs + remote 1 – Small Refrigerator for baby bottles 2 – Portable Cribs Complimentary Internet, Wi-F 1 Trashcan with lid for diapers. Trash shall be emptied when full.

ROOM 12: CHILDCARE-2. Childcare-2 Room will be used to provide care and activities for children and youth ages 6-17.

Childcare-2 Room must be available 6 a.m. to 5 p.m. on Saturday, 24 February 2024. Childcare-2 Room must be large enough to seat up to 15 children in 6-8’ rectangle tables and chairs and have a minimum of 100 sq. feet open area for group activities. Room must be in close proximity to restrooms. Rooms must be lockable. Lunch meal, morning, and afternoon snacks shall be delivered directly to this room at designated times. Childcare room(s) shall be located away from exits, stairways/escalators. Contractor shall provide continuous self-service ice water/non-breakable cups in room and ensure water and cups do not run empty.

Room 12: CHILDCARE-2 Requirements.

1 – 6-8’ rectangle table, with two (2) chairs 1 - TV and DVD Player or Blu-ray/ 2-3 Assorted Rated “G” VDs + remote Complimentary Internet, Wi-Fi 1 Trashcan. Trash shall be emptied when full.

Childcare numbers are estimated. Final counts will be provided 7 days prior to the event.

ROOM 13: COUNSELING/CONFERENCE. The Counseling/Conference Room will be used for private conversations between base resource offices and attendees by request. This room shall be available from 6 a.m. to 4 p.m. on Saturday, 24 February 2024. Shall be conference style room with tables and chairs to seat a minimum of 5 people.

Contractor shall provide continuous self-service ice water/cups in room and ensure water and cups do not run empty.

ROOM 14: STAFF OPERATIONS/STORAGE. The Staff Operations/Storage Room will be used to host the Support Staff, equipment and materials, and service as a central location for event preparation and execution. This room must be available to support staff on 8 a.m. on Tuesday, 21 February 2024 continuously through 7 p.m. on Saturday, 24 February 2024. Staff Operations/Storage Room must have reliable complimentary internet/Wi-Fi. Venue must provide room keys or code to allow staff self-service access and to secure stored items. Table working space and chairs in this room to seat minimum of 10 staff. Four additional (4) rectangle tables with two (2) chairs each shall be provided for scanner operations, large printer, and folder preparation. Conference rooms are acceptable . One (1) Color Laser Printer, large capacity, wireless and wired, networkable, capable of automatic double-sided printing, printing at least 28 ppm shall be set up in the Staff Operations Room to be operational by 8 a.m. on Tuesday, 21 February 2024. Contractor shall supply printer cables. Contractor shall be responsible to refill toner when depleted. Printer, paper, and toner shall not require additional costs or fees. Instructions on how to connect to printer must be provided. Hand trucks or luggage carts shall be available to the YRSS Staff to move equipment and supplies to the Staff Operations Room and inside the venue.

Contractor shall provide continuous self-service ice water/cups in room and ensure water and cups do not run empty.

Room 14: Staff Operations/Storage Requirements:

1 – Printer, Laser, Color, Wireless/Network Large capacity, double sided capable, at least 28 ppm-with toner refills 4 – Power Strips, Surge protected, minimum 5 outlets 4 – Extension Cords, minimum 25 ft 1 – In-House Phone 4 – Rectangle Tables (1 Scanner Operations, 1 for Printer, 2 for Folder Preparation) 2 – Key or Code Access 1 – Printer Cable to connect to USB Complimentary Internet, Wi-Fi 1 Large Trashcan. Contractor shall empty each day and when full.

1 Large Recycle Bin. Contractor shall empty each day and when full.

ROOM (AREA) 15: COMMUNITY PARTNER ORGANIZATION TABLES. This area will be used to display information and resources available to attendees. The area shall be available from 6 a.m. to 5 p.m. on Saturday, 24 February 2024.

Contractor shall provide 30-35 rectangle tables, table-clothed, skirted, with two chairs each. This area will have significant foot traffic and should be arranged in an appropriate manner for the attendees to gather information and have conversation at the tables in an organized fashion. Tables shall be 6-8’, rectangle, table clothed, skirted, with two chairs each. Community partners shall sit behind tables. A minimum of 10 additional chairs shall be available if requested day of event. If the community partner area is in a hallway, or entry way, there shall be a minimum of 5 ft of free space in front of the tables, to allow unimpeded foot traffic while attendees stop at the front of the tables for information and discussion. Contractor shall provide continuous self-service ice water/cups in room and ensure water and cups do not run empty.

Community partner tables are estimated. Final count for tables will be provided 7 days prior to the event.

5.2 Lodging for Service Members: Approximately 170 sleeping room nights (120 sleeping rooms Friday, 23 February 2024; 50 sleeping rooms on Saturday, 24 February 2024) are required. Daily room rate shall not exceed the U.S.

General Services Administration FY 2024 CONUS Per Diem Rates for Federal Travelers - Daily Lodging Rate for the area.

The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, laundry, room service, and any other incidental room charges,

5.2.1 Approximately 15 sleeping rooms shall be reserved for YR Event staff, to be paid for by individual (Self-Pay). Staff may arrive as early as Tuesday, 21 February 2024. Daily room rate shall not exceed the U.S. General Services Administration FY 2024 CONUS Per Diem Rates for Federal Travelers - Daily Lodging Rate for the area. Early access on arrival date may be requested in advance of arrival. Preferred location for Staff rooms is nearest the conference area.

5.2.2 Room counts are estimated. Final number of rooms needed and rooming list by name and night(s) of lodging will be provided NLT 7 days prior to event for Service Members and Staff.

5.3 Meals. All meals shall not exceed the U.S. General Services Administration 2024 CONUS Per Diem Rates for Federal Travelers for Meals for the local area. Venue shall provide meal menus with estimated cost that takes into consideration the following factors: cost, nutrition, suitability for mixed population of adults, teenagers and children, and ability to respond to special dietary requirements. Final menu must be approved by KO in coordination with YR Event Planner Staff. Venue should provide two at minimum (2) double-sided buffet lines for breakfast and lunch meals.

5.3.1 Meal counts are estimated. Final Count for Meals will be provided to venue 7 days before the Event.

5.3.2 SATURDAY, 24 February 2024, estimated 275 attendees

5.3.2.1 Adult and Children Breakfast Buffet, in the General Session Room, for estimated 275 attendees (Time TBD): Breakfast buffet shall include such items as:

• Scrambled Eggs

• Choice of (1) meat

• Choice of (1) potatoes

• Choice of (1) waffles or pancakes

• Choice of (1) bread, English muffin, or bagel

• Choice of (1) Oatmeal, yogurt, or fresh fruit

• Assortment of cereal

• Choice of Beverages. Portions shall be at least 10 ounces. Beverages shall be offered in the following varieties –

2 types of fruit juice, hot and iced tea, coffee, 2% milk, and half and half. Sugar, sugar substitute, honey, and other assorted condiments are expected to be served as well.

Meal counts are estimated. Final count will be provided 7 days prior to the event.

5.3.2.2 Lunch (Time TBD): Adult Lunch buffet, served in the General Session Room, for estimated 250 Lunch buffet shall include:

• Choice of two (2) entree options; minimum serving of 4 ounces (e.g.) Baked Chicken, Pasta

• Choice of two (2) vegetables; minimum serving of 4 ounces

• Garden salad with three (3) choices of salad dressing

• Choice of two (2) starches; minimum serving of 4 ounces

• Choice of two (2) different desserts

• Choice of two (2) rolls or bread, with spreadable butter

• Choice of beverages shall be provided. Beverage portions shall be at least 10 ounces. Beverages shall be offered in the following varieties, two (2) types of juices, hot and iced tea, coffee, 2% milk, and half and half. Sugar, sugar substitute, honey, and other assorted condiments are expected to be served as well.

5.3.2.3 Lunch (Time TBD): CHILDREN/YOUTH lunch buffet or plated to be delivered and served in the Childcare Rooms for approximately twenty-five (25).

• Choice of two (2) entrees, chicken fingers, pizza, or mac & cheese

• Choice of two (2) two vegetables, cooked or raw vegetables with ranch

• Choice of one (1) french fries or tater tots

• Choice of one (1) bread or rolls, with spreadable butter

• Condiments – ketchup and barbeque sauce shall be provided.

• Choice of two (2) desserts – cookies, brownie

• Choice of beverages shall be provided. Beverage portions shall be at least 10 ounces. Beverages shall be offered in the following varieties – two (2) types of juices, milk, or water.

5.3.2.4 Morning Snack: CHILDREN/YOUTH: Suggested: protein bars, packaged crackers, graham crackers, cut fresh fruit, yogurt. Drinks: milk, juice, or water. Shall be delivered and served in Childcare rooms.

5.3.2.5 Afternoon Snack CHILDREN/YOUTH: Suggested type: protein bars, packaged crackers, graham crackers, saltines, cheese, cut fresh fruit, yogurt. Drinks: milk, juice, or water. Shall be delivered and served in Childcare rooms.

Children/youth meals are estimated. Final count will be provided 7 days prior to the event.

5.3.4 Beverage availability during entire event hours: coffee, hot tea, and ice water, from 6:00 a.m. to 3:30 p.m. on Saturday, 24 February 2024. These beverages shall be set up in or near the Community Partner area/room. Contractor shall refill when empty.

5.4 Parking: For service member and guests: Parking shall be at no additional cost to the government, on-site or not more than 0.25 miles walking distance from lodging/venue. We require parking spaces for estimated 115 vehicles on Friday, 23 February 2024 and estimated 35 vehicles on Saturday, 24 February 2024 for service members lodging. We require parking for estimated 225 on Saturday, 24 February 2024 at venue for all attendees. Parking shall have in and out privileges at lodging location.

5.4.1 Parking: For staff support: Parking shall be at no additional cost to the government, on-site, or not more than 0.25 miles walking distance from lodging/venue. If lodging and venue are separate, we require parking spaces for estimated ten (10) vehicles Tuesday, 21 February 2024 through Sunday, 25 February 2024, with in and out privileges, at both locations.

5.4.2. Parking numbers are estimated. Final count will be provided 7 days prior to the event.

5.5 Childcare: The Contractor shall provide childcare services for ages 0-5 following the Federal Teacher to Children ratio and any State required ratios.

5.5.1 Contractor shall provide the full Federal Teacher to Children ratio for the 6 years and older rooms.

5.5.2 Childcare providers must be prepared and able to provide support for special needs children.

5.5.3 Provide additional Childcare staff (in addition to the minimum Federal Teacher to Children ratio) for assistance, if required, with special needs children. The number of children with special needs that will be in attendance will be provided fourteen (14) days prior to the event start date.

5.5.4 Initial count of children in attendance is:

• Ages 0-5: 10

• Ages 6-12: 8

• Ages: 12+: 3

5.5.5 Actual numbers of children including ages will be provided (7) seven days prior to the event. Must abide by Federal Teacher/Children ratio and any applicable State Law.

5.5.6 Childcare is required to be set and ready to accept children by 6:30 a.m. on Saturday, 24 February 2024.

5.5.7 Plan staffing accordingly to provide breaks to staff members yet provide continuous, adequate, supervision during meal and snack times.

5.5.8 Meals and Snacks

5.5.8.1 Breakfast – No requirement. Children will eat this meal with their parent(s).

5.5.8.2 Lunch meal and snacks provided by the Venue Contractor to children with Childcare providers’ assistance. Time

TBD.

5.5.9 Childcare providers must provide games, toys, activities. appropriate for ages 0-5 and activities appropriate for ages 6 and older.

5.5.10 Childcare providers shall provide age-appropriate DVD movies for ages 0–6 and 6-17.

5.5.11 Provide 10 blankets and nap time accessories. Minimum two (2) portable cribs and/or pack and play-type beds shall be provided by the Venue Contractor.

5.5.12 Must have a security system in place for receiving/registering children, tracking children, and releasing children.

5.5.13 Five (5) days prior to the event, the Childcare service provider shall provide to the Contracting Officer a complete listing of staff members. Listing shall include full names, contact numbers, and an up-to-date copy of a Government-issued photo ID of each staff member.

5.5.14 Childcare Service Providers shall provide adequate documents for proof of favorable background checks for all staff members. In accordance with DODI 6060.02, Childcare Programs, and DODI 1402.05, Background Checks on Individuals in Department of Defense Child Development and Youth Programs, Section 3.4, two (2), Childcare providers must meet State licensing standards or school district requirements and policies for background checks. These background checks on staff members should be "favorably adjudicated", cleared by the State to provide childcare for the government, and must have been completed within 12 months of the event.

5.5.15 Childcare Service Providers must provide a copy of a valid business license and proof of insurance.

5.5.16 Childcare Service Providers must wear name badges with their company name. Providers must wear company shirts or matching shirts or same color shirts so they can easily be identified.

6. Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page) Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation M https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

M http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.ht ml or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) M https://www.defensetravel.dod.mil/site/travelreg.cfm

AFI 10-245

Antiterrorism

03/28/2013

(Certified current 03/30/2017)

M https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=- 1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures

08/18/2020 A https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=- 1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013

Change 1:

12/02/2015

A https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=- 1&modID=449&tabID=131 https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars

DOD Instruction 1342.28

DOD Yellow Ribbon Reintegration Program

(YRRP)

2/25/2019 A https://www.esd.whs.mil/Portals/54/Documents/DD/issuance s/dodi/134228p.pdf?ver=2019-02-25-080153-960