Attachment 1 Performance Work Statement_(PWS) JBSA_METC Bldg 3314.docx

PERFORMANCE WORK STATEMENT (PWS)

DORMITORY FURNITURE DISASSEMBLY, RELOCATION, CLIMATE-CONTROLLED WAREHOUSE FACILITIES, AND REINSTALLATION SERVICES JOINT BASE SAN ANTONIO (JBSA) – FORT SAM HOUSTON, TEXAS

BLDG 3314

1.0 GENERAL INFORMATION

1.1 Scope of Work

The Contractor will provide all management, personnel, supervision, equipment, tools, logistics, materials, transportation, and climate-controlled warehouse facilities necessary to disassemble, clean, inventory, transport, store, and return/reinstall approximately 8,313 government-owned dormitory furniture located at Joint Base San Antonio (JBSA) – Fort Sam Houston, Texas. The Contractor will accomplish all requirements in accordance with commercial standards, base operating procedures, and the measurable thresholds defined herein.

1.2 Background

JBSA requires the complete, damage-free removal and long-term secure preservation of dormitory furniture from Buildings 3314 prior to scheduled structural and interior facility renovations and abatement/demolition timelines. Due to phased renovation schedules across the installation, stored assets will be recalled and reinstalled incrementally over a three-year storage window. Multi-contractor activity will occur concurrently across these facilities, requiring precise coordination, strict operational security, and rigorous adherence to the milestone schedule.

1.3 Period of Performance (PoP) & Operational Hours

All items must be fully removed from the buildings no later than 15 October 2026. This is a firm, non‑negotiable deadline. Performance will begin immediately upon contract award. If the contractor has not removed all required items by 15 October, any remaining items will stay in the building, and the contract will be modified to reflect the updated unit count. The contractor will only be permitted to invoice for the items actually removed. Storage will be at an off-site climate-controlled warehouse facility.

Hours of Operation: Work hours are unrestricted. Standard shifts may be conducted Monday through Friday, 0700–1700 hours. Work on weekends, national holidays, or extended shifts is authorized provided the Contractor coordinates with and notifies the Contracting Officer’s Representative (COR) and Civil Engineering Point of Contact (CE POC) at least twenty-four (24) hours in advance to guarantee facility and inspector availability.

2.0 SPECIFIC TASKS & PERFORMANCE REQUIREMENTS

2.1 Phase I: Site Assessment, Inventory Control, and Staging Coordination

2.1.1 Joint Pre-Move Inventory & Condition Assessment: Prior to handling or disassembling any furniture asset, the Contractor will conduct a 100% joint walkthrough with the COR and building managers. The Contractor will document all pre-existing cosmetic or structural, or mechanical damage on an Initial Joint Inventory Log & or Condition Matrix. Any undocumented damage discovered post-removal will be deemed contractor-caused.

2.1.2 Staging Operations: The Contractor will establish secure exterior and interior staging zones approved by the CE POC/Facility Manager that do not obstruct emergency egress paths, fire hydrants, loading lanes, or concurrent building trade activities.

2.2 Phase II: Sanitation, Disassembly, Hardware Control, and Protective Packaging

2.2.1 Sanitation & Surface Decontamination: Prior to disassembly, packaging, or wrapping, the Contractor will wipe down all surfaces of each furniture asset to remove dust, biological contaminants, dirt, and debris. Items will not be wrapped or placed into storage in a soiled state. The Contractor will disassemble bed frames (wood and metal), headboards, and footboards without structural damage, striping, or splitting. Monolithic solid items (such as bar stools and select casegoods) that do not require disassembly will be prepped directly.

2.2.2 Component Preservation & Hardware Accountability: Dis-assembled mounting hardware (bolts, pins, screws, cam locks, brackets, washers) shall be accounted for, sealed inside minimum 4-mil heavy-duty plastic bags, clearly labeled with room and item numbers, and firmly strapped/taped directly to the parent furniture frame component. Loss of hardware is unacceptable.

2.2.3 Protective Wrapping: All finished wood and metal surfaces will be fully wrapped in clean industrial-grade furniture pads and stretch film to eliminate transit abrasion, chipping, gouging, and denting. All mattresses will be encapsulated in tear-resistant, heavy-duty polyethylene mattress bags and sealed watertight to maintain strict hygienic conditions during transport and multi-year storage.

2.3 Phase III: Loading, Multi-Floor Egress, and Transit Logistics

2.3.1 Vertical Egress Under Degraded Conditions: The Contractor will execute vertical egress/ingress using trained manual carrying teams across multi-story stairwells. Personnel will use appropriate material handling equipment (straps, stair-climbing dollies, hand trucks) equipped with non-marking wheels. The Contractor will prevent damage to facility walls, handrails, stair treads, door jams, and thresholds during removal. Any damage caused to base real property will be repaired to original condition at the Contractor’s sole expense.

2.3.2 Transit Security: Furniture will be loaded into clean, weatherproof, fully enclosed commercial moving vans/trailers. Loads will be secured to prevent internal shifting, load friction, or tipping during transit.

2.4 Phase IV: Post-Move Housekeeping and Final Acceptance

2.4.1 Daily Waste Management: The Contractor will collect, contain, and remove all contractor-generated packing materials, stretch film, cardboard, banding, and debris from the work site daily. All disposal will take place off-base in licensed disposal/recycling facilities at the Contractor’s expense.

2.4.2 Facility Protection: The Contractor will protect door jambs, stairwell handrails, walls, and flooring along transit routes using edge guards or neoprene runners. Any damage inflicted to government facilities will be repaired to pre-existing condition at the Contractor's sole expense.

2.4.3 Final Inspection & Sign-off: The Contractor and COR will conduct a joint closeout inspection following initial building clearance and subsequent room installations. Formal acceptance occurs only upon COR execution of the Final Inspection Sign-Off Sheet.

2.5 Phase V: Warehouse Receipt & Climate-Controlled Warehouse Facility

2.5.1 Storage Facility Standards: The Contractor will provide commercial off-base warehouse storage maintaining temperature controls between 60°F and 80°F and relative humidity levels not exceeding 60% year-round. This is mandatory to prevent mold, warping, laminate peeling, rust, and fabric degradation over the 3-year period of performance.

2.5.2 Warehouse Master Inventory Log: Within five (5) business days following final intake at the storage facility, the Contractor will provide the COR with a searchable electronic Warehouse Master Inventory Log. The log will detail appliance type, building/room of origin, assigned warehouse aisle/bay/rack location code, and initial condition grade.

2.6 Phase VI: Recall, Re-delivery, and Reinstallation Services

2.6.1 Phased Recall Order Response: Throughout the 3-year storage period, the Civil Engineer Point Of Contact will issue electronic Task Delivery Notices requesting the return of specific quantities and types of items to renovated rooms at JBSA Fort Sam Houston.

2.6.2 Timetable for Delivery: Upon receipt of an electronic Task Delivery Notice, the Contractor will pull, inspect, transport, and reinstall the designated items within thirty (30) business days per point of contact instructions.

Reinstallation Standards: The Contractor will execute vertical egress/ingress using trained manual carrying teams across multi-story stairwells. Personnel shall use appropriate material handling equipment (straps, stair-climbing dollies, hand trucks) equipped with non-marking wheels. The Contractor will prevent damage to facility walls, handrails, stair treads, door jams, and thresholds during removal. Any damage caused to base real property shall be repaired to original condition at the Contractor’s sole expense.

2.6.3 All finished wood and metal surfaces shall be fully wrapped in clean industrial-grade furniture pads and stretch film to eliminate transit abrasion, chipping, gouging, and denting. All mattresses shall be encapsulated in tear-resistant, heavy-duty polyethylene mattress bags and sealed watertight to maintain strict hygienic conditions during transport and multi-year storage. The Contractor will unpack, wipe down, position, level, and reinstall units in designated dormitory rooms according to provided room layout diagrams. Reassembled bed frames, bunk configurations, and wardrobes will be level, rigid, plumb, and structurally sound. All mechanical fasteners and safety bolts will be torqued to manufacturer specifications. All items will receive a post-assembly wipe-down to ensure immediate move-in readiness for METC dormitory residents.

2.6.4 Inventory Log Reconciliation: The Contractor will submit an updated recall/reinstallation report to the CE POC within three (3) business days of every recall execution, noting remaining stored assets and signed field delivery receipts.

3.0 WORKLOAD ALLOCATION & LOCATION MATRIX

The Contractor will execute removal and reinstallation operations across the following designated facilities at JBSA Fort Sam Houston, Texas:

Building 3314 3750 WILLIAMS WAY JBSA, FSH 78234- Bldg has 4 floors

4.0 Service Summary

The contract service requirements are summarized in performance objectives that relate directly to essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures set forth in the RFO 52.212-4 (b), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

SERVICES SUMMARY (SS)

PERFORMANCE OBJECTIVES AND THRESHOLDS

100% of inventory (8,313 units) completely removed from Bldg 3314 staged/relocated by 15 Oct 2026.

All appliances packed, wrapped, and transported with zero new structural, cosmetic, or mechanical damage.

Deliverable logs accurately track 100% of serial numbers, origin rooms, warehouse coordinates, and return status.

Deliver and reassemble designated appliances within thirty (30) business days of electronic tasking.

This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s service schedule. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, or monthly) and may be adjusted, based on quality trends. The monthly service schedule will be used as the basis for the COR to schedule surveillance. Any unsatisfactory surveillance inspection (defect) result will be recorded on a locally developed inspection report, and the contractor will re-perform the service correct the deficiency after notification within twenty four hours. Failing to meet the performance threshold for any of these performance objectives will constitute an immediate Progress Meeting with members of the MFT. Failing to meet the performance threshold as outlined in the SS of these performance objectives during the contract period may result in a letter of concern from the CO. All remedies will be IAW the RFO 52.212-4 (b), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance. Corrected deficiencies allow the contractor to be paid for the service; however, it does not invalidate the inspection/surveillance by the COR.

4.1 Non-Service Summary Items

The Contractor is required to provide all services identified in the PWS. The COR is required to inspect non-service summary items on a periodic basis.

4.2 Certification of Services

At the end of each contract payment period as defined in the resulting award of this acquisition, the COR will certify the services were received IAW contract payment terms and conditions.

4.3 Unacceptable Services.

The COR will determine the cause of contractor unacceptable services:

Government Responsible If any government action, or lack of action, caused or contributed to the unacceptable performance, the performance will not be counted against the contractor. The COR will take steps to ensure the government does not interfere with the contractor’s performance in the future.

4.4 Discrepancy Report

When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor will respond to the CDR IAW instructions provided and return it to the CO within 10 business days of receipt.

4.5 Quality Assurance

The government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with the requirements set forth in this contract. The COR will inspect by validating actual work performance, physically checking the attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Any unsatisfactory inspection (defect) result will be recorded, and the Contractor will re-perform the service within 24 hours of notification, at no additional cost to the government after notification by the CO or COR. Results of the validation then become the official Air Force record of the Contractor’s performance.

When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor will respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 business days of receipt. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in anyone-month period will constitute an immediate Progress Meeting with members of the Multi-functional Team. All remedies will be in accordance with the RFO 52.212-4(b), Contract Terms and Conditions- Commercial Items, Inspection/Acceptance.

4.6 Government Inspection

The contractor performance is subject to surveillance by the COR to ensure compliance with this task order to include all elements of the Service Summary and Inspection of Services clause(s) in the contract. The task order identifies two types of non-conformances: minor and major. All records of non-conformance and corrective actions will be documented in Corrective Action Reports (CAR), COR Surveillance Reports and Contract Performance Assessment Ratings (CPAR).

5.0 GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES (GFP/GFS)

The Government will provide the following to facilitate contract execution:

5.1 Facility Access: Unrestricted physical access to Building 3312 during agreed operating shifts. Escort personnel will be furnished in restricted-access sections as designated by installation security.

5.2 Operational Utilities: Active electrical service at source facilities for charging tools, diagnostic testing, and work lighting.

5.3 Staging & Parking Areas: Exterior apron parking and vehicle staging space adjacent to exterior concrete stairwells and primary ground-floor loading zones.

5.4 Environmental & Facility Limitation Disclosures:

Buildings are scheduled for future renovation/demolition and may possess minimal or inoperative HVAC systems, poor ventilation, and potential ambient interior heat or odor.

Passenger/freight elevators are intermittently nonfunctional and will not be relied upon. If operational, elevators may be utilized at the Contractor’s discretion; however, downtime will not constitute grounds for schedule adjustment or equitable cost adjustments.

6.0 CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

The Contractor will furnish all necessary resources, including but not limited to:

6.1 Key Personnel & Supervision:

Project Manager (PM): Dedicated single POC with full authority to act on behalf of the Contractor, resolve logistical delays, and conduct joint sign-offs with the COR.

Logistics & Safety Coordinator: Dedicated specialist managing base access passes, vehicle safety inspections, hazardous conditions, and OSHA/DoD safety protocols.

Assembly / Technical Team: Trained moving and installation technicians proficient in heavy stairwell carriage, appliance leveling, hardware assembly, and electrical connection safety.

6.2 Environmental & Physical Welfare Equipment: Comprehensive heat-stress mitigation resources, including personal hydration supplies, cooling equipment, PPE, and communication devices suitable for hot or poorly ventilated buildings.

6.3 Packaging & Handling Equipment: Heavy-duty stair-climbing hand trucks, appliance dollies, edge-protection padding, cargo straps, industrial stretch wrap, heavy-gauge poly bags, and climate-controlled commercial moving vehicles.

6.4 Commercial Storage: A fully licensed, bonded, insured, and climate-controlled warehouse facility meeting all municipal commercial building and fire codes.

7.0 SECURITY, INSTALLATION ACCESS, AND SAFETY

7.1 Installation Physical Access

7.1.1 DBIDS Credentials: Contractor personnel will undergo criminal background screening to obtain Defense Biometric Identification System (DBIDS) access credentials or visitor passes.

7.1.2 Citizenship Verification: All employees performing under this contract will be legal U.S. citizens or legal permanent residents possessing valid Real ID-compliant federal/state photographic identification.

7.1.3 Commercial Vehicle Gate Protocols: All contractor vehicles entering JBSA will present current registration, proof of insurance, and submit to physical inspections at commercial vehicle inspection gates.

7.2 Safety & OSHA Compliance

The Contractor will comply with all applicable Occupational Safety and Health Administration (OSHA) regulations (29 CFR 1910 and 29 CFR 1926) and Air Force Safety Standards (AFMAN 91-203). The Contractor will halt operations immediately upon identification of an imminent fall, lifting, or electrical hazard.

8.0 DELIVERABLES SCHEDULE

The Contractor will generate and submit the following mandatory contract deliverables: