Attachment 1 - Performance Work Statement.pdf

UNITED STATES DEPARTMENT of AGRICULTURE

AGRICULTURE RESEARCH SERVICE

CONSERVATION and RESEARCH LABORATORY 2300 Experiment Station Road

Bushland, Texas, 79012

8 January 2021

Summary of Procurement Request for a Service

Requirement Name: Service for 3 Each Automated External Defibrillators and Service/Maintainability of the 3 External Defibrillators at CPRL, Bushland TX Suggested Method of Procurement: Open Market POC: Patricia Roark, AO

Email: Patricia.roark@usda.gov Cell: 806-356-5706

Prior Contract: N/A Required Delivery Date: 1 March 2021 Period of Performance: 1 March 2021 to 28 February 2022

1 March 2022 to 28 February 2023 (option 2nd year) 1 March 2023 to 29 February 2024 (option 3rd year) 1 March 2024 to 28 February 2025 (option 4th year) 1 March 2025 to 28 February 2026 (option 5th year)

Performance Work Statement / Statement of Work:

Service for 3 Automated External Defibrillators, and Service and Maintenance of the 3

Defibrillators Contract

General Information:

1. Background and Purpose: The USDA, Agricultural Research Service (USDA-ARS) are committed to the safety and health of employees and visitors. The presence of Automated External Defibrillators (AED) is a requirement for day-to-day availability for employees and visitors and when the building is utilized to host meetings which may include visitors. Prior to COVID-19 pandemic CPRL hosted such a meeting approximately once every two months.

USDA-ARS requires 3 AED and the service/maintainability with routine service for a monthly fee on a service contract located at the Conservation and Production Research Laboratory (CPRL), 2300 Experiment Station Road, Bushland, Texas 79012. The Solicited contract will cover monthly preventative, inspection and service visits, including routine inspection, consumables, parts and labor. This Statement of Work (SOW) covers the contract period of performance from 03/01/2021 through 02/28/2022, with options for an additional 2nd, 3rd 4th and 5th year(s).

2. Definitions:

1. AED: Automated External Defibrillator

2. USDA: Unites States Department of Agriculture

3. ARS: Agricultural Research Service

4. CPRL: Conservation and Production Research Laboratory

5. SOW: Statement of Work mailto:Patricia.roark@usda.gov

CONSERVATION and RESEARCH LABORATORY

CONTRACTOR REQUIREMENTS:

3. Technical Requirements/Tasks:

a. For a fee, payable monthly, lease/service contract for 3 each AEDs. The AEDs are needed to be in Buildings-1, 15 and 26. In addition, a requirement to maintain and keep current serviceability of the defibrillators.

b. This monthly service charge is for the lease of the 3 each AEDs. This includes all installation, signs, consumables and parts required for satisfactory and normal operation of the AEDs as well as inspection and supplies to maintain the 3 defibrillators for the period(s) indicated above.

c. Supply deliveries will not incur freight/fuel charges.

d. All contract related items are tax exempt.

e. This contract covers, at the time of installation or as agreed upon by Bushland ARS, AED and CPR initial training and recurrent annual training.

f. In the event an AED is utilized, a replacement will be provided.

g. In addition, this contract covers service calls for the AEDs outside the monthly service call and inspection for any issues or concerns that may arise prior to or after the monthly inspection and service visit.

h. The agreement is in effect for the coverage period shown and will not automatically renew unless the above options are exercised, as described above.

4. Deliverable / Schedule:

Key Deliverables

Item No. Deliverable Objective Due

1 Initial installation and service of 3 each AEDs. The inspection and service of 3 each defibrillators

Perform installation and inspection of required buildings listed.

1 March 2021 for installation and inspection.

2 Subsequent monthly service control and inspection visits

Perform inspection and service of AEDs of required buildings listed.

Within 30 days of the previous visit

3 Service calls Inspect and service of AEDs and area(s) of concern on “out of monthly cycle” as needed

As required/needed;

M-F 8:00 AM -5:00

PM, except holidays

CONSERVATION and RESEARCH LABORATORY

5. Government Furnished:

a. Conservation and Production Research Laboratory (CPRL), 2300 Experiment Station Road, Bushland, Texas 79012, Buildings-1, 6, 15, and 26.

6. Travel:

Only local travel is anticipated. Government will not reimburse for local travel by contractor.

7. Contractor’s Key Personnel:

Contractor will provide a service technician capable of performing the work described in the technical requirements.

8. Security Requirements:

Contractor will be escorted when on site. No security requirements are needed.

9. Data Rights: Not Applicable

10. Section 508 – Electronic and Information Technology Standards: Not Applicable

11. Performance Requirement Measures

Performance Objective

Required Task or Deliverable

Performance Standard

Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

AEDs and inspection / service

Monthly inspection and service control

On-site visits occurs monthly (no more than 30 days between)

In-person Negative incentive of 15% reduction of annual rate for visits that are occur between 31 and 45 days of past monthly visit. Negative incentive of 30% reduction of annual rate for visits that are occur after 46 days of monthly visit.

12. Market Research Quotes (if any):

Previous agreement with similar requirements was approximately:

• N/A

• Open Market

• Market research via oral quotes from several vendors indicates an approximate monthly service fee of $80 per AED.

13. Potential Sources:

1. Cintas: 806-789-0219

2. Heartsmart – Arch AED Medical Direction and Program Management: 866-283-5104

3. Med One: 800-248-5882

6. Travel: