Attachment 1- Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

ROMAN CATHOLIC PRIEST

(35 FW / Misawa AB, Japan) (7 April 2026)

RFQ No. FA520526QB0074 Attachment No. 1

TABLE OF CONTENTS

1. Purpose

2. Scope

3. Description of Services

4. Description of Specific Services

4.1. Education and Experience

4.2. Specific Responsibilities

5. General Requirements

5.1. Control and Reporting

5.2. Administration

5.3. Volunteer and Support Committee

5.4. Government Furnished Property

5.5. Records Management

5.6. Air Force Anti-Terrorism (AT) Program

5.7. Safety

5.8. Fraud, Waste, and Abuse

5.9. Smoking

5.10. Permits, Licenses, and Certifications

5.11. Government Quality Assurance

5.12. Holidays Observed

5.13. Security Requirements

6. Service Delivery Summary

7. Appendices and Exhibits

Appendix A – Projected Schedule of Service and Definition Template Appendix B – Monthly Schedule Template Appendix C – Maps and Chapel Locations Appendix D – Deliverables Appendix E – Acronyms

1. PURPOSE

1.1. The purpose of this performance based non-personal services contract is to provide, Roman

Catholic Priest services for the 35 FW at Misawa Air Base, Japan.

2. SCOPE

2.1. The contractor shall provide a priest capable of delivering religious and spiritual leadership to meet the needs of Catholic military personnel, their family members and other authorized personnel at 35 FW, Misawa, Japan. The provided priest shall support individual rights under the First Amendment to the US Constitution and provide an opportunity for the free exercise of their religious beliefs as outlined in Appendix A within the 35 FW area of responsibility which includes Misawa Air Base. Priest and contractor are used interchangeably herein this PWS.

3. DESCRIPTION OF SERVICES

3.1. The contractor shall provide services for the 35 FW Installation Ministries Roman Catholic support requirements. The contractor shall coordinate efforts with Chaplain Corps personnel and work in a multi-denominational and pluralistic religious environment to include, but not limited to, Catholic, Protestant, Jewish, Orthodox, and Islamic faiths. The contractor shall provide all services in accordance with (IAW) the Roman Catholic Archdiocese for the Military Services (AMS) faith requirements. The initial period of performance for this contract will be for a 12-month base year and include four (4) one-year Option periods.

The total length of this contract, including all option years, is five (5) years.

3.2. DAILY SCHEDULE. The contract is for a 40-hour work week per the attached monthly schedule.

The Contractor will often be required to work weekends and on holidays to complete all Catholic religious support services for 35 FW. The contractor shall be time-compensated for overtime hours for pre-determined contingencies or for other ministry approved by the Contracting Officer Representative (COR).

(See para. 3.3.1. below).

3.2.1. Contractor shall submit electronic after-action reports for emergency ministry requirements within 72 hours to the COR’s email address.

3.2.2. Contractor shall complete the monthly access user file for Air Force Chaplain Corps Activity Reporting System (AFCCARS) by the end of the third day after the services have been provided. The AFCCARS file shall include daily entries within seven days of performed services and shall be submitted to the COR.

3.2.3. The contractor is entitled to take non-paid personal leave (vacation). All planned leave must be requested in writing at least 30 calendar days in advance to the COR and the Contracting Officer (CO).

Approval is contingent upon mission requirements and successful coordination with the Catholic Chaplain to ensure no lapse in Catholic programming.

3.3. MONTHLY SCHEDULE. The COR shall provide the contractor a monthly written schedule that shows items of service for that month. This schedule shall be given to the contractor at least fifteen (15) calendar days prior to the month the schedule is to begin. Additionally, during Active Duty Catholic Chaplain absences, the contractor may be required to work on an on-call basis for emergencies as pre-determined by the COR, who approves the additional work in a time compensatory manner at the end of each month. If this is to occur, the contractor will respond to such emergencies within 2 hours unless inclement weather, etc., presents a danger. In such a situation, contractor will respond as soon as safety permits. When an unforeseen facility closure, inclement weather, holiday, family day, Installation “down day” or other event is deemed to be an acceptable delay (or absence) by the COR, which precludes completion of services on a regularly scheduled work day (or is rendered redundant), the contractor shall reschedule the work (if required) to be performed and notify the COR of the new time.

3.3.1 The nature of this contract may require contractor to provide some services outside of normal duty hours and in excess of the hours of a normal duty day. Contractor shall communicate these excess hours to the COR, who in turn shall allow compensatory flexibility of hours to maintain a 40-hour work week. The contractor shall not work any overtime without direction from the CO/COR.

3.4. PERIODIC PROGRESS MEETINGS. Quarterly meetings shall be established after contract award. The COR and the contractor shall periodically meet to discuss the contractor’s performance. At a minimum, the following issues shall be discussed:

opportunities to improve the contract deliverables; any modifications required to the contract; unsatisfactory inspections and trends regarding each performance objective observed;

positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The COR shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be recorded in writing, signed by the COR and any others as deemed appropriate, and distributed to the Contracting Officer (CO), other applicable Government personnel and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution within five business days.

4. DESCRIPTION OF SPECIFIC SERVICES

4.1. QUALIFICATION REQUIREMENTS

4.1.1. Contractor shall provide a Roman Catholic Priest in good standing with their home diocese and the Archdiocese for the Military Services (AMS) and have a completed DD Form 2088. Faculties must be provided for sub-contracted clergy. Final approval and award of this contract is contingent on endorsement of contractor and any subcontractors by AMS and receipt of the aforementioned documents.

Provided priest shall be evaluated for acceptance based on meeting the minimum specifications stated herein this PWS. Additionally, provided priest shall maintain endorsement through performance.

4.1.2. The contractor shall not use the duty title of chaplain while performing services, to include but not limited to printed documents and electronic communications. Roman Catholic clergy who are contractors are not chaplains and will not use the duty title of “chaplain”.

4.1.3. The contractor must meet the same educational and experience requirements outlined in DoDI

1304.28 The Appointment and Service of Chaplains and provide a valid DD Form 2088, Statement of Ecclesiastical Endorsement from AMS with their proposal.

4.1.3.1 A baccalaureate degree with at least 120 semester hours (180quarter hours) from a qualifying educational institution.

4.1.3.2 A post-baccalaureate graduate degree in the field of theological or related studies from a qualifying education institution. A qualifying graduate degree program must require at least 72 semester hours (108 quarter hours) of graduate-level work.

4.1.3.3. Education requirements will be validated by AMS endorsement.

4.1.4. Contractor must possess the ability to administer documentation of services performed as required by the Air Force Chaplain Corps and AMS.

4.1.5. English is the operational language of the Air Force. The contractor shall be able to read, write, speak and understand English fluently. English shall be the operative language used with regard to this contract for written correspondence, discussions and other business transactions. Other languages may be used for pastoral support when more relevant to parishioners receiving individual pastoral care. Use of other languages shall not be to the disadvantage of the English-speaking community.

4.1.6. In accordance with DODI 1402.5 E3.2.c., each individual working with children under the age of 18 in conjunction with this contract shall successfully complete a Tier 1 background check. The results of an FBI advanced fingerprint check must be obtained prior to a person’s employment under Line of Site Supervision (LOSS). Additionally, in accordance with DODI 1402.5 E4.f., all individuals working under LOSS must wear conspicuous identification such as distinctive clothing, badges, wristbands, etc. that clearly identify the allowed scope of involvement with children. Additionally, posters or other printed information must be readily visible informing children’s guardians of what the conspicuous identification means. Failure to satisfactorily complete, maintain and present compliance of the criminal history background check requirements listed above shall result in termination of the contract. The background check process must be initiated by the contractor and the chapel staff no later than thirty days after the award of the contract. The background check is the responsibility of the contractor. In addition, child protection policies of the Catholic Church within the priest’s local diocese are prerequisites.

4.1.7. Annual Responsibilities to Maintain Currency Required for Contract

4.1.7.1. Contractor will maintain dialogue with their Ordinary or Religious Superior and provide copies of their quarterly reports to the AMS.

4.1.7.1.1. Contractor is required to complete bi-annual credentialing (Convocation) with the AMS, with reimbursement on cost basis not to exceed JTR reimbursement rates. Contractor ought to be given up to seven days consecutive days approved absence (or alternate duty location), to include travel days, to attend AMS mandatory training Convocations.

4.1.7.1.2 Per AMS and Catholic Church requirements, the provided priest shall participate in a Canonical Spiritual Retreat annually, no less than 5 and generally 7 consecutive days to include travel days.

The retreat expenses will be funded by the USG outside of the resulting contract according to local procedures. Retreat must be pre-approved by the Active-Duty Catholic Chaplain.

4.1.7.2. Chapel Staff shall annually provide training which includes but is not limited to:

4.1.7.2.1. Privileged communication training IAW AFI 52-101

4.1.7.2.2. Childcare criminal history background checks IAW Department of Defense Instruction

(DODI) 1402.5

4.1.7.2.3. Family advocacy program IAW Air Force Instruction (AFI) 40-301

4.1.7.2.4. Sexual assault prevention and response policy IAW AFI 90-6001

4.1.7.2.5. Information assurance training IAW DoD 8570.01-M, Information Assurance Workforce Improvement Program

4.2. SPECIFIC RESPONSIBILITIES

4.2.1. Core Elements for Catholic Personnel Required for A Catholic Program

4.2.1.1. Contractor personnel must be given permission/faculties by the Archdiocese for the Military Services (AMS) to serve Catholic personnel are to ensure implementation and support of these elements in the interest of Free Exercise of Religion:

4.2.1.1.1. Sunday, Holy Day and daily Mass.

4.2.1.1.2. Comprehensive Religious Education and Sacramental preparation, with an emphasis on character formation, individual moral development, and military family cohesion and readiness.

4.2.1.1.3. Comprehensive Sacramental Ministry. This includes the sacraments of Baptism, First Eucharist, Confirmation, Penance, Marriage and the Sacrament of the Sick.

4.2.1.1.4. Rite of Christian Initiation for Adults (RCIA).

4.2.1.1.5. Young Adult Ministry focused on spiritual readiness for active duty (18-29 years of age).

4.2.1.1.6. Spiritual Enrichment programs (e.g. faith formation retreats, marriage retreats, etc.).

4.2.1.1.7. Comprehensive Catholic Pastoral Care.

4.2.1.1.8. Contractor shall provide all required uniform and personal protective equipment required for execution of requirements capture herein this PWS.

4.2.2. AUTHORITY AND GOVERNANCE

4.2.2.1. The contractor is responsible for comprehensive pastoral care of the Catholic Community under the functional oversight of the 35 FW active-duty Catholic Chaplain. The contractor serves as the subject matter expert for Roman Catholic accommodation and religious education as an integral member of the chapel staff at Misawa Air Base. The contractor must work collegially with the chapel staff and other contractors, particularly those serving the 35 FW Catholic Community in the interest of the common good of the Catholic community.

4.2.2.2. The provided priest shall serve as an advisor to the senior chaplain and is a vital member of the chapel staff on all matters regarding Catholicism and the Catholic program.

4.2.2.3. The provided priest shall assist the Catholic Chaplain in forming a Pastoral Advisory Council to assist them in providing for those in the priest’s care. Such councils are consultative and not deliberative. Given that the contractor is contracted to care for the active-duty population and their dependents, the priest may restrict retiree representation on the pastoral council.

4.2.3. THE BLESSED SACRAMENT

4.2.3.1. The contractor will ensure the following:

4.2.3.1.1. Provided priest shall be responsible for reservation and maintenance of the Blessed Sacramental room. A Blessed Sacrament Room must be reserved on all installations that have Roman Catholic Priest overseeing and supporting a Roman Catholic program. The Blessed Sacrament Room shall be for the exclusive use of the Roman Catholic Community, and the reservation of the Blessed Sacrament falls under the care of the assigned priest(s), including the contractor.

4.2.3.1.2. The responsibility for safeguarding the Blessed Sacrament Room and the reservation of the Blessed Sacrament must never be entrusted to any other person under any condition than the assigned priest. The contractor will provide guidance to any Extraordinary Ministers of Holy Communion (EMHC) who are trained and appointed to assist the priest in this responsibility.

4.2.3.1.3. Only Catholics approved by the AMS may function as Lay Leader (LL), Catholic Representatives (CR) and Extraordinary Ministers of Holy Communion (EMHC). Additionally, the CR and LL must be active duty in the grade of E5 or higher. Authorizations are specific as to duration as well as to location. There is a mandatory training requirement for each of these three functions and accountability to the AMS.

4.2.2.4. The contractor’s direct point of contact for daily pastoral duties, scheduling, and program execution is the active-duty Catholic Chaplain. The contractor shall perform priestly tasks as captured in the PWS, contract and scheduled by the POC. All schedule adjustments must be coordinated with and approved by the Catholic Chaplain. The role of the Catholic Chaplain is the performance of the requirements of the contract and is distinct from the contractual oversight provided by the Contracting Officer's Representative

(COR).

4.2.4. SUNDAY AND DAILY MASSES

4.2.4.1. The contractor shall not receive any stipend given on any occasion for sacramental ministry or other services provided in accordance with (IAW) this performance work statement (PWS).

4.2.4.2. Non-35 FW services are not included in this contract unless to the benefit of military members or families (such as emergency ministrations and hospital visitation) or upon approval from the

CO/COR.

4.2.4.3. Contractor shall be at the respective places of worship and prepared for each service no later than 15 minutes prior to the designated starting time of any service, and no later than 15 minutes prior to the designated starting time of any Special Services for preparations.

4.2.4.4. The celebration of Sunday Mass is critical to the spiritual life of the community and must be available at Misawa Air Base whenever possible. This celebration must conform to the General Instruction on the Roman Missal (GIRM). The location of the GIRM can be provided upon request by the COR.

4.2.4.5. The unnecessary multiplication of Sunday Masses will be avoided. Vigil Masses (and other Masses) scheduled as mere celebrations of convenience, or are of poor quality, or are divisive to the Catholic Community shall be recommended to the COR for removal from the schedule. Removal decision lies with the Wing Chaplain.

4.2.4.6. The provided priest shall conduct Masses as shown in the table in Appendix A.

4.2.5. SACRAMENT OF PENANCE

4.2.5.1. The provided contractor shall provide availability for sacrament of penance. Catholics in the military will have access to a weekly scheduled celebration of the Sacrament of Penance. The scheduled times must be separated from Mass start time by at least 15 minutes and will be as shown in Appendix A.

4.2.6. AVAILABILITY OF THE PRIEST FOR SPIRITUAL CARE AND FORMATION OF

CHRISTIAN COMMUNITY

4.2.6.1. The principal responsibility of the contractor is to provide for the spiritual care of Catholic military personnel, their families and other authorized personnel. Such spiritual care includes the moral formation and spiritual readiness of Catholics.

4.2.6.2. Consistent with operational contingencies and mission essential requirements, the contractor must be freely available for active-duty Catholics, dependents and other authorized personnel seeking their counsel. Since this is a primary mission responsibility, the contractor’s access to an office or workspace conducive to confidential counsel or confession is a mission essential requirement. Military personnel and their family members have a right to confidential privileged communication. The contractor will provide spiritual counseling sessions and IAW DoD guidelines these conversations are confidential and privileged communication. The contractor shall complete annual training on privileged communication provided by the chapel staff.

4.2.6.3. Contractor will consult the AMS regarding potential volunteer usage of Deacons within the Catholic Program.

4.2.6.4. In keeping with the essential requirements named above, the contractor must ensure that suitable lay ministers are properly selected, trained, commissioned and certified to AMS standards, ensuring comprehensive religious education and normative liturgical celebrations.

4.2.7. CONTRACTOR’S RESPONSIBILITIES VIS-À-VIS RELIGIOUS EDUCATION

COORDINATORS, AND OTHERS ASSISTING IN THE CATHOLIC PROGRAM

4.2.7.1. The provided priest shall be responsible for the Catholic Program on an installation, he is also the Director of Religious Education (DRE) and has the vested responsibility to provide services within their area of responsibility in accordance with the directive of the Archdiocese for Military Services (AMS), USA (AMS Priests’ Manual, para 3.1). They will coordinate with the base Chaplain, COR and staff for implementation.

4.2.7.2. The provided priest shall assist with the Coordinator of Religious Education (CRE) duties to include coordinating with volunteers, as applicable, for managing the day-to-day operation of the religious education program. Together with other instructors, is one of the means by which religious education is presented and shall be conducted in coordination with AMS and IAW Priests’ Manual, para 3.1.2.

4.2.7.3. All final decisions for the content of Catholic religious instruction belong to the active-duty Catholic Chaplain (AMS, Priests’ Manual, para 3). Instructional materials used in religious education must be contained in the Conformity Listing maintained by the United States Conference of Catholic Bishops

(USCCB).

4.2.7.4. The provided Priest shall not provide Catholic Program Lay Coordinator (CPLC) services.

The CPLC is a contractor or volunteer who administratively and logistically coordinates the functioning and activities of the program and the role and needs of the contractor. The contractor shall provide guidance to the CPLC. The contractor is the subject matter expert for CPLC qualifications. The contractor will provide programming guidance to the CPLC. The services of the CPLC are considered Government-furnished;

under no circumstances may the contractor provide these services and at the same time seek reimbursement from the government.

4.2.7.5. Contractor will become familiar with Chapel Readiness and Contingency Planning requirements and educate and train the Catholic Community accordingly.

4.2.8. ECUMENICAL AND INTER-RELIGIOUS OPPORTUNITIES FOR

UNDERSTANDING AND UNITY

4.2.8.1. As appropriate, contractor will guide, and as needed, appropriately refer individuals and families in the direction of their sought religious expression in accord with current and forthcoming DoD and Air Force policy guidance. Department of Defense Instruction 1300.17 Religious Liberty in the Military Services states “the DoD places a high value on the rights of members of the Military Services to observe the tenets of their respective religions or to observe no religion at all.” The Air Force is a pluralistic environment within which contractor supports and help create a spiritual climate conducive to the health and well-being of Air Force personnel and families, with respect for all faith expressions and persons, and with freedom to express their own without seeking to convert others. As appropriate, contractor will guide, and as needed, appropriately refer individuals and families in the direction of their sought religious expression in accord with current and forthcoming DoD and Air Force policy guidance.

4.2.8.2. Contractor is encouraged to take advantage of the rich opportunities for collegial exchange inherent during Ecumenical and Interfaith events and dialogues.

5. GENERAL REQUIREMENTS

5.1. CONTROL AND REPORTING

5.1.1. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The Contracting Officer

(CO) will appoint a (COR) for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award. The contractor shall meet with the COR to ensure understanding of Standard Operating Procedures (SOPs), Operating Instructions (OIs) and procedures, as well as understanding and control of chapel facilities.

5.1.2. Interpersonal Relationships: The contractor shall maintain professional interpersonal relationships with all chapel employees, contractors, parishioners, and leadership. A strong emphasis shall be placed on customer service, professional language, and utilizing in-person conflict resolution methods to address any disagreements.

5.2. ADMINISTRATION

5.2.1. Contractor shall provide advertising and promotional bulletin announcements, articles, flyers and materials to the active-duty Catholic Chaplain for quality, language, and information purposes. This includes publication in chapel bulletins, installation newspapers, and bulletin boards.

5.2.2. Provide an annual review of the program, providing a summary of activity, trends and progress during the preceding year. Include information and suggestions regarding future program direction.

5.2.3. A monthly schedule shall be provided to the contractor by the COR on a quarterly basis at least fifteen days prior to the schedule’s start date.

5.2.4. Provide written after-action reports on all special events, retreats, emergency calls, etc. as applicable. These reports are to include suggested changes of direction, trends, and problem areas and are to be submitted to the COR within one week of completion of the event.

5.2.5. Provide input for youth ministry and all other program requirements in the annual ministry plan and include their projected costs.

5.2.6. Provide the COR or designated individual with refined and updated financial income and expenditure projections on a quarterly basis.

5.2.7. Provide the COR purchasing information in the authorized format for supplies and resources to support the Catholic Program.

5.2.8. Attend HC weekly staff meeting and update the Catholic data on the weekly HC “Staff Meeting Slides”, if applicable.

5.2.9. Contractor will abide by AMS dress and appearance standards (black clergy attire).

5.3. VOLUNTEERS AND SUPPORT COMMITTEE

5.3.1. The contractor shall recruit, organize, and train volunteers from the Catholic Community to assist in the conduct of the program. All volunteers who work with children under the age of 18 will be appropriately trained, with approved volunteer qualifications before working with children and will wear appropriate approved identifiers. Contractor shall ensure that a volunteer roster to include name, address, phone number, military affiliation and role, where applicable, is secured, maintained and updated with the 35 Fighter Wing Chaplain Corps Security Manager. It is the contractor’s responsibility to ensure that the moral character and good standing of all volunteers is consistent with AMS guidance and that personal information protections are applied IAW Privacy Act requirements.

5.3.2. The contractor shall ensure training is accomplished to teach and train volunteers in all aspects of the Catholic program. The contractor shall help volunteers become comfortable in performing their duties, teaching them the skills and confidence to be effective volunteers.

5.4. GOVERNMENT FURNISHED PROPERTY

5.4.1. Government furnished property (GFP), as required in the resulting contract id applicable, will be delineated by attachment to the contract. Responsibilities for management of GFP are detailed in the government property clauses included in this contract, including security actions necessary prior to leaving a building. Ensure facilities are secured after services are provided, such as rehearsals, meetings, and classes (close and lock windows, turn-off lights, secure equipment, lock doors). The contractor shall safeguard keys to avoid unauthorized access to government-owned facilities and property. Final payment under terms of this contract will not be issued until all facility keys and any other provided equipment are returned to the appropriate personnel.

5.4.2. Items required to complete assigned duties will be provided to include: private office space, computer, office supplies, printing and copier.

5.4.2.1. Limited use of office equipment will be provided to include, but not limited to, projector, television, media player systems, copy machine, computer with network support and email account.

Contractor will complete all required training for access to the installation network.

5.4.3. Limited use of military transportation vehicles for the transportation of youth for specified events may be available. Transportation requests will be made through the COR or designated Chapel staff member. All requests are subject to approval and dependent upon availability of vehicles and authorized drivers. The contractor is not allowed to drive government vehicles.

5.4.4. Contractor shall be liable for loss, damage, or theft of chapel property due to the contractor’s carelessness and/or negligence. Negligence will be determined by appropriate investigative or report of survey findings.

5.4.5. Contractor will coordinate reservation, set up, clean up, and lock up of the facilities needed as well as safeguard all funds (when applicable), property, equipment and supplies before, during and after all activities. Contractor is accountable for security and returning facilities to standard after utilization. The contractor coordinates all support requirements with the chapel staff.

5.4.6. The contractor may use additional personal items of equipment or music as part of their performance of duties with approval of the COR. The Government will not be liable in any way for personal equipment including loss, damage, theft, or maintenance.

5.4.7. The Contractor shall be liable for repair/replacement for any government or private property damaged or lost due to negligence, to include vehicles, and equipment. The contractor shall immediately advise the COR of any losses or damages within 2 hours of occurrence.

5.5. RECORDS MANAGEMENT.

5.5.1. The contractor shall manage all data created for government use or legally controlled by the government, in support of the functional activity or required by Air Force publication, IAW Air Force records management procedures.

5.5.2. The contractor will manage sacramental records IAW the instructions provided in the AMS Priest’s Manual.

5.5.3. The USG shall assume Government rights for all physical or intellectual property created from the performance of this contract.

5.6. AIR FORCE ANTI-TERRORISM (AT) PROGRAM. The AT program seeks to deter or limit the effects of terrorist acts against the Air Force by giving guidance on collecting and disseminating timely threat information, providing training to all Air Force members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. IAW AFI 10-245 para 1.4.4.5.2, DOD contractors shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or the Defense Technical Information Center (DTIC) at https://atlevel1.dtic.mil/ for individuals who do not have access to NIPR, do not possess a CAC card, or are not enrolled in DEERS. Compliance with the training will be monitored by the COR.

5.7. SAFETY. The contractor shall perform all work in a safe manner as required by OSHA Safety and Health Requirements and follow all DOD and local Safety regulations and reporting procedures.

5.8. FRAUD, WASTE, AND ABUSE. The contractor shall be responsible for operating under conditions that prevent waste, fraud, and abuse of resources, including utilities. Contractor shall be encouraged to be alert for and report any suspected situations of fraud, waste, and abuse, or other dishonest conduct against the Government observed during, or in the performance of this contract. If the contractor observes any case of fraud, waste or abuse they are encourage to communicate this with the CO, COR or local Air Force Office of Special investigation (AFOSI) AFOSI.Det623.All@us.af.mil.

5.9. SMOKING. The contractor shall comply with DAFI 40-104 Guidance for Tobacco Free Living which outlines uniform policies governing use of tobacco products in Government facilities.

5.10. PERMITS, LICENSES AND CERTIFICATIONS. Unless otherwise specified in this contract, the contractor shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable federal, DOD, Air Force, state, county, and local laws, codes, and regulations in performance of the requirements of this contract. The contractor will maintain records of such requirements and properly make the documentation available when needed.

5.10.1. Contractor should take advantage of potential resources available for Archdiocese for the Military Services required training for Catholic Youth and Religious Education coordinators in support of current chapel programs.

5.11. GOVERNMENT QUALITY ASSURANCE. The contractor shall be responsible for quality control for all work accomplished during the performance of this contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Service Delivery Summary.

5.11.1. The CO will periodically evaluate the contractor’s performance by appointing a Contracting Officer’s Representative (COR) to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance IAW the PWS and the quality assurance surveillance plan (QASP) for this requirement.

5.12. HOLIDAYS OBSERVED. Because of the nature of services being provided, services may be required on civic holidays and Holy Days associated with the Catholic faith.

https://golearn.csd.disa.mil/kc/login/login.asp mailto:AFOSI.Det623.All@us.af.mil

Government Legal Holidays Holidays Dates New Year's Day 1 January (or substitute) Martin Luther King, Jr. Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December Any other day designated by Federal statute, executive order, or Presidential proclamation communicated by the CO/COR.

5.12.1. When Services are not required on the above holidays, approved family days, Wing down days, delayed reporting, etc, designated local guidance can exempt provision of unnecessary services.

5.13. SECURITY REQUIREMENTS

5.13.1. Contractor—since the contractor has regular and reoccurring contact with children, the Tier 1 background check, State Criminal History Checks with fingerprints will be conducted. In the event the DoD Defense Counterintelligence and Security Agency Adjudication and Vetting Services cannot make a suitability determination due to derogatory information, the suitability determination authority levels are identified as FSS/CC or MSG/CC (DAFI 34-101_Volume 3). Completion of the background check is the responsibility of the contractor.

5.13.2. Pass and Identification Items. The contractor shall ensure the pass, identification, and computer access cards items required for contract performance are initiated according to Chapel guidelines and obtained for sub-contractors and non-government owned vehicles, if applicable.

5.13.3. Retrieving Identification Media. The contractor shall ensure all identification media, including vehicle passes, if applicable, are surrendered to the government upon departure for any reason before the contract expires; e.g. termination for convenience, cause, retirement, etc.

5.13.4. Traffic Laws. The contractor shall comply with base traffic regulations.

5.13.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on military installations.

5.13.6. Controlled Unclassified Information (CUI). The Contractor shall comply with DoD 5400-7- R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

5.13.7. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. The COR shall ensure the contractor has been briefed on all general security policies.

5.13.8. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

5.13.9. Controlled/Restricted Areas. Contractors shall be escorted by an individual who meets entry requirements to controlled/restricted areas.

5.13.10. Key Control/Access Badge Control. The contractor shall establish and implement methods of making sure all keys/badges issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

5.13.11. Lost Keys. The contractor shall immediately report to the COR any occurrences of lost or duplicated keys.

5.13.12. Prohibited Use. The contractor shall prohibit the use of keys issued by the government, by any persons other than the contractor. The contractor shall not provide access to other contractors for government facilities without COR approval.

5.13.13. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

5.13.14. Automatic Data Processing Equipment (ADPE). The Contractor shall establish and implement procedures to ensure all ADPE, to include laptops and other data processing devices, issued to the Contractor by the Government are not lost or misplaced, are not used by unauthorized persons or are not subject to unauthorized external devices. The Contractor shall immediately report to the CO or COR any occurrences of lost ADPE within two (2) hours of discovery of occurrence. In the event that ADPE is lost, the Contractor may be required, upon written direction of the CO, to replace the equipment at no additional cost to the Government. The Government may replace the equipment and deduct the cost of such from the monthly payment due the Contractor.

5.14. STAFFING

5.14.1. Contractor shall provide qualified personnel to keep this position staffed at all times. In the event of manning turnover, the contractor shall notify the CO and COR within 72 hours of awareness and provide a corrective action plan to resolve the upcoming vacancy.

5.14.2. In the event of a vacancy, the contractor shall take all steps possible to fill this position as soon as possible but no later than thirty (30) days after initial notification to the CO and COR. Provided replacement shall meet or exceed all the requirements of this PWS.

5.15. ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS).

Contractors shall not:

• Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or o Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

• For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

o Halons: 1011, 1202, 1211, 1301, and 2402;

• Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-

114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and o Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

5.16. CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS

5.16.1 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

5.16.2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

5.16.3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

5.16.4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

5.16.5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

5.16.6. The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

5.16.7. Failure to comply with these requirements may result in withholding of final payment.

https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_dafman16-1405/dodm5200.02_afman16-1405.pdf

6. SERVICE DELIVERY SUMMARY

Performance Objective PWS Para

Performance Threshold/ Acceptable Quality Level

Frequency/ Methodology

Conduct or support Active Duty Priest for one Sunday Mass with an opportunity for the Sacrament of Penance and by appointment upon request.

4.2.4 Must meet the standards of

the Archdiocese for Military Services (AMS) Priests’ Manual, para 4.3.

AQL: No less than 3.5 out of 5 stars / 70% satisfactory survey of Parish Members”

Annual survey locally generated and administered and data submitted to AMS and

COR.

Conduct or support Active Duty Priest for weekday Mass four times per week

4.2.4 Must meet the standards of

the AMS Priests’ Manual, para 4.3.

AQL: No less than 3.5 out of 5 stars / 70% satisfactory survey of Parish Members”

Annual survey locally generated and administered and data submitted to AMS and

COR.

Availability of Contractor for Spiritual Care per posted office hours

4.2.6 Must provide solid pastoral

care to Catholics.

AQL: No less than 3.5 out of 5 stars / 70% satisfactory survey of Parish Members”

Annual survey locally generated and administered and data submitted to AMS and

COR.

Religious Education 4.2.7 Must meet the standards of the AMS Priests’ Manual, para 3. AQL: No less than

3.5 out of 5 stars / 70% satisfactory survey of Parish Members”

Annual survey locally generated and administered and data submitted to AMS and

COR.

Maintain Endorsement 4.1.1 AQL: Endorsement maintained 100% of the time.

Submit quarterly reports to AMS.

Contractor shall meet with COR on a quarterly basis to review and obtain the schedule of services for that quarter.

3.4 AQL: Quarterly meetings held

100% of the time.

Required scheduled meetings.

Contractor shall be at the respective places of worship and prepared for each service no later than 15 minutes prior to the designated starting time of any service, and no later than 15 minutes prior to the designated starting time of any Special Services for preparations.

4.2.4.3 ALQ: No more than two

(2) discrepancies per month

Random checks by

COR.

Dress and appearance standards are normally black clergy attire or appropriate religious garments.

5.2.9 ALQ: Standard held 100%

of the time

Random checks by

COR.

Contractor shall complete the monthly access user file for Air Force Chaplain Corps Activity Reporting System (AFCCARS) by the end of the seventh day after services are provided. The file shall be forwarded to the base recorder by the COR. The AFCCARS file should include daily entries or entries within 7 days of performed services.

3.2.2 ALQ: No more than two

(2) discrepancies per year

AFFCARS data is compiled monthly and will identify data lag entry exceeding 7 days.

Submit after-action reports for emergency ministry requirements within 72 hours.

3.2.1 ALQ: No more than two

(2) discrepancies per month

As events occur

Complete annual privileged communication training.

4.1.1.7.2.1 ALQ: Standard held 100%

of the time

Reviewed by COR.

Contractor completed criminal history background check.

4.1.6 & 5.13.1

ALQ: Standard held 100% of the time

Reviewed by COR.

7. APPENDICES AND EXHIBITS

Appendix A - Projected Schedule of Service and Definition Appendix B - Monthly Schedule template Appendix C – Misawa Air Base Maps and Chapel Locations Appendix D - Deliverables Appendix E - Accronyms

APPENDIX A

PROJECTED SCHEDULE OF SERVICES & DEFINITIONS

A.1. Services are held in any of the facilities on Misawa Air Base, the contractor is expected to provide their own transportation to and from services. Contractor shall normally be notified 72 hours in advance of a projected move and/or time change.

A.1.1. Monthly schedule shall be provided by the COR to the contractor on a quarterly basis at least 15 days prior to the start date of the new schedule.

A.1.2. Additional information on Misawa Airbase can be provided after contract award.

Primary Place of Performance of services will be B358, and other chapel-related locations located across the base as services are required.

(Insert location of the services) 1 Oct to 30 Sep Worship Services Occurrence Avg. Number of Services

Annually

Weekday Mass 4 per week 208

Sunday Mass 1 per week 52

Holy Day Mass/Lenten Services As required by liturgical calendar

Seasonal Penance Service As needed 1

Sacrament of Penance/Confessions 30 min prior to each Mass

Special Services Funerals

As needed.

Graveside Service 2

Emergency Sacrament 12

Weekly HC Contractor Meeting Weekly 52

A.1.3. Contractor shall maintain an estimated minimum 40-hour work week to complete responsibilities IAW PWS. The 40-hour work week includes but is not limited to Masses, Holy Days, Sacraments, Religious Education engagement/oversight, training, office hours, retreats, sacramental and homily preparation, and any administrative duties necessary to complete duties in this PWS. See definitions and estimated allotted times in para. A.2.

A.1.3.1. The contractor shall perform at least 75% of the services. Contractor shall consult with local leadership and abide by the AMS regarding substitution policies.

A.1.3.2. Contractor shall oversee planning of weekly Roman Catholic services and programs.

A.1.3.3. Contractor shall attend HC weekly staff meeting.

A.1.4. Administrative duties may include:

A.1.4.1. Complete required sacramental paperwork and submit to AMS.

A.1.4.2. Provide Catholic-specific sacramental counseling to include but not limited to marriage preparation, marital counseling, child and adult Catholic religious education concerns.

A.1.4.3. Religious Education duties may include:

A.1.4.3.1. Oversight of sacramental preparation within the religious education program; coordinate support (i.e. books, retreats, supplies) as the Director of Religious Education.

A.1.4.3.2. Weekly Parish Visits (pastoral visit) Contractor provides pastoral visits as able to all components of the Catholic Program, to include the Catholic youth group, Catholic Men and Catholic Women groups, Bible studies, choir and the Religious Education (grade/middle school) RCIA (Rite of Christian Initiation of Adults) throughout the year.

A.2 Definitions A.2.1. Weekday Mass - Weekday services are normally held Monday-Friday.

A.2.2. Sunday Mass – To include services held either Saturday after 4PM and on Sunday.

A.2.3. Holy Day Mass/Special Service - Celebrate the Mass according to current AMS guidance for the specific Holy Day being celebrated.

A.2.4. Holy Day Masses:

-Solemnity of Mary, the Mother of God -The Ascension of Our Lord -The Assumption of the Blessed Virgin Mary -All Saints Day -The Solemnity of the Immaculate Conception -Christmas A.2.5. Special Service may include but not limited:

-Ash Wednesday -Holy Thursday -Good Friday A.2.6. Seasonal Penance Services during Advent and Lent: Celebrate the Sacrament of Penance as part of scheduled Communal Penance Services, if applicable.

A.2.7. The 35 FW Catholic priest contractor shall coordinate additional priest support needs with the COR at least 14 days prior to requirements.

A.2.8. Sacrament of Penance/Confessions: Celebrate the Sacrament of Penance which is usually performed in conjunction with the designated weekend Mass. To also celebrate the Sacrament for First Communion candidates, this shall be known as 1st Reconciliation.

A.2.9. *Sacraments of Initiation: Celebrate the below religious ceremonies in accordance with Roman Catholic doctrine.

-Confirmation -First Communion *Note: May only be administered to AD military, Guard and Reserve while on orders, authorized DoD civilian personnel and their family members.

A.2.10. Sacramental Rehearsals: Time required prior to the sacrament or Mass to rehearse the ritual…