Attachment 1 - Performance Work Statement.pdf

82 Force Support Squadron

YOUTH SPORTS OFFICIATING SERVICES

Performance Work Statement (PWS)

March 2026

DESCRIPTION OF SERVICES AND GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. Working with youth between the ages of 5-18, the Contractor shall provide all necessary personnel, equipment, tools, supplies, materials, and other items in the performance of Recreational Youth Sports Officiating Services at Sheppard Air Force Base, Texas.

All personnel shall be qualified in their area of performance to comply with this Statement of Work and Industry Standards for officiating service.

1.1 SPORTS OFFICIATING. The Contractor shall conduct these activities following the National Standards for Youth Sports located in Air Force Instruction 34-249, Youth Programs, Attachment 3.

Sports officials shall be a minimum of 18 years of age. The Contractor shall provide officials for each scheduled game, meet and/or event as follows:

1.1.1 Basketball: 2 referees per game. NTE 56 games per year.

1.1.2 Soccer: 1 referee per game. NTE 40 games per year.

1.1.3 Flag Football: 1 referee per game. NTE 40 games per year.

1.1.4 Contractor officials shall be a direct representative of the athletic activity and are authorized and required to enforce all pertinent rules and by-laws established with no deviations for each sport they are officiating. These rules are:

1.1.4.1 Sheppard AFB by-laws for each sport

1.1.4.2 High School UIL

1.1.4.3 Contractor officials cannot participate as players, or coaches in the sport in which they officiate. In addition, the official must not be closely related to any participant, or be assigned to the same organization of the game in which he/she is officiating.

1.1.4.4 The Contractor is responsible for proper conduct and control of the game, including spectators. A plan for spectator emergencies/disturbances will be developed and what we need to do be pre-approved through the Madrigal Youth Center director.

1.1.4.5 The Contractor shall be responsible to ensure the date, time, and location of each event is correct. The Contractor schedules officials for all events requiring officiating. Notifications will be no less than 48-hours in advance during regular season and no less than 24-hours during playoffs.

1.1.4.6 The officials shall be at the proper location of the scheduled event 15 minutes before game time. The Contractor will make a reasonable attempt to contact the appropriate organization youth sports director if the playing fields are not ready prior to game time. A 10 minute grace period will be allowed before calling the game for no show.

1.1.4.7 Officials are required to wear the sport specific referee uniform, and have the proper equipment for officiating games.

1.1.4.8 When notified of a rain out or postponed game prior to 1500 hours during the week day and 0800 hours on Saturday, the Contractor will not be paid for the game. The Contractor will be paid for only the first scheduled game if notified after 1500 or 0800 hours.

1.1.4.9 Sports Officials shall immediately call 911 in the event of an emergency requiring medical assistance. Any injury sustained by a player or official will be brought to the attention of the Madrigal Youth Center Director or Youth Sports Director before 0800 hours the next duty day.

1.1.4.10 The Madrigal Youth Center Director will provide by-laws two (2) weeks prior to the start of each sport season. Initial game schedules will be provided on the week prior to the start of each sport season. The Contractor shall provide clinics one week prior to the start of each sport season and, if necessary, during the season at no additional cost to the government. The Madrigal Youth Center will be notified at least seven (7) days advance of the time and place of each scheduled clinic. Government facilities can be provided and clinics may be conducted on Sheppard Air Force Base.

1.1.4.11 Incidents leading to player or coach ejection, protest of the game or other problems, will be entered into the official scorebook, signed by both officials, and reported, in writing, to the Madrigal Youth Center Director or Youth Sports Director before 0800 hours the next duty day.

1.1.4.12 The Contractor may be required to meet with the Youth Sports Directors upon agreement by both parties for customer complaints the following work day by 1200 hours.

1.1.4.13 Contractor shall provide score cards for Flag Football.

1.1.4.14 Contractor will report all safety hazards to the Youth Center Director or the Youth Sports Director. The Contractor will report all damage to government property to the contracting officer, and Youth Center Director or Youth Sports Director within one hour.

1.1.4.15 The Contractor shall immediately stop game once lighting warning is issued. The officials may resume play once lighting is out of the area (Giant Voice confirms).

Officials shall make sure that all players are wearing personal protective clothing and equipment prior to the start of the game.

1.2 SPECIAL REQUIREMENTS.

1.2.1 All officials shall possess current certification for the sport they officiate from a state or national certification association (KSN, NAYS, USSSA, IABO, etc).

1.2.2 All officials shall comply with all applicable federal, state, and local regulations including, but not limited to, Occupational Safety and Health Administration (OSHA). National Fire Protection Association (NEPA) standards, and Sheppard Air Force Base Fire Protection

Program, SAFBI 32-3001. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor.

1.3 GOVERNMENT REMEDIES. The Contracting Officer shall follow the requirements of FAR 52.212-4, contract terms and conditions for commercial items, for Contractor’s failure to correct nonconforming services.

1.4 HOURS OF OPERATION. Contractor personnel shall be required to work on weekdays and weekends.

1.5 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND

AUTHORITY OR OVERSEAS COMBANTANT COMMANDER. All basic services to be performed under this contract have been determined to be non-essential for performance during crisis and according to Department of Defense Instruction ) 3020.37 it is determined that the Contractor will not be required to perform during crisis. The Contracting Officer or the designed representative will verbally advise the Contractor of the effort required in such conditions.

1.6 SECURITY REQUIREMNTS.

1.6.1 The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

1.6.2 The Contractor shall be screened IAW DODI 1402.5, Criminal History Background Checks.

1.6.3 The Contractor shall retrieve all identification media, including vehicles passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

1.6.4 The Contractor and its employees shall comply with base traffic regulations.

1.6.5 Contractor personnel shall report to an appropriate authority any information or circumstances to which they are aware that may pose a threat to the security of Sheppard AFB to include DoD personnel, Contractor personnel, resources, and classified or unclassified defense information . Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.6.6 Contractors are PROHIBITED in areas of the installation other than appropriate place of work and the routes of travel to and from the installation entry/exit points. Contractors are only allowed on base to perform functions directly related to their respective contract.

1.7 GOVERNMENT FURNISHED PROPERTY

Madrigal Youth Center Bldg 196 Sports Officials Youth Sports Complex Bldg 1420 field house Sports Officials