Attachment 1 - Performance Work Statement.pdf

Section A - Solicitation/Contract Form

BPA TERMS

SECTION A: BLANKET PURCHASE AGREEMENT (BPA) TERMS

PERFORMANCE WORK STATEMENT

CONTRACT LODGING

149th FIGHTER WING

JBSA LACKLAND AFB

SAN ANTONIO, TX 78236

Background: The 149th Fighter Wing requires the use of contract lodging facilities to accommodate personnel during Regularly Scheduled Drill (RSD) weekends (also known as drill weekends) and MAJCOM mandated field exercises and inspections.

BLANKET PURCHASE AGREEMENT (BPA) TERMS

A.1: Blanket Purchase Agreement (BPA): BPAs will be entered into under the terms of FAR 13.303. BPAs will be reviewed at least annually by the Contracting Officer to assess Contractor performance and to determine whether this agreement remains in the best interest of the Government. Either party may terminate this agreement provided a written 30-day notice is given. No deletion, modification, addition to, or termination of this agreement shall affect any orders previously implemented under the provisions of this

BPA.

A.2: Pricing List: Pricing is in accordance with Attachment 1, Template Price List.

A.3: Place of Performance: The contractor shall provide lodging for personnel at a facility that has been approved for use by the Contracting Officer Representative within a 15-mile radius of the following: 149th Fighter Wing HQ, Chappie James Way, Joint Base San Antonio-Lackland, San Antonio, TX, 78243.

A.4: Call Order Period of Performance: Period of Performance will be determined on an individual call order basis.

A.5: Ordering Period: This BPA is not to exceed 18 months. Call orders will be issued during this ordering period ONLY.

A.6: BPA Master Limit: This BPA has a maximum limit of $250,000.00.

A.7: The Procuring Contracting Office is the 149th Mission Support Group/Mission Support Contracting Office (149 MSG/MSC), at Joint Base San Antonio-Lackland AFB, San Antonio, TX.

A.8: All BPA Calls will be paid using either the Government Purchase Card (Credit Card) or Wide-Area Workflow. This determination will occur during BPA CALL Solicitation.

Section B - Supplies or Services and Prices

CLIN DESCRIPTIONS

SECTION B: CLIN DESCRIPTIONS AND PRICE LISTS

CLIN 0001

Lodging – Single and/or Double Occupancy Room(s)

Standard commercial room(s). Date and room type to be specified during placement of individual calls in accordance with this BPA. Payment will be made using either the Government Purchase Card (Credit Card) or Wide-Area Workflow. This determination will occur during BPA CALL Solicitation.

BPA Master Dollar Limit: $250,000

Period of Performance: 01-November-2025 to 30-April-2027

PSC Codes: V231

Section C – Descriptions and Specifications

DESCRIPTIONS AND SPECIFICATIONS

SECTION C: DESCRIPTIONS AND SPECIFICATIONS

C.1: Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services necessary to provide lodging and custodial services for Government personnel in accordance with this Performance Work Statement (PWS).

C.2: Reserved

C.3: Government Personnel:

C.3.1: Contracting Officer (KO): An employee of the United States Government with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. This is the only individual who is authorized to legally bind the Government.

C.3.2: Authorized Personnel: The Contracting Officer will furnish the contractor a list of individuals authorized to purchase under this BPA, identified by title or position, or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual by separate letter. The vendor shall not honor calls received from personnel not so listed nor will the Government accept any resultant charges. The contractor shall ensure that it maintains a current copy of authorized personnel provided by the Contracting Officer. When in doubt regarding the authority of Government personnel, the contractor should seek guidance from the Contracting Officer.

C.3.3: Contracting Officer’s Representative (COR): The Contracting Officer may appoint a COR to monitor contractor performance in accordance with the Performance Work Statement (PWS). When appointed by the Contracting Officer, Authorized Personnel may serve as a COR and provide technical direction to the contractor as long as that direction is within the scope of this agreement, does not constitute a change, and has no funding implications. However, the contractor must note that there may be instances where personnel are appointed as a COR but not as Authorized Personnel. In such instances, the CORs are limited to providing technical direction to the contractor and are not authorized to place calls against the BPA. The Contracting Officer will furnish the contractor a list of individuals appointed as a COR under this BPA.

The contractor shall ensure that it maintains a current copy of CORs provided by the Contracting Officer.

When in doubt regarding the authority of Government personnel, the contractor should seek guidance from the Contracting Officer. When appointed, the COR shall be identified by separate letter. In the absence of an appointed COR, the Contracting Officer shall monitor contractor performance.

C.3.4: Contracting Officer’s Representative (COR)/Authorized Personnel Duties:

C.4: Competition, Evaluation, and Award for a BPA CALL:

C.4.1: The Government established multiple Blanket Purchase Agreements (BPAs) for lodging services to satisfy the requirement for maximum practicable competition identified in FAR 13.303-2(c). The Government may cancel, modify, or award new BPAs based on market conditions, sources of supply, and other pertinent factors.

C.4.2: The Government will conduct a best value evaluation for each BPA call in accordance with FAR 13.106-2. For each requirement, the Government will request a quote from each BPA holder to confirm pricing (to include any discounts offered) and availability. The Government will then evaluate quotes to determine the BPA holder(s) that offer the lowest priced quote for single and/or double occupancy rooms.

C.4.3: The Government will place a call with the BPA holder that offer the lowest priced quote for single and/or double occupancy rooms. In the event that the BPA holder offering the lowest priced quote for single and/or double occupancy rooms has limited availability and is unable to provide the total number of rooms requested, the Government will place an additional call with the BPA holder offering the next lowest priced quote and do this until such time that the entire requirement has been satisfied. In the event that BPA holders offer an equal price for single and/or double occupancy rooms, the Government will place the BPA call first with the BPA holder that offers the largest number of rooms (i.e. offers most availability to the government). The Government may elect to award a single BPA call or multiple BPA calls. The government will also consider rotations through all BPA holders to ensure fair usage.

C.5: Price List: The contractor shall provide a price list in accordance with Attachment 1, Template Price List to the Contracting Officer for evaluation, approval, and subsequent inclusion into the BPA. The contractor shall only charge the Government prices identified in the current approved price list. The price list shall remain valid until superseded by another price list approved by the Contracting Officer. The Contractor is authorized to submit a revised price list to the Contracting Officer at any time for evaluation, approval, and incorporation into the BPA. The Contractor may provide additional discounts at any time without requiring the approval of the Contracting Officer.

C.6: Objective for Contractor Provided Lodging:

C.6.1: Contractor shall provide the following non-personal services:

C.6.1.1: Single and/or double rooms that meet the following minimum standards:

-Interior rooms with ample exterior lighting.

-Non-smoking.

-All windows shall have blackout lining, shades, or blinds to screen out light.

-Electrical outlets that are in good working condition.

-Entrance doors shall have interior security locks (deadbolt or double locking).

-Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains. Bathrooms must be sanitary and in sufficient working order.

-Heating and cooling capable of maintain a temperature between 68 to 72 degrees Fahrenheit.

-Rooms shall include the following furnishings and equipment, at a minimum: Telephone, Television, Lamp, Trash Container, and Do Not Disturb Door Sign.

C.6.1.2: Provide the following contractor furnished guest services:

-24 hour check in/check out and guest services by personnel that are familiar with the terms and conditions of the subject contract.

-Maintenance and cleaning of common areas throughout lodging facility (i.e. hallways, corridors, and grounds).

-Reporting of all property damage involving government personnel, crime occurring on property involving local law enforcement, and similar incidents, to the Contracting Officer within 24 hours of occurrence.

C.6.1.3: Provide invoicing/billing as follows:

-Provide authorized personnel with a summarized and itemized invoice in accordance with C.9:

Invoicing, Billing, and Payment not later than one week after final checkout of the group reservation.

C.7: Blanket Purchase Agreement Procedures:

C.7.1: Blanket Purchase Agreement Call: Authorized personnel shall place calls against the BPA for a specified number of rooms and the associated dates. This call represents a separate and distinct call and should not be combined with other calls placed prior to or after the call. In communicating its requirement, authorized callers may provide the BPA holder with an authorized room list that provides specific details regarding the individuals requiring lodging and the required room type (i.e. single or double). Any deviation from the rooming authorization list must be coordinated with authorized personnel in advance of the date of stay.

C.7.2: Placement and Modification of Room Reservations: The only individuals authorized to place or modify (except cancellations) reservations are those authorized personnel identified by the Contracting Officer. The Government shall not be held liable for any resulting cost derived from the placement or modification of a reservation by any unauthorized individual. Government personnel (patrons) are prohibited from “swapping” rooms with other personnel or requesting upgrades.

C.7.3: Cancellation of Room Reservations: Government personnel are authorized to cancel reservations as necessary. The Government shall follow the hotel’s standard commercial practice for cancellation of reservations.

C.8: Invoicing, Billing, and Payment:

C.8.1: Invoice Requirements: The Contractor shall provide authorized personnel with a summarized and itemized invoice not later than one week after final checkout of the group reservation. The invoice shall contain the following information at a minimum:

-Name of Property

-BPA Number (Referenced on Page 01 of BPA)

-BPA Call Number (Provided by Authorized Personnel)

-Date of Purchase

-Summary Invoice of Charges (Quantity, Unit Price, and Extended Price)

-Itemized Invoice of Charges (Identifying Individual Room Occupants by their DOD ID Number and Dates of Stay)

-No Taxes Charged (Tax Exemption Form will be provided upon BPA award.)

C.8.2: Billing Procedures: The contractor shall bill the Government on a group reservation basis in an effort to reduce the administrative burden associated with billing individual rooms.

C.8.3: Room Charges: The Government shall not be held liable for miscellaneous room charges (i.e.

telephone usage, television programming, etc.) incurred by Government personnel. It shall be the responsibility of the contractor to request payment from each individual upon checkout.

C.8.4: Payment: The Government shall make payment by means of either credit card, commonly referred to as the Government Purchase Card (GPC) or through Wide Area Workflow invoicing system. The vendor will provide a pre-invoice to the Government who will verify accuracy and authorize invoice submission into Wide Area Workflow (WAWF) or payment via GPC.

Section G - Contract Administration Data

BPA ADMINISTRATION DATA

SECTION G: BPA ADMINISTRATION DATA

G.1: The following is a summary of the roles and responsibilities for the primary organizations in the 149th Fighter Wing Lodging BPA ordering process:

149th Mission Support Contracting Office:

1. Serves as the Procuring Contracting Office (PCO) for the 149th Fighter Wing Lodging BPAs. The PCO has overall contractual responsibility for the 149th Fighter Wing Lodging BPAs. All call orders issued are subject to the terms and conditions of the BPA. The BPA takes precedence in the event of conflict with any order.

2. Provides advice and guidance to the requiring activity (Designated as Authorized Personnel / Ordering Official) regarding BPA scope, acquisition regulation requirements, and contracting policies.

3. Reviews, approves, and issues BPA modifications. Monitors and evaluates contractor performance.

Requiring Activity (as designated Group Lodging Monitors):

1. Identifies and defines lodging/room requirements.

2. Coordinates requirements with PCO. Prepares and places BPA call orders.

3. Funds the work to be performed under BPA call orders.

4. Provides COR responsible for monitoring and evaluating contractor performance.

Attachment 1 to Performance Work Statement

Template Price List

Room Request Date:

Hotel Name:

UEI#:

CAGE CODE:

Room Details:

Single Room:

Double Room:

Rate Offered:

Single/Double Room:

Hotel Manager Contact Information

Name:

Phone:

Email:

Hotel Address:

TO BE COMPLETE BY THE CONTRACTING OFFICER

Order Number:

Contracting Officer:

Signature:

APPROVED

Attachment 2 to Performance Work Statement

1. Security Agreement (SA). The contractor shall enter into a security agreement if service performance is on base. This agreement shall outline how the contractor integrates security requirements for service operations with the Air Force to ensure effective and economical operation on the installation. The agreement shall include:

a. Security support provided by the Air Force to the contractor shall include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, investigation of security incidents, and the use of security forms and conducting inspections required by DoDM 5220.32 Vol 1, National Industrial Security Program:

Industrial Security Procedures for Government Activities, Air Force Policy Directive 16-14, Security Enterprise Governance, and Air Force Manual 16-1406, National Industrial Security Program: Industrial Security Procedures for Government Activities.

b. Security support requiring joint Air Force and contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks and internal security controls for protection of classified material and high-value pilferable property.

c. On base, the long-term installation security agreement may take the place of a Standard Practice Procedure (SPP).

2. Obtaining and Retrieving Identification Media.

a. DoD Common Access Card (CAC), (AFI 36-3026 Vol 2, Common Access Card), used for contracts for more than six months and requirement exists for access to the government computer systems and software. CAC applications are accomplished by Mission Partner Identity, Credential and Access Management (MP ICAM)

3. Security Clearance Requirements. The contractor must possess or obtain an appropriate facility security clearance prior to performing work on a classified government contract. If the contractor does not possess a facility clearance the government will request one. The government assumes costs and conducts investigations for Top Secret, Secret, and Confidential facility security clearances. The contractor shall request personnel security clearances, at the company’s expense, for employees requiring access to classified information within 15 days after receiving a facility clearance or, if the contractor is already cleared, within 15 days after service award. Due to costs involved with security investigations, requests for personnel security clearances shall be kept to the minimum amount employees required to fulfil contract requirements.

4. List of Employees. The contractor shall maintain a current list of employees. The list shall include employees’ names, social security number, and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the contracting officer and Information Protection Office (IP Office) at each performance site 30 days prior to the service start date.

Updated listings shall be provided when an employee's status or information changes. A Visit Request for all employees with a security clearance is required to be sent through the Defense Information System for Security (DISS) or successor system and must be updated at least annually. The contractor shall notify the Information Protection Office at each operating location 30 days before on-base performance of the service.

The notification shall include:

a. Name, address, and telephone number of company key management representatives.

b. The contract number and contracting agency.

c. The highest level of classified information to which employees require access.

d. The location(s) of service performance and future performance, if known.

e. The date service performance begins.

f. Any change to information previously provided under this paragraph.

5. Suitability Investigations. Contractor personnel not requiring access to classified shall successfully complete, as a minimum, a Tier 1 (T1) investigation, before operating government furnished workstations. The contractor shall comply with the DoDM 5200.02, Procedures for the Department of Defense Personnel Security Program and AFI 17-130, Cybersecurity Program Management, requirements. T1 investigation requests are initiated using the Standard Form (SF) 85 and are submitted to the installation Information Protection Office through the using agency’s Security Assistant (SA). T1 investigations are different from the Wants and Warrants checks, and are provided by the government at no additional cost to the contractor.

For contracts requiring IT-Level I and II access with no access to classified material, the contractor shall complete Tier 5 (T5) formerly called an SSBI or Tier 3 (T3) investigations, respectively. These investigations are submitted using the SF 86, and are submitted to the Information Protection Office through the using agency Unit Security Assistant within five calendar days after contract start. These investigations are provided by the government at no additional cost to the contractor.

6. Security Monitor Appointment. The contractor shall appoint a security representative for the on base long term visitor group. The security representative may be a full-time position or an additional duty position. The security representative shall work with the host organization to provide employees with training required by DoDM 5200.01, Information Security Program, AFPD 16-14, Security Enterprise Governance, and AFI 16-1404, Air Force Information Security Program. The contractor shall provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas.

Air Force restricted and controlled areas are explained in AFI 31-101, Integrated Defense.

7. Additional Security Requirements. In accordance with DoDM 5200.01, Information Security Program and AFMAN 16-1404, the contractor shall comply with local communications squadron policy.

8. Freedom of Information Act Program (FOIA). The contractor shall comply with DoD Manual 5400.07_AFMAN33-302, DoD Freedom of Information Act Program, requirements.

9. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-4, Counterintelligence, requirements, as referenced in AFMAN 16-1406, para 2.2.e.

10. Physical Security. Areas controlled by contractor employees shall comply with AFI 31-101

11. Operating Instructions. For controlled areas used exclusively by the contractor, the contractor shall develop an Operating Instruction (OI) for internal circulation control, protection of resources and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations.

The OI shall be written in accordance with AFI 31-101, and coordinated through the Information Protection (IP) office.

12. Lock Combinations. The contractor shall comply with DoDM 5200.01, Vol 3 security requirements for changing combinations to storage containers used to maintain classified materials.

(END OF PERFORMANCE WORK STATEMENT)