Attachment 1 - Performance Work Statement.pdf

FA2401-25-Q-0002

Attachment 1

SPACE DEVELOPMENT AGENCY (SDA)

PERFORMANCE WORK STATEMENT (PWS)

FOR ON-SITE DESTRUCTION OF

CLASSIFIED/UNCLASSIFIED INFORMATION

TECHNOLOGY DEVICES

26 August 2025

1. Purpose:

This document outlines the requirements for accounting and securely destroying classified IT equipment to prevent data leaks. It follows DoD (Department of Defense), NAID (National Association of Information Destruction) Certification, Certified Secure Destruction Specialist (CSDS) requirements, R2v3 Certification, ISO 14001, ISO 9001 and ISO 45001 certifications and the requirement for On-Site Micro-Shredding (Thumb Drives, Micro-Fiche, Solid State drives).

2. Scope:

SDA has a need for a contractor to provide On-Site Classified Destruction Services. Equipment to be destroyed in attachment 4 – Inventory List is located in Shipping containers external to the Meadows-1 Facility. Destruction equipment/process should be mobile, self-contained and self-powered. Contractor will be provided space in the Meadows parking lot to deploy their mobile unit and there is no reason to enter the government facility.

SDA has a need for a Contractor provide On-Site Classified Destruction Services to account for and dispose of classified and unclassified IT equipment on-site at Chantilly, VA. All IT equipment and devices, including internal and external components, are to be inventoried and destroyed by appropriately cleared personnel in accordance with applicable Department of Defense (DoD) standards for destruction of equipment based on their assigned classification up to SECRET. Certificates of destruction annotated with serial number will be required for all destroyed equipment, and Certificates of Destruction will be provided to SDA upon completion of the destruction.

The Contractor shall furnish adequate supervision, labor, materials, supplies, and equipment necessary to perform all the requirements for the On-Site Classified Destruction Services.

This covers the secure data destruction and electronic recycling services for the following classified information technology (IT) equipment located within the Space Development Agency (SDA) in Chantilly, Virginia. See Attachment 4 – Inventory List.

3. Requirements:

3.1. General:

Clearance: The Contractor security technicians shall be US citizens with passed background checks and a minimum SECRET Clearance.

Checks & Training: Background checks are required, and personnel must be trained on destruction procedures.

Inventory & Tracking: A detailed list of equipment is tracked throughout the process.

Chain of Custody: A record follows each item from removal to destruction.

Witnessing: Destruction must be witnessed and signed off on.by SDA GOV representative.

Environmental: Follow all waste disposal rules.

Documentation: Keep records of the destruction requirements for at 5 years.

Non-Conforming Items for Destruction: The Contractor shall provide notification upon discovery of the issue through email to the SDA Point of Contact (POC) on-site at Meadows-1 if it is determined during destruction that any items are not qualified to be destroyed IAW applicable classification standards, or the contractor cannot meet technical or destruction requirements. The notification to SDA POC will include the Contractor’s recommendation to correct the problem, along with an assessment of any costs associated with the recommendation.

3.2. Destruction Requirements:

a) The Contractor shall provide onsite destruction IAW 3.2 (d) and attachment 4 - Inventory List at the SDA location, 4755 Meadow Wood Lane, Chantilly, VA 20151, (“Meadows-1”).

b) The Contractor shall coordinate personnel authorization and scheduling with the SDA POC.

c) The Contractor shall provide an inventory list of the equipment destroyed (hard copy and electronic) IAW PWS paragraph 3.3 (d), to the SDA POC to include Item Description, Make, Model, Serial Numbers, and certificate of destruction/recycling upon completion of the effort.

d) The Contractor shall account and destroy all equipment in accordance with:

• NAID (National Association of Information Destruction) Certification

• NIST 800-88 and NSA 9-12 standards

• Certified Secure Destruction Specialist (CSDS).

• R2v3 Certification

• ISO 14001, ISO 9001 and ISO 45001 certifications.

• On-Site Micro-Shredding (Thumb Drives, Micro-Fiche, Solid State drives)

Verification: The Contractor shall check destroyed items to ensure methods worked.

3.3. Reporting

All reporting shall be done through phone call and email by the Contractor.

a) Report to: Shall be provided to the SDA POC.

b) Schedule: Five (5) day notice shall be provided by the Contractor before performing destruction services. The Contractor shall have Five (5) days to complete the Classified Destruction Services.

c) Incidents: Shall report incidents/breaches immediately.

d) Within 3 days of completion provide Certificate of Destruction (CoD) which includes:

• Date, location, and inventory of destroyed items.

• Destruction methods used.

• Witness signatures and clearances.

• Confirmation of data destruction.

4. Government Responsibilities:

Provides a list of equipment for destruction.

5. Contractor Responsibilities:

The Contractor shall provide notification to the SDA POC on-site at Meadows-1 if it is determined during destruction that any items are not qualified to be destroyed IAW applicable classification standards, or the contractor cannot meet technical or destruction requirements. The Contractors shall notify the SDA POC upon discovery of the issue. The notification to SDA POC will include the Contractor’s recommendation to correct the problem, along with an assessment of any costs associated with the recommendation.

Provide all accounting, destruction equipment and supplies to the SDA POC through email.

Disposes of waste properly.

6. Quality Assurance:

The SDA POC will inspect destruction processes to confirm all destruction processes are consistent with applicable with destruction regulations of the PWS.

The contractor shall create and maintain a Quality Assurance Program for classified material destruction to ensure all processes, from material collection to final destruction, meet or exceed the standards set by government agencies and industry protocols, including the certifications para 3.2.d.

7. Security and Safety:

7.1 Security: Contractor secures all classified materials and follows all organizational security rules.

Unauthorized disclosure means penalties.

7.1.1 The Contractor security technicians shall be US citizens with passed background checks and a minimum SECRET Clearance.

7.1.2 The Contractor shall comply with all security measures outlined on the certified DD-254 form provided upon contract award. The contractor shall ensure that during their period of performance all employees supporting this contract keep an active SECRET clearance.

7.2 Safety: The Contractor shall comply with all federal, state, and local environmental laws, regulations, and policies for all activities defined in this PWS, whether conducted at Government or Contractor facilities.

The Contractor shall manage the efforts under this contract, so all activities prevent, mitigate, or control adverse environmental impacts, including industrial pollution and hazardous wastes due to rodent infestation and other potential environmental hazards. The Contractor shall have a comprehensive accident prevention program for their activities relating to their contractual obligation.

Accidents or incidents occurring during the pursuit of this contract shall be reported to the SDA POC using the Department of the Air Force (DAFI) DAFI 91-202, Mishap Prevention Program and DAFI 91- 204, Safety Investigations and Reporting.

SDA is not responsible for any Accidents or Incidents incurred on site at Meadows-1 during work performed on this contract for Destruction of Classified/Unclassified Information Technology Devices.

8. Period of Performance: The period of performance will be three (3) weeks; however, the tasks shall take no more than five (5) days in total to complete.

9. Contacts: Space Development Agency Point of Contact (SDA POC) shall be included upon contract Award.