Attachment 1 - Performance Work Statement.pdf

Installation Specifications for Mobile Command Trailer Communications Upgrade for the 28 SFS

PERFORMANCE WORK STATEMENT FOR 28 SFS

MOBILE COMMAND TRAILER

COMMUNICATIONS UPGRADE

Ellsworth AFB, South Dakota

11 March 2025

Table of Contents

1. Description of Services

2. Specific Tasks and Intent

3. Requirements

4. Base Security Requirements

5. Minimum Technical Requirements

6. Management

7. Training, Support, Warranty and Deliverables

1. Description of Services

This Installation Specification outlines the Government’s objective to engineer, furnish, install and test the Dejero Communication System. The purpose of this is to ensure when Defenders go to austere environments they can communicate with Ellsworth AFB and other local emergency response agencies. The requirement is for Defenders have the ability to communicate anywhere in the country without interruption. This is key in responding to incidents off base and in austere environments where National Critical Incidents have taken place.

The contractor shall provide personnel, materials, and resources to accomplish the terms and conditions surrounding this installation. The contractor shall provide the primary subject matter experts/analysts and ancillary staff to perform the duties as described below. Contractor may identify deficiencies, provide suggestions, equivalent or alternative solutions to the work described in this document.

2. Specific Tasks and Intent

Intent: The intent is for the contractor to provide practical operations including design, equipment, and installation of the upgraded Dejero Communications System in the Mobile Command Trailer.

3. Requirements:

General Requirements: The contractor shall provide all materials, transportation, labor, management, and other incidentals necessary to meet the requirements as stated in the Installation Specifications. All materials provided shall be new and NOT refurbished.

Restoration: After the installation the contractor must restore to an effective reestablishment of all disturbed areas.

Project residue: The contractor shall dispose of all residue materials off base and IAW Federal, State, local, and base environmental laws and regulations.

4. Base Security Requirements:

Security Requirements. The contractor will ensure pass, identification, and state vehicle registration items required for contract performance are obtained from employees and non-government owned vehicles. Federal agencies are prohibited from accepting driver’s licenses or identification cards from noncompliant states for official purposes. An installation access entry authority list (EAL) will be provided to the contracting office. The EAL will include at minimum the employee’s name, birth date, and driver’s license number, to include state of issue. This list will be updated when an employee’s status or information changes. The Contracting office will provide this EAL to the Visitor Control Center for processing of installation passes

Safety: The contractor shall be responsible for complying with all local, state and federal safety regulations.

Accident/Incident Reporting and Investigation: The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office.

The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

5. Minimum Technical Requirements:

Design Criteria: Contractor shall meet technical and operational requirements as stated in this section below. Contractor shall comply with all applicable local, state and federal requirements regarding the protection of the environment. Upgraded Dejero system must seamlessly integrate with the existing hardware, see images in Appendix A. Upgraded system must have a minimum of (6) SIMs to ensure maximum coverage options.

Requested system is:

• Dejero M6E6 o Six 4G(minimum) SIMs

▪ Two T-Mobile, Two ATT, Two Verizon

▪ This allows coverage from all three carriers and the data is sent over each SIM depending on best path (Latency, speed, ect.)

o Dejero Control

▪ This is a web based UI that allows tracking of each SIM and WAN data usage remotely.

▪ Preferences can be set within the software to only bring in WAN or Cellular when one is showing lower speeds.

o Rack mountable device

▪ Can be mounted directly in a 1U rack space.

All equipment must include at least a 1-year manufacturer’s warranty on parts from the date of Government acceptance of the operable system. The Contractor shall also provide the paperwork/manufacturer-required documentation in case a manufacturer warranty claim has to be filed.

All work shall be done in accordance with manufacturer’s specifications and in coordination with the 28 SFS leadership.

The contractor shall provide all necessary hardware, equipment, mounting hardware, cable assembly, and all cables to install all proposed equipment required to meet outlined objectives.

All wiring shall be concealed in a manner that matches existing color of walls/conduit.

The contractor shall furnish all required wiring, cables, connectors, and components necessary to connect the various components of the integrated system as required for a completely operable system. The contractor shall dispose of excess or replaced wiring.

Contractor will provide company-owned, privately owned, or rental vehicles for transportation. Contractor vehicles must be properly insured to be driven on the installation.

Prior to arrival, a schedule of proposed times for installation will be coordinated with and approved by the 28 SFS leadership.

6. Management:

Schedule: The contractor shall provide a schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems. The Contractor shall establish the project schedule/plan and submit with the technical quote. An informal in-brief on the first day of work and out-brief on the last day will be conducted with Support Section leadership, and applicable facility managers, to go over pertinent information necessary for a smooth workflow.

Project Manager (PM): The Contractor shall provide the name and contact information for a PM and an alternate(s) responsible for contract performance and continuity.

Project Site Point of Contact (POC): The Contractor shall designate a POC and alternate(s) who shall be on site during duty hours until project completion. This can be the same individual as the PM discussed in the above paragraph. The Site POC shall be the interface with the Government for all work site communications pertaining to contract performance. The PM and Site POC may be the same person.

Work Area(s): At day’s end, the installer shall remove all debris and surplus materials from the work place. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

Period of Performance: The period of performance shall be no longer than 4 months after contract award which includes lead time, delivery, installation and training.

Hours of Work: The Contractor shall routinely work during normal operating hours of the site, Monday through Friday, excluding federal holidays. Work hours are normally 0800 to 1700, Monday through Friday. However, differing schedules may be coordinated/approved with the 28 SFS Project Manager with at least three work days advance notice, provided it results in no change in contract price or contract period of performance.

Regulatory Guidance, Policy, Etc.: The Contractor shall comply with all federal laws, codes, regulations, and statutes applicable to performance of this contract. It is the Contractor's responsibility to obtain and adhere to all applicable federal standards.

7. Training, Testing, Support, Warranty and Deliverables:

Upon completion of the installation process, the contractor will provide user training to the designated site staff in accordance with the customer requirements. User training will include step-by-step instructions on the utilization of all features of the Security Camera Monitoring system as well as Basic System Troubleshooting. The contractor shall provide operational training to the users and system training to the operators/maintainers as needed. Any applicable training material will be provided to the Government in both paper and digital copy. The Government shall retain the right to duplicate and distribute the training material for future training purposes.

Testing Requirements: The contractor shall Engineer, Furnish, Install, Test and perform all necessary efforts to ensure successful completion of this project and make operational the equipment in all locations. The contractor shall provide all hardware necessary to support this requirement. The contractor shall submit industry standard and site specific test and acceptance procedures for Government review and approval.

Deliverables. The vendor must provide configuration diagrams. Continuity book (Manual) to include: configuration diagrams/equipment diagrams, equipment lists, and training (How to) must be provided in both hard and digital copies. The contractor shall provide documentation and plan to test the system and demonstrate, to the government, complete functionality of all component and capabilities of the- integrated system.

Documents required include:

1. Installation Drawings / Schematics / Wiring Diagrams

2. All Warranty Information

3. Manufacturer References / User Documentation

APPENDIX A

Existing System Images