Attachment 1 Performance Work Statement.pdf

GROUND MAINTENANCE SERVICES / SNOW & ICE

REMOVAL

PERFORMANCE WORK STATEMENT (PWS)

Fort Drum New York

03 July 2025

1.0 General.

This is a non-personal services contract to provide Grounds Maintenance, Snow, Ice and Sand Removal for the U.S. Army Garrison Fort Drum New York.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all pavement clearance services, to include street sweeping and snow, ice and sand removal services, on paved driving/parking areas and side roads, as described and defined in this Performance Work Statement (PWS), Part 4 Contractor Furnished Items and Services. The Contractor shall perform to the standards in this contract.

Background.

Fort Drum is in the State of New York, County of Jefferson, and Town of LeRay. Fort Drum consists of approximately 107,265 acres. The population base consists of more than 15,000 military service members and about 3,700 Government civilian and Contractor personnel, as well as approximately 15,000 resident family members.

Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include, but not limited to the documents in Part 6 Applicable Publications.

Scope.

1.4.1 Snow Removal.

The Contractor shall perform snow and ice removal but is not limited to the following:

plowing, blowing and sweeping snow from roads, access control points (ACP), railroads, airfield pavements, taxiways, aprons, driveways and parking areas by pushing and piling the snow into adjacent areas or by collecting and removing snow. The Contractor shall begin clearing from areas identified in PWS when accumulations have reached 2 inches or notification by the COR/ACOR. Snow/ice removal shall be cleared from walkways, doorways, and gates to provide full opening and safe access for personnel and equipment. Snow piles shall not be left in the plowed or swept areas. The Contractor shall perform deicing services to maintain free from hazard sidewalks, steps, handicapped ramps, fire hydrants and access to buildings and essential facilities specified in the Specific Task.

1.4.2 Grounds Maintenance.

The Contractor shall inspect, service, maintain, and landscape grounds of Fort Drum.

The work shall include scheduling and performance of mowing and trimming; turf replacement; leaf and debris removal; tree, hedge, and shrub planting, maintenance, irrigation, and fertilization; policing of areas; tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities.

Period of Performance (PoP).

The period of performance shall be for one (1) Base Year of 12 months and FOUR (4) 12-month option years. The Period of Performance reads as follows:

Phase-in Period N/A Base Year DATE TBD Option Year I DATE TBD Option Year II DATE TBD Option Year III DATE TBD Option Year IV DATE TBD

Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g. structural damage, damage to landscape or fencing, et al).

General Information.

1.7.1 Scope.

The Contractor shall perform snow and ice removal in accordance with the PWS and the technical exhibits. During the performance of the contract, the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

1.7.2 Place of Performance

The work to be performed under this contract will be performed on Fort Drum. The Contractor shall provide the KO a schedule no later than (10) workdays prior to commencing work. Schedule shall outline tasks to be performed by specific building and identify the timeline for the task to be accomplished. The KO will provide the Contractor with requirements to make changes to the schedule as they occur.

1.7.3 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.7.4 Hours of Operation.

Normal hours of operation are 700 to 1630, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons.

Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

Emergency Delays.

• If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the KO or his/her designated representative two (2) hours prior to curtailing operations o The Contractor shall obtain KO approval to resume operations.

• The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.7.5 Performance Location.

The work to be performed under this requirement will be performed throughout the entire area occupied by Fort Drum and at any pertinent locations in and around Fort Drum. A map of Fort Drum is located in Part 8, Attachment/Technical Exhibit Listing, TE will be provided with the Specific Task.

1.7.6 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) type of contract with some “As Required” CLIN’s

1.7.7 Security Requirements.

The Government may require the contractor to provide service to a HIGHLY CLASSIFIED FACILITY. In such instances, the contractor personnel shall be trained in security requirements and escorted during the entire time needed to complete the tasks outlined in this PWS at such facilities.

Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

Security Training.

In the event of a National Defense Emergency affecting Fort Drum, the KO will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Drum POC that National Defense Emergency conditions are no longer in effect.

1.7.7.1.1 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil

• If access to a computer is not available, the Government will provide AT Level I training to Contractor employees within 30 business days after contract start and http://jko.jten.mil/ maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days either on line or as provided by the Government. The Contractor must present the training certificate to the KO or designated Government representative/COR within 30 calendar days

1.7.7.1.2 iWATCH Training. N/A

1.7.7.1.3 Operational Security (OPSEC) Awareness Training.

For contracts that require OPSEC Training. All contractor employees, to include subcontractor’s employees, requiring access to Army installation, facilities, controlled, access areas, and/or installation computers shall complete OPSEC Level I training within 30 days after contract start date or effective date of incorporation of this requirement into the contract. The Contractor shall provide either certificates of completion or dates of attendance at the MPA 10725 South Riva Ridge, Fort Drum, NY, for in person training. for each affected contractor employee and subcontractor employee to the COR, or to the Contracting Officer if a COR is not assigned, with 15 calendar days after completion of training by all employees and subcontractor personnel.

1.7.7.1.4 Threat Awareness and Reporting Program Training. N/A

1.7.7.1.5 Local Health Protection Conditions

Contractor will comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area Fort Drum and in cooperation with local, state and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

Key Control. N/A

1.7.7.1.6 Lost Keys. N/A

1.7.7.1.7 Prohibited use of Government provided keys or key cards. N/A

Lock Combinations. N/A

1.7.8 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.7.9 Government Roles and Responsibilities.

Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be effected by the KO.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all Deliverables and plans required in this PWS.

Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.7.9.1.1 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.7.9.1.2 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract;

o perform inspections necessary in connection with contract performance;

o maintain written and oral communications with the Contractor concerning technical aspects of the contract;

o issue written interpretations of technical requirements;

o monitor, document, and report Contractor's performance and notify both the

KO and Contractor of any deficiencies;

o coordinate availability of Government-Furnished Property, and provides direction or assistance for site entry requests of Contractor personnel.

1.7.10 Specific Contractor Requirements, Roles and Responsibilities.

U.S. Residency.

All Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S.

resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

Contractor Key Personnel.

1.7.10.1.1 Project Manager (PM).

The Contractor shall provide a PM who is responsible for the performance of the work.

• A minimum of two (2) years of documented service contract management experience with team management and scheduling of workflow is required.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information of the PM shall be provided to the KO.

• In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

1.7.10.1.2 Quality Control Manager (QCM). N/A

1.7.10.1.3 Quality Control Inspectors (QCI). N/A

Phase In /Phase Out Period. N/A

Emergency Services.

1.7.10.1.4 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The Government does not provide 911 emergency support ambulance service and/or DoD medical facilities. Off base support for Ambulance will be dispatched.

• If injuries are incurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events.

• The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

Accident Reporting.

• The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email documenting each such occurrence.

• The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer and COR) verbally.

• The Contractor shall notify the KO and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived.

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.7.10.1.5 Safety.

The Contractor shall ensure snow, ice, or sand removal equipment that is slow moving or otherwise creates an unsafe condition are clearly visible to oncoming traffic and bystanders (e.g., equipped with rotating or flashing amber lights).

• The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with AR 385-10, The Army Safety Program.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification.

• The Contractor shall comply with all State requirements for slow moving vehicles.

1.7.10.1.6 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

• The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award.

• Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change.

1.7.10.1.7 Spill Plan.

The Contractor shall comply with the Fort Drum Spill Prevention Control and Countermeasure Plan.

• The Contractor shall verbally notify the KO and COR, followed by written notification as required in the Fort Drum Spill Plan, if the Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

1.7.11 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Promote recycling and other cost-effective waste reduction.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

• Promote energy-efficiency and water conservation.

1.7.12 Safety Data Sheets.

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative (i.e., COR) for approval five (5) business days after contract award.

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

http://www.biopreferred.gov/

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

Definitions.

2.1.1 AbilityOne Commission.

Formally known as “The Committee For Purchase For People Who Are Blind Or Severely Disabled”. This is the independent Government Agency responsible for the AbilityOne Program. (For more information, go to website http://www.AbilityOne.gov)

2.1.2 Acceptable Quality Level (AQL).

The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.3 Call Outs.

Call outs may be requested for tasks identified as a standard or enhanced service.

These can include nonrecurring requests for special events, and events that may be reoccurring however on an unscheduled basis which do not have a set, predetermined schedule.

2.1.4 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.5 Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.6 Contracting Officer (KO).

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.7 Contracting Officer’s Representative (COR).

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

http://www.abilityone.gov/

2.1.8 Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.9 Deliverable.

Objective evidence that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.10 Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.11 Government Furnished Property (GFP).

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.12 Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.13 Government Project Manager.

The DPW Engineering Division, Project Engineer/Technician assigned to manage this

PWS.

2.1.14 Heating, Ventilation and Air Conditioning (HVAC).

HVAC refers to the different systems used for moving air between indoor and outdoor areas, along with heating and cooling both residential and commercial buildings.

2.1.15 Legal and Other Requirements.

Applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements.

2.1.16 Loss of Government Property.

Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search;

• Theft;

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Contractor shall prepare damage reports monthly and submit to COR.

2.1.17 Material.

Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.18 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.19 Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

2.1.20 Physical Security.

Actions that prevent the loss or damage of Government property.

2.1.21 Property.

All tangible property, both real and personal.

2.1.22 Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.23 Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.24 Public Traffic Areas.

Lobbies, hallways, corridors, stairwells, meeting rooms, and lavatories.

2.1.25 Quality Assurance.

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.26 Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.27 Quality Control.

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.28 Real Property.

See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.29 Recyclable Materials.

Materials that are separated from mixed municipal solid waste for the purpose of reuse, donation, recycling or composting, including paper, glass, plastics, metals, automobile oil, batteries, source-separated compostable materials, and sole source food waste streams that are managed through bio-degradative processes. Please see the Army QRP Handbook (May 2020 or most current) for a list of recyclable materials.

2.1.30 Sensitive Property.

Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.31 Service Calls.

Service calls are One-Time/On-call Services for standard service requirements, such as replenishing of restroom supplies.

2.1.32 Spill Plan.

A plan designed to identify steps to prevent a discharge of one or more hazardous substances that adversely impact, or threaten to adversely impact, human health, welfare or the environment and requires an immediate response.

2.1.33 Subcontractor.

One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.34 Sweeper – Rotary (Self Propelled).

Process of utilizing rotary sweeper, self-propelled type of device to remove dirt and debris from surfaces.

2.1.35 Trash Removal.

Trash removal includes the pickup and removal of all trash, recyclable materials and other debris from buildings. This includes but is not limited to wastebaskets, boxes, recycle bins or any other container used for solid waste collection.

2.1.36 Wide Area Work Flow (WAWF).

A secure web system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.1.37 Work Day.

The number of hours per day the Contractor provides services in accordance with the contract.

2.1.38 Work Week.

Monday through Friday, unless specified otherwise (Installation specific or as defined by the Collective Bargaining Agreement).

ACRONYMS.

ACC Army Contracting Command ACS Army Community Service ACOR Alternate Contracting Officer's Representative ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ATO Anti-Terrorism Officer CAP Contractor Acquired Property CDC Child Development Center CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CIMS-GB Cleaning Industry Management Standard-Green Building CLIN Contract Line Item Number CLS Common Levels of Support CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative CPARS Contractor Performance Assessment Reporting System DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DOL Department of Labor DPW Directorate of Public Works ENV Environmental FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards FPCON Force Protection Condition GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property GOV Government HEPA High-Efficiency Particulate Air HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive HVAC Heating, Ventilation and Air Conditioning IAW In Accordance With IG Inspector General IICRC Institute of Inspection, Cleaning and Restoration Certification IMCOM Installation Management Command ISSA International Sanitary Supply Association KO Contracting Officer LOR Legal and Other Requirements N/A Not Applicable NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operational Security

OSHA Occupational Safety and Health Administration PAM Pamphlet PFC Physical Fitness Centers PIEE Procurement Integrated Enterprise Environment PM Project Manager POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RCRA Resource Conservation and Recovery Act SAM System for Award Management SDS Safety Data Sheets SF Square Foot SPM Surveillance and Performance Monitoring SSP Service Support Program TARP Threat Awareness and Reporting Program TE Technical Exhibit U.S.C. United States Code VIP ‘Very Important Person WAWF Wide Area Work Flow WD Wage Determination YC Youth Centers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Property, Equipment and Services.

Property.

The Government will not furnish any office space for the Contractor under this contract.

Equipment.

The Government will not provide any equipment under this contract.

Services.

Police and fire protection shall be provided by the Government when working on Fort Drum, NY.

Utilities.

N/A

Materials.

The Government will not provide any materials under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Services.

General.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall ensure all materials, equipment and supplies provided meet applicable Federal, State, local, DoD and Army laws, codes, regulations, and other requirements.

Classified Controlled Facility Clearance. N/A

Materials.

The Contractor shall furnish all materials and supplies required to perform work under this contract except that which is furnished by the Government. The Contractor shall provide all supplies, tools and clothing (including personal protective clothing and equipment for Contractor employees when required by OSHA regulations, 29 CFR 1910, SUBPART I) required to meet the terms of the contract.

Equipment.

The Contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs.

Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract. Equipment shall include all necessary and customary hand and mechanical appliances routinely used for grounds maintenance operations.

4.4.1 Unserviceable Contractor Equipment.

Contractor furnished equipment or items, inoperable or unserviceable for whatever reason including failure to meet Federal, State, or local safety requirements, shall be removed from the installation within twenty-four (24) hours after failure except items undergoing maintenance by the Contractor in Government provided facilities. Equipment that is not repaired within thirty (30) calendar days will be removed from the installation.

PART 5

SPECIFIC TASKS

5.0 General.

5.1 Grounds Maintenance and Snow Removal/Hauling.

The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that grounds maintenance services are performed at Fort Drum. See Part 4 Contractor Furnished Items and Services. The Contractor shall inspect, service, maintain, and landscape grounds of Fort Drum. The work shall include scheduling and performance of mowing and trimming; turf replacement; leaf and debris removal; tree, hedge, and shrub planting, maintenance, irrigation, and fertilization; policing of areas;

tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities as specified in the Specific Task. The Contractor shall provide Snow/Ice Clearance services on paved driving/parking areas, side roads, sidewalks, steps/entranceways and roofs as annotated in the Specific Tasks. The Specific Task shall determine which type of service is required from the Contractor, either automatic, or call in, or a combination of both. Pavement clearance includes, but is not limited to, the following: plowing and sweeping of snow/ice from roads, driveways, sidewalks, steps/entranceways and parking areas by pushing and piling the snow into adjacent areas or by collecting and removing. The Contractor shall begin clearing from areas identified in Specific Task when accumulations have reached requirements in the Specific Task. Snow and Ice removal shall be cleared from walkways, doorways, steps/entranceways entrances and gates to provide full opening and safe access for personnel and equipment. Snow piles shall not be left in the plowed or swept areas. The Contractor shall perform deicing services to maintain free from hazard sidewalks, steps, handicapped ramps, fire hydrants and access to buildings and essential facilities specified in Specific Task.

5.2 Description of Services for Landscaping.

5.2.1 Scope. The Contractor shall provide Grounds Maintenance for all High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds), Ranges, and Unimproved Grounds. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall mow grass only when the minimum height is reached. The Contractor shall set the mower height to 1-1/2” to 2-1/2” inches for all areas. The Contractor shall replace any new trees or shrubs planted that die within one (1) year, at no cost to the Government. All work shall be performed by personnel qualified in accordance with (IAW) applicable laws, regulations, and Specific Task.

5.2.2 Service High Visibility Areas. Developed areas of the installation that require an intensive landscape maintenance activity must be planned and performed as fixed requirements. Maintenance activities include mowing, irrigation, fertilization, cultivation, aeration, seeding, sodding, spraying, pruning and trimming; weed, dust, and erosion control; drainage; and planting for landscape effect, wind, and sound abatement, and other intensive practices. Examples are areas within the built-up section of an installation which contain lawns and landscape plants; parade grounds; drill fields; non-synthetic turf athletic field facilities; cemeteries; and similar areas.

5.2.3 Mowing. High Visibility Areas are indicated in the Installation Grounds Maps referenced in Specific task. The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed. The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations. All grass cutting operations performed on the parade fields are defined in the drawings referenced in the Specific task.

5.2.4 Edging. The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges) located in the Improved Grounds. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. The use of post-emergent herbicides by the Contractor, for edging purposes, is limited to grass in cracks and shall not be used to edge the entire area. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

5.2.5 Trimming. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. The use of herbicides by the Contractor shall be limited to the post perimeter fence line and for use in preventing grass growth on sidewalks. The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

5.2.6 Fertilizing and Liming. The Contractor shall apply commercial, N-P-K granular fertilizer and pulverized agricultural lime to High Visibility Areas, IAW the Work Capability Levels table.

5.3 Seeding and Sodding.

The Contractor shall repair damaged lawn areas by excavating unsuitable material, backfilling with shredded topsoil, leveling and seeding and maintaining adjacent turf areas IAW with the Landscape Industry Standard and environmental regulations. The areas to be seeded shall be identified in the Specific task. All seeded areas must be covered with two to three (2”–3”) inches of loose straw mulch immediately after the seed has been applied. The Contractor shall use New York State, certified seed. The seed shall conform to AMS-01. Weed seed shall not exceed 1 percent by weight of the total mixture. See TE- 3 Type 1 Seed.

5.3.1 Hydroseeding. The Contractor shall furnish all labor, equipment, and materials to perform hydroseeding IAW the Landscape Industry Standard and environmental regulations. The areas to be hydroseeded shall be identified in the Specific task. All areas shall be hydroseeded, mulched, and tacked with complete coverage at the rates specified.

5.3.2 Sodding. The Contractor shall remove turf and excavate, prepare soil, provide, place and water sod and surrounding turf as necessary, and manicure the sodded area IAW the Landscape Industry Standard and environmental regulations. The areas to be sodded shall be identified in the Specific task.

5.3.3 Aerating and Overseeding. The Contractor shall perform core aeration of all turf within High Visibility areas as identified in the Landscape Industry Standard and environmental regulations. All areas shall be aerated with complete coverage and the cores shall remain on site. The Contractor shall aerate annually during periods of optimum soil moisture. The Contractor shall seed shall be inserted without disturbing the existing vegetative cover. Seeding shall be performed immediately after mowing to facilitate use of equipment.

5.4 Maintain Flower Beds. The Contractor shall plant indigenous flower in planting beds. The Contractor shall fertilize, weed, mulch, water, add compost, and till. The Contractor shall add compost, and mulch flowerbeds prior to planting new seasonal flowers in Leaf/grass compost and shredded hardwood bulk mulch from the Yard Waste Compost Facility shall be used. Any use of herbicides shall be approved by the KO.

Flower/planting bed specifications, locations, and sizes shall be identified in the Specific task.

5.5 Weed Control. Herbicide application shall be limited to parade fields and athletic fields. Contractor personnel that apply herbicide shall have a New York herbicide application certificate or license. The Contractor shall ensure training and licenses and/or certificates of Contractor personnel are kept current. The Contractor shall provide copies of these licenses or certifications to the Contracting Officer (KO), not later than (NLT) ten

(10) calendar days during the phase-in period, and again within ten (10) calendar days upon a change in personnel.

The Contractor shall submit a consolidated list of all chemicals used during the contract, in a PDF herbicide application record to the COR/ACOR. All mixing and storage of herbicide shall be performed off the installation. If the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification, the Contractor shall immediately notify the KO, followed by written notification within one (1) hour. The Contractor shall submit an herbicide usage report of all herbicide use to the KO within one (1) day after application of any herbicide.

5.6 Remove Debris, Leaves, and Litter. The Contractor’s responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (e.g., tree limbs, rodent habitats, etc.) litter, and trash. Leaves shall be removed from High Visibility Areas IAW the Landscape Industry Standard and environmental regulations. Organic debris such as leaves, grass clippings, tree trimmings, stumps, Christmas trees, and pine straw shall be disposed. The Contractor shall collect and dispose woody debris after pruning and removal of trees or stumps. The Contractor shall. The Contractor shall remove and dispose limbs and trunks greater than four (4) inches in diameter off post

5.7 Service/Maintain Trees. The Contractor shall service all trees identified in the Specific task. Trees that become diseased or die shall be removed and replaced with like trees.

5.7.1 Perform Mechanical Tree Spading and Transplanting. The Contractor shall perform mechanical tree spading and transplanting.

5.7.2 Tree Mulching. The Contractor shall mulch, Soil Conditioner and Straw shall be used IAW Landscape Industry Standards and environmental regulations, and use shall be coordinated through the COR and the Contractor. Organic mulch materials shall be double shredded (ground) pine and/or hardwood bark ranging in size from ½ to 1 ½ inches, or approved equal, with the color of saddle brown, black or red ochre to be established on each task order. The depth shall be three inches and a diameter of six feet.

5.7.3 Tree Fertilization. The Contractor shall fertilize all trees, including saplings, medium to mature trees, and other trees. The Contractor shall apply sufficient fertilizer to maintain the health of the trees.

5.7.4 Tree Pruning. The Government will identify trees that require trimming/pruning.

Upon notification via OWO, the Contractor shall trim all tree limbs which are damaged, unsightly, or present unsafe conditions, and remove all associated debris. Pruning shall be accomplished IAW ANSI A300 (Part 1)-2001, Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning) and ANSI Z133.1-2006, Arboricultural Operations – Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements, or the most current approved update, and National Arborist Association standards

5.7.5 Tree Removal and Replacement. The Contractor shall cut and fell trees inside the area marked by Public Works Environmental Division.